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HomeMy WebLinkAbout2023-0322 March 22, 2023 Regular Meeting Agenda PacketTROPHY CLUB MUNICIPAL i UTILITY DISTRICT BOARD OF DIRECTORS REGULAR MEETING March 22, 2023 Regular Meeting Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Wednesday, March 22, 2023 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA PACKET CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports Attachments: Staff Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the Consent Agenda. a. February 2023 Combined Financials b. February 15, 2023, Regular Meeting Minutes c. March 10, 2023 Special Meeting Minutes Attachments: February 2023 Combined Financials February 15, 2023 Regular Meeting Minutes March 10, 2023 Special Meeting Minutes 1of59 March 22, 2023 Regular Meeting Packet REGULAR SESSION 3. Community Education Initiative Update. 4. Discussion and possible action regarding annual Winter Average analysis. 5. Consider and act to adopt Rate Order No. 2023-0322A Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services. Attachment: Rate Order No. 2023-0322A 6. Consider and act regarding approval of Contract No. 2023032201 with Kleen Pipe for wastewater collection system repairs. Attachment: Contract No. 2023032201 7. Discussion and possible action regarding First Amendment to Amended and Restated Contract for Wholesale Water and Wastewater to Town of Trophy Club. Attachment: Draft Amendment 8. Discussion and possible action regarding the number of political signs per issue and per candidate allowed on District property. (Hunter) 9. Discussion and possible action regarding the Town of Trophy Club/Westlake Financial Feasibility Study concerning dissolution of District. EXECUTIVE SESSION 10. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. REGULAR SESSION 11. Consider and act regarding items discussed in Executive Session. 12. Items for future agendas: 13. Set future Meeting dates - April 19, 2023 at 6:30 p.m. Attachment: April 19, 2023 2 of 59 March 22, 2023 Regular Meeting Packet *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN 3 of 59 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT March 22, 2023 Regular Meeting Packet Capital Improvement Projects • FY 2022 Water Line Project — This project is complete. • FY 2023 Water Line Project — Design is complete for the replacement of approximately 6,000 linear feet of water lines along and adjacent to Sunset Drive, Berkshire Court, Lee Court, Riviera Court, and Skyline Drive. Bidding is under way and anticipate awarding a contract in April. • Pump Station Improvement Project — Design is in progress for the replacement of two (2) vertical turbine pumps, incorporation of variable frequency drives, and replacement of discharge header piping and valves within the high service pump station. The design is 60% complete and bidding is scheduled for July 2023. • Membrane Bioreactor (MBR) Piping Improvements — Construction is in progress and expected to be complete by the end of March. • Lift Station #1 — The installation of pumps, pipe, valves, instrumentation, electrical, backup generator, and fencing has been substantially completed. Startup of new equipment is scheduled, and the project completion is anticipated to be early April. • Lift Station Generators — This project consists of installation of onsite diesel generators and automatic transfer switches at eight (8) lift station sites allowing for further resiliency within the wastewater collections system during power outages. Notice to Procure was provided to the contractor in November 2022. Delivery of the generators is scheduled for December 2023 with an anticipated completion date of April 2024. The schedule to begin underground and sitework will be dependent on the generator delivery dates. • FY 2023 Wastewater Improvements — A contract for repairs is being requested for approval. The contractor will begin repairs upon notice to proceed. • FY 2023 Lift Station Improvements — Materials for Lift Station #3 valve vault have been received and materials for the installation of a permanent bypass have been ordered. The coordination of the contractor and dewatering will be determined once the remaining parts are received. 4 of 59 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT March 22, 2023 Regular Meeting Packet • Southlake emergency connection — An evaluation was performed to determine the feasibility of an emergency connection of the District water system to the City of Southlake water system. An emergency connection between the District and Southlake water systems is intended to allow the District to meet customer demands in emergency scenarios where the District requires supplemental water supply if the District's primary water supply being unavailable or the occurrence of significant pipe break(s). It is anticipated that the Southlake system can provide the service capacities to the District system at the emergency connection; however, Southlake plans to perform a Water Master Plan Update that will more accurately determine the impact of this emergency connection on their system, and further confirm that an emergency demand could be met. This is expected to be completed in the fall of 2023. 5 of 59 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Water Billed March 22, 2023 Regular Meeting Packet -2019 -2020 -2021 -2022 -2023 FY October November December January February March April May June July August September Total Year 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792 2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766 2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055 2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930 2021 98,232 57,380 40,841 42,725 40,786 41,078 67,776 50,736 64,195 100,853 97,864 112,674 815,140 2022 78,390 54,635 48,488 49,322 40,021 44,588 72,448 85,474 119,711 141,177 143,845 108,377 986,476 2023 101,683 49,007 52,466 49,082 34,501 286,739 160,000 140,000 120,000 100,000 80,000 60,000 40,000 20,000 0 Water Pumped -2022 -2023 FY October November December January February March April May June July August September Total Year 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053 2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344 2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090 2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660 2021 106,660 66,304 46,962 50,538 47,733 44,191 75,866 56,985 73,907 113,015 109,492 123,206 914,859 2022 91,078 61,928 54,930 52,679 49,094 51,606 81,977 92,915 133,828 152,199 161,534 117,252 1,101,020 2023 114,089 54,777 57,827 57,758 39,309 323,760 6 of 59 7 6 • 5 0 Ta 4 l7 0 Feb -22 Mar -22 Feb -22 • Min 1.422 • Max 1.873 ■ Avg 1.554 1.750 1.650 1.550 1.450 `0 1.350 • 1.250 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 `o 1.150 1.050 0.950 0.850 0.750 March 22, 2023 Regular Meeting Packet Water Production Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 1.407 1.686 1.660 3.173 3.915 2.348 1.889 1.842 1.401 2.942 3.593 4.685 5.767 7.100 7.325 5.277 5.00 2.57 1.926 2.603 3.325 4.183 5.748 4.704 3.948 3.662 1.834 Wastewater Treated Jan -23 Feb -23 Dec -22 Jan -23 Feb -23 1.115 1.225 0.878 2.72 2.51 2.35 1.657 1.759 1.479 Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Daily Avg Flow Daily Max Flow -Daily Avg Max Oct -22 Carbonaceous Biochemical Oxygen Demand (CBOD) Nov -22 Dec -22 J Jan -23 Feb -23 Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 CBOD Avg - CBOD Max -Daily Avg Max -Daily Max 7 of 59 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 50.0 40.0 30.0 20.0 10.0 0.0 Feb -22 Mar -22 Total Suspended Solids (TSS) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 TSS Avg TSS Max -Daily Avg Max -Daily Max Feb -22 Mar -22 Ammonia Nitrogen (NH3) Oct -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 NH3 Avg NH3 Max Daily Avg Max -Daily Max Nitrate -Nitrogen (NO3) Oct -22 March 22, 2023 Regular Meeting Packet Nov -22 Dec -22 Nov -22 Dec -22 Jan -23 Feb -23 Jan -23 Feb -23 Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 NO3 Avg NO3 Max -Daily Avg Max -Daily Max 8 of 59 9 8.5 8 7.5 6.5 — 6 9.0 8.5 8.0 7.5 7.0 6.5 6.0 400 350 300 250 200 150 100 50 0 March 22, 2023 Regular Meeting Packet Potential of Hydrogen (pH) 11: Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 pH Min pH Max pH Avg —Daily Avg Min —Daily Avg Max Dissolved Oxygen (DO) Dec -22 Jan -23 Feb -23 IL Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul - 22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 DO Min DO Max — DO Avg —Daily Avg Min —Daily Avg Max Escherichia coli (E. coli) *Sep -22 is an outlier sample 307.0 5.2 1.0 1.0 1.0 1.0 1.0 2.0 3.0 1.0 6.3 2.0 1.0 Feb -22 Mar -22 Apr -22 May -22 Jun -22 Jul -22 Aug -22 *Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 E. coli Avg E. coli Max —Daily Avg Max —Daily Max 9 of 59 Trophy Club Municipal Utility District No. 1 Vendor Number Vendor Name Bank Code: Prosperity Bank -Prosperity Bank Payment Type: Regular March 22, 2023 Regular Meeting Packet Check Report By Check Number Date Range: 02/01/2023 - 02/28/2023 Payment Date Payment Type Discount Amount Payment Amount Number 1005 Atlas Utility Supply Co. 02/06/2023 Regular 0.00 6,195.00 9324 2606 Fisery Solutions LLC 02/06/2023 Regular 0.00 50.00 9325 3093 Four Man Furnace Inc. 02/06/2023 Regular 0.00 1,365.00 9326 2943 JP Morgan Chase Bank NA 02/06/2023 Regular 0.00 14,877.41 9327 2752 R & D Electrical, Llc 02/06/2023 Regular 0.00 439.51 9332 2696 Texas Excavation Safety System 02/06/2023 Regular 0.00 145.35 9333 1000 Trophy Club Mud (Water Bills) 02/06/2023 Regular 0.00 385.72 9334 2798 Tyler Technologies Inc 02/06/2023 Regular 0.00 8,320.00 9335 2970 Air Mac 02/15/2023 Regular 0.00 6,706.30 9341 2772 Allied Waste Industries 02/15/2023 Regular 0.00 8,893.04 9342 3127 Allied Welding Supply Inc. 02/15/2023 Regular 0.00 19.21 9343 2683 Charter Communications 02/15/2023 Regular 0.00 1,798.00 9344 3184 Dataprose LLC 02/15/2023 Regular 0.00 2,383.37 9345 2497 DHS Automation Inc 02/15/2023 Regular 0.00 6,456.08 9346 2558 First Check Applicant Screenin 02/15/2023 Regular 0.00 160.45 9347 1832 First Financial Bank 02/15/2023 Regular 0.00 30.38 9348 2804 Fortiline Inc. 02/15/2023 Regular 0.00 15,977.20 9349 2796 Garver 02/15/2023 Regular 0.00 28,923.30 9350 2635 Halff Associates Inc. 02/15/2023 Regular 0.00 1,090.06 9351 2775 Hudson Energy Services LLC 02/15/2023 Regular 0.00 9.86 9352 1834 Idexx Distribution, Inc 02/15/2023 Regular 0.00 854.51 9353 2643 Mclean & Howard LLP 02/15/2023 Regular 0.00 1,762.50 9354 2790 M -Co Construction Inc 02/15/2023 Regular 0.00 144,680.90 9355 3186 Member's Building Maintenance 02/15/2023 Regular 0.00 1,289.80 9356 2810 Omicron Controls Inc 02/15/2023 Regular 0.00 13,227.84 9357 2801 Pipeline Analysis LLC 02/15/2023 Regular 0.00 8,587.50 9358 2789 Relevant Solutions 02/15/2023 Regular 0.00 469.63 9359 3176 Rey -Mar Construction 02/15/2023 Regular 0.00 2,343.00 9360 2805 Scott Tucker Construction LLC 02/15/2023 Regular 0.00 91,833.49 9361 3156 Southern Petroleum Lab Inc 02/15/2023 Regular 0.00 757.20 9362 