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2021-0315 March 15, 2020 Regular Meeting Agenda Packet
Monday, March 15, 2021 TROPHY CLUB MUNICIPAL UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports attachment: Staff Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the Consent Agenda. a. February 2021 Combined Financials b. February 15, 2021 Regular Meeting Minutes c. Approve contract no. 2021031501 with NewGen Strategies & Solutions for performing a water and sewer rate study for an amount not to exceed $37,500 and authorize the General Manager to execute the contract documents. attachments: February Combined Financials February 15, 2021 Meeting Minutes 1of66 March 15, 2021 Regular Meeting Agenda Packet Staff Report - NewGen Contract No. 2021031501 REGULAR SESSION 3. Receive update regarding Water and Wastewater Master Plan. 4. Discussion and possible action regarding Winter Average Analysis completed by NewGen Strategies & Solutions. 5. Consider and act to adopt Rate Order No. 2021-0315 Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services. attachment: Scenario Comparison Rate Order No. 2021-0315 6. Discussion and possible action regarding customer disconnections and late fees. attachment: Texas Public Utility Commission Order June 15, 2020 Board Minutes 7. Discussion and possible action regarding District Mission, Vision and Goals questionnaire results. 8. Items for future agendas: 9. Set future Meeting dates — Monday, April 19, 2021 at 6:30 p.m. attachment: Meeting Calendar *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICTS PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN 2 of 66 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 1. March 15, 2021 Regular Meeting Agenda Packet Monthly Water Operations Report Water Billed FY October November December January February March April May June July August September Total Year 2011 70,502 50,909 44,365 35,983 27,845 55,972 69,165 61,467 99,326 117,707 170,464 123,692 927,397 2012 85,869 53,571 40,815 30,616 31,665 35,263 47,194 84,905 114,104 137,174 144,573 108,622 914,371 2013 85,488 75,251 48,527 39,601 34,450 43,137 56,947 76,542 85,312 110,072 130,945 114,497 900,769 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792 2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766 2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055 2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930 2021 98,232 1 57,380 1 40,841 1 42,725 1 40,786 1 1 1 1 1 1 1 1 279,964 WATER BILLED IN THOUSANDS OF GALLONS /j 100,000 80,000 60,000 40,000 20,000 0 March - 2017 - 2018 2019 - 2020 - 2021 Water Jumped FY October November December January February March April May June July August September Total Year 2011 70,502 50,993 44,220 33,789 36,053 54,775 71,306 63,500 116,350 152,002 169,621 117,190 980,301 2012 83,750 54,245 41,650 34,740 31,581 46,519 62,649 100,402 110,324 153,813 139,005 123,045 981,723 2013 85,966 77,758 55,110 39,283 37,867 56,743 60,969 87,168 96,602 119,414 145,988 120,342 983,210 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053 2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344 2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090 2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660 2021 1 106,660 1 66,304 1 46,962 1 50,538 1 47,733 1 1 1 1 1 1 1 1 318,197) WATER PUMPED IN THOUSANDS OF GALLONS October November December January February March April June July August September -2017 -2018 -2019 -202 -202 FY October 2015 Total 4353 2016 Total 4531 2017 Total 4644 2018 Total 4701 2019 Total 4741 2020 Total 4795 2020 MUD 3351 2020 PID 1444 2021 Total 2021 MUD 2021 PID 4837 3393 1444 November 4363 4538 4647 4706 4743 4796 3352 1444 4837 3393 1444 December 4377 4556 4661 4712 4745 4797 3353 1444 4837 3393 1444 January 4404 4568 4657 4716 4753 4797 3353 1444 Active Connections February 4413 4593 4663 4720 4753 4807 3363 1444 4837 3393 1444 4837 3393 1444 March 4429 4604 4666 4724 4758 4807 3363 1444 April 4443 4607 4670 4724 4761 4816 3372 1444 May 4459 4616 4676 4728 4762 4817 3373 1444 June 4478 4622 4685 4732 4768 4830 3386 1444 July 4486 4627 4690 4735 4770 4836 3392 1444 August September 4498 4517 4632 4636 4696 4700 4736 4738 4773 4782 4836 4837 3392 3393 1444 1444 3 of 66 3.5 3 2.5 2 1.5 1 0.5 0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 March 15, 2021 Regular Meeting Agenda Packet February 2021 Wastewater Operations Report Ammonia Nitrogen Permit Limit 3 (Jan - March) 0.2 0.2 0.57 0.241 Permit Limit -1 from April - August 0.2 0.2 0.2 0.2 0.2 0.2 Permit Limit 3 (Sept. - Dec.) 0.20 0.205 0.378 • Feb 20 Mar 20 Apr 20 May 20 Jun 20 Jul 20 Aug 20 Sep 20 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 99.5% 99.4% 99.2% 99% 99.5% 99.6% 99.6% 99.6% 99.6% 99.6% 99.6% 99.6% 98.7% Max mg/L = .20 Average mg/L =.20 Carbonaceous Biochemical Demand (CBOD5) 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Permit Limit 5 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 II II IL II II II 11 II II II II Feb 20 Mar 20 Apr 20 May 20 Jun 20 Jul 20 Aug 20 Sep 20 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 99.3% 99.1% 99.1% 99.2% 99.2% 99.3% 99.3% 99.3% 99.3% 99.3% 99.4% 93.3% 99.3% Max mg/L = 2.0 Average mg/L = 2.0 4 of 66 Nh3Ave - Permit Limit - Removal Bod Bod Aver ..Permit Limit �% Removal 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 March 15, 2021 Regular Meeting Agenda Packet February 2021 Wastewater Operations Report Total Suspended Solids (TSS) 1.0 1.0 1.0 1.0 . . . . . . . . . . . . . . 1.0 1.0 1.0 1.0 1.0 1.0 Permit Limit 12 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Feb 20 Mar 20 Apr 20 May 20 Jun 20 Jul 20 Aug 20 Sep 20 Oct 20 Nov 20 Dec 20 Jan 21 Feb 21 99.5% 99.4% 98.9% 99.5% 99.6% 99.5% 99.5% 99.6% 99.6% Max mg/L = 1.0 Average mg/L = 1.0 Nitrate - Nitrogen 99.6% 99.6% 99.5% 99.5% Permit Limit 24 6.05.10 5.0 4.90 4.55.46 4.35.31 5.0 5.11 4.9 4.94 4.64.95 5.8 5.8 5.84.90 5.8 5.0 5.8 5.1 5.6 5.1 1 1 1 1 1 1 1 1 1 1 1 1 5.5 5.80 1 Feb -20 Mar -20 Apr -20 May -20 Jun -20 Jul -20 Aug -20 Sep -20 Oct -20 Max mg/L = 5.8 Average = 4.6 5 of 66 Nov -20 Dec -20 Jan -21 Feb -21 TSS TSS Ave ,Permit Limit Removal N -N N -N Aver Permit Limit 10 9 8 7 6 5 4 3 2 1 0 10 9 8 7 6 5 4 3 2 1 0 March 15, 2021 Regular Meeting Agenda Packet February 2021 Wastewater Operations Report E. Coli Permit Limit 126 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1111 1 I I 111! 1] 111111 I 1] Feb -20 Mar -20 Apr -20 May -20 Jun -20 Permit Limit High 9 Jul -20 Aug -20 Sep -20 Oct -20 Max mg/L = 1.0 Average mg/L = 1.0 Potential for Hydrogen (pH) Nov -20 Dec -20 Permit Limit Low 6 Jan -21 Feb -21 '.48 ''62 /'4/ /.4a 7.44 /.4n 7.3 /.4b 7.16 7.39 7.11 7.06 7.02 7.01 7.146.92 7.196.96 7.11b.96 7.217.05 7.05 61.21 7.21 7.25''59 6.8 6.88 6.86 3 6.74 1 I 6.6411 6.5911 6.53 III 6.72 6.78 ,29 11. li �a Feb -20 Mar -20 Apr -20 May -20 Jun -20 Jul -20 Aug -20 Sep -20 Oct -20 Max mg/L = 7.45 Min mg/L = 7.42 Average mg/L = 7.436 6 of 66 Nov -20 Dec -20 Jan -21 Feb -21 1.2 1.0 • Permit Limit 0.8 ■ E. Coli 0.6 ■ E. Coli Ave. 0.4 0.2 0.0 9 8 7 6 IpH Min 5 pH Max 4 3 pH Aver 2 1 pH Low limit 0 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 0.0 March 15, 2021 Regular Meeting Agenda Packet February 2021 Wastewater Operations Report Dissolved Oxygen (DO) IF 11 8.0 8'3 7.8 8.2 8.0 7.9 7.5 7.2 1 Permit Limit Max 9 7.1 P: Lj�1it Mi 7.8 7.8 7.3 7.4 7.7 7.7 7.7 7.94 7.7 1 1 II 8.11 7.7 8.17 7.8 Feb -20 Mar -20 Apr -20 May -20 Jun -20 Jul -20 Aug -20 Sep -20 Oct -20 Max mg/L = 8.1 Average mg/L = 7.5 7 of 66 Nov -20 Dec -20 Jan -21 Feb -21 pH High Limit DO - Permit Limit - Permit Limit Max ebills Bills Mailed Bank Draft Credit Card Draft Online Payments Late Notices Disconnects March 15, 2021 Regular Meeting Agenda Packet February Utility Billing Report Fiscal Year 2020 - 2021 February March April May June July August September October November December January February 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2020 2021 2021 963 970 979 986 1001 995 1004 1015 1031 1055 1065 1084 1085 3817 3833 3815 3810 3808 3841 3882 3932 3921 3902 3884 3896 3888 649 649 661 660 657 653 650 648 651 649 653 645 653 1168 1208 1249 1259 1241 1239 1258 1278 1282 1297 1302 1319 1330 1,187 1,216 1,096 1,112 1,116 1144 1203 1201 1258 1188 1234 1,205 1,124 452 425 428" 544" 356" 419" 479" 423 442 380 329 369 358"^ 38 20 0* 0* 0* 0* 0* 0* 39 25 20 13 26 Connections MUD 3363 3363 3372 3373 3386 3392 3392 3393 3393 3393 3393 3393 3393 Connections PID 1444 1444 1444 1444 1444 1444 1444 1444 1444 1444 1444 1444 1444 Active Residential MUD - 3114 3113 Active Commerical MUD - - - 251 253 Active Residential PID - - - - - - - - - - - 1405 1406 Active Commerical PID - 37 37 A In response to COVID-19 the District has suspended Late Notices * In response to COVID-19 the District has suspended Disconnects AA In response to extreme weather the District has suspended Late Notices ** In response to extreme weather the District has suspended Disconnects Date of Permit Permit No. February Permits Fiscal Year 2021 Customer Due to FW Oversize Plumbing Sewer Deposit Water Meter Inspections Inspections Fire Line Misc Income Total Total $ $ $ - $ $ - $ $ $ 8 of 66 apackamt2 skrolczyk Trophy Club MUD No.1 AP Checks For Date/Amount Range .00 To Amt: 99,999,999.99 Begin Date: 02/01/2021 End Date: 02/28/2021 ....... •Stat::N 998 BOLES, JAMIE L. • U00.10080582110A 01/31/21 13 Totals for Check: 7214 .. . 098 CAMPBELL, OYLER.... ...... :::::1.10°01*if0:Cheek: 721:5:::.:::..:::::::::U(Y)414.;!!E202A 01/31/21 ::::::::::::::::::...:.'•:-:.'•:.' ...:.:•::::':':'::::::::::.:.:::::::::::::. • .... 000 thi6.141.,.:ilidiA40:-:::::::::?:::::.%% .X...:....:.:. '. ' :::. c. 1064410]A siiiiiiii Totals for Check: 7216 .998 ::tclaLs for Check: '7217 998 CASILLAS, CRYSTAL Totals for Check: 7218 Fran Ant: :.:.:•:.: ' • . .•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.• 03,(09tali 131924E1 Regular Meeting Agenda PStiget 1 ' ••••:•:•: 62]3' '7214 02/02/21 62.13 65.62 7215 OZ/02/21 •: 65.62::. 19.777216 02/02/21 19.77 : :•:•:•:•:•:•:•:-:•:•:-:•:•:-:•:•:-:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:-:•:•:•:•:•:•:•: . • :•:-:•:•:•:•:•:•:• •:-:•:•.•:•. • U9035140003901A 01/31/21 P 135-20050- —19:48 7218 02/02/21 """ 998• : CB JENI HOMES:TROPHY CLUB LLC U00 TOtaLS for Check: 7219 •••••••:.:.•.998 CB JB� UES TBOPHY bit' Lit • 0.0 .000012iii0A• .03131/21 P Totals for Check: 7220 0000 116100A 01/31/21 P 000 ]35-20050-000 000 000 19.48 A/P Vendors 05.41 7219 02/02/21 05.41 ........................................................ 43.57 .•••••••••••••••••••••••.-.•.-.-.• :::Ta for 57 -..,• •••:.:• ••••••••••••••••••••••••••••••:::::::::::••••••••••••••••••••••••••••••••••••:::::::::::::::•••• 998 CB JENI HOPES TROPHY CLUB LLC U001 125100A 01/31/21 13135-20050-00'0 000 A/P Vendors 51.21 7222 02/02/21 • " • ' • ••••••••••••••••• 0 0 0 0 Totals for Check: 7222 51.21 998 CB jElli H�ES TR01171Y.:c443'.P-c.::::4301009PB109,41WV2k:.!:.:.: • 998 DAVIS, LONNIE U001017000,10BA 01/31/21 P 135, Totals for Check: 7224 0 0'. 0 0 0 0 000 08.38 :•".•:•:•:•:•:•:•:•: 1J0010050424105A 01/33/21:•••:11••••••• • "135 • • • • for check, 7225 998 GURLEY, BILLY • ' ' U603011141607A 01/31/21 • P A/P Vendors 1967'7226 02/02/21 ... Totals for Check: 7226 19.67 • • • " • •••••••••••••••••••••••••••,-- • . • • • •.•.•.• • • • • 998' Rolik5, bAitib• • • • • • • • • • • • • bok0000.: 1131/21 • • • • Totals for Check: 7228 Totat§. :foe Check: 7229 : 0 0'. 0 000 -20050-0 000 000 • A/P •• • • • . "...i/O.VtiOet • *. '''iit...•••••i228 • 02/02/21 105.52 33 - .....•.•.•.•.•.•.•.. • • • • • •••••••• ...•.•.•.•.•.•.•.. .....•.•.•.•.•.•.•.. ....•.•.•.•. apackant2 skrolczyk Begin Date: 02/01/2021 End Date: 02/28/2021 • •••••••666..iiiiiiiii,..46iti:•••• Totals for Check: 7230 Fran Ant: : • "tki0l00 16102A 01/31/21 P 135- 00.0 0 00 •:•:•:•:•:2756..:•ClittalLIFSOnatal•LLP:•:•:•:•:•:•:•:•3725-7.7.8 •.• 2497 DHS AUTOMATION, INC 06-2045 Totals for Check: 7232 01/27/21 P 01/28/21 P 02/01/21 P . . 20' 135-55080-020- 20 135-55080-020- 000 000 000 000 Trophy Club MUD No.1 AP Checks For Date/Amount Range .00 To Amt: 99,999,999.99 '•'•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•: :•:•:•:•:•:•:•:•:•:•:•:•:• . . .•.•.•.".'.'.'.'.'." 03,09tali 131924E1 Regular Meeting Agenda PStiget 2 ...................... ..... :•:•:•:•:•: . .•.•. 0061-1236.• 02/02/21 08.01 Auditing : :•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:3450;00:: . 7231 02/03/21 . ilai"ataicinOe •& 46406 • • 02/03/21 • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Maintenance & Repairs 2,058.76 7232 02/03/21 3,022.76 • .............. 'foe: • • ••:•:::::.:.•••••••••••••••••••••••••••••••••••••:•: • • • • • •••••••••••••••• ••••• • • • - • • • • • • • • • • • • • • .•...•.• . •.•.•.•. . • • • • • • • • • • • • • ::••: 2635 Halff Associates, INC Totals for Check: 7234 2943 JRUGN CHASE BW N •••:••••••••::::2943:::3P11101,1:•c*SE:0,60(:W.:: 10047224 01/29/21 P 30 135-55080-030- 000 00.0 000 ::(.4440.41.:::::::0.142"§-R;: • .•••••••••••• • ••20060400400::::: : • Maintenance & Repairs 15,100.00 7234 02/03/21 15,100.00 440.00 •7235 02/03/21 01P1'IEY MPoTERIALS. DC. 176663 01/23/21 P 20 135-55125-020-000 2 404 36 7236 02/03/21 ::.::1bta1416185:f°1-r.H:C*• 149920054001 45-045-:630:-4)00K::rLuiteice Is 0000 1231 o2/0/21 000 1056 • OFFICE DEPOT, INC 149920054001 ti/19/21 P 36"135-650854)36 . Office supplies 72.59 7237../03/21 Totals for Check: 7237 72.59 .3156 OXEDOR LABORATOR.TES..kK..... *•.•:•:*.t:04::6 -.,t. check : 7238 . :•:•:•:•:•:•:•:•.• •:•:•:•:•:•:•:•:•:•: --1001—toi14d0.tAbmigWrtLth--020121-- "01/26/21"P-45-12260337-045 Totals for Check: 7239 30 335-60025-030- 2634 Valley Solvent Company, INC 66707 02/01/21 1.3 20 135 -65030 -020 - Totals for Check: 7241 .2977. VIDEOTU 01/29/21 P 30•43.76.90099.30- :::::::*.Cat::•:t0e.:giiels: • • • • • iodi• de. TIWHY tiug• • • • • • • • • • •biti3.3.• • • • • oil20iii••• P "122 -43415-000 - Totals for Check: 7243 0 0 0 000 000 000 . . . 'Transfer to Tokti/Ftre'BOdget • •••iiiiii•Oil• Cflti PiikiejeLOirt• • • • ••••••.259.90.:•::•M8.:::9PW.?3••• 00;335150.•.''.7230'.02103/Z1 • " 68,335.58 7241 02/03/21 745.00 '10,000.00''i2:43 • 02iO3>2I • • • .00 '•••:::::::::•:•:::::: . . .'.•.'.•. . . . .•.•.•.•. apackant2 skrolczyk Begin Date: 02/01/2021 End Date: 02/28/2021 3193 CONPUPAY, INC. 3193 .•COPMPq, fOt:C k:: : :7 • :.:•:• • 'Na Fran Put: • -.•.•.•.•....•.•.•.• RW001346-1 01/31/21%%%P. 30 135-55030-030- 01/31/21 P .00,0 -030- 000 000 :•:-:•:•:-:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•: 135-21312-000-000 135-21312- 0 00 0 0 0 01/01/21 P 26 135-60070-026-000 02/08/21 P 20 135-50029-020- 02/08/21 P 20 135-50029-020-000 Life Insurance & Other 02/08/21 P 30 135-50029-030-000 Life Insurance & Other 000 Trophy Club MUD No.1 AP Checks For Date/hnount Range .00 To Amt: 99,999,999.99 03,(09V211 13924E1 Regular Meeting Agenda PStiget 3 -.-10,4110:44,411•X ..... :•:•: : r•:•:•• • • . Software & Support " '""" 7245 02/04/21 4,750.75 Service Charges§,.. ..• • iirattiatj6 • Refuse Refuse Tax Aflac Aflac Dues &Memberships %::::4.01.1.15.x.:-7246 02/04/21 81,276.25 7247 02/04/21 6,675.62 7247 02/04/21 : : : : : : :•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•• •••• ••••• ••••• •••••••• •:•:•:•:•:•:•:•:•:•:•:. • **166 •60::::::724ii::.02/25/:::a .... •• :•:•:•:•:•:•:•:•:•:•:•::: .. ... ....... ••! " 16660" • 7248"02/25/21''' " " " " " *•••••••***••••*".• 333.20 675.00 7249 02/25/21 • • " "." ' " ' ' " Life intoemee & PR00718 996 02/05/21 P 335-21333- 0 0 0 996.02/16/21 135 -21313,aqq • • •••••••••••••:::. :::::::: • • • • • . DF2100188 01/31/21 P• 30 135 -60035 -030 - DP2100188 01/31/21 P 30 135-55205-030- • • • •.•.•.•.••••.. . ..•.•.•.•.•.•.•.•.•. 0 0 0 0 0 0 000 • • • • • ".-.•.•.•.•.•.•.•.•.•.•.•.•.•..: ftware & Support • • • • • • ••••••• ••• • ••• • • • • • • • Cafe 125 -Medical Reb4) •:•:•x•Cafe.125-Medical:Meimb....: Utility Billing Contract :•:-:•:•:::•:: 12.00'-725002/25/21.%%%*%%////'. 16.00 7250 02/25/21 12.00 7250 02/25/21 903.74 • • • • • • • • • 490.40 7252 02/25/21 • • • ........... •.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•..•.•.•. 187.04 7253 02/25/21 362.04 :Maintehilte • •. • . • .• • • • .• •.•.• •.• • •.• •.•.• •.• • • . . 10047140 02/09/21 P 10 135-69005-010-000 Capital Outlays 10048145 02/09/21 P 10 135-69005-010-000 Capital Outlays 000 •:•::::10048146::::::::::::::02/09/21:::::P.::::::10.:.13576900570107 ::::::::::Cepital::Otrays:::::: :::::i044.0i.::::::::::::::W/f;$9/?1.:::::1::::::*•:J.3-ib9.0.0.50000.0..::::F*.1.*:**.t.... •••••••••••••••••••••••::::::::::::.:::::::::*:::::::::::::.:*:::::.:*:::.:*:::.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.. • • • • • - • - • • 155516852 02/13/21 P 135-21308-000 000 Dental 155516852 02/13/21 P 135-21309- 000 000 Vision :::::..::15551f48.52:::::::::::::0.2113r4:::::P.::::::::::::::43P?444.