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HomeMy WebLinkAbout2021-1018 October 18, 2021 Regular Meeting MinutesOctober 18, 2021 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS October 18, 2021 at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on October 18, 2021 at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON ANDTARRANT § BOARD MEMBERS PRESENT: Steve Flynn President Mark Chapman Vice President William C. Rose Director Kevin R. Carr Director (via Zoom) BOARD MEMBERS ABSENT: Kelly Castonguay Secretary/Treasurer STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel (via Zoom) GUESTS PRESENT: Jack Taylor Fire Chief CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of Monday, October 18, 2021, called the meeting to order and announced a quorum present at 6:30 p.m. President Flynn stated that Director Carr is attending the meeting via Zoom and that Director Castonguay would not be attending. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly staff reports and answered questions related thereto. 1 of 4 October 18, 2021 Regular Meeting Minutes CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. September 2021 Combined Financials b. September 20, 2021 Regular Meeting Minutes c. Tax Collection Reports- 4th Quarter FY 2021 d. Investment Report - 4th Quarter FY 2021 Motion made by Director Rose and seconded by Director Chapman to approve the consent agenda as presented. Motion carried unanimously REGULAR SESSION 3. Consider and act regarding purchase of one Spartan Pumper truck from Metro Fire Apparatus Specialist, Inc., for a cost of $730,000 and authorize the General Manager to execute the necessary documents. Motion made by Director Rose and seconded by Director Carr to approve the purchase of one Spartan Pumper engine from Metro Fire Apparatus Specialist, Inc., for a cost not to exceed $730,000 and authorize the General Manager to execute the necessary documents. Motion carried unanimously 4. Consider and act regarding approval of task order agreement with Halff Associates for professional engineering services for the replacement of the existing 8 -inch water lines within Trophy Club Section 8 and Trophy Club Estates Section 5 at a total cost of $68,600 and authorize the General Manager to execute the task order documents. Motion made by Director Chapman and seconded by Director Rose to approve Task Order agreement with Halff Associates for professional engineering services for the replacement of the existing 8 -inch water lines within Trophy Club Section 8 and Trophy Club Estates Section 5 for an amount not to exceed $68,600 and authorize the General Manager to execute the task order documents. Motion carried unanimously 5. Consider and act to approve Contract No. 2021092001 with Tyler Technologies Inc. for Financial, Payroll, and Utility Billing Management Software and authorize the General Manager to execute the contract documents. Motion made by Director Flynn and seconded by Director Rose to approve Contract No. 2021092001 with Tyler Technologies Inc. for Financial, Payroll, and Utility Billing Management Software and authorize the General Manager to execute the contract documents. Motion carried unanimously 2 of 4 October 18, 2021 Regular Meeting Minutes 6. Consider and act regarding approval of work order with Garver for professional engineering services related to Wastewater Treatment Plant MBR improvements at a total cost of $66,912 and authorize the General Manager to execute the contract documents. Motion made by Director Rose and seconded by Director Carr to approve Work Order No.1 with Garver for professional engineering services related to Wastewater Treatment Plant MBR improvements for a total cost not to exceed $66,912 and authorize the General Manager to execute the contract documents. Motion carried unanimously 7. Consider and act regarding approval of work order with Garver for professional engineering services related to the rehabilitation of Lift Station #1 at a total cost of $83,188 and authorize the General Manager to execute the contract documents. Motion made by Director Chapman and seconded by Director Rose to approve of Work Order No. 2 with Garver for professional engineering services related to the rehabilitation of Lift Station #1 for a total cost not to exceed $83,188 and authorize the General Manager to execute the necessary documents. Motion carried unanimously 8. Consider and act regarding approval of Master Services Agreement with Pipeline Analysis LLC to provide professional engineering services and technical support related to the District's wastewater collection system. Motion made by Director Rose and seconded by Director Chapman to approve of Master Services Agreement with Pipeline Analysis ILC to provide professional engineering services and technical support related to the District's wastewater collection system. Motion carried unanimously 9. Discussion and possible action regarding remodeling areas in the Annex building for Elections. (Flynn) The Board would like staff to look for opportunities to make improvements in the Annex building to make the areas used for polling locations more accessible and aesthetically appealing. Direction only. 10. Discussion and possible action regarding use of solar energy at District facilities. (Rose) Director Rose would like to have staff research the use of solar power at municipalities and if it would be feasible and beneficial to the District. General Manager Fourmentin will look at opportunities and seek information from our providers and look into municipalities like NTMWD who have bought into a 3 of 4 October 18, 2021 Regular Meeting Minutes sustainable energy provider. Fourmentin will bring information back to the board at a future meeting. 11. Items for future agendas: • Opportunities regarding Solar Energy (Rose) • ADA status in Annex (Carr) 12. Set future Meeting dates — November 15th at 6:30 p.m. December 14th at 6:30 p.m. ADJOURN President Flynn called the meeting adjourned at 7:33 p.m. Steve Flynn, President Kelly Castonguay, Secretary/Treasurer „, „A // Lu F aie Slaght, Districtecretari{F 4 of 4 ` CLUB hi' •4. �i ��� OQ • • AR;4, Z,�, . • Oi • 0•y� O • • = • z • W =c•0 • i �i •. T• ••O` z !./\ •e /\ �� R I i i \\' � I