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HomeMy WebLinkAbout2021-0727 July 27, 2021 Regular Meeting MinutesREGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS JULY 27, 2021 at 6:00 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on Tuesday, July 27, 2021 at 6:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Steve Flynn Mark Chapman Kelly Castonguay William C. Rose Kevin R. Carr STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager Legal Counsel GUESTS PRESENT: Leah Hodge Halff Associates Emily Wright Halff Associates CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of July 27, 2021, announced a quorum present and called the meeting to order at 7:01 p.m. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports Capital Improvement Projects Water Operations Report Wastewater System Reports Finance Reports a. b. c. d. General Manager presented the monthly staff reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. June 2021 Combined Financials b. June 16, 2021 Regular Meeting Minutes c. Quarterly Investment Report — 3rd Quarter FY2021 d. Tax Collection Report — 3rd Quarter FY2021 Motion made by Director Rose and seconded by Director Castonguay to approve the consent agenda as presented. Motion carried unanimously REGULAR SESSION 3. Receive update on Risk and Resiliency Assessment from Halff Associates and take appropriate action related thereto. Emily Wright with Halff Associates presented the Board with the results of the Risk and Resiliency Assessment. Discussion only 4. Consider and take appropriate action to award bid and approve Contract No. 2021072701 for construction of Interconnect Waterline Project and authorize the General Manager to execute the construction contract documents. Motion made by Director Rose and seconded by Director Chapman to award the bid and approve contract 2021072701 for the construction of the interconnect waterline project for an amount not to exceed $3,165,601.45 to M -Co construction and authorize the General Manager to execute the contract. Motion carried unanimously 5. Consider and take appropriate action to adopt Order No. 2021-0727A Declaring certain scrap metal to be Surplus Property and Authorizing the Disposition Thereof. Motion made by Director Rose and seconded by Director Castonguay to adopt Order No. 2021-0727A Declaring certain Scrap metal to be Surplus Property and Authorizing Disposition thereof. Motion carried unanimously 6. Consider and act to approve Resolution No. 2021-0727A Amending the Fiscal Year 2021 Budget. Motion made by Director Flynn and seconded by Director Castonguay to approve Resolution No. 2021- 0727A Amending the Fiscal Year 2021 Budget. Motion carried unanimously 7. Consider and act to approve Master Service Agreement with Garver, LLC for Professional Engineering Services and authorize the General Manager to execute the contract. Motion made by Director Rose and seconded by Director Castonguay to approve Master Services Agreement with Garver, LLC for Professional Engineering Services and authorizing the General Manager to execute the contract. Motion carried unanimously The Board convened into Executive Session at 7:38 p.m. EXECUTIVE SESSION 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel regarding the existing Interlocal Cooperation Agreement for Administration of Fire Protection Services between the District and the Town of Trophy Club, and seek legal advice regarding the potential renewal, termination, modification, or replacement thereof. 9. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: General Manager annual review. The Board reconvened into Regular Session at 8:52 p.m. REGULAR SESSION 10. Consider and take appropriate action regarding matters discussed in Executive Session, including action relating to the renewal, termination, modification, or replacement of the Interlocal Cooperation Agreement for Administration of Fire Protection Services between the District and the Town of Trophy Club. Motion made by Director Rose and seconded by Director Carr to approve the Amended and Restated Fire Interlocal Agreement for Fire Protection Services and have it transmitted to the Town. Motion carried unanimously 11. Items for future agendas: ratification of July meeting Fire Reserves Fire Truck payment pros and cons 12. Set future Meeting dates — Monday, August 16, 2021 at 6:30 p.m. ADJOURN President Flynn called the meeting adjourned at 8:56 p.m. s Steve Flynn, President Kelly Castonguay, Secretary/Treasurer uri Slaght, District Secre \\O\ iI1111/////, • v- •0• _ a• • (SE • .0= co �// '•.•••••;K ��