° . ° . ' . Pegi::::::::::V91Alr.ttelrY.:4f*::::::::::::::'•••••- .. - ....*:::::;5.5.903.•*::*::*::::::.:*::9?-/.1.3.2?0.7;•.:*:::4:0::*::P.5.0.F99?#7;.0.0.0.:::*:41:0.41.10.--0(j!i......... • • ::02 • • • • • • •.•.•...... • • '•'•••'• • • • • • • • •.•.•.•.•................ ••••••••••••••••:•:•:•:••.• 3,383.46 7255 02/25/21 400.00 7255 02/25/21 4,372 50 7255 02/25/21 1,422.29 7256 02/25/21 186.22 7256 02/25/21 7256: :02/251.21•:•:•:•.•:•:•:•:•... • • • • • • • • ....•.•.•.•. apackamt2 skrolczyk Begin Date: 02/01/2021 End Date: 02/28/2021 : •: • : :W114411 : 2676 Hulwia Inc • • 2676 Humana Inc Totals for Check: 7256 41141 11 Date. S 155516852 02 '13,'21 Fran Ant: :•:.:•:• :•:• •: •: •:•: • 20 135-50029-020- 155516852 02/13/21 P 30 135-50029-030- 000 000 Trophy Club MUD No.1 AP Checks For Date/Amount Range .00 To Amt: 99,999,999.99 Life Insurance & Other 03,09tali 1921314ERegular Meeting Agenda PStiget 4 ...................... ..... . . . . . . . . . . . . 198I66".."../26:02i25/21 184.80 7256 02/25/21 2,537.45 ••••••••••••••••••••••••• ••••• ••••••••••••••• ••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••••• . ... • ...... ......... ........ ....... . .......... 2775 IWSOtI HEGY SERIICES, UC 23.023.20001-56 O2/12,21 3.0 . 4110. • • • • • Vt• ttitatiE,• LLC • • • • 02/12/21' • • P• • • 20 • 3.35 Elect c Totals for Check: 7257 19,681.43 0 0 0 .00 0 :-:•:-:-:•2767:•:InSpeyer :Hunan Resource- SVC: : : -20210303TCMLID03: •03/01/21-:•:P:•:-:-:30.•:•13555070030000.-:•:-:•:•:Independei}t•:Labor:•:-: • • 1,500.00:•:•:-:7258•:•02/25/21•:•:-:-::-:-:-:-:•:-• • • • • •-•.-:-: Check: .7258: : : : :•:•:•••••••••••:•:•••: : : : : : : : : : : : ••:•••:•:•:•:•••• ••:•• •••• •••• ••••• —.3124 IRS Tax Payment "" PR00718 3124 IRS Tax Payment PR00718 3124 IRS Tax Payment PR00718 3124 IRS Tax Paynoent PR00719 3124 IRS Tax Payment:::PRO0719 3324 IRS Tax Payment . M0719 996 02/05/21 P 996 02/05/21 P 996 02/05/21 P 996 02/3.6/21 P 135-21302-000-000 F4A1Taxes 135-21303-000-000 Social Security Taxes 135-21304-000-000 Medicare Taxes • : 1,500.00 ::•:•:•:•:•:: ::•:•::-:•:•:•:•:•:-:•: .. • •.•.•.•.•.•.• 4,955.29 7259"02/25/21"* 6,268.96 7259 02/25/21 1,466.16 7259 02/25/21 I35-21302- - R11 Taxes: 4,930.86 145,!21303- - SOcial.SecUii-k6j.TaXes 6 285.54 •13.5213.04-0007000 1,469.96 TotaLs for Check: 7259 .• ''• • • ' ' ••• .• 25,376.77 000 000 000 3278 KYOCERA DOCUISIT SOLUTIONS 55R1831588 02/19/21 P 30 135-69170-030-000 Copter Lease InstaUnients 54.97 7260 02/25/21 .-.-.-.-.-.-. .•...•.•.•.•...•.•. . . .•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.• ::::::Ma4:for•Check:.. 7260:-:- - - - - - - — • • • • 1468 L.H. CEOiti MATERIALS ...:.*:•••:..• 20 .- .... . . . ......:.:.:.:.:....:.:....:.......::::::::::::::.:.:.:. :.: : : : : : , INC. 176633 " • dithi2i . .- ..• : Dmnpster .S.ervices " • " " • • ' • ' - - Dumpster Setiii6dS%%%%%%%%%/.:.:/..%%. ' ........: .:.12/25/2":.".X".:"....X"..."......./......"..... 000 ...i,E6§.3.6... td 0iit.ii ...::::::::::::::::::.:::.. Totals for Check: 7261 3,816.10 PRO07.18•:•:•:•:996-.02/05/21-.-. •:•:•:•:•:•:•:135-721310000400-.•;•:•-.•..•Legal..Plat•:•:•:•:•-•-•-•-• ....... .......... ......... ..... .... • •3132 40941:1•••0T1-04' :*:'•••••::::::::::::::*•••••••• • • • PR007P':':*••••-990•:07,04a1:••• ••,qX31•000000o ,' .• • ••••••••••••••••• • -.•.•.-.•..•.•.•.•.•.•.•.•.•.•.•.•..•.•.•.•.•.•.•. 2754 LOWER COLORADO RIVER AUTHORITY LAB -0048333 01/01/21 P 10 Totals for Check: 7263 • • • • • • • • • • • • • • •• • • • • ..........totatk:ftit;:theCki•::::1264::::::::••••••••••••••••••••••••••••• 2643 McLean & Howarcl, L.L.P. 38654 Totals for Check: 7265 135-55135-010-001 '00304 " • ' ...•.•.•.•.•.•.•.•.•.-.... 01/31/21 P 39 135-55045-039- 000 Lab Analysis for PID 17 44 7262 02/25/21 . . . . . . 222.66 7263 02/25/21 222.66 Legal 2,827.50 7265 02/25/21 2,827.50 • 3186AllitiVt:WILDING:PIAINTENANCE 00 " " • 3186"11343BUS 'BUILDING MAINTENANCE TC2101TCRE • " • 01/31/21" P" 30" ].35-55120.-030.o Totals for Check: 7266 :'::•:•••:3115•:•PETUFE•GROLP:BENERTS:•:::-:::::::::411/01/2P4:::::::::::113/011"4::::f• • • • • ::::•:•:•:•:•:-:-:•:-:-:•:-:•:•:-:•:•:-:•:-:-:•:-:-:•:-:-:•:-:-:•:-:•:•:-:•:•:-:•:-:-:•:-:-:•:-:-:•.- • • • • ••:•:-:•:-:-:•:-:-:•:-:-:•:-:-:•. • 1,896.92 " .7266 02/25/21 " 2,071.92 . . .'.•.'.•. • • '•'•••'• • • • • •.•.•.•. • • • •.•.•.•.•................ ....•••••••••••••••:•:•:•:•:. • • . . • • . • • • . . • •:7267....02/:25/•21:::::••••••••:•...•••• .•••••136.79 7267• •...• •• •.•.•.•.•.•. • . .•... . . . .•.•.•.•. apackaut2 skrolczyk Begin Date: 02/01/2021 ...W114NO! :•:•:•:•: : • • • . • •31.15 FETLIFE GROUP BENEFITS 3115 METLIFE GROUP BENEFITS Totals for Check: 7267 End Date: 02/28/2021 .".••••• Fran Put: 03/01/2021 03/01/21 po"135-50029020- 03/01/2021 03/01/21 P 30 135-50029-030- 000 000 Trophy Club MUD No.1 AP Checks For Date/Amount Range .00 To Amt: 99,999,999.99 !*F*•9!!.. **** • * • * • • • • Life Insurance & Other 03,(09tali 131924E1 Regular Meeting Agenda PStiget 5 . .... • .•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•. 178.82 nsr "02/25/23." 182.22 7267 02/25/21 583.29 ;• • • • • • • • • • • • • • • • • • : • • ••• • • • :Lease: • :•••••• • •.•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:• ;•: •-• . . . ••••• ••••••••••••••••••••••••••• ••••• ••••• ••••••••••••••••••••••••••• ••••• ••••• ••••••••••••••••••••••••••• ••••••••••• •••••••• ••••• •••••••-: 2713 OpenGov, Inc 1 0000 :o. 01/31/21 P 30 135-55030-030-000 Software & Support 138.75 7269 02/25/21 Totals for Check: 7269 138.75 •••••••::::-:-:•:-:::•:-:-:•:-:•:::-:•:-:-:•:-:-:•:-:-:•:-:-:•:::::::::::::::•:-:-:•:-:-:•:-:::::::::::::-:-:-:-:-:-:•:-:::::-:-:::::::•:-:::::-:-:::-:-:-:-:•:::-:•:-:::::::::•"-:-:•:::-",::-:-:-:•:-:-:•:::::::::::::::::::::::::::::::::::::::::::•: • " ••••••••••••••:"..•:•••••••••:•:"••••:":•:"..":•:"•"-:-:::::::::::::-• " • "•"-:-:•:-:-:-:-:-:-:-:•: • " '.".."..: :•:.11.6:•:tiiciitotiii:•LAi3bithfORBis::1#•:•:•:•:•:.:••.2itrAilj4:::•:•:•:•:•:••02••/00./!4.:::•:••0:•:•:•10:•:•31304$.0..1.$0244 - **iiisi.sEi.;t• .. • :.: .:•:. :•:. :. :•:. :. :•:. :- : • :. :. :. :... • •.• .. • : • : • •.•368 ....tetr. • .. -: • : •7•2.0 • :. tj • • . . -•:•:•:.: : •.- ..... • ..... .........• - ... ........ .......... ...... ..... • ....................;.....• - - ........... ... .-... -... 3156 OXIDOR LABORATORZES:LLC*.*:::* 21020221*::::::::12)11/21:::::$:20.2.135;55135420400:: .:Lali:Anatki, ::::::::::::::::-:::::* 259.9q *:7270:.:02/25/21:::::.:.. ::::::::•:•:•... 3156 OXIDOR LABORATORIES LLC" " ' 21020029 • • " • " 02/02/11" • P • " 20 135 -55135 -020 -:::" Lab -Analysis" - " ""'""" ... 368.00 " 7270"02/25/21""" 3156 OXIDOR LABORATORIES LLC 21020113 02/04/21 P 20 135-55135-020-000 Lab Analysis 259.90 7270 02/25/21 3156 OXIDOR LABORATORIES LLC 21020296 02/15/21 P 20 135-55135-020-000 Lab Analysis 368.00 7270 02/25/21 .-..-..Jotals forCheck H7270 -x.-..-..-..-..:.: H.:. -..H .H. .1,623.80: .................. 2851 TARRANT COUNTY.: ELEC:T108§..P08#1. 090048.089 : 0.2/9041 P 3t 3.35-601.13-030-000 E1.ecttons . 80.00 7271. 02/25/21. 80.00 2440 TARRNVT CTY PUBLIC HEALTH LAB 34731 01/31/21 P 10 135-55135-010-001 Lab Analysis for PID 80.00 7272 02/25/21 2440...TARRANT CTY PUBLIC HEALTH ::Tatiiii:for Check: 7272 • • • • ••••••••••••••••••••••••••••• • .....•••••••••••••••••••••••:•:::::•:•:•:•:•••:•:••••••':::::::::•:••••••:::••••••':••••:::::::::::::::::::::::::::::::::::::::::•:::::••:• : • • • '-:-• '-'-• •-• 3113 TCDRS "" """" PR00718 996 02/05/21 P 135-21317- 3113 TCDRS PR00719 996 02/16/21 P ]35-2]317-:::-::: TCERS 8,669.95 7273 02/25/21 Totals for Check: 7273 17,195.71 $14872 : : : : .07/01,•/:2.1: : • : . .•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.•.••••••••••••••••••••••• 2634 Valley Solvent Canpany, INC 66935 2634 Valley Solvent Company, INC 66935 1058 VERIZON 9872347172 1058 VERIZON WIRELESS 9872347172 Totals for Check: 7276 00'0 000 •••••••••••••••••••••••••..... 02/04/21 P 10 135-65030-010- 02/04/21 P 10 135 -65030 -010 - 13,56513p7p2p. -::•:•:•:•:•:•:•:•:•:•:•:•:•:•: ................................. 02/01/21. P 10 '335-600100111- 02/01/21 P 20 135-60010-020- 000 000 000 •:•:di2312:1 : for . • • • • • • • •• • : : • : • 49005. 01/31/21 P 39 135-55045-039- 01/31/21 P 39 135-55045-039- 000 000 000 000 • • • • • • • • • • • Electrici ••••••••••••••••••••••••••••••• Chemicals Chemicals •:•:•::•:•:•:•:•:•:•:•:•:• •.• •.•.• . • • • ..• CanituiitationS/Mcibilet • " Camunications/Mobiles : : • : : : • : : : : Legal. Legal •:•:•.•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•:•: • • • • • : • : : • : • : • : • • • • • • • • • • • • : • : • : • : • : • : • : • : • : • : • • • • • • • • • • • • • • • • • : • • • • : • : • : • : • : • : • : • : • : • : • : • : • : • : • • • •• •••:::::: .•••••••• 472.08 7275 02/25/21 30.00 7275 02/25/21 :888•00:::::•7??:•:R/:275/?!. : i;•390.14 : •-: : : . •-• . •-• •-• :••••••••• 500.57 7276 02/25/21 446.51 7276 02/25/21 947.08 • • • • •••••••••••• • • • • • • • • • • • : • : • : • : • : • : • : • : • : • : • : • : • : •:•:•.•.•.•.•.•.•.•.•.••'•'•'••• ••'•'•:•:•:•:•:•:•:•:• •••••• "•••". •.•.•.•.•.•. :125130- 7277 02/25/21 ••%'"'• • : 125.:00: : • • •• • • • • • • • • • • • • • • • • • • • 680.00 7278 02/25/21 125.00 7278 02/25/21 • • • • •:•'•:-:•:•:•:•:•:•:•:•:•:•: ••••••:•:•••••••:•:•:•:•:•••••••:. ....•.•.•.•. Grand Totals: End of Report .......................................................................... ......................................................................... .......................................................................... ......................................................................... .......................................................................... ......................................................................... 345,729.34 March 15, 2021 Regular Meeting Agenda Packet ........................................................................... ............................. ..................................... ..................... ..................... ..................... ................................................................................................................................................................................. 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CASH STATUS AS OF FEBRUARY 2021 135-10250 TexPool 0 & M (XXXXX0002)-General Fund Operating *** 135-10300 Prosperity Bank (XXX8701) General Fund Operating 135-10305 Prosperity Bank Reserve -Savings Acct (XXXXX7724) 135-11100 Petty Cash Administration 135-11150 Petty Cash Utility Billing 137-10250 TexPool 0 & M (XXXXX0002) GASB Replacement 517-10250 TexPool Construction Tax (X)XXX011) WWTP Improvements 517-10300 Prosperity Bank Construction WWTP Improvements 519-10250 Texpool Revenue Bond Construction (XXXXX015) SWIFT 519-11155 Cash -Bond Escrow Bank of Texas (SWIFT) 520-10250 Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018) 520-11155 Cash -Bond Escrow Bank of Texas (Water & Waste Water Systems) 528-10250 TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements 533-10250 TexPool Tax I & S (XXXXX0003) 533-10300 Prosperity Bank (XXX8701) Tax I&S 534-10250 TexPool Revenue I & S (XXXXX013) WWTP Improvements 535-10250 Texpool Revenue I & S (XXXXX017) SWIFT 536-10250 TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems Amount available in cash (MUD Accounts) Amount available for spending (MUD Accounts) *02/28/2021 Customer Water Deposits $311,840 Fire Department Cash 122-10250 TexPool 0 & M (XXXXX0002)-Fire Operating Cash 122-10300 Prosperity Bank (XXX8701) Fire Operating Amount available in cash (Fire Department Accounts) Amount available for spending (Fire Department Accounts) Total General Fund 135 Available for Spending General Fund 135 Fund Balances Nonspendable Fund Balance (Prepaids) Assigned Fund Balance (FY2020 Capital Projects plus prior year carry forward) Unassigned Fund Balance Current Year Revenue/Expenses Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 15 of 66 March 15, 2021 Regular Meeting Agenda Packet Restricted - Unable to be spent $0 $311,840 $1,997,374 $0 $0 $2,007,484 $0 $0 $0 $785,000 $242,982 $3,892,691 $894,218 $827,121 $0 $198,723 $100,689 $60,826 $11,318,948 $o so Unrestricted - Available for spending $3,114,123 $3,605,246 $0 $150 $450 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,719,970 1 $0 1 $6,719,970 $6,719,970 $1,039,047 $0 $1,039,047 ) $1,039,047 $1,039,047 Total in Accounts (Restricted & Unrestricted) $3,114,123 $3,917,086 $1,997,374 $150 $450 $2,007,484 $0 $0 $0 $785,000 $242,982 $3,892,691 $894,218 $827,121 $0 $198,723 $100,689 $60,826 $18,038,918 General Fund 135 Available 3,605,246 Prosperity General Fund 3,114,123 Texpool General Fund 600 Petty Cash 6,719,970 3,486 2,404,829 6,764,810 (19,431) $9,153,694 $1,039,047 $0 $1,039,047 March 15, 2021 Regular Meeting Agenda Packet FY 2021 General Fund YTD Budget Variance 135-40002-000-000 135-40015-000-000 135-40025-000-000 135-47000-000-000 135-47005-000-000 135-47025-000-000 135-47030-000-000 135-47035-000-000 135-47045-000-000 135-47070-000-000 135-48010-000-000 135-49000-000-000 135-49011-000-000 135-49016-000-000 135-49018-000-000 135-49026-000-000 135-49035-000-000 135-49036-000-000 135-49005-000-000 135-49075-000-000 135-49141-000-000 135-49145-000-000 135-49900-000-000 135-49901-000-000 135-49903-000-000 135-00000-000-000 Property Taxes/Delinquent Property Taxes/P &I PID Surcharges Water Sewer Penalties Service Charges (Disconnect Fees) Plumbing Inspections Sewer Inspections TCCC Effluent Charges Utility Fees Capital Lease- Other Fin Sources Interest Income Cell Tower Revenue Building Rent Income Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Loan Proceeds Oversize Meter Reimbursement Interfund Transfer In Intergov Transfer In Miscellaneous Income Records Management Revenue Recovery of Prior Year Expense Reimbursement (Total 300 300 37 394 131.22% 300 300 53 84 27.88% 163,725 163,725 0.00% 5,932,489 5,932,489 326,348 1,924,995 32.45% 3,677,146 3,677,146 282,158 1,348,882 36.68% 112,608 112,608 (664) 27,538 24.46% 16,550 16,550 1,275 6,150 37.16% 750 750 0.00% 2,500 2,500 0.00% 50,000 50,000 21,709 43.42% 0.00% 0.00% 100,000 100,000 1,464 9,042 9.04% 14,146 14,146 1,179 5,894 41.67% - - - 0.00% 5,000 5,000 19,575 391.50% 0.00% 0.00% 0.00% 8,232 8,232 0.00% 0.00% 0.00% 7,000 7,000 164 1,035 14.79% 0.00% 0.00% 0.00% 10,227,277 10,227,277 6 26, 691 I 3,491,200 I 34.14% (94) 216 163,725 4,007,494 2,328,264 85,070 10,400 750 2,500 28,291 90,958 8,252 (14,575) 8,232 5,965 6,736,077 Water 135-50005-010-000 135-50010-010-000 135-50016-010-000 135-50017-010-000 135-50020-010-000 135-50026-010-000 135-50027-010-000 135-50028-010-000 135-50029-010-000 135-50030-010-000 135-50035-010-000 135-50040-010-000 135-50045-010-000 135-50060-010-000 135-50070-010-000 135-55005-010-000 135-55080-010-000 135-55085-010-000 135-55090-010-000 135-55105-010-000 135-55120-010-000 135-55135-010-000 135-60010-010-000 135-60020-010-000 135-60066-010-000 135-60070-010-000 135-60080-010-000 135-60090-010-000 135-60100-010-000 135-60105-010-000 135-60135-010-000 135-60150-010-000 135-60245-010-000 135-60280-010-000 135-60285-010-000 135-60332-010-000 135-60333-010-000 135-60334-010-000 135-60360-010-000 135-65005-010-000 135-65010-010-000 135-65030-010-000 135-65035-010-000 'General Fund Expenses Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Engineering Maintenance & Repairs Generator Maintenance & Repairs Vehicle Maintenance Maintenance -Heavy Equipment Cleaning Services Lab Analysis - MUD Communications/Mobiles Electricity Publications/Books/Subscripts Dues & Memberships Schools & Training Safety Program Travel & per diem Rent/Lease Equipment TCEQ Fees & Permits - MUD Wholesale Water Miscellaneous Expenses Property Maintenance Lawn Equipment & Maintenance Interfund Transfer Out- Revenue l&S Interfund Transfer Out- Bond Reserve Interfund Transfer Out -Bank Reserve Account Furniture/Equipment < $5000 Fuel & Lube Uniforms Chemicals Small Tools 365,309 17,000 5,435 6,000 36,520 86,182 4,933 789 3,289 24,412 5,709 1,080 10,877 400 300 20,000 124,000 3,000 5,000 3,500 1,000 7,500 7,500 123,487 1,000 500 7,426 400 2,875 1,500 30,000 2,596,295 200 3,000 14,750 565,820 75,000 2,500 15,000 5,190 25,000 16 0266 365,309 17,000 5,435 6,000 36,520 86,182 4,933 789 3,289 24,412 5,709 1,080 10,877 400 300 20,000 124,000 3,000 5,000 3,500 1,000 7,500 7,500 123,487 1,000 500 7,426 400 2,875 1,500 30,000 2,596,295 200 3,000 14,750 565,820 75,000 2,500 15,000 5,190 25,000 1,200 27,483 132,830 36.36% 1,410 8,036 47.27% 5,435 100.00% 275 1,200 20.00% 2,707 15,348 42.03% 5,477 26,630 30.90% 332 1,613 32.70% 48 241 30.54% 352 1,659 50.44% 1,777 9,040 37.03% 416 2,114 37.03% 295 818 75.72% 901 6,191 56.92% 0.00% 103 34.38% 0.00% 454 26,502 21.37% 0.00% 84 4,844 96.87% 54 1.55% 88 350 35.00% 280 1,408 