3182 Strategic Government Resources 02/15/2023 Regular 0.00 517.50 9363 2240 Texas Social Security Program 02/15/2023 Regular 0.00 77.00 9364 1081 Tri County Electric 02/15/2023 Regular 0.00 749.80 9365 2798 Tyler Technologies Inc 02/15/2023 Regular 0.00 260.00 9366 2634 Valley Solvents & Chemicals 02/15/2023 Regular 0.00 2,715.32 9367 1058 Verizon Wireless 02/15/2023 Regular 0.00 857.24 9368 1512 Association of Water Board Directors 02/28/2023 Regular 0.00 50.00 9369 2920 CareNow Corporate 02/28/2023 Regular 0.00 38.00 9370 2655 Core & Main LP 02/28/2023 Regular 0.00 7,730.00 9371 3184 Dataprose LLC 02/28/2023 Regular 0.00 2,758.63 9372 2497 DHS Automation Inc 02/28/2023 Regular 0.00 10,917.00 9373 1026 Federal Express Corp 02/28/2023 Regular 0.00 76.63 9374 1372 Hach Company 02/28/2023 Regular 0.00 9,625.15 9375 2635 Halff Associates Inc. 02/28/2023 Regular 0.00 52,454.86 9376 2775 Hudson Energy Services LLC 02/28/2023 Regular 0.00 10.14 9377 3278 Kyocera Document Solutions 02/28/2023 Regular 0.00 98.08 9378 3132 Legal Shield 02/28/2023 Regular 0.00 34.90 9379 3111 North Texas Groundwater 02/28/2023 Regular 0.00 4,397.60 9380 1056 Office Depot Inc 02/28/2023 Regular 0.00 1,539.71 9381 3134 Prime Controls LP 02/28/2023 Regular 0.00 31,825.00 9382 3176 Rey -Mar Construction 02/28/2023 Regular 0.00 204,820.48 9383 2440 Tarrant County Public Health Laboratory 02/28/2023 Regular 0.00 320.00 9384 1001 Town of Trophy Club 02/28/2023 Regular 0.00 479,429.59 9385 3/9/2023 4:42:54 PM Page 1 of 4 10 of 59 Check Report Vendor Number 3225 Vendor Name US Bank Voyager Fleet Systems March 22, 2023 Regular Meeting Packet Date Range: 02/01/2023 - 02/28/2023 Payment Date Payment Type Discount Amount Payment Amount Number 02/28/2023 Regular 0.00 1,663.68 9386 Total Regular: 0.00 1,182,997.92 3/9/2023 4:42:54 PM Page 2 of 4 11 of 59 Check Report Vendor Number Payment Type: 3197 3113 3124 3197 3113 3124 Vendor Name Bank Draft BenefitMall TCDRS IRS Tax Payment BenefitMall TCDRS IRS Tax Payment Payment Type Regular Checks Manual Checks Voided Checks Bank Drafts EFT's Payment Date Payment Type 02/03/2023 02/28/2023 02/03/2023 02/17/2023 02/28/2023 02/17/2023 March 22, 2023 Regular Meeting Packet Date Range: 02/01/2023 - 02/28/2023 Discount Amount Payment Amount Number Bank Draft Bank Draft Bank Draft Bank Draft Bank Draft Bank Draft Total Bank Draft: Bank Code Prosperity Bank Summary Payable Payment Count Count 87 54 O 0 O 0 6 6 O 0 Discount Payment 0.00 1,182, 997.92 0.00 0.00 0.00 0.00 0.00 47,038.30 0.00 0.00 93 60 0.00 1,230,036.22 0.00 266.67 DFT0000037 0.00 9,969.33 DFT0000038 0.00 13,505.93 DFT0000039 0.00 266.67 DFT0000040 0.00 9,823.68 DFT0000041 0.00 13,206.02 DFT0000042 0.00 47,038.30 3/9/2023 4:42:54 PM Page 3 of 4 12 of 59 Check Report March 22, 2023 Regular Meeting Packet Date Range: 02/01/2023 - 02/28/2023 All Bank Codes Check Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 87 54 0.00 1,182,997.92 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 6 6 0.00 47,038.30 EFT's 0 0 0.00 0.00 93 60 0.00 1,230,036.22 Fund Summary Fund Name Period Amount 996 MUD Consolidated Cash 2/2023 1,230,036.22 1,230,036.22 3/9/2023 4:42:54 PM Page 4 of 4 13 of 59 March 22, 2023 Regular Meeting Packet February Utility Billing Report Fiscal Year 2022 - 2023 February March April May June July August September October November December January February 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2022 2023 2023 e b i I I s 1,420 1,424 1,465 1,518 1,566 1,592 1,629 1,654 1,667 1,710 1,746 1,765 1,777 Bills Mailed 3,872 3,864 3,868 3,865 3,882 3,872 3,850 3,832 3,822 3,801 3,768 3,741 3,751 Bank Draft 670 671 676 692 700 697 704 703 706 711 630 606 599 Credit Card Draft 1,431 1,442 1,455 1,450 1,456 1,471 1,484 1,481 1,501 1,494 2,251 2,540 2,719 Online Payments 1,138 1,225 1,171 1,196 1,188 1,220 1,170 1,203 1,159 1,049 Late Notices 362 326 355 284 339 387 310 326 337 0 0 0 547 Disconnects 5 8 9 9 4 7 5 2 0 4 0 0 0 Connections MUD Connections PID 3401 3402 3400 3400 3401 3401 3398 3399 3399 3399 3399 3394 3394 1443 1443 1443 1443 1443 1443 1443 1444 1444 1444 1444 1444 1444 Date of Permit 2/22/2023 Permit No. 2023-01 February Permits Fiscal Year 2023 Customer Due to FW Oversize Plumbing Sewer Deposit Water Meter Inspections Inspections $ 335.60 Fire Line Misc. Income Total $ 335.60 Total $ - $ 335.60 $ - $ - $ - $ - $ - $ 335.60 14 of 59 CASH STATUS AS OF FEBRUARY 2023 1 35-1 02 50 TexPool 0 & M (XXXXX0002)-General Fund Operating *** 1 35-1 03 00 Prosperity Bank (XXX8701) General Fund Operating 1 35-1 03 05 Prosperity Bank Reserve -Savings Acct (XXXXX7724) 135-11100 Petty Cash Administration 1 35-1 11 50 Petty Cash Utility Billing 1 37-1 02 50 TexPool 0 & M (XXXXX0002) GASB Replacement 51 9-1 02 50 Texpool Revenue Bond Construction (XXXXX015) SWIFT 51 9-111 55 Cash -Bond Escrow Bank of Texas (SWIFT) 520-1 02 50 Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018) 520-1 03 00 Prosperity Bank Construction Water & Waste Water Systems 2019 528-1 02 50 TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements 533-1 02 50 TexPool Tax I & S (XXXXX0003) 533-1 03 00 Prosperity Bank (XXX8701) Tax I&S 534-10250 TexPool Revenue I & S (XXXXX013) WWTP Improvements 535-10250 Texpool Revenue I & S (XXXXX017) SWIFT 536-10250 TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems Amount available in cash for spending (MUD Accounts) *2/28/2023 Customer Water Deposits $329,715 Fire Department Cash 11 22-1 02 50 ITexPool 0 & M (XXXXX0002)-Fire Operating Cash 1122-10300 Prosperity Bank (XXX8701) Fire Operating Amount available in cash for spending (Fire Department Accounts) Total General Fund 135 Available for Spending General Fund 135 Fund Balances Nonspendable Fund Balance (Prepaids) Assigned Fund Balance (FY2023 Capital Projects plus prior year carry forward) Unassigned Fund Balance Current Year Revenue/Expenses Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 15 of 59 March 22, 2023 Regular Meeting Packet Restricted - Unable to be spent $0 $329,715 $1,899,221 $0 $0 $3,422,147 $0 $796,808 $1,290,338 $0 $915,011 $688,960 $0 $212,893 $105,034 $67,922 Unrestricted - Available for spending $3,000,264 $4,368,134 $0 $150 $450 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,368,998 1 $0 1 $7,368,998 $1,354,798 $0 $1,354,798 1 $1,354,798 Total in Accounts (Restricted & Unrestricted) $3,000,264 $4,697,849 $1,899,221 $150 $450 $3,422,147 $0 $796,808 $1,290,338 $0 $915,011 $688,960 $0 $212,893 $105,034 $67,922 $17,097,046 General Fund 135 Available 4,368,134 Prosperity General Fund 3,000,264 Texpool General Fund 600 Petty Cash 7,368,998 3,880 4,770,878 5,672,780 (523,305) $9,924,233 $1,354,798 $0 $1,354,798 Adopted Budget vs YTD Actuals Revenues & Expenses 54,076,991 $4,600,297 $11,733,354 $11,733,354 March 22, 2023 Regular Meeting Packet FY 2023 Combined Financials YTD as of 2/28/2023 YTD Revenues • YTD Expenses $1,378 0% $40,715 1% YTD Expenses By Departments YTD Expense- Water YTD Expense- WW YTD Expense- Admin YTD Expense- BOD • YTD Expense- Non Dept Water Budget vs Actual 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 88,979,203 Oct Water Consumption Budget vs Actual 101,683,000 49,007,000 52,46,3,000 49,082,000 41,702,881 41,572,326 36,351,669 Budget Consumption —,~Actual Consumption 34,501,000 33,732,116 Nov Dec Jan Feb 1,000,000,000 900,000,000 800,000,000 700,000,000 600,000,000 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 0 Adopted Budget Water Consumption Vs Actual Water Consumption 808,128,121 Total Water Consumption • Budgeted Water Consumption ■ Proiected Water Consumption Presented by: Finance Department $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 $0 8664,453 Oct Water Revenue Budget vs Actual $703,717 $395,319 8438,585 $440,564 8395,3291 6424.445 $355,608 5369,714 $37 705 Budget Revenue —~Actual Revenue Nov Dec Jan Feb $8,000,000 57,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 50 Adopted Budget Water Revenue Vs Projected Water Revenue 56,710,979 S6 799 n43 $4,070,848 $4,215,252 1 Total Water Revenue • Budgeted Water Revenue • Projected Water Revenue Net Budgeted Water Revenue Minus Budgeted Expenses • Net Projected Water Revenue Minus Projected Expenses 16 of 59 TGfPHV CLUB ME[NEG]AAL [lrILE7Y I][5711.I I:, Trophy Club Municipal Utility District No. 1 Fund: 135 - MUD 1 General Fund March 22, 2023 Regular Meeting Packet Budget Variance Report As Of: 02/28/2023 CURRENT MONTH YEAR TO DATE ANNUAL BUDGET ACTUAL BUDGETED VARIANCE ACTUAL BUDGETED VARIANCE % TOTAL REMAINING % REVENUE SUMMARY Revenue, Asset, Liability, & Equity 693,517.32 977,388.37 (283,871.05) 4,076,991.40 4,886,941.85 (809,950.45) 35 11,733,354.00 (7,656,362.60) 65 TOTAL REVENUE 693,517.32 977,388.37 (283,871.05) 4,076,991.40 4,886,941.85 (809,950.45) 35 11,733,354.00 (7,656,362.60) 65 EXPENSE SUMMARY Revenue, Asset, Liability, & Equity 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Water 480,498.27 547,941.66 67,443.39 2,188,352.44 2,739,708.30 551,355.86 33 6,577,932.00 (4,389,579.56) 67 Wastewater 427,216.11 290,877.74 (136,338.37) 1,667,552.87 1,454,388.70 (213,164.17) 48 3,491,931.00 (1,824,378.13) 52 Board of Directors 165.61 980.01 814.40 1,378.05 4,900.05 3,522.00 12 11,765.00 (10,386.95) 88 Administration 110,517.43 127,864.23 17,346.80 702,298.26 639,321.15 (62,977.11) 46 1,534,986.00 (832,687.74) 54 Non Deparmental 1,762.50 9,724.44 7,961.94 40,714.99 48,622.20 7,907.21 35 116,740.00 (76,025.01) 65 TOTAL EXPENSE 1,020,159.92 977,388.08 (42,771.84) 4,600,296.61 4,886,940.40 286,643.79 39 11,733,354.00 7,133,057.39 61 REVENUE OVER/(UNDER) EXPENDITURE (326,642.60) 0.29 (326,642.89) (523,305.21) 1.45 (523,306.66) 0.00 (14,789,419.99) 3/9/2023 4:22:49 PM 17 of 59 Page 1 of 1 Trophy Club Municipal Utility District No. 1 Fund: 135 - MUD 1 General Fund Revenue Department: 000 - Revenue, 135-000-40000-000 135-000-40002-000 135-000-40015-000 135-000-40025-000 135-000-47000-000 135-000-47005-000 135-000-47025-000 135-000-47030-000 135-000-47035-000 135-000-47045-000 135-000-47070-000 135-000-49011-000 135-000-49016-000 135-000-49026-000 135-000-49035-000 135-000-49036-000 135-000-49075-000 135-000-49900-000 Total Departme Expense Department: 010 - Water 135-010-50005-000 135-010-50010-000 135-010-50016-000 135-010-50017-000 135-010-50020-000 135-010-50026-000 135-010-50027-000 135-010-50028-000 135-010-50029-000 135-010-50030-000 3/9/2023 4:26:42 PM Asset, Liability, & Equity Property Taxes Property Taxes/Delinquent Property Taxes/P & I PID Surcharges Water Sewer Penalties Service Charges Plumbing Inspections Sewer Inspections TCCC Effluent Charges Interest Income Cell Tower Revenue Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Oversize Meter Reimbursement Miscellaneous Income nt: 000 - Revenue, Asset, Liability, & Equity: Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Total Revenue: February Budget February Activity Variance Favorable Percent (Unfavorable) Remaining YTD Budget March 22, 2023 Regular Meeting Packet Monthly Budget Report Account Summary For Fiscal: Current Period Ending: 02/28/2023 YTD