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HomeMy WebLinkAbout2023-0118 January 18, 2023 Regular Meeting MinutesJanuary 18, 2023 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS January 18, 2023 at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on Wednesday, January 18, 2023 at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director BOARD MEMBERS ABSENT: Tracy Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Tony Corbett General Manager District Secretary Operations Manager Finance Manager Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of Wednesday, January 18, 2023, called the meeting to order and announced a quorum present at 6:32 p.m. CITIZEN COMMENTS There were no citizens wishing to speak. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly staff reports to the Board and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. December 2022 Combined Financials 1 of 3 January 18, 2023 Regular Meeting Minutes b. December 14, 2022 Regular Meeting Minutes c. Quarterly Investment Report —1St Quarter FY2023 d. Tax Collections Report —1St Quarter FY2023 Director Rose removed item d. from the consent agenda for further discussion. Motion made by Director Brewster and seconded by Director Rose to approve consent agenda items a., b., and c. Motion carried unanimously. Motion made by Director Rose seconded by Director Brewster to approve consent agenda item d. as presented. Motion carried unanimously. REGULAR SESSION 3. Receive update from Audit Committee. (Rose, Hunter) Director Rose and Director Hunter were selected for the Audit Committee. Director Rose met with the auditor and staff. Director Rose was very pleased with the findings. 4. Consider and take appropriate action to approve the Fiscal Year 2022 Annual Financial Audit Report prepared by Rod Abbott PLLC. Rod Abbott CPA PLLC., presented the Board with the findings of the audit and answered questions related thereto. Mr. Abbott stated the District had no misstatements or material defects. Mr. Abbott stated the District had a clean audit. Motion made by Director Rose and seconded by Director Harper to approve the Fiscal Year 2022 Annual Financial Audit Report prepared by Rod Abbott PLLC. Motion carried unanimously. The Board convened into Executive Session at 7:29 p.m. EXECUTIVE SESSION 5. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: 2 of 3 January 18, 2023 Regular Meeting Minutes a. Consult with legal counsel to secure legal advice concerning the adoption of rules restricting electioneering and installation of political signs on District property. b. Consult with legal counsel to secure legal advice regarding the annexation of, or provision of out -of - District service to, real property located outside the District's boundaries. The Board reconvened into Regular Session at 8:36 p.m. REGULAR SESSION 6. Consider and act regarding items discussed in Executive Session. Item a. No action taken. Item b. Discussion only. Direction was provided to the General Manager to continue to communicate with the town manager regarding service to out of District properties. 7. Items for future agendas: Customer Deposits Strategic Committee meeting update (Carr/Brewster) Reserve Balance discussion (Bill) 8. Set future Meeting dates - February 15, 2023 at 6:30 p.m. ADJOURN President Carr called the meeting adjourned at 8:40 p.m. Kevin Carr, President Doug Harper, Secretary/Treasurer La rie Slaght, District Secreta 3 of 3