18.77% 501 2,004 26.72% 7,409 48,039 38.90% 516 51.60% 0.00% 650 761 10.25% 0.00% 0.00% 0.00% 4,671 19,674 65.58% 86,950 615,397 23.70% 0.00% 0.00% 3,000 20.34% 51,438 257,191 45.45% 0.00% 0.00% 383 15.30% 1,250 4,099 27.33% 2,441 47.03% 2,914 10,617 42.47% 0.00% 232,478 8,964 4,800 21,172 59,552 3,320 548 1,630 15,372 3,595 262 4,686 400 197 20,000 97,498 3,000 156 3,446 650 6,092 5,496 75,449 484 500 6,665 400 2,875 1,500 10,326 1,980,898 200 3,000 11,750 308,629 75,000 2,118 10,901 2,749 14,383 1,200 Description FY 2021 Adopted Amended Budget February Totals YTD Total 2/28/2021 YTD % Budget (41.5% Target) Remaining Budget General Fund Revenues I 135-40000-000-000 Property Taxes 136,531 136,531 14,677 125,901 92.21% 10,630 135-40002-000-000 135-40015-000-000 135-40025-000-000 135-47000-000-000 135-47005-000-000 135-47025-000-000 135-47030-000-000 135-47035-000-000 135-47045-000-000 135-47070-000-000 135-48010-000-000 135-49000-000-000 135-49011-000-000 135-49016-000-000 135-49018-000-000 135-49026-000-000 135-49035-000-000 135-49036-000-000 135-49005-000-000 135-49075-000-000 135-49141-000-000 135-49145-000-000 135-49900-000-000 135-49901-000-000 135-49903-000-000 135-00000-000-000 Property Taxes/Delinquent Property Taxes/P &I PID Surcharges Water Sewer Penalties Service Charges (Disconnect Fees) Plumbing Inspections Sewer Inspections TCCC Effluent Charges Utility Fees Capital Lease- Other Fin Sources Interest Income Cell Tower Revenue Building Rent Income Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Loan Proceeds Oversize Meter Reimbursement Interfund Transfer In Intergov Transfer In Miscellaneous Income Records Management Revenue Recovery of Prior Year Expense Reimbursement (Total 300 300 37 394 131.22% 300 300 53 84 27.88% 163,725 163,725 0.00% 5,932,489 5,932,489 326,348 1,924,995 32.45% 3,677,146 3,677,146 282,158 1,348,882 36.68% 112,608 112,608 (664) 27,538 24.46% 16,550 16,550 1,275 6,150 37.16% 750 750 0.00% 2,500 2,500 0.00% 50,000 50,000 21,709 43.42% 0.00% 0.00% 100,000 100,000 1,464 9,042 9.04% 14,146 14,146 1,179 5,894 41.67% - - - 0.00% 5,000 5,000 19,575 391.50% 0.00% 0.00% 0.00% 8,232 8,232 0.00% 0.00% 0.00% 7,000 7,000 164 1,035 14.79% 0.00% 0.00% 0.00% 10,227,277 10,227,277 6 26, 691 I 3,491,200 I 34.14% (94) 216 163,725 4,007,494 2,328,264 85,070 10,400 750 2,500 28,291 90,958 8,252 (14,575) 8,232 5,965 6,736,077 Water 135-50005-010-000 135-50010-010-000 135-50016-010-000 135-50017-010-000 135-50020-010-000 135-50026-010-000 135-50027-010-000 135-50028-010-000 135-50029-010-000 135-50030-010-000 135-50035-010-000 135-50040-010-000 135-50045-010-000 135-50060-010-000 135-50070-010-000 135-55005-010-000 135-55080-010-000 135-55085-010-000 135-55090-010-000 135-55105-010-000 135-55120-010-000 135-55135-010-000 135-60010-010-000 135-60020-010-000 135-60066-010-000 135-60070-010-000 135-60080-010-000 135-60090-010-000 135-60100-010-000 135-60105-010-000 135-60135-010-000 135-60150-010-000 135-60245-010-000 135-60280-010-000 135-60285-010-000 135-60332-010-000 135-60333-010-000 135-60334-010-000 135-60360-010-000 135-65005-010-000 135-65010-010-000 135-65030-010-000 135-65035-010-000 'General Fund Expenses Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Engineering Maintenance & Repairs Generator Maintenance & Repairs Vehicle Maintenance Maintenance -Heavy Equipment Cleaning Services Lab Analysis - MUD Communications/Mobiles Electricity Publications/Books/Subscripts Dues & Memberships Schools & Training Safety Program Travel & per diem Rent/Lease Equipment TCEQ Fees & Permits - MUD Wholesale Water Miscellaneous Expenses Property Maintenance Lawn Equipment & Maintenance Interfund Transfer Out- Revenue l&S Interfund Transfer Out- Bond Reserve Interfund Transfer Out -Bank Reserve Account Furniture/Equipment < $5000 Fuel & Lube Uniforms Chemicals Small Tools 365,309 17,000 5,435 6,000 36,520 86,182 4,933 789 3,289 24,412 5,709 1,080 10,877 400 300 20,000 124,000 3,000 5,000 3,500 1,000 7,500 7,500 123,487 1,000 500 7,426 400 2,875 1,500 30,000 2,596,295 200 3,000 14,750 565,820 75,000 2,500 15,000 5,190 25,000 16 0266 365,309 17,000 5,435 6,000 36,520 86,182 4,933 789 3,289 24,412 5,709 1,080 10,877 400 300 20,000 124,000 3,000 5,000 3,500 1,000 7,500 7,500 123,487 1,000 500 7,426 400 2,875 1,500 30,000 2,596,295 200 3,000 14,750 565,820 75,000 2,500 15,000 5,190 25,000 1,200 27,483 132,830 36.36% 1,410 8,036 47.27% 5,435 100.00% 275 1,200 20.00% 2,707 15,348 42.03% 5,477 26,630 30.90% 332 1,613 32.70% 48 241 30.54% 352 1,659 50.44% 1,777 9,040 37.03% 416 2,114 37.03% 295 818 75.72% 901 6,191 56.92% 0.00% 103 34.38% 0.00% 454 26,502 21.37% 0.00% 84 4,844 96.87% 54 1.55% 88 350 35.00% 280 1,408 18.77% 501 2,004 26.72% 7,409 48,039 38.90% 516 51.60% 0.00% 650 761 10.25% 0.00% 0.00% 0.00% 4,671 19,674 65.58% 86,950 615,397 23.70% 0.00% 0.00% 3,000 20.34% 51,438 257,191 45.45% 0.00% 0.00% 383 15.30% 1,250 4,099 27.33% 2,441 47.03% 2,914 10,617 42.47% 0.00% 232,478 8,964 4,800 21,172 59,552 3,320 548 1,630 15,372 3,595 262 4,686 400 197 20,000 97,498 3,000 156 3,446 650 6,092 5,496 75,449 484 500 6,665 400 2,875 1,500 10,326 1,980,898 200 3,000 11,750 308,629 75,000 2,118 10,901 2,749 14,383 1,200 March 15, 2021 Regular Meeting Agenda Packet Account Description FY 2021 Adopted Amended Budget February Totals YTD Total 2/28/2021 YTD % Budget (41.5% Target) Remaining Budget i 135-65040-010-000 135-65050-010-000 135-65053-010-000 135-69005-010-000 135-69008-010-000 135-69009-010-000 135-69195-010-000 135-69281-010-000 135-70040-010-000 135-55135-010-001 135-60135-010-001 Wastewater 135-50005-020-000 135-50010-020-000 135-50016-020-000 135-50017-020-000 135-50020-020-000 135-50026-020-000 135-50027-020-000 135-50028-020-000 135-50029-020-000 135-50030-020-000 135-50035-020-000 135-50040-020-000 135-50045-020-000 135-50060-020-000 135-50070-020-000 135-55005-020-000 135-55070-020-000 135-55080-020-000 135-55081-020-000 135-55085-020-000 135-55090-020-000 135-55091-020-000 135-55105-020-000 135-55120-020-000 135-55125-020-000 135-55135-020-000 135-60010-020-000 135-60020-020-000 135-60066-020-000 135-60070-020-000 135-60080-020-000 135-60090-020-000 135-60100-020-000 135-60105-020-000 135-60125-020-000 135-60135-020-000 135-60245-020-000 135-60280-020-000 135-60285-020-000 135-60331-020-000 135-60332-020-000 135-60333-020-000 135-60334-020-000 135-60360-020-000 135-65005-020-000 135-65010-020-000 135-65030-020-000 135-65031-020-000 135-65035-020-000 135-65040-020-000 135-65045-020-000 135-69005-020-000 135-69008-020-000 135-69009-020-000 135-69195-020-000 135-70020-020 Board of Directors 135-50005-026-000 135-50030-026-000 135-50035-026-000 135-55040-026-000 Safety Equipment Meter Expense Meter Change Out Program Capital Outlays Short Term Debt -Principal Short Term Debt -Interest Gasb34/Reserve for Replacement Water Tank Inspection Contract Bond Related Expenses Lab Analysis - PID TCEQ Fees & Permits - PID (Subtotal Water Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Engineering Independent Labor Maintenance & Repairs- WWTP Maintenance & Repairs- Collections Generator Maintenance & Repairs Vehicle Maintenance- WWTP Vehicle Maintenance- Collections Maintenance -Heavy Equipment Cleaning Services Dumpster Services Lab Analysis Communications/Mobiles Electricity Publications/Books/Subscripts Dues & Memberships Schools & Training Safety Program Travel & per diem Rent/Lease Equipment Advertising TCEQ Fees & Permits Miscellaneous Expenses Property Maintenance Lawn Equipment & Maintenance Interfund Transfer Out -Tax I&S Interfund Transfer Out- Revenue l&S Interfund Transfer Out -Bond Reserve Interfund Transfer Out -Bank Reserve Account Furniture/Equipment < $5000 Fuel & Lube Uniforms Chemicals- WWTP Chemicals- Collections Small Tools Safety Equipment Lab Supplies Capital Outlays Short Term Debt -Principal Short Term Debt -Interest Gasb34/Reserve for Replacement Capital Lease Issuance Cost 'Subtotal Wastewater 1 Salaries & Wages Social Security Taxes Medicare Taxes Unemployment Taxes 1,000 70,000 87,000 740,000 30,962 2,324 75,000 108,000 2,000 1,000 70,000 87,000 740,000 30,962 2,324 75,000 108,000 2,000 1 5,327,165 1 5,327,165 1 483,633 33,000 7,420 8,100 49,358 122,035 6,443 1,098 4,725 32,993 7,716 1,440 14,607 400 300 30,000 15,000 108,000 157,500 10,000 4,000 13,000 3,000 1,500 100,000 40,000 7,500 157,735 200 300 4,991 1,000 1,575 5,000 2,500 45,000 450 5,000 14,000 114,681 688,005 75,000 2,000 12,500 6,280 25,000 17,500 1,200 1,200 28,000 335,000 81,273 8,532 130,000 3,026,690 17 of 66 483,633 33,000 7,420 8,100 49,358 122,035 6,443 1,098 4,725 32,993 7,716 1,440 14,607 400 300 30,000 15,000 108,000 157,500 10,000 4,000 13,000 3,000 1,500 100,000 40,000 7,500 157,735 200 300 4,991 1,000 1,575 5,000 2,500 45,000 450 5,000 14,000 114,681 688,005 75,000 2,000 12,500 6,280 25,000 17,500 1,200 1,200 28,000 335,000 81,273 8,532 130,000 3,026,690 1 0.00% 0.00% 86,625 99.57% 2,155 118,672 16.04% 30,962 100.00% 1,390 59.83% 75,000 100.00% 106,707 98.80% 0.00% 303 757 37.83% 0.00% 1,628,648 1 30.57% 200,617 1 35,866 173,876 35.95% 1,390 9,624 29.16% 7,420 100.00% 675 3,075 37.96% 3,520 20,216 40.96% 7,882 38,983 31.94% 432 2,155 33.46% 66 342 31.14% 424 2,069 43.79% 2,256 11,600 35.16% 528 2,713 35.16% 431 1,103 76.63% 1,218 7,775 53.23% 0.00% 135 45.10% 0.00% 0.00% 5,401 34,066 31.54% 2,179 5,253 3.34% 0.00% 7 2,628 65.71% 839 6,305 48.50% 29 322 10.72% 88 350 23.33% 3,816 28,622 28.62% 3,592 18,317 45.79% 475 2,608 34.77% 11,132 59,913 37.98% 0.00% 0.00% 114 2.28% 0.00% 0.00% 0.00% 0.00% 2,015 12,103 26.90% 0.00% 0.00% 3,260 23.29% 10,426 52,128 45.45% 62,546 312,729 45.45% 0.00% 38,802 38,802 51.74% 36 1.80% 8,327 10,882 87.05% 4,013 63.90% 3,703 9,961 39.84% 0.00% 0.00% 252 21.00% 343 16,497 58.92% 4,373 50,387 15.04% 60,970 75.02% 4,756 55.75% 130,000 100.00% 0.00% 1,146,360 1 37.88% 212,777 1 0.00% 0.00% 0.00% 0.00% 1 1,000 70,000 375 621,328 (0) 934 1,293 1,243 3,698,517 309,757 23,376 5,025 29,142 83,052 4,287 756 2,656 21,394 5,003 337 6,832 400 165 30,000 15,000 73,934 152,247 10,000 1,372 6,695 2,678 1,150 71,378 21,683 4,892 97,822 200 300 4,877 1,000 1,575 5,000 2,500 32,897 450 5,000 10,740 62,553 375,275 36,198 1,964 1,618 2,267 15,039 17,500 1,200 948 11,503 284,614 20,303 3,776 1,880,331 March 15, 2021 Regular Meeting Agenda Packet Account Description FY 2021 Adopted Amended Budget February Totals YTD Total 2/28/2021 YTD % Budget (41.5% Target) Remaining Budget i 135-50045-026-000 135-60066-026-000 135-60070-026-000 135-60075-026-000 135-60080-026-000 135-60100-026-000 135-60245-026-000 Workman's Compensation Publications/Books/Subscripts Dues & Memberships Meetings Schools & Training Travel & per diem Miscellaneous Expenses 30 150 750 1,300 4,000 5,000 2,000 30 150 750 1,300 4,000 5,000 2,000 1 675 241 4 13.17% 0.00% 675 90.00% 639 49.18% 0.00% 0.00% 58 2.88% 1Subtotal Board of Directors 13,230 I 13,230 917 1,376 I 10.40% 26 150 75 661 4,000 5,000 1,943 11,854 Administration 135-50005-030-000 135-50010-030-000 135-50016-030-000 135-50020-030-000 135-50026-030-000 135-50027-030-000 135-50028-030-000 135-50029-030-000 135-50030-030-000 135-50035-030-000 135-50040-030-000 135-50045-030-000 135-50060-030-000 135-50070-030-000 135-55005-030-000 135-55030-030-000 135-55070-030-000 135-55080-030-000 135-55085-030-000 135-55100-030-000 135-55120-030-000 135-55160-030-000 135-55205-030-000 135-60005-030-000 135-60010-030-000 135-60020-030-000 135-60025-030-000 135-60035-030-000 135-60040-030-000 135-60050-030-000 135-60055-030-000 135-60066-030-000 135-60070-030-000 135-60075-030-000 135-60079-030-000 135-60080-030-000 135-60100-030-000 135-60110-030-000 135-60115-030-000 135-60125-030-000 135-60235-030-000 135-60245-030-000 135-60246-030-000 135-60285-030-000 135-60360-030-000 135-65010-030-000 135-65055-030-000 135-65085-030-000 135-65090-030-000 135-65095-030-000 135-65105-030-000 135-69005-030-000 135-69170-030-000 Salaries & Wages Overtime Longevity Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Engineering Software & Support Independent Labor Maintenance & Repairs Generator Maintenance & Repairs Building Maintenance & Supplies Cleaning Services Professional Outside Services Utility Billing Contract Telephone Communications/Mobiles Electricity Water Postage Bank Service Charges & Fees Bad Debt Expense Insurance Publications/Books/Subscripts Dues & Memberships Meetings Public Education Schools & Training Travel & per diem Physicals/Testing Elections Advertising Security Miscellaneous Expenses General Manager Contingency Lawn Equipment & Maintenance Furniture/Equipment < $5000 Uniforms Hardware IT Office Supplies Printer Supplies & Maintenance Maintenance Supplies Printing Capital Outlays Copier Lease Installments 626,592 2,000 2,668 58,550 136,834 7,109 1,138 4,730 39,138 9,153 1,440 1,573 500 8,000 126,854 15,000 40,000 10,000 15,000 104,925 9,000 9,680 3,000 14,512 5,000 30,000 67,000 1,500 84,000 1,000 6,000 400 6,000 6,850 3,575 200 5,000 2,500 1,288 500 17,000 5,000 2,500 2,050 20,253 6,000 4,000 2,500 138,000 4,000 626,592 2,000 2,668 58,550 136,834 7,109 1,138 4,730 39,138 9,153 1,440 1,573 500 8,000 126,854 15,000 40,000 10,000 15,000 104,925 9,000 9,680 3,000 14,512 5,000 30,000 67,000 1,500 84,000 1,000 6,000 400 6,000 6,850 3,575 200 5,000 2,500 1,288 500 17,000 5,000 2,500 2,050 20,253 6,000 4,000 2,500 138,000 4,000 38,526 192,914 30.79% 74 3.72% 2,668 100.00% 3,575 20,679 35.32% 5,843 34,901 25.51% 327 1,912 26.90% 45 280 24.66% 398 2,042 43.17% 2,245 11,456 29.27% 525 2,679 29.27% 193 772 53.64% 129 643 40.85% 0.00% 3,233 40.41% 0.00% 6,050 57,716 45.50% 5,373 35.82% 250 36,762 91.90% 0.00% 0.00% 1,897 8,110 54.07% 63,169 60.20% 187 2,308 25.64% 1,020 3,891 40.20% 225 1,125 37.50% 1,482 5,597 38.57% 285 1,400 28.00% 589 7,773 25.91% 5,528 30,665 53.35% 0.00% 6,725 26,899 40.03% 0.00% 119 4,206 70.09% 39 9.84% 111 1.85% 2,044 29.84% 165 4.61% 0.00% 80 9,330 186.60% 0.00% 96 7.45% 272 54.40% 0.00% 90 450 9.00% 0.00% 0.00% 16,149 79.74% 1,972 32.87% 0.00% 302 1,580 39.51% 0.00% (2,002) 79,779 57.81% 597 1,231 30.78% 433,679 1,926 37,871 101,933 5,197 857 2,688 27,682 6,474 668 930 500 4,767 69,138 9,627 3,238 10,000 6,890 41,757 6,692 5,789 1,875 8,914 3,600 22,227 36,335 1,500 57,101 1,000 1,794 361 5,889 4,806 3,410 200 (4,330) 2,500 1,192 228 17,000 4,550 2,500 2,050 4,104 4,028 2,420 2,500 58,221 2,769 1Subtotal Administration 1,669, 510 1 1,669,510 1 75,229 1 654,268 1 39.19% 1,015,242 Non Departmental 135-55045-039-000 1 135-55055-039-000 1 135-55060-039-000 135-55065-039-000 Legal Auditing Appraisal Tax Admin Fees 135,000 33,800 11,925 4,850 135,000 33,800 11,925 4,850 (Subtotal Non Departmental 185,575 185,575 3,633 11,618 21,000 4,679 3,821 3,633 41,117 8.61% 62.13% 39.23% 78.78% 22.16% 123,383 12,800 7,246 1,029 144,458 Total General Fund Revenues 10,227,277 10,227,277 626,691 3,491,200 34.14% 6,736,077 Total General Fund Expenses 10,222,170 10,222,170 493,172 3,471,768 33.96% 6,750,402 Net Budget Surplus (Deficit) 5,107 5,107 133,519 19,431 0.17% 18 of 66 L � March 15, 2021 Regular Meeting Agenda Packet FY 2021 Combined Financials YTD as of 02/28/2021 Adopted Budget vs YTD Actuals Revenues & Expenses ■ YTD Revenues 1 • YTD Expenses • Adopted Revenues Adopted Expenses 53,491,200 53,471,768 510,227,277 51,376 0% $654,268 19% $1,146,360 33% $41,117 1% YTD Expense By Departments $1,628,648 1 47% YTD Expense- Water YTD Expense- WW YTD Expense- Admin • YTD Expense- BOD • YTD Expense- Non Dept Water Budget vs Actual 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 O 115,781,000 • 69,156,299 Water Consumption Budget vs Actual 61,136,000 61,402,206 42,932,939 46,305,000 43,092,000 36,365,918 --Budget Consumption —0—Actual Consumption Oct Nov Dec Jan 38,117,386 40,786,000 Fab 1,200,000,000 1,100,000,000 1,000,000,000 900,000,000 800,000,000 700,000,000 600,000,000 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 0 5600,000 5521,136 3500,000 5490,389 5400,000 3300,000 $200,000 5100,000 Water Revenue Budget vs Actual 5447,160 00 5348,784 $412,932 5326,759 533720 1 5313,020 $974,254 —0—Budget Revenue —0—Actual Revenue Oct Nov Dec Jen 5326,348 Feb Adopted Budget Water Consumption Vs Actual Water Consumption Adopted Budget Water Revenue Vs Projected Water Revenue $7,000,000 $6,000,000 05,000,000 04,000,000 $3,000,000 $2,000,000 01,000,000 Presented by: Finance Department 839,853,055 898,978,306 Total Water Consumption • Budgeted Water Consumption • Projected Water Consumption 19 of 66 00 55,932,489 55,934,874 53,336,194 53,425,294 Total Water Revenue • Budgeted Water Revenue • Projected Water Revenue • Net Budgeted Water Revenue Minus Budgeted Expenses • Net Projected Water Revenue Minus Projected Expenses March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - FIRE DEPARTMENT BALANCE SHEET FEBRUARY 2021 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT 122 ASSETS FIRE DEPT. CASH IN BANK - INVESTMENTS 1,039,047 PREPAID EXPENSES 11,543 ADVALOREM PROPERTY TAXES RECEIVABLE 78,874 EMERGENCY SERVICES ASSESSMENTS RECEIVABLE UTILITY AND OTHER ACCOUNTS RECEIVABLE TOTAL ASSETS 1,129,464 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - PROPERTY TAXES/ASSESSMENTS ACCOUNTS AND OTHER PAYABLES 62,161 TOTAL LIABILITIES 62,161 FUND BALANCE DESIGNATED FOR FUTURE ASSET REPLACEMENT NON -SPENDABLE FUND BALANCE UNASSIGNED FUND BALANCE 668,784 RESERVE FOR ENCUMBRANCES NET REVENUES / EXPENDITURES 398,518 TOTAL FUND BALANCE 1,067,302 TOTAL LIABILITIES AND FUND BALANCE 1,129,464 20 of 66 TROPHY CLUB MUD NO. 1 - O&M (GENERAL FUND) BALANCE SHEET FEBRUARY 2021 March 15, 2021 Regular Meeting Agenda Packet 135 137 TROPHY CLUB MUNICIPAL UTILITY DISTRICT GENERAL FUND GASB TOTAL ASSETS CASH ON HAND 600 600 CASH IN BANK -CHECKING 3,917,086 3,917,086 CASH IN BANK -SAVINGS -CASH RESERVE 1,997,374 1,997,374 INVESTMENTS-TEXPOOL 3,114,123 2,007,484 5,121,607 PREPAID EXPENSES 66,301 66,301 ADVALOREM PROPERTY TAXES RECEIVABLE 8,521 8,521 UTILITY AND OTHER ACCOUNTS RECEIVABLE 884,816 884,816 TOTAL ASSETS 9,988,822 2,007,484 11,996,306 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES 6,769 6,769 ACCOUNTS AND OTHER PAYABLES 477,657 477,657 CUSTOMER DEPOSITS 311,840 311,840 TOTAL LIABILITIES 796,266 796,266 FUND BALANCE NON -SPENDABLE FUND BALANCE 3,486 3,486 ASSIGNED FUND BALANCE 2,404,829 2,404,829 ASSIGNED FUND BALANCE/TOWN ELEVATED STORAGE TANK 315,000 315,000 ASSIGNED FUND BALANCE/WATER REPLACEMENT 460,899 460,899 ASSIGNED FUND BALANCE/SEWER REPLACEMENT 558,704 558,704 ASSIGNED FUND BALANCE/FIRE DEPARTMENT 472,881 472,881 ASSIGNED FUND BALANCE/WWTP MBR REPLACEMENT 200,000 200,000 UNASSIGNED FUND BALANCE 6,764,810 6,764,810 COMMITTED FUND BALANCE NET REVENUES / EXPENDITURES 19,432 19,432 TOTAL FUND BALANCE 9,192,556 2,007,484 11,200,040 TOTAL LIABILITIES AND FUND BALANCE 9,988,822 2,007,484 11,996,306 21 of 66 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - WWTP TAX BOND CONST BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS ACCOUNTS RECEIVABLE TOTAL ASSETS MI TROPHY CLUB MUNICIPAL UTILITY DISTRICT 517 TAX BOND CONSTRUCTION LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES 685,476 TOTAL LIABILITIES 685,476 FUND BALANCE ASSIGNED FUND BALANCE (199,119) NET REVENUES / EXPENDITURES (486,357) TOTAL FUND BALANCE (685,476) TOTAL LIABILITIES AND FUND BALANCE 22 of 66 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - REVENUE BOND CONSTRUCTION NSII FORT WORTH- SWIFT FUNDING BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK CASH IN ESCROW INVESTMENTS ACCOUNTS RECEIVABLE 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT 519 REVENUE BOND CONSTRUCTION 785,000 TOTAL ASSETS 785,000 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE NET REVENUES / EXPENDITURES TOTAL FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 23 of 66 81,691 81,691 703,276 33 703,309 785,000 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - 16" WATERLINE REV BOND BALANCE SHEET FEBRUARY 2021 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT FUND 520 16" 2019 ASSETS REVENUE BOND CASH IN BANK 242,982 INVESTMENTS 3,892,691 ACCOUNTS RECEIVABLE TOTAL ASSETS 4,135,673 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE NET REVENUES / EXPENDITURES TOTAL FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 24 of 66 4,151,382 (15,709) 4,135,673 4,135,673 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - REVENUE BOND RESERVE BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS ACCOUNTS RECEIVABLE 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT 528 REVENUE BOND RESERVE 894,218 TOTAL ASSETS 894,218 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE 893,867 NET REVENUES / EXPENDITURES 351 TOTAL FUND BALANCE 894,218 TOTAL LIABILITIES AND FUND BALANCE 894,218 25 of 66 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - I&S (DEBT SERVICE) BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS PREPAID EXPENSES ADVALOREM PROPERTY TAXES RECEIVABLE ACCOUNTS RECEIVABLE -OTHER 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT 533 INTEREST & SINKING DEBT 827,121 43,949 TOTAL ASSETS 871,070 LIABILITIES AND FUND BALANCE LIABILITIES DEFERRED REVENUE - AD VALOREM PROPERTY TAXES ACCOUNTS AND OTHER PAYABLES 64,064 34,346 TOTAL LIABILITIES 98,410 FUND BALANCE ASSIGNED FUND BALANCE NET REVENUES / EXPENDITURES (19,950) 792,610 TOTAL FUND BALANCE 772,660 TOTAL LIABILITIES AND FUND BALANCE 871,070 26 of 66 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - REVENUE BOND I&S (WWTP) BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS ACCOUNTS RECEIVABLE 4 TROPHY CLUB 1 / MUNICIPAL UTILITY DISTRICT 534 REVENUE BOND I&S WWTP 198,723 TOTAL ASSETS 198,723 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE NET REVENUES / EXPENDITURES TOTAL FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 27 of 66 25,988 172,735 198,723 198,723 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - SWIFT REVENUE BOND I&S BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS ACCOUNTS RECEIVABLE TROPHY CLUB NICIPAL DISTRICT 1 MU UTILITY DI CT 535 NSII FTW SWIFT REVENUE BOND I&S 100,689 TOTAL ASSETS 100,689 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE NET REVENUES / EXPENDITURES TOTAL FUND BALANCE TOTAL LIABILITIES AND FUND BALANCE 28 of 66 5,625 95,064 100,689 100,689 March 15, 2021 Regular Meeting Agenda Packet TROPHY CLUB MUD NO. 1 - REVENUE BOND I&S WATER & WASTEWATER SYSTEM 2019 BALANCE SHEET FEBRUARY 2021 ASSETS CASH IN BANK INVESTMENTS ACCOUNTS RECEIVABLE 4 TROPHY CLUB MUNICIPAL UTILITY DISTRICT 536 REVENUE BOND SERIES 2019 I&S 60,826 TOTAL ASSETS 60,826 LIABILITIES AND FUND BALANCE LIABILITIES ACCOUNTS AND OTHER PAYABLES TOTAL LIABILITIES FUND BALANCE ASSIGNED FUND BALANCE 531 NET REVENUES / EXPENDITURES 60,295 TOTAL FUND BALANCE 60,826 TOTAL LIABILITIES AND FUND BALANCE 60,826 29 of 66 March 15, 2021 Regular Meeting Agenda Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS February 22, 2021 at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in Regular Session on February 22, 2021 at 6:30 p.m., in a Zoom video/telephone conference in accordance with the Governor's emergency proclamation suspending certain provisions of the Texas Open Meetings Act effective March 16, 2020 in response to the COVID-19 virus and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Steve Flynn Mark Chapman Kelly Castonguay William C. Rose Kevin R. Carr STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager Legal Counsel via zoom CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of Monday, February 22, 2021, called the meeting to order and announced a quorum present at 6:30 p.m. President Flynn and the Board commended the General Manager and staff for their efforts and hard work during the snowstorm. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly staff reports and answered questions related thereto. 30 of 66 March 15, 2021 Regular Meeting Agenda Packet CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. January 2021 Combined Financials b. January 18, 2021 Regular Meeting Minutes c. February 6, 2021 Special Meeting Minutes Motion made by Director Castonguay and seconded by Director Carr to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 3. Discussion and possible action regarding Impact of Weather Conditions on February 2021 water usage and potential modification of winter averaging determination for wastewater service based on same. Motion made by Director Rose and seconded by Director Carr that for the purpose of winter averaging, a customer's February water usage will not be any larger than the amount used in December 2020 or January 2021. Motion failed unanimously Motion made by Director Rose and seconded by Director Carr to not include the February water usage in the customers' 2021 winter averaging calculations. Motion carried unanimously 4. Consider and take appropriate action regarding Fire Department personnel salary adjustments. Motion made by Director Rose and seconded by Director Chapman to approve the Fire Department personnel salary adjustments as set forth in the packet, and funding to be from non-GASBY fire department reserves. $31776.63. For: Castonguay, Chapman, Rose, and Flynn. Oppose: Carr Motion passed 4-1 The Board convened into Executive Session at 7:15 p.m. EXECUTIVE SESSION 5. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental 31 of 66 March 15, 2021 Regular Meeting Agenda Packet Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel regarding the existing Interlocal Cooperation Agreement for Administration of Fire Protection Services between the District and the Town of Trophy Club, and seek legal advice regarding the potential renewal, termination, modification, or replacement thereof. The Board reconvened into Regular Session at 8:06 p.m. REGULAR SESSION 6. Consider and take appropriate action regarding Executive Session. No action taken 7. Items for future agendas: Director Carr would like to have a Case study completed on the District response during the week of winter weather and be able to provide it to the public. Alan will review the information and bring something back to the board. 8. Set future Meeting dates — Monday, March 15, 2021 at 6:30 p.m. ADJOURN President Flynn called the meeting adjourned at 8:08 p.m. Steve Flynn, President Kelly Castonguay, Secretary/Treasurer Laurie Slaght, District Secretary 32 of 66 (SEAL) 151 TROPHY CLUB MUNICIPAL UTILITY DISTRICT STAFF REPORT March 15, 2021 March 15, 2021 Regular Meeting Agenda Packet AGENDA ITEM Approve contract no. 2021031501 with NewGen Strategies & Solutions for performing a water and sewer rate study for an amount not to exceed $37,500 and authorize the General Manager to execute the contract documents. DESCRIPTION Adjustments are made to the rate model annually during budget preparation to provide accurate water and wastewater rate recovery based on customer class, water consumption, and wastewater flow. Over time, rate models become misaligned with current consumption trends and require comprehensive remodeling. The current water and wastewater utility rate model was developed in 2014 by NewGen Strategies & Solutions. The Comprehensive Water and Wastewater Rate Study proposed will evaluate the current model and make recommendations that will assist in keeping the District in sound financial condition for years to come and ensure the continued delivery of existing services. The study will provide an analysis of the current water and wastewater utility tier rates and monthly fixed fees with respect to providing adequate revenue for the costs of providing current services, operating costs, and costs of capital improvement projects that will be determined during this year's Water and Wastewater Master Plan. RECOMMENDATION: Staff recommends approval of Contract No. 2021031501 with NewGen Strategies & Solutions for completion of a water and sewer study for an amount not to exceed $37,500 and authorize the General Manager to execute the contract documents. 33 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 NewGen Strategies & Solutions March 8, 2021 via email [afourmentin@tcmud.org] Mr. Alan Fourmentin General Manager Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, TX 76262 Subject: Water and Sewer Utility Rate Study Dear Alan: March 15, 2021 Regular Meeting Agenda Packet 215 W. Campbell Rd. Suite 440 Richardson, TX 75080 Phone: (912) 680-2000 Based on our conversations, NewGen Strategies and Solutions, LLC (NewGen) is pleased to have this opportunity to assist Trophy Club Municipal Utility District No. 1 (District) in performing a Water and Sewer Utility Rate Study (Study). The remainder of this letter outlines our proposed project team, scope of services, and pricing for the engagement. Proposed Project Team Our proposed Project Team for this engagement specializes in the development of water and wastewater rates, with the majority of this experience specific to water and wastewater utilities in Texas. We ensure the staffing resources assigned to the project are truly committed to your project, by considering overall workload of staff when determining project team members. Team members have been chosen due to their experience in performing the tasks identified in the scope, as well as their availability and capacity to complete the tasks in a timely manner. Chris Ekrut, Chief Financial Officer PROJECT ROLE: Project Manager 1 LOCATION: Dallas, TX PHONE: (972) 232-2234 EMAIL: cekrut a©newgenstrategies.net Mr. Chris Ekrut, Chief Financial Officer for NewGen, will serve as Project Manager for this engagement. Mr. Ekrut has been providing consulting services since 2004, with the majority of his client -related projects focused on the pricing of services and developing rates and fees for utility systems. Mr. Ekrut is a recognized expert witness, having filed testimony regarding cost of service and rate design, as well as providing litigation support and regulatory filing assistance before rate regulatory agencies. He has conducted a significant number of wholesale and retail water and wastewater rate studies, developed water, wastewater, and stormwater rate and fee models, and assisted in negotiations and/or litigation involving a number of wholesale water or wastewater contracts. He also serves as an instructor for the national "Fundamentals of Water Cost of Service and Rate Design" class sponsored by EUCI. Economics Strategy 1 Stakeholders Sustainability www.newgenstrategies.net 34 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 2 Jason Helgeson, Senior Consultant PROJECT ROLE: Data Analyst I LOCATION: Dallas, TX I PHONE: (972) 528-7158 1 EMAIL: jhelgeson@newgenstrategies.net Mr. Jason Helgeson joined NewGen in 2020 as a Senior Consultant, focusing on data extraction, transformation, interpretation, and analysis. Mr. Helgeson is an experienced business analyst, specializing in requirements gathering, user stories, and SQL. He excels at documenting current and proposed systems and collaborating with both business and technical resources. Mr. Helgeson holds a Master of Business Administration from the University of Iowa. Karim Virani, Consultant PROJECT ROLE: Analyst I LOCATION: Dallas, TX I PHONE: (469) 646-6173 1 EMAIL: kvirani@newgenstrategies.net Mr. Karim Virani joined NewGen as a consultant in 2019. During his tenure, he has provided financial modeling, financial analyses, and data analytics support, primarily for NewGen's Environmental Practice. Mr. Virani obtained a Bachelor of Business Administration in Finance from the University of Texas at Austin. Prior to joining NewGen, Mr. Virani worked as a Pricing and Strategy Analyst for J.C. Penney, Inc. Scope of Services To perform the requested study, and based on our understanding of the proposed project outlined above, the Project Team proposes the following work plan. Our proposed work plan closely follows the approaches and methodologies utilized by Project Team members in all of their cost of service and rate design studies. Therefore, the District can be assured that the work plan proposed has been tested and proven in numerous studies across the state and nation. Additionally, the proposed approach and methodologies also align with the prior methodologies employed by the District in the previous work performed by the Project Team and will comport with the District's legal obligations under the Texas Water Code and reflecting legal precedent and agreements previously entered into by the District. NewGen maintains a strong and active presence before the State of Texas' rate regulatory authorities and is routinely requested to provide expert opinions on rate matters by legal counsels representing clients throughout Texas. For our Project Team to maintain its reputation and presence within the regulatory environment, our product must be of such quality to withstand intense scrutiny. The product developed for this engagement will withstand such scrutiny. To achieve this, as part of our work plan, the Project Team has one of its senior level consultants, who is outside of the study's day-to-day process, provide an independent review of the study to test the assumptions and validity of the results and recommendations. Task A — Overview Initiation of Initial Data Request The Project Team will develop an initial data request that will be needed to adequately begin the review and evaluation of the District's water and wastewater rates. This data will include, but is not limited to, operating, financial, management, policy, and ordinance data. The purpose of the initial data request is to become more familiar with the District's operations and policies in order to maximize the effectiveness of our time with District representatives in the project kick-off meeting. The Project Team will issue the initial data request within five (5) days after receiving notice to proceed on the project. Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 35 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 3 Initial Data and Information Assessment Once the District has submitted the initially requested data, the data will be reviewed for discussion during the project kickoff meeting. Throughout the course of the project, data received by the Project Team will be sampled and tested for accuracy. The sampling and testing of data is imperative in regard to the billing data used to set rates and essential in the development of proper cost allocations and reliable revenue projections that the billing data be as accurate as possible. The Project Team will work closely with the District's billing staff and software provider to extract the appropriate billing data. In addition, as necessary, the Project Team will conduct informal interviews with District staff during our review of the historical data to ensure that the Project Team understands the information provided. Project Kickoff Meeting After receiving the initially requested data, the Project Team will work with the District to schedule a kickoff meeting. The primary reason for the kickoff meeting is to develop the general framework for how the study will be conducted. This meeting will also allow for the finalization of the proposed work approach, as well as discussion and clarification of the information previously analyzed. In addition, the project kickoff meeting will allow for the Project Team to gain a better understanding of the goals and objectives, as well as expectations, the District desires to achieve from the study. As part of the kickoff meeting, the Project Team members will also discuss: ■ Political and customer views/opinions of current rates; ■ Capital/operational demand changes anticipated over the study's forecasted period; ■ Initial rate design pricing objectives; and ■ Initial strategies for implementing/communicating possible rate changes. Task A Deliverables: ■ Initial Request for Information ■ Minutes from project kickoff meeting (to include discussion of any issues discovered during initial information assessment) Task B — Analyze Utility Fund Finances Determination of Test -Year Revenue Requirements Revenue requirements will be developed for the water and wastewater utilities using the American Water Works Association ("AWWA") accepted cash needs approach. The cash needs approach closely follows municipal budgeting practices and incorporates a utility's operation and maintenance costs, debt service and bond coverage requirements, cash funded capital outlays, reserve requirements, and transfers. In developing the revenue requirements, the Project Team will assess and project each utility's cost of service by analyzing each utility's historical costs, the current budget year, and any forecasts made for future fiscal years. The Project Team will develop a test -year cost of service for each utility. A test -year is a common term in rate studies that refers to an adjusted fiscal year cost that will be used as a basis for setting rates. The test -year cost of service will be adjusted by non -rate revenue sources to develop the test -year revenue required from utility rates. Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 36 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 4 Forecast of Revenue Requirements Using the test -year information previously developed, the Project Team will begin the development of a five (5) year revenue requirement forecast. As necessary, interviews with District staff may be conducted to gather additional data to complete this task. During this task, it is crucial to thoroughly analyze the assumptions used in projecting the revenue requirements. These assumptions may include, but may not be limited to, growth rate, inflation rates, increase in contractual obligations and contractor costs, and capital improvements. The Project Team will work closely with District staff to examine the District's planned method of financing (e.g. cash, debt, grants) future capital improvements, operating and capital reserve targets, and debt coverage requirements, as well as examine anticipated operational and/or staffing changes over the five-year forecast. Determination of Realizable Revenue at Current Rates The results of this task will provide the data to properly evaluate the cost of service, the magnitude of overall increases, if any, and the probability of redistribution of revenue responsibility between customer classes as well as providing the Project Team the ability to compare the actual cost to provide utility service with the anticipated billed revenues of the utility. In the revenue determination, adjustments will be made to the historical billing data to reflect normalized weather conditions and usage. This task will also provide a "check" of the data provided by District staff. Functionalization of Revenue Requirements Functionalization is the process of grouping costs based on the function, or type, of service provided. For example, water utility costs can be functionalized into supply, treatment, transmission, and distribution. Discussions will be held with District staff to understand the types of services provided by the District, and what system information is available from the District, to determine the appropriate functional cost categories to be used in the cost of service determinations. The final selection of the functional cost categories will be discussed with District staff. Classification of Revenue Requirements After the development of the functionalized costs, costs are classified into the components of utility service that is provided. For the water utility, it is proposed that costs be classified using the American Water Works Association ("AWWA") recommended Base Extra -Capacity method, where costs are classified as base, extra -capacity, and customer related so as to recognize the impact peak demand has on the cost of service provision. For the wastewater utility, assuming the District utilizes an industrial strength surcharge, it is proposed that costs be classified using the Water Environmental Federation ("WEF") recognized flow, BOD, TSS, and customer parameters. It should be noted that these are the Project Team's proposed classification methods. Discussions will be held with District staff before the finalization of the agreement between the District and the Project Team to determine the appropriate classification methods to utilize in recognition of the District's goals and objectives and available system and billing data. Allocation of Revenue Requirements One of the most important considerations in the setting of fair and equitable rates for utility service is the establishment of the appropriate grouping of customers (i.e., customer classes for cost distribution after costs are classified). Generally, a customer class should only include those customers who: (a) are in a Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 37 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 5 similar location in relation to the utility; (b) use the same or similar service from the utility; and (c) receive similar service from the utility and place similar demands upon the utility. As part of the District's request, the Project Team will analyze the usage patterns of the presently defined customer classes in the above context and evaluate whether a new classification of customers should be recommended. Costs within each utility will be allocated to the selected customer classes based on each customer class' level of service provided by the District. It is imperative that the factors that form the basis of costs incurred by the District to provide continuous and adequate service to its customers be appropriately identified. This identification requires a thorough understanding of the influencing conditions controlling the design and/or actual operation of a system. These conditions include normal and peak weather conditions as well as average and peak service demands. Members of the Project Team are thoroughly versed in appropriately identifying these costs and are recognized experts before the State's rate regulatory agencies. The factors for the allocation of costs to the customer classes will be dependent on the billing and system information available from the District. The final selection of customer classes and allocation methodologies will be discussed with the District. Task B Deliverables: ■ Preliminary results of cost of service analysis ■ One (1) Project Update and Status Meeting Task C — Develop Rate Schedule Development of Rate Design In the formulation of a rate and fee design plan, a clear and distinct understanding of the District's overall goals and objectives, such as water conservation, should serve as the foundation for the development of options since rate and fee design enables the utility to meet its service pricing objectives and financial policies. Pricing objectives could include, but would not be limited to: ■ Cost of Service Recovery ■ Affordability ■ Billing System Compatibility ■ Demand Side Management ■ Transparency • Water Conservation ■ Revenue Stability • Ease of Administration • Economic Development Prior to commencing Task C, members of the Project Team will discuss with District staff the potential rate design alternatives that meet the District's pricing goals and objectives. Please note that pricing for this task includes development a maximum of up to two (2) alternative water and wastewater rate structures. Additional structures will be analyzed on an agreed upon compensation amount by the Project Team and the District. Determination of Realizable Revenue with Alternative Rate Structures The Project Team will analyze and compare the revenues forecasted to be generated under alternative rate structures to the forecasted cost of service to determine the adequacy of the alternative rate structures to meet the District's financial goals, including bond coverage requirements and operating and capital reserves. In the revenue determination, adjustments will be made to the historical billing data to reflect normalized weather conditions and usage. In addition, the monthly impact on customer bills under the alternative rate structures will be examined. Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 38 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 6 Task C Deliverables: ■ Up to two (2) alternative water and wastewater rate designs ■ Preliminary recommendations on recommended rate adjustments and rate design Task D — Regional Rate Comparison Rate Comparison Review The Project Team will compare the District's current and proposed water and wastewater utility rates to utility rates of other utilities of similar size, demographics, geographic location, and operational characteristics so as to provide an estimation of the District's comparable and competitive position. Task D Deliverables: ■ Regional comparison of water and wastewater rates Task E — Discuss Findings and Present Final Report Draft Report Preparation The Project Team will develop a draft report summarizing findings, conclusions, and recommendations of the water and wastewater rate study. The Project Team is committed to ensuring that the District thoroughly understands the recommendations in the draft report and will ensure that District staff has sufficient time to address their concerns and/or questions prior to finalizing the report. Final Report Preparation and Presentation Upon receipt of District staff comments, the Project Team will make appropriate changes and provide the District with the final report. After completion of the final report, the Project Team will make a presentation of its recommendations to the District's Board of Directors Additionally, the Project Team will participate and take the lead in other workshops, meetings, and/or hearings as requested by the District. Task E Deliverables: ■ Draft Report Presented within 60 to 90 days of notification of award, given the timely receipt of the required financial and operational data, the draft report of the Water and Wastewater Cost of Service and Rate Design Study will be provided for the District's review and comment that summarizes the Project Team's findings, conclusions, and recommendations. ■ Final Report — One (1) digital copy The final report will be provided to the District within two (2) weeks after delivery of the draft report, given the timely receipt of the District's comments. ■ Meeting to discuss draft report ■ Final presentation of study results to District Board of Directors ■ Participation in other workshops, meetings, and/or hearings as requested Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 39 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 7 Additional Services Should additional services be required that are outside of the scope of services contained herein, they will be provided at time and expense, based on our standard billing rates in place at that time. Proposed Project Schedule Based on the workplan outlined above, the Project Team estimates that it will take approximately 120 days to complete the engagement through final report. To ensure the proposed project can be completed prior to the end of the District's current Fiscal Year (September 30, 2021), notice to proceed will need to be provided to the Project Team no later than May 3, 2021. Proposed Project Price Based on the work plan outlined herein, the Project Team agrees to perform the requested study for a not to exceed price of $37,500, inclusive of out of pocket expenses. NewGen will invoice the District on a monthly basis for actual hours worked at our then applicable hourly billing rates, plus out of pocket expenses incurred at cost. Payment is due within thirty (30) days upon receipt of invoice. NewGen's hourly billing rates, effective through December 31, 2021, are as follows: NewGen Strategies and Solutions 2021 Billing Rates Position Hourly Billing Rate President/CEO $355 Managing Director (Energy Practice, Environmental Practice) $310 Director / Vice President / Executive Consultant $225 - $355 Senior Consultant $195 - $225 Staff Consultant $140 - $195 Analyst $135 - $140 Administrative Assistant $110 Note: Billing rates are subject to change based on annual reviews and salary increases. In executing this letter, you agree that the services rendered by NewGen will be performed in accordance with instructions or specifications received by the District and will be provided with the degree of skill and judgment exercised by recognized professionals performing services of similar nature and consistent with the applicable industry best practices. You further agree that compensation for services rendered will be provided to NewGen regardless of the final outcome of the engagement. Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 40 of 66 DocuSign Envelope ID: C8ED23CE-31 EA-46F7-8028-36F97D039778 March 15, 2021 Regular Meeting Agenda Packet Mr. Alan Fourmentin March 8, 2021 Page 8 Again, NewGen appreciates the opportunity to propose our assistance to the District and look forward to working with you during this engagement. If you should have any questions regarding this letter and/or require additional information, please contact Chris Ekrut at (972) 232-2234 or via email at cekrut@newgenstrategies.net. If this letter and the terms and conditions contained herein are acceptable, please execute one copy and return to our Richardson office. Sincerely, NewGen Strategies and Solutions, LLC ,-GocuSigned by: r� `-•-W FB62F346CF.a8z46 Curls U. Ekrut Chief Financial Officer Project Authorization ($37,500) Signed Printed Title Date Trophy Club Municipal Utility District No. 1 Water and Wastewater Utility Rate Study 41 of 66 March 15, 2021 Regular Meeting Agenda Packet Section 2.02. Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each separate connection within the District: Residential Sewer Rates: The District uses winter averaging for the purpose of calculating sewer charges on utility bills. The sewer charges are based on average water consumption for three months (December, January and February billing). The average consumption will be analyzed annually and take effect the first of April each year. New customers will be assigned a default value user charge that is equal to the average winter water use for all residential customers. The winter average used for new residential customer is 7,000 gallons. A customer with a water leak during the averaging months may request a reduction in the sewer usage calculation. Any customer filling a pool after resurfacing, construction or major repairs during the averaging months may request that their winter average calculation be adjusted. Requests for a reduction in sewer usage calculations must be submitted in writing to the General Manager and have documentation showing the construction or repairs as applicable to the issue. The General Manager or a duly authorized representative may adjust the metered water usage in determining the winter average. To assist in establishing winter averaging sewer rates, customers are encouraged to submit requests for sewer average reductions no later than March 15th. A. Residential Sewer Rates: Any changes would be Effective April 1, 2021 Base Rate: 0 to 4,000 4,001 to 8,000 8,001 to 12,000 12,000+ Current Scenario #2 $ 22.15 $ 22.15 $ 4.10 $ 4.05 $ 5.85 $ 5.80 $ 8.25 $ 8.20 $ 11.75 $ 11.70 B. Commercial Sewer Rates: Any changes would be Effective April 1, 2021 Base Rate: Volumetric Rate: Current Scenario #2 $ 22.15 $ 22.15 $ 6.94 $ 7.41 *Commercial sewer usage is billed based on actual water usage per month 42 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 RATE ORDER TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 ORDER NO. 2020-0921B AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND RATES FOR WATER AND SEWER SERVICE; PROVIDING FEES FOR CONNECTION, RECONNECTION, INSPECTION, ACCURACY READINGS, AND RETURNED CHECKS; REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is the owner and/or operator of a water and sewer system designed to serve present and future inhabitants within the District and the Trophy Club Development; and WHEREAS, the District's most recent Rate Order was adopted on March 16, 2020 (Order No 2020-0316A), and additional modifications are needed. The District desires to establish all of its rate policies in a single new Rate Order; and WHEREAS, the Board of Directors of the District has carefully considered the terms of this Rate Order No. 2020-0921B and is of the opinion that the following conditions and provisions should be established as the policies, procedures, and rates for obtaining service from the District's water and sewer system. THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: ARTICLE I TAP FEES AND CONNECTION POLICY Section 1.01. Initiation of Water and Sanitary Sewer Connections. Each person desiring a water and sanitary sewer service connection to the District's System shall be required to pay such fees as set forth in this Order. No service shall be established or re-established until such fees are paid. All service connections are subject to all other rules, regulations, and policies of the District. A. Certification of System. Connections shall not be made to the District's System or portions of the System until the District's engineer or District staff has certified that the System or applicable portion thereof is operable and meets all regulatory requirements. B. Backflow Prevention. No water connections from any public drinking water supply system shall be allowed to any residential or commercial establishment where an actual or potential contamination hazard exists unless the public water facilities are protected from contamination. 1 of 17 43 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 At any residential or commercial establishment where an actual or potential contamination hazard exists, protection shall be required in the form of a backflow prevention assembly. The type of assembly required shall be specified by the District. The existence of potential contamination hazards without installation having been made of the means of control and prevention as set out in the preceding paragraph; or, the same having been installed, there is a failure to properly maintain the same, shall be considered sufficient grounds for immediate termination of water service. Service can be restored only when the health hazard no longer exists, or when the health hazard has been isolated from the public water system in accordance with the foregoing requirements. All backflow prevention assemblies that are required according to this section shall be tested upon installation by a recognized backflow prevention assembly tester and certified to be operating within specifications. Backflow prevention assemblies that are installed to provide protection against health hazards must also be tested and certified to be operating within specifications at least annually by a recognized backflow prevention assembly tester. The Customer shall, at his expense, properly install, test, and maintain any backflow prevention device required by this Rate Order. Copies of all testing and maintenance records shall be provided to the District within ten (10) days after maintenance and/or testing is performed. If the Customer fails to comply with the terms of this Order, the District shall, at its option, either terminate service to the property or properly install, test, and maintain an appropriate backflow prevention device at the service connection at the expense of the Customer. Any expenses associated with the enforcement of this agreement shall be billed to the Customer. C. Availability of Access/Obstructions. By application for connection to the District's System, the Customer shall be deemed to be granting to the District and its representatives a right of ingress and egress to and from the meter or point of service for such installation, maintenance and repair as the District, in its judgment, may deem reasonably necessary. The Customer shall also be deemed to be granting to the District and its representatives a right of ingress and egress to the Customer's property, including the exterior of the Customer's premises, for the purpose of performing the inspections and completing the Customer's Service Inspection Certifications required by the District's rules and regulations. Taps and connections will not be made when, in the opinion of the District, building materials or other debris obstructs the work area or the work area is not completed or finished to grade. When sidewalks, driveways or other improvements have been constructed prior to application for service, such application shall be construed and accepted as the Customer's waiver of a claim for any damages to such improvements resulting from the reasonable actions of the District in installation of the connection. 2 of 17 44 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 Section 1.02. Residential Fire Lines. Connections. and Fees. A residence of at least six -thousand (6,000) square feet but Tess than eight -thousand (8,000) square feet shall have installed on its one -inch (1") water service line, for fire protection, a one -inch (1") U -branch, with a separate meter and meter -box. The cost of installation, including parts, equipment, and labor shall be eight -hundred dollars ($800.00), payable at the time of permitting. A residence of eight -thousand (8,000) square feet or greater, in addition to its regular one - inch (1") water service line, shall have installed a separate one -and one-half (1 % ") water service line for fire protection with its own meter and meter -box. The cost of connection and installation of the fire line and meter shall be either one thousand six hundred dollars ($1,600.00) if the home is on the same side of the street as the waterline; or, if it is on the opposite side of the street from the waterline, necessitating boring, then the charge shall be five thousand nine hundred seventy five dollars ($5,975.00), payable at the time of permitting to the District. Section 1.03. Connections by District. All Connections to the District's water and sewer system shall be made with written approval of the District and in accordance with the District's Plumbing Code and its rules and regulations. No person except the General Manager or his/her authorized agent shall be permitted to tap or make any connection to the mains or distribution piping of the District's water system, or make any repairs, additions to, or alterations in any meter, box, tap, pipe, cock or other fixture connected with the water system or any manhole, main, trunk or appurtenance of the District's sanitary sewer system. No sewer connection shall be covered in the ground and no house lead shall be covered in the ground before it has been inspected and approved by a licensed plumbing inspector with jurisdiction of the site. Section 1.04. Water and Sewer Tap Fees. Fees for water and sewer taps performed by the District are as follows: Water Service Taps: Size Fee for Tap Bore (if applicable) up to 1" Tap $1,200.00 $5,000.00 2" Tap $1,800.00 $10,000.00 3" Tap $4,500.00 $10,000.00 4" Tap $5,500.00 $10,000.00 6" Tap $6,500.00 $10,000.00 8" Tap $7,500.00 $10,000.00 10" Tap $8,500.00 $10,000.00 Sewer Service Taps: Actual cost plus 10%. An estimate will be provided prior to work being performed. 3of17 45 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 When water taps have been made by someone other than the District personnel, there is an installation/inspection fee of fifty dollars ($50.00) plus the cost of the appropriate meter. Section 1.05. Inspections and Fees. Fees for permits and for plumbing inspections (other than for sewer and backflow inspections referred to below in subparagraphs A and B) should be paid to the city or town in which the property is located or to the District if the property is not located within a city or town. A. Sewer Inspection and Fees. Sewer connections and house service lines shall be inspected by the District. An inspection fee of one -hundred -fifty dollars ($150.00) shall be paid to the District for each connection to the District sanitary sewer system. Installations that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re -inspection shall be made upon payment to the District of a re- inspection fee of twenty-five dollars ($25.00), plus payment by the customer of all outstanding charges. If subsequent re -inspections are required before the sewer connection and service lines are in compliance with the rules and regulations, a re- inspection fee of twenty-five dollars ($25.00) shall be paid to the District for each subsequent re -inspection. Inspections by the District requested after regular business hours will be charged at a minimum of one -hundred dollars ($100.00). B. Backflow Inspections. Backflow installations (residential and commercial) that require annual inspections must have a certified Backflow Technician perform the testing and submit the report annually to the District. C. Swimming Pool Discharge into Sanitary Sewer System. New swimming pools permitted on or after June 24, 2005, shall have all backwash and/or drainage from said pool discharge into the sanitary sewer system. Owners of pools built or permitted prior to July 1, 2005 are not required to retrofit the pool equipment and tie into the sanitary sewer. However, swimming pool backwash and drainage must drain to grassy areas and is not permitted to flow into the storm drain system, creeks, or other waterways. For swimming pools discharging to the sanitary sewer system, an indirect connection shall be made by means of an air break, discharging into a tailpiece installed a minimum of six inches (6") (or 152 mm) above adjacent grade. The tailpiece shall be connected to a minimum three-inch (3" or 76mm) p -trap not less than twelve inches (12" or 304 mm) below grade which discharges into the yard cleanout riser. Backwash systems shall not flow onto neighboring properties or into the storm sewer. The tie-in and inspection fee shall be seventy-five dollars ($75.00) to be paid at the time of issuance of the pool permit. 4 of 17 46 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 Section 1.06 Temporary Water Service -Construction Meters. A. Construction Meters. The District shall be authorized to make a temporary connection to any fire hydrant or flushing valve upon request for temporary water service. All temporary service shall be metered and billed to the temporary customer as provided herein. All unauthorized withdrawal of water from flushing valves, fire hydrants, or other appurtenances of the District's System is prohibited. B. Application and Deposit. Each temporary customer desiring temporary water service shall be required to execute an application for such temporary service and shall provide a minimum -security deposit of one -thousand -seven -hundred - seventy -five dollars ($1,775.00) for a three-inch (3") meter and RPZ; one -thousand - four -hundred -twenty-five dollars ($1,425.00) for a smaller meter and smaller RPZ. The deposit shall be made by cashier's check or money order payable to the District. The deposit shall be used by the District to secure the payment for temporary water supplied by the District, the installation fee, and the cost of repair of any damages caused by the temporary customer. The balance of the security deposit, if any, shall be refunded after disconnection from the District's System. C. Construction Meter Fees and Rates. Construction meters will be charged the same monthly rates (base fee and volumetric rate) for water as commercial accounts as set forth in Article II of this Rate Order. D. Temporary Construction Meter Use and Billing. Construction meters can be rented by filing an application at the District office and payment of all required deposits. Upon approval of the application, a temporary meter and RPZ will be provided to the applicant. Installation on any fire hydrant or flush valve must be approved by the District and District meters may only be used within the District's service area. The location of installation must be indicated on the application and cannot be relocated unless notification is provided to and approved by the District in advance. Temporary meters may only be rented for a period of ninety (90) days and extensions may be approved upon request and approval. Failure to return a temporary meter or request a usage extension by the due date will result in repossession of the meter and forfeiture of the deposit. Upon return of a temporary construction meter, an inspection of the meter and RPZ will be performed. Any and all damages to the meter and/or RPZ will be charged to the customer and deducted from the deposit. If the deposit does not cover the total amount of damages, the balance will be billed to the customer and payment must be received by the due date. Failure to pay all charges due will result in suspension of rental privileges until payment in full and may result in collection procedures. E. Return of Temporary Meter at District Request. The District reserves the right to request the return of a temporary construction meter at any time determined 5 of 17 47 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 necessary by the District. Should Stage 2 Drought Restrictions or more stringent restrictions be implemented, all temporary construction meters must be returned within three (3) business days of notification by the District. Failure to promptly return the temporary meter within three business days will result in repossession of the meter and forfeiture of the deposit. Should District personnel be unable to locate the temporary meter for repossession, theft charges will be filed against the meter holder with local law enforcement. Section 1.07 Service Outside the District. The rates and charges stated in this Rate Order are for services to customers and property located within the boundaries of the District. Any service to a customer or property located outside the boundaries of the District shall be granted only upon approval by the Board of Directors of the District. Out of District customers will pay the adopted rates for in district customers plus 15% for both water and sewer base and volumetric rates. For the purpose of customer classification, Trophy Club Park at Lake Grapevine is considered "in -district" and subject to all rates and service provisions related to in -district customers. Section 1.08 Service to New Development and Extension of Facilities. A. New Service Connections and Extension of Facilities. New service connections and extension of facilities must be constructed and installed in accordance with the District's Rules Governing New Service Connections and Extension of Facilities as approved through separate Resolution by the Board of Directors. Applicants for Non -Standard Service must submit all required information and Day all fees prior to conveyance of facilities and service commencement. B. Application Fee for Non -Standard Service. Upon request for non-standard service an application fee of $150 must be submitted. C. Design of Facilities. All water and wastewater facilities to be constructed to extend service to new developments must be designed by a professional engineer licensed in the State of Texas at the applicant's expense. The District must approve the plans and specifications prior to the commencement of construction. At the time of plan review submittal, the applicant must provide payment to the District in the amount of $2,500.00 as deposit for