Activity Variance Favorable Percent (Unfavorable) Remaining Total Budget 7,326.73 11,492.01 4,165.28 56.85% 36,633.65 81,512.38 44,878.73 122.51% 87,956.00 24.99 -3.61 -28.60 -114.45% 124.95 867.34 742.39 594.15% 300.00 24.99 47.17 22.18 88.76% 124.95 394.43 269.48 215.67% 300.00 12,080.91 0.00 -12,080.91 -100.00% 60,404.55 0.00 -60,404.55 -100.00% 145,029.00 559,024.55 335,705.17 -223,319.38 -39.95% 2,795,122.75 2,303,752.61 -491,370.14 -17.58% 6,710,979.00 319,845.84 306,049.32 -13,796.52 -4.31% 1,599,229.20 1,508,070.42 -91,158.78 -5.70% 3,839,686.00 6,497.40 0.00 -6,497.40 -100.00% 32,487.00 5,923.46 -26,563.54 -81.77% 78,000.00 466.48 -4,606.92 -5,073.40 -1,087.59% 2,332.40 575.00 -1,757.40 -75.35% 5,600.00 24.99 0.00 -24.99 -100.00% 124.95 0.00 -124.95 -100.00% 300.00 8.33 0.00 -8.33 -100.00% 41.65 0.00 -41.65 -100.00% 100.00 4,998.00 32.80 -4,965.20 -99.34% 24,990.00 11,843.20 -13,146.80 -52.61% 60,000.00 1,666.00 32,337.81 30,671.81 1,841.05% 8,330.00 143,466.05 135,136.05 1,622.28% 20,000.00 1,178.36 12,463.57 11,285.21 957.70% 5,891.80 17,178.81 11,287.01 191.57% 14,146.00 2,082.50 0.00 -2,082.50 -100.00% 10,412.50 391.30 -10,021.20 -96.24% 25,000.00 47,722.57 0.00 -47,722.57 -100.00% 238,612.85 0.00 -238,612.85 -100.00% 572,900.00 13,661.20 0.00 -13,661.20 -100.00% 68,306.00 0.00 -68,306.00 -100.00% 164,000.00 171.43 0.00 -171.43 -100.00% 857.15 0.00 -857.15 -100.00% 2,058.00 583.10 0.00 -583.10 -100.00% 2,915.50 3,016.40 100.90 3.46% 7,000.00 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 33,914.67 32,103.86 1,810.81 5.34% 169,573.35 157,786.52 11,786.83 6.95% 407,139.00 1,416.10 934.68 481.42 34.00% 7,080.50 5,780.20 1,300.30 18.36% 17,000.00 498.38 0.00 498.38 100.00% 2,491.90 0.00 2,491.90 100.00% 5,983.00 299.88 0.00 299.88 100.00% 1,499.40 0.00 1,499.40 100.00% 3,600.00 4,264.96 3,964.63 300.33 7.04% 21,324.80 19,681.62 1,643.18 7.71% 51,200.00 6,890.74 7,318.18 -427.44 -6.20% 34,453.70 31,870.10 2,583.60 7.50% 82,722.00 406.17 306.68 99.49 24.49% 2,030.85 1,629.24 401.61 19.78% 4,876.00 62.05 63.32 -1.27 -2.05% 310.25 269.74 40.51 13.06% 745.00 199.92 387.71 -187.79 -93.93% 999.60 1,932.30 -932.70 -93.31% 2,400.00 2,240.02 2,005.20 234.82 10.48% 11,200.10 9,953.90 1,246.20 11.13% 26,891.00 18 of 59 Page 1 of 7 Monthly Budget Report March 22, 2023 Regular Meeting Packet For Fiscal: Current Period Ending: 02/28/2023 Variance Variance February February Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135-010-50035-000 Medicare Taxes 523.87 468.96 54.91 10.48% 2,619.35 2,127.92 491.43 18.76% 6,289.00 135-010-50040-000 Unemployment Taxes 104.95 12.94 92.01 87.67% 524.75 44.98 479.77 91.43% 1,260.00 135-010-50045-000 Workman's Compensation 937.04 1,109.40 -172.36 -18.39% 4,685.20 5,547.00 -861.80 -18.39% 11,249.00 135-010-50060-000 Pre-emp Physicals/Testing 33.32 150.00 -116.68 -350.18% 166.60 150.00 16.60 9.96% 400.00 135-010-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 124.95 132.95 -8.00 -6.40% 300.00 135-010-55080-000 Maintenance & Repairs 19,142.34 9,025.95 10,116.39 52.85% 95,711.70 48,729.13 46,982.57 49.09% 229,800.00 135-010-55085-000 Generator Maint. and Repair 166.60 0.00 166.60 100.00% 833.00 875.96 -42.96 -5.16% 2,000.00 135-010-55090-000 Vehicle Maintenance 416.50 420.64 -4.14 -0.99% 2,082.50 1,676.37 406.13 19.50% 5,000.00 135-010-55105-000 Maintenance-Backhoe/SkidLoader 83.30 0.00 83.30 100.00% 416.50 0.00 416.50 100.00% 1,000.00 135-010-55120-000 Cleaning Services 208.25 322.46 -114.21 -54.84% 1,041.25 967.37 73.88 7.10% 2,500.00 135-010-55135-000 Lab Analysis 624.75 703.92 -79.17 -12.67% 3,123.75 1,957.84 1,165.91 37.32% 7,500.00 135-010-55135-001 Lab Analysis for PID 166.60 160.00 6.60 3.96% 833.00 400.00 433.00 51.98% 2,000.00 135-010-60010-000 Communications/Mobiles 624.75 479.91 144.84 23.18% 3,123.75 2,302.64 821.11 26.29% 7,500.00 135-010-60020-000 Electricity 19,013.22 25,901.90 -6,888.68 -36.23% 95,066.10 62,041.56 33,024.54 34.74% 228,250.00 135-010-60066-000 Publications/Books/Subscripts 83.30 0.00 83.30 100.00% 416.50 0.00 416.50 100.00% 1,000.00 135-010-60080-000 Schools & Training 302.37 0.00 302.37 100.00% 1,511.85 1,131.88 379.97 25.13% 3,630.00 135-010-60100-000 Travel & per diem 78.13 0.00 78.13 100.00% 390.65 44.79 345.86 88.53% 938.00 135-010-60135-000 TCEQ Fees & Permits 2,499.00 4,397.60 -1,898.60 -75.97% 12,495.00 20,280.63 -7,785.63 -62.31% 30,000.00 135-010-60135-001 TCEQ Fees & Permits for PID 0.00 0.00 0.00 0.00% 0.00 213.92 -213.92 0.00% 0.00 135-010-60150-000 Wholesale Water 219,922.99 0.00 219,922.99 100.00% 1,099,614.95 534,851.98 564,762.97 51.36% 2,640,132.00 135-010-60285-000 Lawn Equipment & Maintenance 1,041.25 0.00 1,041.25 100.00% 5,206.25 600.00 4,606.25 88.48% 12,500.00 135-010-60332-000 Interfund Transfer Out -Rev l&S 47,296.24 51,616.66 -4,320.42 -9.13% 236,481.20 258,083.30 -21,602.10 -9.13% 567,782.00 135-010-60360-000 Furniture/Equipment < $5000 208.25 0.00 208.25 100.00% 1,041.25 0.00 1,041.25 100.00% 2,500.00 135-010-65005-000 Fuel & Lube 1,249.50 1,218.60 30.90 2.47% 6,247.50 7,196.42 -948.92 -15.19% 15,000.00 135-010-65010-000 Uniforms 362.77 0.00 362.77 100.00% 1,813.85 2,033.58 -219.73 -12.11% 4,355.00 135-010-65030-000 Chemicals 2,082.50 2,217.62 -135.12 -6.49% 10,412.50 17,847.39 -7,434.89 -71.40% 25,000.00 135-010-65050-000 Meter Expense 1,666.00 0.00 1,666.00 100.00% 8,330.00 0.00 8,330.00 100.00% 20,000.00 135-010-65053-000 Meter Change Out Program 7,247.10 0.00 7,247.10 100.00% 36,235.50 0.00 36,235.50 100.00% 87,000.00 135-010-69005-000 Capital Outlays 145,941.60 335,207.45 -189,265.85 -129.69% 729,708.00 684,356.25 45,351.75 6.22% 1,752,000.00 135-010-69008-000 Short Term Debt -Principal 2,655.77 0.00 2,655.77 100.00% 13,278.85 31,882.11 -18,603.26 -140.10% 31,882.00 135-010-69009-000 Short Term Debt -Interest 39.15 0.00 39.15 100.00% 195.75 470.26 -274.51 -140.23% 470.00 135-010-69195-000 GASB Reserve for Replacement 13,547.82 0.00 13,547.82 100.00% 67,739.10 162,639.00 -94,899.90 -140.10% 162,639.00 135-010-69281-000 Water Tank Inspection Contract 9,454.55 0.00 9,454.55 100.00% 47,272.75 110,863.59 -63,590.84 -134.52% 113,500.00 Total Department: 010 - Water: 547,941.66 480,498.27 67,443.39 12.31% 2,739,708.30 2,188,352.44 551,355.86 20.12% 6,577,932.00 Department: 020 - Wastewater 135-020-50005-000 Salaries & Wages 25,794.26 22,829.49 2,964.77 11.49% 128,971.30 139,599.93 -10,628.63 -8.24% 309,655.00 135-020-50010-000 Overtime 2,748.90 860.45 1,888.45 68.70% 13,744.50 6,745.55 6,998.95 50.92% 33,000.00 135-020-50016-000 Longevity 336.11 0.00 336.11 100.00% 1,680.55 0.00 1,680.55 100.00% 4,035.00 135-020-50017-000 Certification 524.79 0.00 524.79 100.00% 2,623.95 0.00 2,623.95 100.00% 6,300.00 135-020-50020-000 Retirement 3,471.19 2,842.80 628.39 18.10% 17,355.95 17,615.24 -259.29 -1.49% 41,671.00 135-020-50026-000 Medical lnsurance 8,045.03 5,629.38 2,415.65 30.03% 40,225.15 30,096.61 10,128.54 25.18% 96,579.00 135-020-50027-000 Dental lnsurance 452.06 201.66 250.40 55.39% 2,260.30 1,408.00 852.30 37.71% 5,427.00 3/9/2023 4:26:42 PM Page 2 of 7 19 of 59 Monthly Budget Report March 22, 2023 Regular Meeting Packet For Fiscal: Current Period Ending: 02/28/2023 Variance Variance February February Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135-020-50028-000 Vision Insurance 66.05 51.36 14.69 22.24% 330.25 248.36 81.89 24.80% 793.00 135-020-50029-000 Life Insurance & Other 199.92 297.64 -97.72 -48.88% 999.60 1,748.41 -748.81 -74.91% 2,400.00 135-020-50030-000 Social Security Taxes 1,823.02 1,421.07 401.95 22.05% 9,115.10 8,943.70 171.40 1.88% 21,885.00 135-020-50035-000 Medicare Taxes 426.32 332.34 93.98 22.04% 2,131.60 2,091.67 39.93 1.87% 5,118.00 135-020-50040-000 Unemployment Taxes 104.95 10.94 94.01 89.58% 524.75 43.66 481.09 91.68% 1,260.00 135-020-50045-000 Workman's Compensation 748.61 886.28 -137.67 -18.39% 3,743.05 4,431.40 -688.35 -18.39% 8,987.00 135-020-50060-000 Pre-emp Physicals/Testing 33.32 150.00 -116.68 -350.18% 166.60 150.00 16.60 9.96% 400.00 135-020-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 124.95 663.09 -538.14 -430.68% 300.00 135-020-55080-000 Maintenance & Repairs 11,212.18 31,721.04 -20,508.86 -182.92% 56,060.90 95,408.31 -39,347.41 -70.19% 134,600.00 135-020-55081-000 Mainten & Repairs Collections 23,407.30 75,376.30 -51,969.00 -222.02% 117,036.50 100,478.33 16,558.17 14.15% 281,000.00 135-020-55085-000 Generator Maint. and Repair 749.70 0.00 749.70 100.00% 3,748.50 2,836.29 912.21 24.34% 9,000.00 135-020-55090-000 Vehicle Maintenance 383.18 0.00 383.18 100.00% 1,915.90 491.81 1,424.09 74.33% 4,600.00 135-020-55091-000 Veh Maintenance Collections 1,082.90 0.00 1,082.90 100.00% 5,414.50 3,795.56 1,618.94 29.90% 13,000.00 135-020-55105-000 Maintenance-Backhoe/SkidLoader 249.90 0.00 249.90 100.00% 1,249.50 1,408.94 -159.44 -12.76% 3,000.00 135-020-55120-000 Cleaning Services 166.60 322.44 -155.84 -93.54% 833.00 967.33 -134.33 -16.13% 2,000.00 135-020-55125-000 Dumpster Services 8,330.00 8,893.04 -563.04 -6.76% 41,650.00 32,187.89 9,462.11 22.72% 100,000.00 135-020-55135-000 Lab Analysis 3,332.00 3,028.80 303.20 9.10% 16,660.00 18,906.57 -2,246.57 -13.48% 40,000.00 135-020-60010-000 Communications/Mobiles 624.75 377.33 247.42 39.60% 3,123.75 2,186.37 937.38 30.01% 7,500.00 135-020-60020-000 Electricity 23,017.28 46,450.91 -23,433.63 -101.81% 115,086.40 89,531.06 25,555.34 22.21% 276,318.00 135-020-60080-000 Schools & Training 302.37 0.00 302.37 100.00% 1,511.85 576.00 935.85 61.90% 3,630.00 135-020-60100-000 Travel & per diem 86.46 0.00 86.46 100.00% 432.30 0.00 432.30 100.00% 1,038.00 135-020-60135-000 TCEQ Fees & Permits 999.60 0.00 999.60 100.00% 4,998.00 9,888.02 -4,890.02 -97.84% 12,000.00 135-020-60285-000 Lawn Equipment & Maintenance 1,332.80 0.00 1,332.80 100.00% 6,664.00 710.00 5,954.00 89.35% 16,000.00 135-020-60331-000 Interfund Transfer Out -Tax l&S 9,683.20 10,567.73 -884.53 -9.13% 48,416.00 52,838.65 -4,422.65 -9.13% 116,245.00 135-020-60332-000 Interfund Transfer Out -Rev l&S 57,637.85 62,902.88 -5,265.03 -9.13% 288,189.25 314,514.40 -26,325.15 -9.13% 691,931.00 135-020-60360-000 Furniture/Equipment < $5000 41.65 0.00 41.65 100.00% 208.25 0.00 208.25 100.00% 500.00 135-020-65005-000 Fuel & Lube 1,041.25 445.08 596.17 57.26% 5,206.25 5,076.36 129.89 2.49% 12,500.00 135-020-65010-000 Uniforms 367.76 0.00 367.76 100.00% 1,838.80 2,288.35 -449.55 -24.45% 4,415.00 135-020-65030-000 Chemicals 2,707.25 2,715.32 -8.07 -0.30% 13,536.25 12,677.47 858.78 6.34% 32,500.00 135-020-65031-000 Chemicals Collections 833.00 0.00 833.00 100.00% 4,165.00 6,002.80 -1,837.80 -44.12% 10,000.00 135-020-65045-000 Lab Supplies 2,748.90 854.51 1,894.39 68.91% 13,744.50 16,162.81 -2,418.31 -17.59% 33,000.00 135-020-69005-000 Capital Outlays 74,553.50 148,016.94 -73,463.44 -98.54% 372,767.50 453,300.13 -80,532.63 -21.60% 895,000.00 135-020-69008-000 Short Term Debt -Principal 7,144.30 0.00 7,144.30 100.00% 35,721.50 63,804.49 -28,082.99 -78.62% 85,766.00 135-020-69009-000 Short Term Debt -Interest 233.32 30.38 202.94 86.98% 1,166.60 1,952.31 -785.71 -67.35% 2,801.00 