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HomeMy WebLinkAbout2022-0718 July 18, 2022 Regular Meeting MinutesJuly 18, 2022 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS July 18, 2022 at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on July 18, 2022, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director Tracey Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of Monday, July 18, 2022, called the meeting to order and announced a quorum present at 6:31 p.m. CITIZEN COMMENTS Steve Flynn 417 Ramsey Trail REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Fourmentin provided the status of current projects as well as the monthly staff reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. June 2022 Combined Financials b. June 20, 2022 Regular Meeting Minutes c, Quarterly Investment Report — 3`d Quarter FY2022 d. Tax Collections Report — 3rd Quarter FY2022 1 of 3 July 18, 2022 Regular Meeting Minutes Motion made by Director Rose and seconded by Director Harper to approve the consent agenda as presented. Motion carried unanimously REGULAR SESSION 3. Receive update from Strategic Committee. (Carr/Brewster) Director Brewster stated that the Strategic Committee was scheduled to meet with the Town committee today; however, all town members could not attend so it has been rescheduled to September. Director Brewster and Director Carr want legal counsel present at committee meetings. General Manager Fourmentin stated he has notified the town that the board is expecting a proposal to include information and numbers. 4. Receive update from Budget Committee. (Brewster/Harper) Director Brewster and Director Harper updated the board on the committees first meeting and stated that they focused on capital improvement projects including the timeline of critical waterline replacement and paying with revenues and not issuing bonds. The committee also discussed funding for education including water conservation, the cycle of water and wastewater and how our state of the art system works. 5. Consider and act relating to changing regular monthly meeting date of the Board of Directors of the District: a. Consider and act to adopt Resolution No. 2022-0718A changing the Board of Directors' regular monthly meeting day to the third Wednesday of the third week of each month. b. Consider and take appropriate action regarding adoption of Order No. 2022-0718A Amending Section 5.01 of the ByLaws of the Board of Directors relating to Board of Directors' regular monthly meeting date. Motion made by Director Rose and seconded by Director Brewster to adopt Resolution No. 2022-0718A and Order No. 2022-0718A Amending each to say the third Wednesday of each month. Motion carried unanimously 6. Consider and act to adopt Resolution No. 2022-0718B Authorizing Extension of Depository Pledge Agreement with Prosperity Bank. Motion made by Director Hunter and seconded by Director Harper to adopt Resolution No. 2022-0718B Authorizing Extension of Depository Pledge Agreement with Prosperity Bank as stated in the handout. Motion carried unanimously 7. Receive update from the Audit Committee members. (Rose/Hunter) 8. Consider and act regarding proposals received for Annual Financial Auditing Services and select the audit firm(s) for negotiation of a contract for audit services. 2 of 3 July 18, 2022 Regular Meeting Minutes Staff stated that the contract was in review and would be brought back to the August meeting for board approval. Motion by Director Rose seconded by Director Harper to select the auditing firm of Rod L. Abbott. Motion carried unanimously 9. Items for future agendas: Auditor Contract for approval - Staff Director Hunter would like to add an item to be copied on the General Managers emails — Executive Session Community education and what the District is all about. 10. Set future Meeting dates — Wednesday, August 17, 2022 at 6:30 p.m. President Carr called the meeting adjourned at 7:47 p.m. ADJOURN K in Carr, President Doug Harper, S cretary/Treas rer Laude Slaght, District Secret 3 of 3 L