review of each set of plans and specifications reviewed by the District's engineer. The actual final fee for plan review by the District's engineer shall be provided to the applicant upon approval of the plans. If there is a balance due over the $2,500 paid by the applicant at submittal, the balance due shall be paid by the applicant prior to receiving District approval of plans and specifications. District construction plans, and specifications shall be strictly adhered to, but the District reserves the right to change order any specifications, due to unforeseen circumstances during the design or construction of the proposed facilities, or as otherwise authorized by applicable laws, to better facilitate the operation of the facility. All expenses and costs associated with a change order shall be charged to the 6 of 17 48 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 applicant. Service to new developments is subject to available capacity in the District's water and wastewater systems. All new potential developments must seek written approval from the General Manager that capacity is available to serve and may be required to install offsite improvements if capacity is not available with current system infrastructure. D. Inspection Fees. The District will inspect all infrastructure during construction. Inspection fees of $100 per lot must be paid to the District prior to a notice to proceed being issued. A minimum of $500 for inspection fees is required if less than five (5) lots are to be developed. Section 1.09 Water Meter Fees. METER SIZE WATER METER FEE 5/8" $300 1" $355 1-1/2" $736 2" Quoted at Time of Purchase 3" Quoted at Time of Purchase 4" Quoted at Time of Purchase 6" Quoted at Time of Purchase 8" Quoted at Time of Purchase 10" Quoted at Time of Purchase Fees must be received by the District before any connection is installed. A customer seeking service through an oversized connection line or from a meter larger than a one -inch (1") standard meter shall follow the District's policy for new development as outlined in Section 1.07 above. Should approval be granted by the District, the customer agrees to pay the water and sewer rates as outlined in Article II of this Rate Order. Section 1.10. Fort Worth Impact Fee. Each customer requesting an initial connection, shall also pay to the District the applicable City of Fort Worth Impact Fee. Section 1.11. Title to Facilities. Title to all water meters, water and sewer taps, and all other appurtenances, including meter boxes, shall lie in the District. 7 of 17 49 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 ARTICLE II SERVICE RATES Section 2.01. Water Service Rates. The following monthly rates for water service shall be in effect for each separate connection within the District. The base rate for each connection (meter) is calculated upon meter size and will be charged for each residential and commercial meter: (1) Water Rates BASE RATES: METER SIZE 5/8" & 3/4" 1" 1.5" 2" 3" 4" 6" VOLUMETRIC RATES: Gallons Used MONTHLY BASE RATE $18.15 $34.11 $60.26 $91.63 $164.84 $269.43 $530.89 0 to 6,000 6,001 to 17,000 17,001 to 25,000 25,001 to 50,000 50,001+ (2) Multi -Unit Buildings. Rate per 1000 gallons $3.96 $4.61 $5.34 $6.20 $7.21 Each multi -unit building (apartments, townhomes, business complex, etc.) served by a single 5/8" meter or 1" meter shall be billed the base rate for the meter size servicing the building multiplied by the number of units in the building or complex. 8 of 17 50 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 Section 2.02. Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each separate connection within the District: Residential Sewer Rates: The District uses winter averaging for the purpose of calculating sewer charges on utility bills. The sewer charges are based on average water consumption for three months (December, January and February billing). The average consumption will be analyzed annually and take effect the first of April each year. New customers will be assigned a default value user charge that is equal to the average winter water use for all residential customers. The winter average used for new residential customer is 7,000 gallons. A customer with a water leak during the averaging months may request a reduction in the sewer usage calculation. Any customer filling a pool after resurfacing, construction or major repairs during the averaging months may request that their winter average calculation be adjusted. Requests for a reduction in sewer usage calculations must be submitted in writing to the General Manager and have documentation showing the construction or repairs as applicable to the issue. The General Manager or a duly authorized representative may adjust the metered water usage in determining the winter average. To assist in establishing winter averaging sewer rates, customers are encouraged to submit requests for sewer average reductions no later than March 15th. A. Residential Sewer Rates: Effective April 1, 2020 Base Rate: 0 to 4,000 4,001 to 8,000 8,001 to 12,000 12,000+ B. Commercial Sewer Rates: Effective April 1, 2020 $ 22.15 $ 4.10 $ 5.85 $ 8.25 $ 11.75 Base Rate: $ 22.15 Volumetric Rate: $ 6.94 *Commercial sewer usage is billed based on actual water usage per month 9 of 17 51 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 C. Multi -Unit Buildings. Each multi -unit building (apartments, townhomes, business complex, etc.) shall be billed the base rate for each meter servicing the building and sewer usage will be billed based on actual water usage per month. Section 2.03 Effluent Charge. The effluent from the District's wastewater treatment plant will be sold pursuant to separate contracts entered into with the District and approved by its Board of Directors. Section 2.04. Master Meter (Cooling Tower Calculation). The water usage from the master meter reading minus the reading from the "Blow Down" meter equals the "evaporation." Water usage Tess "evaporation" equals sewer usage for billing purposes. Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code, and 30 TAC 291.76, the District shall collect and pay an annual regulatory assessment fee to the Texas Commission on Environmental Quality ("TCEQ") in the amount required by law on the total charges for retail water and sewer service billed to its customers annually. The regulatory assessment fee will be detailed separately on customer bills. Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or sewer service from the District shall be subject to the provisions of this Order and shall be charged the rates established in this Order. No reduced rate or free service shall be furnished to any customer whether such user be a charitable or eleemosynary institution, a political subdivision, or municipal corporation; provided, however, this provision shall not prohibit the District from establishing reasonable classifications of customers. ARTICLE III SERVICE POLICY Section 3.01. Security Deposits. Security deposits shall be required as follows: A. Builder's Deposit. A seventy-five dollar ($75.00) security deposit shall be required of builders for each tap made by the District for such service connection, payable at or prior to the time that such tap is made, and the security deposit is refundable to the builder when the account is later transferred to an owner if that account and all other accounts of the builder are current at the time of the transfer; but, if that account or any other account of the same builder is not current at the time of such transfer to an owner, then the security deposit shall be applied against the outstanding balance of the builder's account(s) at the time of such transfer. The District shall deduct from the deposit the cost to repair any damage caused to the District's property by the builder or the builder's employees, contractors, 10 of 17 52 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 subcontractors or agents and shall deduct any delinquent water and sewer service bills of the builder. In the event any amounts are deducted from the builder's deposit, it will be incumbent on the builder to reinstate the original amount of the deposit, and failure to do so will result in the suspension of any additional water taps for the builder. B. Residential Owners. A security deposit of seventy-five ($75.00) shall be required from each residential owner customer for a single-family home connected to the District's system. Upon discontinuation of service, the deposit shall be applied against amounts due, including disconnection fees. C. Commercial Deposits COMMERCIAL DEPOSITS METER SIZE WATER SEWER 3/" $75 $60 1" $100 $100 1.5" $250 $200 2" $500 $320 3" $1,000 $700 4" $1,800 $1,200 6" $3,750 $2,500 8" $5,400 $3,600 D. Residential Lessees. A security deposit of one -hundred -fifty dollars ($150.00) shall be required from each residential lessee customer for a single-family home. Upon discontinuation of service, the deposit shall be applied against amounts due, including any disconnection fees. E. Construction Meters. See Section 1.06 above. F. Other customers. A security deposit equal to two (2) months estimated average monthly water and sewer bill shall be required of all other customers including commercial and multi -unit accounts. G. Deposits. The District does not pay interest on deposits. The interest drawn by the District on customer deposits is returned into the operating budget of the water/sewer fund to help in providing the lowest possible water and sewer rates for our customers. Section 3.02. Billing Procedures. All accounts shall be billed in accordance with the following: 11 of 17 53 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 A. Due Date and Delinquency. Charges for water and sewer service shall be billed monthly. Payment shall be due on or before the twentieth (20th) day of the month in the month in which the bill was received. Unless payment is received on or before the twentieth (20th) day of the month, such account shall be considered delinquent. If the due date falls on a holiday or weekend, the due date for payment purposes shall be the next working day after the due date. The District shall charge a penalty on past due accounts calculated at the rate of fifteen percent (15%) per month on water and sewer charges. The rates for water and sewer service shall depend upon the type of user and upon whether the water used has been chemically treated, as provided in this Rate Order. All accounts not paid by the due date shall be deemed delinquent and failure to make payment thereafter may result in the termination of water and sewer service. B. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice that service will be discontinued on or after the fifteenth (15th) day after the date of such notice unless payment in full is received before by such day disconnection is scheduled. Notice shall be sent by first class United States mail and shall inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made, and of the customer's right to contest, explain, or correct the charges, services, or disconnection. Service shall not be disconnected where a customer has informed the District of his or her desire to contest or explain the bill. If the customer appears before the Board, the Board shall hear and consider the matter and inform the customer of the Board's determination by sending written notice to the customer by first class United States mail stating whether or not service will be disconnected. In the event of a service is disconnected more than two (2) times per calendar year (January through December) for non-payment, an additional Security Deposit of $150.00 will be required for Residential homeowners and $150.00 for Lessees to restore service in addition to a $50.00 service fee, and afterhours re -connection charges if applicable, and any outstanding balance in Arrears will need to be brought current. As set out above in Section 3.01. If payment is not received prior to the date that disconnection has been scheduled, a service charge of $50.00 dollars will be added to the account. Reconnections made outside of the District's normal business hours at the customer's request will be charged at an additional after hour's fee of one -hundred dollars ($100.00). C. Business Hours. For purposes of assessing the foregoing charges, "normal" or "regular" business hours shall mean only the hours between 8 a.m. and 5 p.m., Monday through Friday. All other times, including District holidays, are outside of the District's normal business hours and will result in the higher charge. D. Returned Checks and Bank Drafts. A twenty -five -dollar ($25.00) charge will be charged to the customer's account for any check or ACH bank draft returned by 12 of 17 54 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 the bank. Any amounts due on an account which have been paid with a check or ACH bank draft that has been returned by the bank must be paid in full by cash, cashier's check or money order, including all late charges and returned check charges, within ten (10) days from the day the District mails notice to the customer or otherwise notifies the customer that the check or ACH bank draft has been returned by the bank. E. Same -Day Service. An additional charge of twenty-five dollars ($25.00) shall be made when a customer requests same-day service. As an example, this charge will be implemented upon request by a customer for same-day service to start or terminate water and sewer service or to perform re -reads the same day as requested. F. Accuracy Reading Fee. A meter accuracy reading fee in the amount of twenty-five dollars ($25.00) shall be charged to a customer by the District for each meter accuracy reading made by the District for such customer when the original reading appears to be accurate. If the original meter reading appears to be in error, no fee will be charged. Each customer will be allowed one accuracy meter reading per calendar year at no charge. **Should a customer request that a meter be removed, and bench tested by an outside source, then a fee of one -hundred -twenty- five dollars ($125.00) will be charged to the customer. If the meter fails to meet American Water Works Association standards for in-service meters, then the customer will be given a credit offsetting the amount of the charge. httos://www.awwa.orci/publications/journal-awwa/abstract/articleid/34055179.aspx G. Meter Data Logging Fee. Each customer will be allowed one data log at no - cost per fiscal year. A fee of twenty-five dollars ($25.00) shall be charged to a customer by the District for each meter data logging service performed thereafter. Meter data logging service can only be provided during regular business hours. Section 3.03. Entitlement. Water and sewer service shall be provided to customers in accordance with all TCEQ rules covering minimum water and sewer standards. Section 3.04. Unauthorized and Extraordinary Waste. The rates established herein are applicable for Domestic Waste as defined herein. Customers proposing to generate other types of waste will be assessed additional charges as established by the District. Section 3.05. Damage to District Facilities. A. Damage to Meter and Appurtenances. No person other than a duly authorized agent of the District shall tamper with or in any way interfere with a meter, meter box, service line or other water and/or sewer system appurtenance. The District reserves the right, immediately and without notice, to remove the meter or disconnect water service to any customer whose meter has been tampered with and to assess repair charges to the customer, plus a damage fee not to exceed five -thousand 13 of 17 55 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 dollars ($5,000.00), plus any applicable charge for same day service. The District also reserves the right to file civil and/or criminal charges against any person or entity tampering with the District's public water system and/or sewer system. B. Repair. It is the responsibility of the customer to maintain and repair the water service line from the point of connection to the District's water meter. The District reserves the right to repair any damage to the District's System and appurtenances without prior notice and to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order in addition to those charges necessary to repair the portion of the System so damaged. C. Video. If at any time a resident/customer wishes to have the District video their sewer line to help the resident determine the condition of their sewer line, the fee will be one -hundred -fifty dollars ($150.00) payable to the District assessed on the next month's bill. Section 3.06. Easements. Before service is established to any customer, the person requesting such service shall grant an easement of ingress and egress to and from the meter(s) for