135-020-69195-000 GASB Reserve for Replacement 13,809.22 0.00 13,809.22 100.00% 69,046.10 165,777.00 -96,730.90 -140.10% 165,777.00 Total Department: 020 - Wastewater: 290,877.74 427,216.11 -136,338.37 -46.87% 1,454,388.70 1,667,552.87 -213,164.17 -14.66% 3,491,931.00 Department: 026 - Board of Directors 135-026-50045-000 Workman's Compensation 1.24 0.62 0.62 50.00% 6.20 3.10 3.10 50.00% 15.00 135-026-60070-000 Dues & Memberships 62.47 0.00 62.47 100.00% 312.35 750.00 -437.65 -140.12% 750.00 135-026-60075-000 Meetings 124.95 114.99 9.96 7.97% 624.75 574.95 49.80 7.97% 1,500.00 135-026-60080-000 Schools & Training 333.20 50.00 283.20 84.99% 1,666.00 50.00 1,616.00 97.00% 4,000.00 135-026-60100-000 Travel & per diem 416.50 0.00 416.50 100.00% 2,082.50 0.00 2,082.50 100.00% 5,000.00 3/9/2023 4:26:42 PM Page 3 of 7 20 of 59 Monthly Budget Report March 22, 2023 Regular Meeting Packet For Fiscal: Current Period Ending: 02/28/2023 Variance Variance February February Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135-026-60245-000 Miscellaneous Expenses 41.65 0.00 41.65 100.00% 208.25 0.00 208.25 100.00% 500.00 Total Department: 026 - Board of Directors: 980.01 165.61 814.40 83.10% 4,900.05 1,378.05 3,522.00 71.88% 11,765.00 Department: 030 - Administration 135-030-50005-000 Salaries & Wages 51,724.13 47,617.98 4,106.15 7.94% 258,620.65 226,302.17 32,318.48 12.50% 620,938.00 135-030-50010-000 Overtime 166.60 52.08 114.52 68.74% 833.00 561.26 271.74 32.62% 2,000.00 135-030-50016-000 Longevity 201.83 0.00 201.83 100.00% 1,009.15 0.00 1,009.15 100.00% 2,423.00 135-030-50020-000 Retirement 6,149.53 5,693.43 456.10 7.42% 30,747.65 27,252.97 3,494.68 11.37% 73,824.00 135-030-50026-000 Medical Insurance 9,686.95 5,629.38 4,057.57 41.89% 48,434.75 28,125.45 20,309.30 41.93% 116,290.00 135-030-50027-000 Dental Insurance 504.04 206.34 297.70 59.06% 2,520.20 1,338.86 1,181.34 46.87% 6,051.00 135-030-50028-000 Vision Insurance 74.88 46.50 28.38 37.90% 374.40 232.40 142.00 37.93% 899.00 135-030-50029-000 Life Insurance & Other 199.92 427.79 -227.87 -113.98% 999.60 2,354.80 -1,355.20 -135.57% 2,400.00 135-030-50030-000 Social Security Taxes 3,229.70 2,834.49 395.21 12.24% 16,148.50 13,217.24 2,931.26 18.15% 38,772.00 135-030-50035-000 Medicare Taxes 755.36 662.90 92.46 12.24% 3,776.80 3,156.96 619.84 16.41% 9,068.00 135-030-50040-000 Unemployment Taxes 125.94 11.11 114.83 91.18% 629.70 53.68 576.02 91.48% 1,512.00 135-030-50045-000 Workman's Compensation 124.61 107.60 17.01 13.65% 623.05 538.00 85.05 13.65% 1,496.00 135-030-50060-000 Pre-emp Physicals/Testing 41.65 198.45 -156.80 -376.47% 208.25 198.45 9.80 4.71% 500.00 135-030-50070-000 Employee Relations 333.20 0.00 333.20 100.00% 1,666.00 2,563.57 -897.57 -53.88% 4,000.00 135-030-55030-000 Software & Support 10,970.61 3,940.35 7,030.26 64.08% 54,853.05 65,250.76 -10,397.71 -18.96% 131,700.00 135-030-55070-000 Independent Labor 1,249.50 517.50 732.00 58.58% 6,247.50 3,840.69 2,406.81 38.52% 15,000.00 135-030-55080-000 Maintenance & Repairs 3,332.00 0.00 3,332.00 100.00% 16,660.00 8,815.69 7,844.31 47.08% 40,000.00 135-030-55085-000 Generator Maint. and Repair 249.90 0.00 249.90 100.00% 1,249.50 0.00 1,249.50 100.00% 3,000.00 135-030-55120-000 Cleaning Services 999.60 1,934.70 -935.10 -93.55% 4,998.00 6,102.34 -1,104.34 -22.10% 12,000.00 135-030-55160-000 Professional Outside Services 6,250.83 0.00 6,250.83 100.00% 31,254.15 66,777.26 -35,523.11 -113.66% 75,040.00 135-030-55205-000 Utility Billing Contract 749.70 1,308.16 -558.46 -74.49% 3,748.50 3,259.78 488.72 13.04% 9,000.00 135-030-60005-000 Telephone 499.80 546.95 -47.15 -9.43% 2,499.00 2,348.28 150.72 6.03% 6,000.00 135-030-60010-000 Communications/Mobiles 249.90 0.00 249.90 100.00% 1,249.50 0.00 1,249.50 100.00% 3,000.00 135-030-60020-000 Electricity/Gas 2,029.93 4,801.36 -2,771.43 -136.53% 10,149.65 7,627.67 2,521.98 24.85% 24,369.00 135-030-60025-000 Water 416.50 358.65 57.85 13.89% 2,082.50 1,941.63 140.87 6.76% 5,000.00 135-030-60035-000 Postage 2,499.00 3,731.81 -1,232.81 -49.33% 12,495.00 9,821.23 2,673.77 21.40% 30,000.00 135-030-60040-000 Service Charges & Fees 7,913.50 10,969.15 -3,055.65 -38.61% 39,567.50 39,009.23 558.27 1.41% 95,000.00 135-030-60050-000 Bad Debt Expense 124.95 0.00 124.95 100.00% 624.75 48.65 576.10 92.21% 1,500.00 135-030-60055-000 Insurance 7,347.06 8,117.81 -770.75 -10.49% 36,735.30 40,589.05 -3,853.75 -10.49% 88,200.00 135-030-60070-000 Dues & Memberships 541.45 321.00 220.45 40.71% 2,707.25 2,289.00 418.25 15.45% 6,500.00 135-030-60079-000 Public Education 3,332.00 4,837.38 -1,505.38 -45.18% 16,660.00 16,369.98 290.02 1.74% 40,000.00 135-030-60080-000 Schools & Training 270.72 0.00 270.72 100.00% 1,353.60 120.00 1,233.60 91.13% 3,250.00 135-030-60100-000 Travel & per diem 132.28 0.00 132.28 100.00% 661.40 0.00 661.40 100.00% 1,588.00 135-030-60245-000 Miscellaneous Expenses 0.00 0.00 0.00 0.00% 0.00 88.00 -88.00 0.00% 0.00 135-030-60285-000 Lawn Equipment & Maintenance 416.50 0.00 416.50 100.00% 2,082.50 1,120.05 962.45 46.22% 5,000.00 135-030-60360-000 Furniture/Equipment < $5000 833.00 4,328.82 -3,495.82 -419.67% 4,165.00 13,052.82 -8,887.82 -213.39% 10,000.00 135-030-65010-000 Uniforms 44.14 0.00 44.14 100.00% 220.70 0.00 220.70 100.00% 530.00 135-030-65055-000 Hardware 699.72 118.80 580.92 83.02% 3,498.60 503.30 2,995.30 85.61% 8,400.00 135-030-65085-000 Office Supplies 499.80 466.68 33.12 6.63% 2,499.00 2,704.37 -205.37 -8.22% 6,000.00 3/9/2023 4:26:42 PM Page 4 of 7 21 of 59 March 22, 2023 Regular Meeting Packet Monthly Budget Report For Fiscal: Current Period Ending: 02/28/2023 135-030-65095-000 135-030-69005-000 135-030-69170-000 135-030-69195-000 Maintenance Supplies Capital Outlays Copier Lease Installments GASB Reserve for Replacement Total Department: 030 - Administration: Department: 039 - Non Deparmental 135-039-55045-000 Legal 135-039-55055-000 Auditing 135-039-55060-000 Appraisal 135-039-55065-000 Tax Admin Fees Total Department: 039 - Non Deparmental: Total Expense: Total Revenues Total Fund: 135 - MUD 1 General Fund: Report Total: Variance Variance February February Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 333.20 164.68 168.52 50.58% 1,666.00 2,425.70 -759.70 -45.60% 4,000.00 0.00 292.50 -292.50 0.00% 0.00 74,205.10 -74,205.10 0.00% 0.00 333.20 273.08 60.12 18.04% 1,666.00 1,355.87 310.13 18.62% 4,000.00 2,227.10 0.00 2,227.10 100.00% 11,135.50 26,736.00 -15,600.50 -140.10% 26,736.00 127,864.23 110,517.43 17,346.80 13.57% 639,321.15 702,298.26 -62,977.11 -9.85% 1,534,986.00 5,414.50 1,762.50 3,652.00 67.45% 27,072.50 9,345.00 17,727.50 65.48% 65,000.00 2,815.54 0.00 2,815.54 100.00% 14,077.70 22,551.10 -8,473.40 -60.19% 33,800.00 1,077.90 0.00 1,077.90 100.00% 5,389.50 4,772.89 616.61 11.44% 12,940.00 416.50 0.00 416.50 100.00% 2,082.50 4,046.00 -1,963.50 -94.29% 5,000.00 9,724.44 1,762.50 7,961.94 81.88% 48,622.20 40,714.99 7,907.21 16.26% 116,740.00 977,388.08 1,020,159.92 -42,771.84 -4.38% 4,886,940.40 4,600,296.61 286,643.79 5.87% 11,733,354.00 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 3/9/2023 4:26:42 PM Page 5 of 7 22 of 59 March 22, 2023 Regular Meeting Packet Monthly Budget Report For Fiscal: Current Period Ending: 02/28/2023 Group Summary Departmen... Fund: 135 - MUD 1 General Fund Revenue 000 - Revenue, Asset, Liability, & Equity Total Revenue: Expense 010 - Water 020 - Wastewater 026 - Board of Directors 030 - Administration 039 - Non Deparmental Total Expense: Total Revenues Total Fund: 135 - MUD 1 General Fund: Report Total: 3/9/2023 4:26:42 PM Variance Variance February February Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 547,941.66 480,498.27 67,443.39 12.31% 2,739,708.30 2,188,352.44 551,355.86 20.12% 6,577,932.00 290,877.74 427,216.11 -136,338.37 -46.87% 1,454,388.70 1,667,552.87 -213,164.17 -14.66% 3,491,931.00 980.01 165.61 814.40 83.10% 4,900.05 1,378.05 3,522.00 71.88% 11,765.00 127,864.23 110,517.43 17,346.80 13.57% 639,321.15 702,298.26 -62,977.11 -9.85% 1,534,986.00 9,724.44 1,762.50 7,961.94 81.88% 48,622.20 40,714.99 7,907.21 16.26% 116,740.00 977,388.08 1,020,159.92 -42,771.84 -4.38% 4,886,940.40 4,600,296.61 286,643.79 5.87% 11,733,354.00 977,388.37 693,517.32 -283,871.05 -29.04% 4,886,941.85 4,076,991.40 -809,950.45 -16.57% 11,733,354.00 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 23 of 59 Page 6 of 7 March 22, 2023 Regular Meeting Packet Monthly Budget Report For Fiscal: Current Period Ending: 02/28/2023 Fund Summary Variance Variance February February Favorable Percent YTD YTD Favorable Percent Fund Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135 - MUD 1 General Fund 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 Report Total: 0.29 -326,642.60 -326,642.89 1.45 -523,305.21 -523,306.66 0.00 3/9/2023 4:26:42 PM 24 of 59 Page 7 of 7 TROPHY CLUB MUNEMPAL ur1LE7Y DISTRICT Department Trophy Club Municipal Utility District No. 1 Asset 000 - Revenue, Asset, Liability, & Equity Liability 000 - Revenue, Asset, Liability, & Equity Total Asset: Total Liability: Equity 000 - Revenue, Asset, Liability, & Equity Total Total Beginning Equity: Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 3/9/2023 4:19:56 PM 122 - Trophy Club MUD Fire Dept. March 22, 2023 Regular Meeting Packet Balance Sheet Funds 122 - 528 Account Summary As Of 02/28/2023 135 - MUD 1 137 - MUD 1 519-2016 Rev 520 -Revenue 528-2015 General Fund Consolidated Bond Const -SWIFT Bond 16" Revenue Bond GASB Waterline Reserve Fund 1,452,040.05 10,845,675.25 3,422,146.58 796,807.56 1,145,657.45 915,011.09 1,452,040.05 10,845,675.25 3,422,146.58 796,807.56 1,145,657.45 915,011.09 78,193.18 921,442.39 0.00 81,691.15 158,280.07 0.00 78,193.18 921,442.39 0.00 81,691.15 158,280.07 0.00 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 1,181,158.70 4,076,991.40 436,572.00 9,586.21 21,402.29 14,406.68 489,115.40 4,600,296.61 0.00 0.00 373,121.84 0.00 692,043.30 -523,305.21 436,572.00 9,586.21 -351,719.55 14,406.68 1,373,846.87 9,924,232.86 3,422,146.58 715,116.41 987,377.38 915,011.09 1,452,040.05 10,845,675.25 3,422,146.58 796,807.56 1,145,657.45 915,011.09 25 of 59 Total 18,577,337.98 18,577,337.98 1,239,606.79 1,239,606.79 17,060,147.76 17,060,147.76 5,740,117.28 5,462,533.85 277,583.43 17,337,731.19 18,577,337.98 Page 1 of 1 TROPHY CLUB MUNEMPAL ur1LE7Y DISTRICT Department Trophy Club Municipal Utility District No. 1 Asset 000 - Revenue, Asset, Liability, & Equity Liability 000 - Revenue, Asset, Liability, & Equity Total Asset: Total Liability: Equity 000 - Revenue, Asset, Liability, & Equity Total Total Beginning Equity: Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 3/9/2023 4:20:14 PM 533- MUD 1I&S 534-2015 Consolidated Revenue Bond I&S 535 - 2016 Rev Bond I&S-SWIFT 536 - 2019 Rev Bond I&S- W&WW System 724,078.74 212,892.97 105,034.35 67,921.60 724,078.74 212,892.97 105,034.35 67,921.60 82,934.94 0.00 0.00 0.00 82,934.94 0.00 0.00 0.00 4,145.11 27,958.35 6,554.77 1,429.17 4,145.11 27,958.35 6,554.77 1,429.17 711,577.52 277,253.37 126,248.83 173,761.18 74,578.83 92,318.75 27,769.25 107,268.75 636,998.69 184,934.62 98,479.58 66,492.43 641,143.80 212,892.97 105,034.35 67,921.60 724,078.74 212,892.97 105,034.35 67,921.60 26 of 59 March 22, 2023 Regular Meeting Packet Balance Sheet I&S Funds 533 - 536 Account Summary As Of 02/28/2023 Total 1,109, 927.66 1,109,927.66 82,934.94 82,934.94 40,087.40 40,087.40 1,288,840.90 301,935.58 986,905.32 1,026,992.72 1,109,927.66 Page 1 of 1 March 22, 2023 Regular Meeting Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS February 15, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on February 15, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director Tracey Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Steven Krolczyk General Manager District Secretary Finance Manager CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of February 15, 2023, called the meeting to order and announced a quorum present at 6:31 p.m. CITIZEN COMMENTS There were no comments. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. January 2023 Combined Financials b. January 18, 2023 Regular Meeting Minutes Director Rose requested to remove the January 18, 2023, meeting minutes from the consent agenda for further Discussion. Director Rose noted that the January minutes included in the packet have an error showing 2022. 27 of 59 March 22, 2023 Regular Meeting Packet Motion made by Director Rose and seconded by Director Brewster to approve consent agenda a. as presented. Motion carried unanimously. Motion made by Director Rose and seconded by Director Harper to approve the January 18, 2023, meeting minutes as corrected. Motion carried unanimously. REGULAR SESSION 3. Discussion and possible action regarding customer deposits. (Carr) Director Carr stated that some of our customers have deposits that were made many years ago and they should be refunded back to the customer on their bills. Main Motion Motion made by Director Carr and seconded by Director Hunter to return deposits to the customer if customer meets certain criteria. Amendment to main motion. Motion to amend the main motion made by Director Carr and seconded by Director Rose to direct the General Manager to create a policy using 24 months of good payment history before deposits are returned. Change the deposit amount for both homeowners and lessees to $100 (one hundred) dollars and require a deposit for accounts that have been disconnected and restart the 24 months. Amendment to the main motion For: Carr, Brewster, Harper, and Rose Opposed: Hunter Motion passed 4-1 Main Motion as amended carried unanimously. 4. Discussion and possible action regarding District Reserve Policy (Rose) No action taken. 5. Receive update from Strategic Committee. (Carr/Brewster) Motion by Director Brewster and seconded by Director Rose to table this item. For: Carr, Brewster, Harper, and Rose Opposed: Hunter Motion passed 4-1. Direction provided to the General Manager to attend the town meeting with Westlake tomorrow and provide the Board with an update from the meeting. 28 of 59 March 22, 2023 Regular Meeting Packet EXECUTIVE SESSION — The Board did not convene into Executive Session. 6. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. REGULAR SESSION 7. Consider and act regarding items discussed in Executive Session. No action, the Board did not convene into Executive Session. 8. Discussion and possible action regarding approval of publication for Request for Qualifications (RFQ) for general legal counsel. (Brewster) Direction was provided to the General Manager to seek a replacement for legal counsel using the avenues discussed and any other directions he wishes and to come up with some recommendations of a replacement. Director Carr and Director Rose are in favor of calling a special meeting to review and act if necessary. General Manager Alan Fourmentin stated that proposals received would be sent to the Board and he asked the Directors to review them as timely as possible to be prepared for discussion at the meeting. Director Carr asks the Board to please review and respond to any information sent to them by the General Manager. 9. Items for future agendas: April — deposits Present outline of the community awareness campaign schedule and also to have FourMan Furnace attend the next meeting. (Brewster) Election signs — (Hunter) 10. Set future Meeting dates - March 22, 2023, at 6:30 p.m. ADJOURN President Carr called the meeting adjourned at 7:56 p.m. Kevin Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 29 of 59 (SEAL) March 22, 2023 Regular Meeting Packet SPECIAL SESSION MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS March 10, 2023 at 4:00 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a Special Session Meeting on Friday, March 10, 2023 at 4:00 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director Tracey Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght General Manager District Secretary CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of Friday, March 10, 2023, called the meeting to order and announced a quorum present at 4:00 p.m. REGULAR SESSION 1. Discussion and possible action regarding engagement of general legal counsel for the District. Motion made by Director Rose and seconded by Director Hunter to have the General Manager engage with the Birkenstaff, Heath, Delgado, Acosta LLP law firm for legal and bond counsel services. Amendment to the main motion made by Director Rose and seconded by Director Hunter to authorize the General Manager to engage Birkenstaff, Heath, Delgado, Acosta LLP for a contract and to have the General Manager send the Board the contract for review and consensus; and once the majority agree, the Board then authorizes the Board President to sign the contract. Amendment passed unanimously. Main motion as amended unanimously. For: Rose, Brewster, Carr and Hunter Oppose: Harper Motion passed 4-1 30 of 59 ADJOURN President Carr called the meeting adjourned at 4:33 p.m. Kevin Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 31 of 59 March 22, 2023 Regular Meeting Packet (SEAL) TROPHY CLUB MUNICIPAL UTILITY DISTRICT STAFF REPORT March 22, 2023 March 22, 2023 Regular Meeting Packet AGENDA ITEM: Consider and act to adopt Rate Order No. 2023-0322A Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services. DESCRIPTION: Section 1.02 Residential Fire Lines, Connections, and Fees. Fees will be quoted at the time of request. Section 1.04. Water and Sewer Tap Fees. Fees will be quoted at the time of request. Section 1.06 Temporary Water Service -Construction Meters. Updated language and fee amount. Section 1.09 Water Meter Fees. Increased Water Meter Fees. Section 2.02. Sewer Service Rates. Increase in commercial sewer rate. Section 3.01 Security Deposits. Updated deposit amount, deposit refunds, and deposit requirement for disconnection as directed by the Board. Section 3.02 Billing Procedures. Updated deposit amount as directed by the Board. ATTACHMENTS: Rate Order 2023-0315A - Redline RECOMMENDATION: Staff recommends the adoption of Rate Order No. 2023-0322A Establishing Policies, Procedures and Rates, Fees and Charges for Water and Sewer Services as presented. 32 of 59 March 22, 2023 Regular Meeting Packet RATE ORDER TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 ORDER NO. 2022 -0921A2023 -0322A AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND RATES FOR WATER AND SEWER SERVICE; PROVIDING FEES FOR CONNECTION, RECONNECTION, INSPECTION, ACCURACY READINGS, AND RETURNED CHECKS; REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER PROVISIONS RELATING TO THE SUBJECT. WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is the owner and/or operator of a water and sewer system designed to serve present and future inhabitants within the District and the Trophy Club Development; and WHEREAS, the District's most recent Rate Order was adopted on September 21, 2022 (Order No 2022-0921A), and additional modifications are needed. The District desires to establish all of its rate policies in a single new Rate Order; and WHEREAS, the Board of Directors of the District has carefully considered the terms of this Rate Order No. 2022 0921A2023 -0322A and is of the opinion that the following conditions and provisions should be established as the policies, procedures, and rates for obtaining service from the District's water and sewer system. THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: ARTICLE I TAP FEES AND CONNECTION POLICY Section 1.01. Initiation of Water and Sanitary Sewer Connections. Each person desiring a water and sanitary sewer service connection to the District's System shall be required to pay such fees as set forth in this Order. No service shall be established or re-established until such fees are paid. All service connections are subject to all other rules, regulations, and policies of the District. A. Certification of System. Connections shall not be made to the District's System or portions of the System until the District's engineer or District staff has certified that the System or applicable portion thereof is operable and meets all regulatory requirements. B. Backflow Prevention. No water connections from any public drinking water supply system shall be allowed to any residential or commercial establishment where an actual or potential contamination hazard exists unless the public water facilities are protected from contamination. 33 of 59 March 22, 2023 Regular Meeting Packet At any residential or commercial establishment where an actual or potential contamination hazard exists, protection shall be required in the form of a backflow prevention assembly. The type of assembly required shall be specified by the District. The existence of potential contamination hazards without installation having been made of the means of control and prevention as set out in the preceding paragraph; or the same having been installed, there is a failure to properly maintain the same, shall be considered sufficient grounds for immediate termination of water service. Service can be restored only when the health hazard no longer exists, or when the health hazard has been isolated from the public water system in accordance with the foregoing requirements. All backflow prevention assemblies that are required according to this section shall be tested upon installation by a recognized backflow prevention assembly tester and certified to be operating within specifications. Backflow prevention assemblies that are installed to provide protection against health hazards must also be tested and certified to be operating within specifications at least annually by a recognized backflow prevention assembly tester. The Customer shall, at his expense, properly install, test, and maintain any backflow prevention device required by this Rate Order. Copies of all testing and maintenance records shall be provided to the District within ten (10) days after maintenance and/or testing is performed. If the Customer fails to comply with the terms of this Order, the District shall, at its option, either terminate service to the property or properly install, test, and maintain an appropriate backflow prevention device at the service connection at the expense of the Customer. Any expenses associated with the enforcement of this agreement shall be billed to the Customer. C. Availability of Access/Obstructions. By application for connection to the District's System, the Customer shall be deemed to be granting to the District and its representatives a right of ingress and egress to and from the meter or point of service for such installation, maintenance, and repair as the District, in its judgment, may deem reasonably necessary. The Customer shall also be deemed to be granting to the District and its representatives a right of ingress and egress to the Customer's property, including the exterior of the Customer's premises, for the purpose of performing the inspections and completing the Customer's Service Inspection Certifications required by the District's rules and regulations. Taps and connections will not be made when, in the opinion of the District, building materials or other debris obstructs the work area or the work area is not completed or finished to grade. When sidewalks, driveways or other improvements have been constructed prior to application for service, such application shall be construed and accepted as the Customer's waiver of a claim for any damages to such improvements resulting from the reasonable actions of the District in installation of the connection. 