HomeMy WebLinkAbout2022-0321 March 21, 2022 Regular Meeting MinutesREGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
March 21, 2022, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on March 21, 2022, at 6:30 p.m., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District
and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Steve Flynn President
William C. Rose Director
Kevin R. Carr Director
BOARD MEMBERS ABSENT:
Mark Chapman Vice President
Kelly Castonguay Secretary/Treasurer
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
Mack Ed
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
Legal Counsel Whitaker Chalk (Executive Session only)
GUESTS PRESENT:
Chris Ekrut NewGen Strategies & Solutions
CALL TO ORDER AND ANNOUNCE A QUORUM
President Flynn announced the date of March 21, 2022, called the meeting to order and announced a quorum
present at 6:35 p.m.
CITIZEN COMMENTS
There were no citizen comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
General Manager Alan Fourmentin presented the monthly staff reports and answered questions
related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda:
a. January 2022 Combined Financials
b. February 2022 Combined Financials
c. January 19, 2022, Regular Meeting Minutes
d. January 19, 2022, Special Session Workshop Minutes
e. February 28, 2022, Special Meeting Minutes
Motion by Director Rose and seconded by Director Carr to approve the consent agenda as presented.
Motion carried unanimously 3-0
REGULAR SESSION
3. Discussion and possible action regarding Impact of Weather Conditions on February 2022 water usage
and potential modification of winter averaging determination for wastewater service based on same.
(Chapman/Castonguay)
Item is tabled
4. Discussion and possible action regarding Winter Average Analysis completed by NewGen Strategies &
Solutions.
Chris Ekrut with NewGen Strategies & Solutions presented the Winter Average Analysis and presented 2
scenarios for the Board to consider. Ekrut stated that the residential winter average volumes have
increased by just over 20% and because volumes have increased, current rates are producing greater
than anticipated revenue. Commercial usage has varied due to Covid but expected to return to pre -
pandemic levels over the next several months. Ekrut provided the Board two scenarios for reducing
sewer rates.
5. Consider and act to adopt Rate Order No. 2022-0321A Establishing Policies, Procedures and Rates, Fees
and Charges for Water and Sewer Services.
Motion made by Director Rose and seconded by Director Flynn to adopt Rate Order No. 2022-0321A
Adopting new Section 1.04 Water and Sewer Tap Fees; and lowering residential and commercial sewer
rates as set forth in Scenario #2 as presented and effective date of April 1, 2022.
Motion carried unanimously 3-0
6. Consider and take appropriate action to approve Joint Election Agreement and Contract for Election
Services with Denton County for the May 7, 2022, General Election.
Motion made by Director Carr and seconded by Director Rose to approve the Joint Election Agreement
and Contract for Election Services with Denton County for the May 7, 2022, General Election.
Motion carried unanimously 3-0
The Board of Directors convened into Executive Session at 7:20 p.m.
EXECUTIVE SESSION
7. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel concerning Trophy Club Municipal Utility District No. 1 v. Acadia Services,
LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18).
The Board of Directors reconvened into Regular Session at 8:11 p.m.
REGULAR SESSION
8. Consider and take appropriate action regarding items discussed in Executive Session.
No action taken
9. Consider and take appropriate action regarding appointment of representative(s) to participate in
discussions relating to potential settlement of outstanding claims in Trophy Club Municipal Utility District
No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No.
141-299351-18).
Motion made by Director Flynn and seconded by Director Carr to appoint Director Rose and General
Manager Fourmentin to participate in discussions relating to potential settlement of outstanding claims in
Trophy Club Municipal Utility District No. 1 v. Acadia Services, LLC, In the District Court of Tarrant County,
141st Judicial District (Cause No. 141-299351-18).
Motion carried unanimously
10. Items for future agendas:
11. Set future Meeting dates — April 18, 2022
ADJOURN
President Flynn called the eeting adjourned at 8:13 p.m.
Steve Flynn, President
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Kelly Castonguay, Secretary/Treasurer
a rie Slaght, DistrkLt secretary