such maintenance and repair as the District, in its judgment, may deem necessary. Section 3.07. Required Service. No service will be provided by the District unless the customer agrees to receive both water and sewer service, except that permanent irrigation only meters may receive water service only. Irrigation meters cannot be connected to any building plumbing. Section 3.08. Additional Charges. In all cases where services are performed, and equipment or supplies are furnished to a party or entity not within the District, the charge to said party or entity shall be the District's cost of providing such services, equipment and/or supplies, plus fifteen percent (15%). This shall not apply to services, equipment and/or supplies furnished by the District under an existing Interlocal Agreement. ARTICLE IV INDUSTRIAL WASTE Section 4.01. Industrial Waste Policy. The following policy regarding industrial waste shall be effective: A. Definition. "Industrial waste" shall mean the water -borne solids, liquids, and/or gaseous wastes (including Cooling Water), resulting from any industrial, manufacturing, trade, business, commercial, or food processing operation or process, or from the development of any natural resource, or any mixture of such solids, liquids, or wastes with water or domestic sewage. The Clean Water Act of 1977, as amended, and the General Pretreatment Regulations contained in 40 C.F.R. 403 14 of 17 56 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 contain the requirements for user's discharge of industrial waste into wastewater facilities. B. Industrial Waste Discharge, Charges, and Rates. If any customer of the District's sanitary sewer system proposes to discharge industrial waste into such system, the Board of Directors of the District shall request the recommendation of the District Engineer and shall establish rates and charges to provide for an equitable assessment of costs whereby such rates and charges for discharges of industrial waste correspond to the cost of waste treatment, taking into account the volume and strength of the industrial, domestic, commercial waste, and all other waste discharges treated and techniques of the treatment required. Such rates shall be an equitable system of cost recovery which is sufficient to produce revenues, in proportion to the percentage of industrial wastes proportionately relative to the total waste load to be treated by the District for the operation and maintenance of the treatment works, for the amortization of the District's indebtedness for the cost as may be necessary to assure adequate waste treatment on a continuing basis. C. Pretreatment. The Board of Directors of the District shall rely upon the recommendation of the District Engineer and shall require pretreatment of any industrial waste that would otherwise be detrimental to the treatment works or to its proper and efficient operation and maintenance or will otherwise prevent the entry of such industrial waste into the treatment plant. ARTICLE V ENFORCEMENT/CIVIL PENALTIES Section 5.01. Enforcement. A. Civil Penalties. The Board hereby imposes the following civil penalties for breach of any rule of the District: The violator shall pay the District twice the costs the District has sustained due to the violation up to ten -thousand dollars ($10,000.00). A penalty under this Section is in addition to any other penalty provided by the laws of this State and may be enforced by complaints filed in the appropriate court of jurisdiction in the county in which the District's principal office or meeting place is located. If the District prevails in any suit to enforce its rules, it may, in the same action, recover any reasonable fees for attorneys, expert witnesses, and other costs incurred by the District before the court. The court shall fix the amount of the attorneys' fees. B. Liability for Costs. Any person violating any of the provisions of this Order and/or the rules and regulations governing water and sanitary sewer facilities, service lines, and connections shall become liable to the District for any expense, loss or 15 of 17 57 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921 B Effective October 1, 2020 damage occasioned by the District by reason of such violation, and enforcement thereof shall be in accordance with Paragraph A of Section 5.01 of this Order. Section 5.02. Non -waiver. The failure on the part of the District to enforce any section, clause, sentence, or provision of this Order shall not constitute a waiver of the right of the District later to enforce any section, clause, sentence, or provision of this Order. Section 5.03. Appeal. Any determination by the District of any dispute regarding the terms and provisions of this order may be appealed to the Board of Directors of the District, which shall conduct a hearing on the matter. The District shall provide the customer with information regarding appeals and hearing procedures upon the customer's request. ARTICLE VI MISCELLANEOUS Section 6.01. Amendments. The Board of the District has and specifically reserves the right to change, alter or amend any rate or provision of this Order at any time. Section 6.02. Severability. The provisions of this Order are severable, and if any provision or part of this Order or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Order and application of such provision or part of this Order shall not be affected thereby. ARTICLE VII REPEAL OF PREVIOUS ORDERS This Rate Order shall be known as the "2020-0921 B Rate Order" (Order No. 2020-0921 B) of the District. All previous Orders adopted by the Board of Directors pertaining to the subject matter hereof are each hereby repealed in their entirety as of the effective date hereof. ARTICLE VIII EFFECTIVE DATE This Order shall be effective on October 1, 2020. 16 of 17 58 of 66 March 15, 2021 Regular Meeting Agenda Packet Rate Order No 2020-0921B Effective October 1, 2020 ARTICLE IX PUBLIC MEETING It is hereby found that the meeting at which this Order is adopted is open to the public as required by law, and that public notice of the time, place, and subject matter of said meeting and of the proposed adoption of this Order was given as required by law. ADOPTED AND APPRQVED this 21' day of September 2020. Steve Flynn, President Al Board of Directors KLa Kelly Castonguay, Secretary/Treasurer Board of Directors 17 of 17 59 of 66 March 15, 2021 Regular Meeting Agenda Packet Public Utility Commission of Texas 1701 N. Congress, P.O. Box 13326, Austin, TX 78711-3326 Fax 512-936-7003 News Release March 26, 2020 Contact: Andrew Barlow [512-936-7135] PUBLIC UTILITY COMMISSION OF TEXAS ACTS TO MITIGATE COVID-19 IMPACT Issues guidance on disconnects for non-payment during state of emergency and establishes relief fund Austin, TX — In today's open meeting, the Public Utility Commission of Texas responded to Governor Abbott's declaration of emergency with a series of measures intended to mitigate the impact of COVID-19 hardships on power, water and sewer customers across the state. "As our state takes appropriately aggressive measures to stem the tide of a disease with outsize potential to spread and harm our citizens, we must include provisions to assist families at increased risk of losing power, water and sewer service," said Chairman Walker. "This approach strikes the appropriate balance of providing immediate assistance to eligible residential customers experiencing COVID 19 -related hardship while ensuring the long-term viability of our state's competitive electricity market." After discussing a series of memoranda penned by Chairman DeAnn Walker (Memo 1, Memo 2), the commissioners voted unanimously to issue orders which will temporarily suspend a series of rules pertaining to the provisions for utility industry participants to disconnect service for non-payment. They also created the COVID-19 Electricity Relief Program, a funding mechanism through which Retail Electric Providers (REPs) may recover a reasonable portion of the cost of providing those uninterrupted services to customers facing financial hardship. Upon implementation of the order approved by the commissioners, REPs in the ERCOT market must suspend late fees and offer deferred payment plans to residential customers in danger of disconnection. Customers at risk of disconnection because of COVID-19-related unemployment should first contact their Retail Electric Provider to request a deferred payment plan. Information will be forthcoming on how to enroll in the COVID-19 Electricity Relief Program under which service disconnections can suspended for up to six months. REPs who forego disconnecting customers certified as experiencing COVID19-related hardship will be empowered to request reimbursement from the COVID-19 Electricity Relief Program, which will be funded by the proceeds of a 33 cent per megawatt hour charge billed monthly by Transmission and Distribution Utilities. (For a Texas household that typically uses 1,000 kilowatt hours of electricity per month, the charge on their bill would be an additional 33 cents.) 60 of 66 March 15, 2021 Regular Meeting Agenda Packet In addition, Texas water and sewer utilities and integrated electric utilities outside of the ERCOT market (specifically Entergy, El Paso Electric, SPS and SWEPCO) whose rates are set by the PUC, may not charge late fees or disconnect customers for non-payment during the emergency. The relevant order can be read here: ORDER RELATED TO COVID-19 ELECTRICITY RELIEF PROGRAM ### About the Public Utility Commission Our mission is to serve Texans by regulating the state's electric, telecommunication, and water and sewer utilities, implementing respective legislation, and offering customer assistance in resolving consumer complaints. Since its founding in 1975, the Commission has a long and proud history of service to Texas, protecting customers, fostering competition, and promoting high quality infrastructure. To learn more, please visit http://www.puc.texas.gov. 61 of 66 March 15, 2021 Regular Meeting Agenda Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS June 15, 2020 at 6:30 P.M. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on June 15, 2020 at 6:30 P.M., in a Zoom video/telephone conference in accordance with the Governor's emergency proclamation suspending certain provisions of the Texas Open Meetings Act effective March 16, 2020 in response to the COVID-19 virus and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Steve Flynn Mark Chapman Kelly Castonguay William C. Rose Gregory Wilson STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of June 15, 2020, called the meeting to order and announced a quorum present at 6:32 p.m. CITIZEN COMMENTS There were no citizen comments 1. Consider and take appropriate action to approve the Consent Agenda. a. May 2020 Check Register b. May 18, 2020 Regular Meeting Minutes Motion by Director Rose and seconded by Director Wilson to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 2. Introduction of new General Manager Alan Fourmentin (Steve Flynn) Director Flynn introduced the New General Manager Alan Fourmentin 3. Consider and take appropriate action regarding proposals received for Annual Financial Auditing Services and award Contract No. 2020061501; and authorize the General Manager to execute the necessary 62 of 66 March 15, 2021 Regular Meeting Agenda Packet documents. (Chapman/Flynn/Krolczyk) Motion made by Director Rose and seconded by Director Castonguay to approve contract No. 2020061501 to CLA for Annual Financial Auditing Services to CLA and authorize the General Manager to execute the necessary documents. Motion carried unanimously 4. Consider and take appropriate action to select two (2) Directors to participate on the Budget Review Committee. (Krolczyk) Motion made by Director Chapman and seconded by Director Castonguay to have Directors Rose and Director Wilson serve on the FY2021 Budget review committee. Motion carried unanimously 5. Consider and take appropriate action regarding District bank signatories including: a. Approve Resolution No. 2020-0615A designating authorized signers on Prosperity Bank accounts. b. Approve Resolution No. 2020-0615B designating depository designating authorized signers on Texpool Accounts. Motion made by Director Castonguay and seconded by Director Chapman to approve Resolution No. 2020- 0615A designating authorized signers on Prosperity Bank accounts and b. Resolution No. 2020-0615B designating authorized signers on Texpool accounts. Motion carried unanimously 6. Discussion and possible action regarding District Payment and Billing Policies. (Wilson) Motion made by Director Wilson and seconded by Director Chapman to resume the collection of late fees and the disconnection of water service for the August billing period beginning August 1, 2020 and all past due amounts must be paid by February 28, 2021. Motion carried unanimously 7. Consider and take appropriate action regarding the May 2020 Combined Financials and Variance Report. (Krolczyk) a. Combined Financials b. Combined Variance Motion made by Director Castonguay and seconded by Director Wilson to approve the May 2020 Combined Financials and Variance report. Motion carried unanimously. 63 of 66 March 15, 2021 Regular Meeting Agenda Packet REPORTS & UPDATES 8. Staff Updates: a. Capital Improvement Projects b. Water Operations Report c. 2019 Consumer Confidence Report (CCR) d. Wastewater System Reports e. Finance Reports General Manager Alan Fourmentin provided his monthly reports and updates to the board and answered questions related thereto. The Board convened into Executive Session at 7:35 p.m. EXECUTIVE SESSION 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Contractor breach, performance and payment issues related to District's contract with Webber- Cadagua Partners for construction of the Wastewater Treatment Plant Improvements; and b. Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18). c. Potential Condemnation of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road. d. Potential modification or termination of Independent Contractor Agreement dated August 1, 2017, as subsequently amended, for independent contractor services relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment plant project, and other pending District projects. 10. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Sale, Lease or Exchange of District real property located at 100 Municipal Drive, 1501 Junction Way and other real property owned by the District. b. Purchase of Easements required for construction and operation of Water Transmission Line Improvements from District Pump Station to Elevated Water Tank located on T.W. King Road The Board reconvened into Regular Session at 8:18 p.m. President Flynn stated that no action, decisions or votes were taken in Executive Session. 64 of 66 March 15, 2021 Regular Meeting Agenda Packet REGULAR SESSION 11. Consider and take appropriate action on matters deliberated in Executive Session: 12. Discussion and possible action relating to modification or termination of Independent Contractor Agreement dated August 1, 2017, as subsequently amended, for independent contractor services relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment plant project, and other pending District projects. Motion made by Director Rose and seconded by Director Castonguay to issue a notice of termination letter to John Carman for the Independent Contractor Agreement dated August 1, 2017, a subsequently amended, for independent contractor services relating to pending litigation matters, condemnation proceedings, completion of wastewater treatment plant projects and other pending District projects and authorize staff to take the appropriate action with an effective date of termination to be 30 days after notification by staff. Motion carried unanimously 13. Items for future agendas: Charity fund on bills Board input on budget 14. Set future Meeting dates: a. Regular Board Meeting on July 20, 2020 at 6:30 p.m. b. Joint Meeting with Town Council regarding FY2021 Fire Department Budget—July 30th at 6:30 p.m. ADJOURN Motion by Director Wilson and second by Director Rose to adjourn. Motion carried unanimously President Flynn called the meting adjourned at 8:24 p.m. P 1 Steve Fly n, President Kelly Castonguay, Secretary/Treasurer J2 au ie Slaght, Distr`ict Secr 65 of 66 x\\\11 11111/// G�,�B M U N/C A��ii N, .• 'BAN TC;•;9���i •�P O• CC 0 • =<•• 11 _. • ••v�0 • EM • G�' . • TP •G,� 11111E TC Meeting Spaces Calendars April 2021 FS Training Room Svore Board Room 14 15 16 17 Sun Mon Tue Wed Mar 28, 2021 4 11 18 18 25 29 30 5 6 12 13 9 20 6:30pm r J Board of D Printed on: 03/12/2021 8:32am 26 27 66 of 66 31 7 14 21 28 March 15, 2021 Regular Meeting Agenda Packefo Modifier Thu Apr 1 8 15 22 Fri Sat 2 9 16 23 3 10 17 24 29 30 May 1 Powered by _ teamup