34 of 59 March 22, 2023 Regular Meeting Packet Section 1.02. Residential Fire Lines. Connections. and Fees. A residence of at least six thousand (6,000) square feet but less than eight thousand (8,000) square feet shall have installed on its one -inch (1") water service line, for fire protection, a one -inch (1") U -branch, with a separate meter and meter -box. The cost of installation, including parts, equipment, and labor shall be eight hundred dollars ($800.00), auoted at the time of reauest and are payable at the time of permitting. A residence of eight thousand (8,000) square feet or greater, in addition to its regular one - inch (1") water service line, shall have installed a separate one -and one-half (1 '/2 ") water service line for fire protection with its own meter and meter -box. The cost of connection and installation of the fire line and meter shall be either one thousand oils hundred dollars ($1,600.00) if the home is on the same side of the street as the waterline; or, if it io on the opposite side of the street from the waterline, necorr' ing boring, then the chargo ohcll be five thousand ninc hundred seventy five dollars ($5,975.00) auoted at the time of reauest and are; payable at the time of permitting_ to the District. Section 1.03. Connections by District. All Connections to the District's water and sewer system shall be made with written approval of the District and in accordance with the District's Plumbing Code and its rules and regulations. No person except the General Manager or his/her authorized agent shall be permitted to tap or make any connection to the mains or distribution piping of the District's water system, or make any repairs, additions to, or alterations in any meter, box, tap, pipe, cock, or other fixture connected with the water system or any manhole, main, trunk or appurtenance of the District's sanitary sewer system. No sewer connection shall be covered in the ground and no house lead shall be covered in the ground before it has been inspected and approved by a licensed plumbing inspector with jurisdiction of the site. Section 1.04. Water and Sewer Tap Fees. Fees for water and sewer taps performed by the District are as follows: Wtes -Servi-ce Taps Size up -to 1" Tcp 2" Tap 3" Tap 1" Tap 6" Tap 8" Tap 10" Tap Fee for Tap $ 2,500.00 $ 3,500.00 Quoted at time of request Quoted at time of request Quoted at time of request Quoted at time of request Quoted at time of request if appli e} $5,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 Water and Sewer Service Taps: Actual cost plus 10%. An estimate will be provided prior to work being performed. 35 of 59 March 22, 2023 Regular Meeting Packet When water taps have been made by someone other than the District personnel, there is an installation/inspection fee of fifty dollars ($50.00) plus the cost of the appropriate meter. Section 1.05. Inspections and Fees. Fees for permits and for plumbing inspections (other than for sewer and backflow inspections referred to below in subparagraphs A and B) should be paid to the city or town in which the property is located or to the District if the property is not located within a city or town. A. Sewer Inspection and Fees. Sewer connections and house service lines shall be inspected by the District. An inspection fee of one hundred fifty dollars ($150.00) shall be paid to the District for each connection to the District sanitary sewer system. Installations that fail to conform at any time to the rules and regulations shall be disconnected. Any customer whose connection is disconnected for such failure shall be notified as to the basis for such disconnection. After noted deficiencies have been corrected, a re -inspection shall be made upon payment to the District of a re- inspection fee of twenty-five dollars ($25.00), plus payment by the customer of all outstanding charges. If subsequent re -inspections are required before the sewer connection and service lines are in compliance with the rules and regulations, a re- inspection fee of twenty-five dollars ($25.00) shall be paid to the District for each subsequent re -inspection. Inspections by the District requested after regular business hours will be charged at a minimum of one hundred dollars ($100.00). B. Backflow Inspections. Backflow installations (residential and commercial) that require annual inspections must have a certified Backflow Technician perform the testing and submit the report annually to the District. C. Swimming Pool Discharge into Sanitary Sewer System. New swimming pools permitted on or after June 24, 2005, shall have all backwash and/or drainage from said pool discharge into the sanitary sewer system. Owners of pools built or permitted prior to July 1, 2005, are not required to retrofit the pool equipment and tie into the sanitary sewer. However, swimming pool backwash and drainage must drain to grassy areas and is not permitted to flow into the storm drain system, creeks, or other waterways. For swimming pools discharging to the sanitary sewer system, an indirect connection shall be made by means of an air break, discharging into a tailpiece installed a minimum of six inches (6") (or 152 mm) above adjacent grade. The tailpiece shall be connected to a minimum three-inch (3" or 76mm) p -trap not less than twelve inches (12" or 304 mm) below grade which discharges into the yard cleanout riser. Backwash systems shall not flow onto neighboring properties or into the storm sewer. The tie-in and inspection fee shall be seventy-five dollars ($75.00) to be paid at the time of issuance of the pool permit. 36 of 59 March 22, 2023 Regular Meeting Packet Section 1.06 Temporary Water Service -Construction Meters. A. Construction Meters. The District shall be authorized to make a temporary connection to any fire hydrant or flushing valve upon request for temporary water service. All temporary service shall be metered and billed to the temporary customer as provided herein. All unauthorized withdrawal of water from flushing valves, fire hydrants, or other appurtenances of the District's System is prohibited. B. Application and Deposit. Each temporary customer desiring temporary water service shall be required to execute an application for such temporary service and shall provide a minimum security deposit of one thousand seven hundred ; one thousand four hundred twenty five dollars ($1,12.38) -for a omall one thousand five hundred dollars ($1.500.00),. The deposit shall be made by cashier's check or money order payable to the District. The deposit shall be used by the District to secure the payment for temporary water supplied by the District, the installation fee, and the cost of repair of any damages caused by the temporary customer. The balance of the security deposit, if any, shall be refunded after disconnection from the District's System. C. Construction Meter Fees and Rates. Construction meters will be charged the same monthly rates (base fee and volumetric rate) for water as commercial accounts as set forth in Article II of this Rate Order. D. Temporary Construction Meter Use and Billing. Construction meters can be rented by filing an application at the District office and payment of all required deposits. Upon approval of the application, a temporary meter and RPZ will be provided to the applicant. Installation on any fire hydrant or flush valve must be approved by the District and District meters may only be used within the District's service area. The location of installation must be indicated on the application and cannot be relocated unless notification is provided to and approved by the District in advance. Temporary meters may only be rented for a period of ninety (90) days and extensions may be approved upon request and approval. Failure to return a temporary meter or request a usage extension by the due date will result in repossession of the meter and forfeiture of the deposit. Upon return of a temporary construction meter, an inspection of the meter and RPZ will be performed. Any and all damages to the meter and/or RPZ will be charged to the customer and deducted from the deposit. If the deposit does not cover the total amount of damages, the balance will be billed to the customer and payment must be received by the due date. Failure to pay all charges due will result in suspension of rental privileges until payment in full and may result in collection procedures. 