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Home My WebLink About2021-0920 September 20, 2021 Regular Board meeting minutesSeptember 20, 2021 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS SEPTEMBER 20, 2021 at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on September 20, 2021 at 6:32 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Steve Flynn Mark Chapman Kelly Castonguay William C. Rose President Vice President Secretary/Treasurer Director BOARD MEMBERS ABSENT: Kevin R. Carr Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of September 20, 2021, called the meeting to order and announced a quorum present at 6:30 p.m. PUBLIC HEARING Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of the final District Tax Rates for Tax Year 2021 which are $0.10588/$100 of assessed valuation which is a decrease of $0.00186 from 2020 Tax Year. President Flynn opened the Public Hearing at 6:33 p.m. There were no speakers for the Public Hearing. President Flynn closed the Public Hearing at 6:33 p.m. 1 of 5 September 20, 2021 Regular Meeting Minutes CITIZEN COMMENTS John Doshier 3 Paint Rock Ct. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly staff reports and answered questions related thereto. Fourmentin updated the Board with the results of the smoke testing and stated that the testing will work well with the SSOI plan submitted to TCEQ. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. August 2021 Combined Financials b. August 16, 2021 Regular Meeting Minutes Motion made by Director Chapman and seconded by Director Castonguay to approve the Consent Agenda. Motion carried unanimously REGULAR SESSION 3. Consider and act regarding adoption of Resolution No. 2021-0920A approving Budget for Fiscal Year 2022. Motion made by Director Rose and seconded by Director Castonguay to approve Resolution No. 2021- 0920A of Trophy Club Municipal Utility District No. 1, of Denton and Tarrant counties, Texas, adopting a budget for the fiscal year beginning October 1, 2021 and ending September 30, 2022. Motion carried unanimously 4. Consider and take appropriate action to adopt Rate Order No. 2021-0920A amending water and sewer rates and setting an effective date of October 1, 2021. Motion made by Director Rose and seconded by Director Castonguay to adopt rate order No. 2021-0920A amending water rates and setting an effective date of October 1, 2021. Motion Carried unanimously 5. Consider and act regarding Order No. 2021-0920B, fixing and levying Trophy Club Municipal Utility District No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2021 Tax Year. 2 of 5 September 20, 2021 Regular Meeting Minutes Motion made by Director Castonguay and seconded by Director Rose adopt Order No. 2021-09206 levying Trophy Club Municipal Utility District No. 1 Debt Service tax rate at $0.03489 per $100 of taxable value and Maintenance tax rate at $0.07099 per $100 of taxable value for the 2021 tax year; and amend the Order's Section 2 reference to 2022 tax year to state 2021 tax year. Motion carried unanimously 6. Consider and act to approve of Amendment to District Information Form, including Notice to Purchaser Form. Motion made by Director Rose and seconded by Director Castonguay to approve the Amendment to District Information Form including Notice to Purchaser Form showing the total Trophy Club Municipal Utility District No. 1 tax levy of $0.10588 per $100 of taxable value and the amendment to the District Boundary description. Motion carried unanimously 7. Consider and act to adopt Resolution 2021-0920B approving 2021 Tax Roll for Trophy Club Municipal Utility District No. 1. Motion made by Director Rose and seconded by Director Chapman to approve Resolution 2021-0920B approving the 2021 tax roll for Trophy Club Municipal Utility District No. 1. The Board of Directors approved tax rate of $0.10588/$100 assessed value, being imposed on each property included on the certified appraisal rolls for the District for the 2021 tax year, totals $2,096,089 tax levy. The Board hereby declares that the appraisal rolls with amounts of tax entered shall constitute the District's tax roll for the 2021 tax year. Motion carried unanimously 8. Consider and act regarding annual review of District Investment Policy and Investment Strategies including: a. Adopt Order No. 2021-0920C approving Amended and Restated Investment Policy, including the District's Investment Strategies and Appointment of Investment Officer(s). Motion made by Director Rose and seconded by Director Castonguay to adopt Order No. 2021-0920C approving Amended and Restated Investment Policy, including the District's Investment Strategies and appointment of Alan Fourmentin and Steven Krolczyk as Investment Officers. Motion carried unanimously 9. Consider and act to adopt Resolution No. 2021-0920C Cash Reserve Policy. 3 of 5 September 20, 2021 Regular Meeting Minutes Motion made by Director Rose and seconded by Director Castonguay to adopt Resolution No. 2021-0920C Cash Reserve Policy and move the $1,245,972 in Undesignated Reserves to Rehabilitation & Replacement Reserves. Motion carried unanimously 10. Consider and take appropriate action to approve Master Client Agreement and Statement of Work with M3 Networks for information Technology Services and cyber security for Fiscal Year 2022 and authorize the General Manager to execute the contract. Motion made by Director Chapman and seconded by Director Rose to approve Master Client Agreement and Statement of Work with M3 Network for Information Technology Services and cyber security for FY 2022 and authorize General Manager to execute the contract. Motion carried unanimously THE BOARD CONVENED INTO EXECUTIVE SESSION AT 7:05 P.M. EXECUTIVE SESSION 11. Pursuant to Section 551.072 of the Texas Open Meetings Act, the Board may deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person: a. Purchase of Easements or Real Property interests required for access to Wastewater Lift Station No. 1 12. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: General Manager annual review. THE BOARD RECONVENED INTO REGULAR SESSION AT 8:35 P.M. REGULAR SESSION 13. Consider and take appropriate action regarding approval of Amendment to Employment Agreement between the District and its General Manager. Motion made by Director Rose and seconded by Director Castonguay to approve an amendment to the General manager's contract as discussed in executive session and authorize the Board President to execute the document after legal counsel review and approval. Motion carried unanimously 14. Items for future agendas: Director Rose would like to have staff look at Solar options for the District. 4 of 5 September 20, 2021 Regular Meeting Minutes 15. Set future Meeting dates. October 18, 2021 November 15, 2021 December 14, 2021 Tuesday @6:30 ADJOURN President Flynn called the meeting adjourned at 8:39 p.m. c.4/1r- Steve Flynn, President Kelly Castonguay, Secretary/Treasurer i % /) i tY Lau ie Slaght, District Sc tory 5 of 5 %\\\111111/8 *4 G\ -°,,t, M..44//// �Q•P�RAT1�•/C/4 /iy i� cr. G• -I • - • O jG'\•T• • •TE.?