HomeMy WebLinkAbout2022-0620 June 20, 2022 Regular Meeting MinutesJune 20, 2022 Regular Meeting Minutes
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
June 20, 2022 at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a 2022
at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas
76262. The meeting was held within the boundaries of the District and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Kevin R. Carr
Ben Brewster
Doug Harper
William C. Rose
Tracey Hunter
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Tony Corbett
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
Legal Counsel
GUESTS PRESENT:
Raul Orozco Halff Associates
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of June 20, 2022, called the meeting to order and announced a quorum
present at 6:30 p.m.
WORKSHOP SESSION
1. Receive update regarding District Emergency Planning efforts.
Raul Orozco with Halff Associates provided the Board an update on the Districts Emergency Planning
efforts and answered questions related thereto. The District has increased its Utility Resiliency Index
(URI) score from 50% to 73%.
Based on the assessments that the EPA received, the average client's index score is 53-60%.
2. New Director Orientation by District Legal Counsel relating to Texas laws and legal requirements, and
District policies, governing conduct, and affairs of the Board of Directors of the District.
Tony Corbett, District Legal Counsel provided an overview relating to Texas laws and legal requirements
and answered related questions thereto.
President Kevin Carr took a moment to introduce the Board and staff
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President Carr called the Board into recess from 7:29 p.m. to 7:35 p.m.
CITIZEN COMMENTS — There were no citizen comments
REPORTS & UPDATES
3. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
General Manager Fourmentin presented the monthly staff reports to the Board and answered questions
related thereto.
CONSENT AGENDA
4. Consider and act to approve the Consent Agenda.
a. May 2022 Combined Financials
b. May 17, 2022 Regular Meeting Minutes
Motion Made by Director Rose and seconded by Director Harper to approve Consent Agenda items a. and
b. as revised at the dais.
Motion carried unanimously
REGULAR SESSION
5. Discussion and update regarding request for American Rescue Plan Act (ARPA) funds for infrastructure
improvement projects.
General Manager Fourmentin stated that he had reached out to the Town of Trophy Club and the Town
of Westlake to request ARPA funds as directed at the last meeting with no response from either one.
However, the Town of Trophy Club voted to reject the District's request for funding during the past
Tuesday night's council meeting. No response has been received from the Town of Westlake or Tarrant
County.
6. Consider and act to appoint two directors to the Budget committee.
Motion made by Director Rose and seconded by Director Carr to place Director Brewster and Director
Harper and on the Budget Committee
Motion carried unanimously
7. Consider and act to appoint two directors to the Audit committee.
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Director Hunter and Director Rose will serve on the Audit Committee.
Passed by unanimous consent
8. Discussion and possible action regarding board meeting dates and times.
Director Hunter asked for this item to be placed on the agenda for discussion. She would like to have
the regular monthly board meetings moved to 2nd or 3rd Mondays or Thursdays.
The Board of Directors will hold their monthly meetings at 6:30 p.m. on the third Wednesday of the third
week of each month beginning in August of 2022.
Passed by unanimous consent
The Board convened into Executive Session at 7:55 p.m.
EXECUTIVE SESSION
9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel concerning Trophy Club Municipal Utility District No. 1 v. Acadia Services,
LLC, In the District Court of Tarrant County, 141st Judicial District (Cause No. 141-299351-18).
b. Consult with legal counsel concerning the Strategic Partnership Committee and potential joint
strategic planning with the Town of Trophy Club.
c. Consult with legal counsel concerning electioneering and political signs on fire department property.
The Board re -convened into Regular Session at 9:36 pm.
REGULAR SESSION
10. Consider and act regarding items discussed in Executive Session.
Item #9. a
Motion made by Director Carr and seconded by Director Brewster to pay any additional legal fees
associated with the case in the amount of $23,975.88.
Motion carried unanimously
Item #9.b
Director Hunter nominates Director Carr and Director Brewster to serve on the Strategic Partnership
Committee.
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June 20, 2022 Regular Meeting Minutes
Passed by unanimous consent
Item #9.c No action taken.
11. Discussion and possible action relating to the Strategic Partnership Committee and Strategic Planning
Initiatives with the Town of Trophy Club, including possible action relating to appointment of member(s)
to, and future activities of, the Strategic Planning Committee.
Motion by Director Rose and seconded by Director Harper move that Director Carr and Director Brewster
along with District legal counsel and the General Manager to take action under item #11 and report back
to the board.
Motion carried unanimously
12. Items for future agendas: Update from Strategic Partnership committee
Updated Resolution and bylaws changing meeting date
13. Set future Meeting dates —July 18, 2022 at 6:30 p.m.
ADJOURN
President Carr called the meeting adjourned at 9:43 p.m.
Kevin R. Carr, President
Doug Harper,`ecretary/Treasurer,
rie Slaght, District Se
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