37 of 59 March 22, 2023 Regular Meeting Packet E. Return of Temporary Meter at District Request. The District reserves the right to request the return of a temporary construction meter at any time determined necessary by the District. Should Stage 2 Drought Restrictions or more stringent restrictions be implemented, all temporary construction meters must be returned within three (3) business days of notification by the District. Failure to promptly return the temporary meter within three business days will result in repossession of the meter and forfeiture of the deposit. Should District personnel be unable to locate the temporary meter for repossession, theft charges will be filed against the meter holder with local law enforcement. Section 1.07 Service Outside the District. The rates and charges stated in this Rate Order are for services to customers and property located within the boundaries of the District. Any service to a customer or property located outside the boundaries of the District shall be granted only upon approval by the Board of Directors of the District. Out of District customers will pay the adopted rates for in District customers plus 15% for both water and sewer base and volumetric rates. For the purpose of customer classification, Trophy Club Park at Lake Grapevine is considered "in -district" and subject to all rates and service provisions related to in -district customers. Section 1.08 Service to New Development and Extension of Facilities. A. New Service Connections and Extension of Facilities. New service connections and extension of facilities must be constructed and installed in accordance with the District's Rules Governing New Service Connections and Extension of Facilities as approved through separate Resolution by the Board of Directors. Applicants for Non -Standard Service must submit all required information and pav all fees prior to conveyance of facilities and service commencement. B. Application Fee for Non -Standard Service. Upon request for non-standard service an application fee of one hundred fifty dollars ($150) must be submitted. C. Design of Facilities. All water and wastewater facilities to be constructed to extend service to new developments must be designed by a professional engineer licensed in the State of Texas at the applicant's expense. The District must approve the plans and specifications prior to the commencement of construction. At the time of plan review submittal, the applicant must provide payment to the District in the amount of two thousand five hundred dollars ($2,500.00) as deposit for review of each set of plans and specifications reviewed by the District's engineer. The actual final fee for plan review by the District's engineer shall be provided to the applicant upon approval of the plans. If there is a balance due over the two thousand five hundred dollars ($2,500) paid by the applicant at submittal, the balance due shall be paid by the applicant prior to receiving District approval of plans and specifications. District construction plans, and specifications shall be strictly adhered to, but the District reserves the right to change order any specifications, due to unforeseen 38 of 59 March 22, 2023 Regular Meeting Packet circumstances during the design or construction of the proposed facilities, or as otherwise authorized by applicable laws, to better facilitate the operation of the facility. All expenses and costs associated with a change order shall be charged to the applicant. Service to new developments is subject to available capacity in the District's water and wastewater systems. All new potential developments must seek written approval from the General Manager that capacity is available to serve and may be required to install offsite improvements if capacity is not available with current system infrastructure. D. Inspection Fees. The District will inspect all infrastructure during construction. Inspection fees of one hundred dollars ($100) per lot must be paid to the District prior to a notice to proceed being issued. A minimum of five hundred dollars ($500) for inspection fees is required if less than five (5) lots are to be developed. Section 1.09 Water Meter Fees. METER SIZE WATER METER FEE 5/8" $358 1" $428 1-1/2" $905780 2" — 10" Quoted at Time of Purchase Fees must be received by the District before any connection is installed. A customer seeking service through an oversized connection line or from a meter larger than a one inch (1") standard meter shall follow the District's policy for new development as outlined in Section 1.07 above. Should approval be granted by the District, the customer agrees to pay the water and sewer rates as outlined in Article II of this Rate Order. Section 1.10. Fort Worth Impact Fee. Each customer requesting an initial connection, shall also pay to the District the applicable City of Fort Worth Impact Fee. Section 1.11. Title to Facilities. Title to all water meters, water and sewer taps, and all other appurtenances, including meter boxes, shall lie in the District. ARTICLE II SERVICE RATES 39 of 59 March 22, 2023 Regular Meeting Packet Section 2.01. Water Service Rates. The following monthly rates for water service shall be in effect for each separate connection within the District. The base rate for each connection (meter) is calculated upon meter size and will be charged for each residential and commercial meter: (1) Water Rates Effective October 1, 2022Aoril 1, 2023 BASE RATES: Meter Size Monthly Base Rate 5/8" & 3/4" $20.26 1" $38.08 1.5" $67.54 2" $108.06 3" $204.80 4" $337.68 6" $675.38 VOLUMETRIC RATES: Gallons Used 0 to 6,000 6,001 to 17,000 17,001 to 25,000 25,001 to 50,000 50,001 + (2) Multi -Unit Buildings. Rate per 1000 gallons $4.60 $5.35 $6.19 $7.19 $8.36 Each multi -unit building (apartments, townhomes, business complex, etc.) served by a single 5/8" meter or 1" meter shall be billed the base rate for the meter size servicing the building multiplied by the number of units in the building or complex. Section 2.02. Sewer Service Rates. The following monthly rates for the collection and disposal of sewage shall be in effect for each separate connection within the District: Residential Sewer Rates: The District uses winter averaging for the purpose of 40 of 59 March 22, 2023 Regular Meeting Packet calculating sewer charges on utility bills. The sewer charges are based on average water consumption for three months (December, January, and February billing). The average consumption will be analyzed annually and take effect the first of April each year. New customers will be assigned a default value user charge that is equal to the average winter water use for all residential customers. The winter average used for new residential customer is 7,000 gallons. A customer with a water leak during the averaging months may request a reduction in the sewer usage calculation. Any customer filling a pool after resurfacing, construction or major repairs during the averaging months may request that their winter average calculation be adjusted. Requests for a reduction in sewer usage calculations must be submitted in writing to the General Manager and have documentation showing the construction or repairs as applicable to the issue. The General Manager or a duly authorized representative may adjust the metered water usage in determining the winter average. To assist in establishing winter averaging sewer rates, customers are encouraged to submit requests for sewer average reductions no later than March 15th. A. Residential Sewer Rates: Base Rate: 0 to 4,000 4,001 to 8,000 8,001 to 12,000 12,001+ B. Commercial Sewer Rates: $ 22.15 $ 3.57 $ 5.09 $ 7.18 $ 10.22 Base Rate: $ 22.15 Volumetric Rate: $ 6.788.57 *Commercial sewer usage is billed based on actual water usage per month C. Multi -Unit Buildings. Each multi -unit building (apartments, townhomes, business complex, etc.) shall be billed the base rate for each meter servicing the building and sewer usage will be billed based on actual water usage per month. 41 of 59 March 22, 2023 Regular Meeting Packet Section 2.03 Effluent Charge. The effluent from the District's wastewater treatment plant will be sold pursuant to separate contracts entered into with the District and approved by its Board of Directors. Section 2.04. Master Meter (Cooling Tower Calculation). The water usage from the master meter reading minus the reading from the "Blow Down" meter equals the "evaporation." Water usage less "evaporation" equals sewer usage for billing purposes. Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code, and 30 TAC 291.76, the District shall collect and pay an annual regulatory assessment fee to the Texas Commission on Environmental Quality ("TCEQ") in the amount required by law on the total charges for retail water and sewer service billed to its customers annually. The regulatory assessment fee will be detailed separately on customer bills. Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or sewer service from the District shall be subject to the provisions of this Order and shall be charged the rates established in this Order. No reduced rate or free service shall be furnished to any customer whether such user be a charitable or eleemosynary institution, a political subdivision, or municipal corporation; provided, however, this provision shall not prohibit the District from establishing reasonable classifications of customers. ARTICLE III SERVICE POLICY Section 3.01. Security Deposits. Security deposits shall be required as follows: A. Builder's Deposit. A seventy five dollar ($75.00)one hundred dollar ($100.00) security deposit shall be required of builders for each tap made by the District for such service connection, payable at or prior to the time that such tap is made, and the security deposit is refundable to the builder when the account is later transferred to an owner if that account and all other accounts of the builder are current at the time of the transfer; but, if that account or any other account of the same builder is not current at the time of such transfer to an owner, then the security deposit shall be applied against the outstanding balance of the builder's account(s) at the time of such transfer. The District shall deduct from the deposit the cost to repair any damage caused to the District's property by the builder or the builder's employees, contractors, subcontractors, or agents and shall deduct any delinquent water and sewer service bills of the builder. In the event any amounts are deducted from the builder's deposit, it will be incumbent on the builder to reinstate the original amount of the deposit, and failure to do so will result in the suspension of any additional water taps for the builder. 42 of 59 March 22, 2023 Regular Meeting Packet B. Residential Owners. A security deposit of seventy five ($75.Q0) shall be required from each residential owner customer for a single family home connected to the District's systom. Upon discontinuation of service, the deposit ohail be applied aSainst amounts due, including disconnection fees. Residential and Lessee Deposits . A security deposit of one hundred dollars ($100.00) shall be required from each residential owner and lessee for a sinale-familv home connected to the District's system. Deposits will be applied to the bill upon twentv-four (24) consecutive months of on-time payments. A deposit will be required to reestablish service due to disconnection. Upon discontinuation of service, the deposit shall be applied against amounts due, including disconnection fees. B C. Commercial Deposits COMMERCIAL DEPOSITS METER SIZE WATER SEWER 3/4" $75 $60 1" $100 $100 1.5" $250 $200 2" $500 $320 3" $1,000 $700 4" $1,800 $1,200 6" $3,750 $2,500 8" $5,400 $3,600 D. Residential Lessees. A security deposit of one hundred fifty dollars {$150.00) ohcll b. home. Upon discontinuation of service, the depooit shall be applied againot amounts due, including any disconnection fees. D. Construction Meters. See Section 1.06 above. Other customers. A security deposit equal to two (2) months estimated average monthly water and sewor bill shall bo requircd of all other customers including commercial ans mi ti unit cccounts. CSE. Deposits. The District does not pay interest on deposits. The interest drawn by the District on customer deposits is returned into the operating budget of the water/sewer fund to help in providing the lowest possible water and sewer rates for our customers. 