HomeMy WebLinkAbout2021-0816 August 16, 2021 Regular Meeting MinutesREGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
August 16, 2021 at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on Monday, August 16, 2021 at 6:30 p.m., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the
District and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Steve Flynn President
Mark Chapman Vice President
Kelly Castonguay Secretary/Treasurer
William C. Rose Director
BOARD MEMBERS ABSENT:
Kevin R. Carr Director
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
GUESTS PRESENT:
Preston Dillard Halff Associates
Chris Ekrut NewGen Strategies & Solutions
CALL TO ORDER AND ANNOUNCE A QUORUM
President Flynn announced the date of August 16, 2021, announced a quorum present and called the
meeting to order at 6:30 p.m.
CITIZEN COMMENTS
There were no citizen comments
DIRECTOR ANNOUNCEMENTS
President Flynn announced that Bill Armstrong passed away on August 13, 2021. Mr. Armstrong was elected
to the Board of Directors in May of 2010 and served through May of 2014. President Flynn asked that the
Board and the staff keep Bill's family in our thoughts and prayers.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
General Manager Alan Fourmentin presented the monthly staff reports and answered questions
related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. July 2021 Combined Financials
b. July 27, 2021 Joint Meeting Minutes
c. July 27, 2021 Regular Meeting Minutes
d. Approve Interlocal Cooperation Agreement with Denton County for Property Tax Assessment and
Collection effective October 1, 2021 with automatic renewals through tax year 2023.
Motion made by Director Chapman and seconded by Director Castonguay to approve the Consent Agenda
as presented.
Motion carried unanimously
REGULAR SESSION
3. Receive Master Plan update from Halff Associates.
Preston Dillard with Halff Associates presented the findings and recommendations of the Master Plan
for the Water Distribution System and Wastewater Collection System and answered questions related
thereto.
4. Consider and take appropriate action regarding water and sewer rates for Fiscal Year 2022:
a. Receive report from Rate Committee.
b. Consider and take appropriate action regarding rate assumptions and projections for FY2022 Budget.
(Staff/NewGen)
District rate consultant Chris Ekrut with NewGen Strategies & Solutions presented the rate scenarios for
fiscal year 2022 as well as future revenue requirements. The current water rates are insufficient moving
forward as the cost of water will continue to increase annually as well as capital expenses. Wastewater
is stable.
Mr. Ekrut and the Rate Committee members recommends rate scenario 2 and Rate Committee Members
Director Chapman and Director Rose agree.
Motion made by Director Rose and seconded by Director Chapman to go with scenario 2 as presented by
the consultant.
Motion carried unanimously
5. Consider and take appropriate action regarding Fiscal Year 2022 Budget Matters:
a. Report from Budget Committee
b. Discussion regarding the Draft Fiscal Year 2022 Budget.
Finance Manager Steven Krolczyk presented the final draft budget to the board and answered questions
related thereto.
Director Rose would like to see additional funds allocated to the medical insurance line item in the
budget which would allow for the potential increase in medical coverage for employees in December.
Direction only
6. Consider and take appropriate action regarding tax rates for 2021 tax year:
a. Approve proposed tax rate for 2021 tax year: and,
b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax rates
for 2021 tax year.
Motion made by Director Rose and seconded by Director Castonguay to approve the proposed tax rate for
publication for the 2021 tax year of $.10588 per $100 dollars of assessed valuation and authorize staff to
proceed with publication of public hearing to be conducted on September 20, 2021.
Motion carried unanimously
7. Consider and act to ratify and approve fire department budget for Fiscal Year 2022 pursuant to July 27,
2021 special meeting.
Motion made by Director Rose and seconded by Director Castonguay to ratify and approve Fire
Department Budget for the Fiscal Year 2022 as stated at the July 27, 2021 board meeting.
Motion carried unanimously
8. Discussion and possible action regarding GASB reserves and fire department ladder truck lease.
Discussion only, no action taken.
The Board convened into Executive Session at 7:51 p.m.
EXECUTIVE SESSION
9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel regarding the existing Interlocal Cooperation Agreement for
Administration of Fire Protection Services between the District and the Town of Trophy Club, and
seek legal advice regarding the potential renewal, termination, modification, or replacement thereof.
10. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee:
General Manager annual review.
The Board re -convened into Regular Session at 8:36 p.m.
REGULAR SESSION
11. Consider and take appropriate action regarding Executive Session.
Motion by Director Rose and Director Chapman to approve Amended and Restated Interlocal Cooperation
Agreement for Administration of Fire Protection Services.
Motion carried unanimously
12. Items for future agendas:
13. Set future Meeting dates — Monday, September 20, 2021 at 6:30 p.m.
ADJOURN
President Flynn called the meeting adjourned at 8:36 p.m.
3 it
Steve Flynn, President
Kelly Castonguay, Secretary/Treasurer
Laurie Slaght, Distric{Secret ry