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HomeMy WebLinkAbout2022-0119 January 19, 2022 Regular Meeting MinutesJanuary 19, 2022 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS January 19, 2022, at 6:00 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on January 19, 2022, at 6:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Steve Flynn President Mark Chapman Vice President Kelly Castonguay Secretary/Treasurer William C. Rose Director Kevin R. Carr Director STAFF PRESENT: Alan Fourmentin General Manager Laurie Slaght District Secretary Mike McMahon Operations Manager Steven Krolczyk Finance Manager Tony Corbett Legal Counsel Chief Taylor Trophy Club Fire Department GUESTS PRESENT: Bhakti Patel Cliffton Larson Allen LLP (via zoom) Roy Cobb Cliffton Larson Allen LLP (via zoom) CALL TO ORDER AND ANNOUNCE A QUORUM President Flynn announced the date of January 19, 2022, called the meeting to order and announced a quorum present at 6:00 p.m. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly staff reports and answered questions related thereto. 1 of 4 January 19, 2022 Regular Meeting Minutes Attorney Corbett provided an update to the Board regarding American Rescue Plan Act (ARPA) funds, stating that water districts are special districts and are specifically excluded from receiving direct funding. The District would have to make a request to the town or county. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. December 2021 Combined Financials b. December 14, 2021, Regular Meeting Minutes c. Quarterly Investment Report —1St Quarter FY2022 d. Tax Collections Report —1St Quarter FY2022 Motion made by Director Carr and seconded by Director Castonguay to approve the Consent Agenda as presented. Motion carried unanimously REGULAR SESSION 3. Receive update from the Audit Committee. Director Rose and Director Castonguay served on the Audit Committee. Director Rose provided the update and stated they were not impressed by the auditing firm. As an example, he said that the Board did not receive information from the auditors until 15 minutes prior to a previously scheduled meeting, when the standard was two weeks. Director Rose would like to have staff determine if the issues can be resolved prior to the next audit and if not, seek a new auditing firm. General Manager Fourmentin stated that staff had requested the auditing documents several times prior to the meeting. Director Carr stated that he has no confidence in the auditing firm and feels that the audit process should have been stopped and a new firm brought in. 4. Consider and act to accept the Fiscal Year 2021 Annual Audit Report prepared by Cliffton Larson Allen LLP. Bhakti Patel and Roy Cobb from Cliffton Larson Allen LLP provided a presentation of the FY 2021 audit and answered questions related thereto. Ms. Patel stated that the District is in a very healthy position. Ms. Patel stated that they did have a lot of turn over, she takes responsibility for the issues and apologized for the mistakes that happened during the auditing processed. The Board would like staff to review the auditor contract and determine if the District is able to seek alternate bids for auditing services. Motion made by Director Rose and seconded by Director Castonguay to accept the Fiscal Year 2021 Annual Audit Report prepared by Cliffton Larson Allen LLP. 2 of 4 January 19, 2022 Regular Meeting Minutes For: Castonguay, Rose, Chapman Oppose: Carr, Flynn Motion passed 3-2 5. Consider and act to approve proposal by DAC, Inc. for replacement of security system at all fire station entry points for an amount not to exceed $21,061.31 and authorize the General Manager to execute the necessary contract documents. Motion made by Director Rose and seconded by Director Chapman to approve proposal by DAC, Inc. for replacement of security system at all fire station entry points for an amount not to exceed $21,061.31, coming out of reserves, and authorize the General Manager to execute the necessary contract documents. Amendment to the main motion by Director Carr and seconded by Director Rose to coordinate with the Town of Trophy Club to see if alternate funding may be available. Amendment to main motion Motion to amend carries unanimously Main motion as amended Motion as amended passes unanimously 6. Consider and take appropriate action to approve matters related to May 7, 2022, General Election: a. Adopt Order No. 2022-0119A calling the May 7, 2022, General Election b. Approve Notice of Appointment of Agent c. Authorize General Manager to sign and execute all necessary documents relating to the election d. Approve Joint Election Agreement and Election Services Agreements e. Authorize Other necessary actions as may be necessary or convenient for conducting the May 7, 2022, General Election Motion made by Director Rose and seconded by Director Carr to approve the matters related to the May 7, 2022, General Election; and, adopting Order 2202-0119A Calling the May 7, 2022, General Election. Motion carried unanimously 7. Items for future agendas: 8. Set future Meeting dates — February 21, 2022, at 6:30 p.m. The February 21, 2022, regular board meeting is canceled. 3 of 4 ADJOURN President Flynn called the meeting adjourned at 7:05 p.m. Steve Flynn, President V Kelly Castonguay, Secretary/Treasurer Lai rie Slaght, District Secr 4of4 January 19, 2022 Regular Meeting Minutes