43 of 59 March 22, 2023 Regular Meeting Packet Section 3.02. Billing Procedures. All accounts shall be billed in accordance with the following: A. Due Date and Delinquency. Charges for water and sewer service shall be billed monthly. Payment shall be due on or before the twentieth (20th) day of the month in the month in which the bill was received. Unless payment is received on or before the twentieth (20th) day of the month, such account shall be considered delinquent. If the due date falls on a holiday or weekend, the due date for payment purposes shall be the next working day after the due date. The District shall charge a penalty on past due accounts calculated at the rate of fifteen percent (15%) per month on water and sewer charges. The rates for water and sewer service shall depend upon the type of user and upon whether the water used has been chemically treated, as provided in this Rate Order. All accounts not paid by the due date shall be deemed delinquent and failure to make payment thereafter may result in the termination of water and sewer service. B. Notice and Appeal. Prior to termination of service, a customer who is delinquent in payment shall be sent a notice that service will be discontinued on or after the fifteenth (15th) day after the date of such notice unless payment in full is received before by such day disconnection is scheduled. Notice shall be sent by first class United States mail and shall inform the customer of the amount of the delinquent bill, the date service will be disconnected if payment is not made, and of the customer's right to contest, explain, or correct the charges, services, or disconnection. Service shall not be disconnected where a customer has informed the District of his or her desire to contest or explain the bill. If the customer appears before the Board, the Board shall hear and consider the matter and inform the customer of the Board's determination by sending written notice to the customer by first class United States mail stating whether or not service will be disconnected. In the event of a service is-disconnectione4 era than two (2) times per calendar year (January through December) for non-payment, an additional Security Deposit of one hundred dollars (100.00)$89 will be required for Residential homeowners and_ $150.00 for Lessees to restore service in addition to a fifty dollar ($50.00) service fee, and afterhours re -connection charges,_ if applicable, and any outstanding balance in Arrears arrears will need to be brought current. As set out above in Section 3.011.. If payment is not received prior to the date that disconnection has been scheduled, a service charge of fifty dollars ($50.00) will be added to the account. Reconnections made outside of the District's normal business hours at the customer's request will be charged at an additional after hour's fee of one -hundred dollars ($100.00). C. Business Hours. For purposes of assessing the foregoing charges, "normal" or "regular" business hours shall mean only the hours between 8 a.m. and 5 p.m., Monday through Friday. All other times, including District holidays, are outside of the District's normal business hours and will result in the higher charge. 44 of 59 March 22, 2023 Regular Meeting Packet D. Returned Checks and Bank Drafts. A twenty-five dollar ($25.00) charge will be charged to the customer's account for any check or ACH bank draft returned by the bank. Any amounts due on an account which have been paid with a check or ACH bank draft that has been returned by the bank must be paid in full by cash, cashier's check or money order, including all late charges and returned check charges, within ten (10) days from the day the District mails notice to the customer or otherwise notifies the customer that the check or ACH bank draft has been returned by the bank. E. Same -Day Service. An additional charge of twenty-five dollars ($25.00) shall be made when a customer requests same-day service. As an example, this charge will be implemented upon request by a customer for same-day service to start or terminate water and sewer service or to perform re -reads the same day as requested. F. Accuracy Reading Fee. A meter accuracy reading fee in the amount of twenty-five dollars ($25.00) shall be charged to a customer by the District for each meter accuracy reading made by the District for such customer when the original reading appears to be accurate. If the original meter reading appears to be in error, no fee will be charged. Each customer will be allowed one accuracy meter reading per calendar year at no charge. **Should a customer request that a meter be removed, and bench tested by an outside source, then a fee of one hundred twenty- five dollars ($125.00) will be charged to the customer. If the meter fails to meet American Water Works Association standards for in-service meters, then the customer will be given a credit offsetting the amount of the charge. https://www.awwa.orq/publications/iou rnal-awwa/abstract/articleid/34055179.aspx G. Meter Data Logging Fee. Each customer will be allowed one data log at no - cost per fiscal year. A fee of twenty-five dollars ($25.00) shall be charged to a customer by the District for each meter data logging service performed thereafter. Meter data logging service can only be provided during regular business hours. Section 3.03. Entitlement. Water and sewer service shall be provided to customers in accordance with all TCEQ rules covering minimum water and sewer standards. Section 3.04. Unauthorized and Extraordinary Waste. The rates established herein are applicable for Domestic Waste as defined herein. Customers proposing to generate other types of waste will be assessed additional charges as established by the District. Section 3.05. Damage to District Facilities. A. Damage to Meter and Appurtenances. No person other than a duly authorized agent of the District shall tamper with or in any way interfere with a meter, meter box, service line or other water and/or sewer system appurtenance. The District reserves the right, immediately and without notice, to remove the meter or disconnect 45 of 59 March 22, 2023 Regular Meeting Packet water service to any customer whose meter has been tampered with and to assess repair charges to the customer, plus a damage fee not to exceed five thousand dollars ($5,000.00), plus any applicable charge for same day service. The District also reserves the right to file civil and/or criminal charges against any person or entity tampering with the District's public water system and/or sewer system. B. Repair. It is the responsibility of the customer to maintain and repair the water service line from the point of connection to the District's water meter. The District reserves the right to repair any damage to the District's System and appurtenances without prior notice and to assess against any customer such penalties as are provided by law and such penalties provided for in this Rate Order in addition to those charges necessary to repair the portion of the System so damaged. C. Video. If at any time a resident/customer wishes to have the District video their sewer line to help the resident determine the condition of their sewer line, the fee will be one hundred fifty dollars ($150.00) payable to the District assessed on the next month's bill. Section 3.06. Easements. Before service is established to any customer, the person requesting such service shall grant an easement of ingress and egress to and from the meter(s) for such maintenance and repair as the District, in its judgment, may deem necessary. Section 3.07. Required Service. No service will be provided by the District unless the customer agrees to receive both water and sewer service, except that permanent irrigation only meters may receive water service only. Irrigation meters cannot be connected to any building plumbing. Section 3.08. Additional Charges. In all cases where services are performed, and equipment or supplies are furnished to a party or entity not within the District, the charge to said party or entity shall be the District's cost of providing such services, equipment and/or supplies, plus fifteen percent (15%). This shall not apply to services, equipment and/or supplies furnished by the District under an existing Interlocal Agreement. ARTICLE IV INDUSTRIAL WASTE Section 4.01. Industrial Waste Policy. The following policy regarding industrial waste shall be effective: A. Definition. "Industrial waste" shall mean the water -borne solids, liquids, and/or gaseous wastes (including Cooling Water), resulting from any industrial, manufacturing, trade, business, commercial, or food processing operation or process, 46 of 59 March 22, 2023 Regular Meeting Packet or from the development of any natural resource, or any mixture of such solids, liquids, or wastes with water or domestic sewage. The Clean Water Act of 1977, as amended, and the General Pretreatment Regulations contained in 40 C.F.R. 403 contain the requirements for user's discharge of industrial waste into wastewater facilities. B. Industrial Waste Discharge, Charges, and Rates. If any customer of the District's sanitary sewer system proposes to discharge industrial waste into such system, the Board of Directors of the District shall request the recommendation of the District Engineer and shall establish rates and charges to provide for an equitable assessment of costs whereby such rates and charges for discharges of industrial waste correspond to the cost of waste treatment, taking into account the volume and strength of the industrial, domestic, commercial waste, and all other waste discharges treated and techniques of the treatment required. Such rates shall be an equitable system of cost recovery which is sufficient to produce revenues, in proportion to the percentage of industrial wastes proportionately relative to the total waste load to be treated by the District for the operation and maintenance of the treatment works, for the amortization of the District's indebtedness for the cost as may be necessary to assure adequate waste treatment on a continuing basis. C. Pretreatment. The Board of Directors of the District shall rely upon the recommendation of the District Engineer and shall require pretreatment of any industrial waste that would otherwise be detrimental to the treatment works or to its proper and efficient operation and maintenance or will otherwise prevent the entry of such industrial waste into the treatment plant. ARTICLE V ENFORCEMENT/CIVIL PENALTIES Section 5.01. Enforcement. A. Civil Penalties. The Board hereby imposes the following civil penalties for breach of any rule of the District: The violator shall pay the District twice the costs the District has sustained due to the violation up to ten thousand dollars ($10,000.00). A penalty under this Section is in addition to any other penalty provided by the laws of this State and may be enforced by complaints filed in the appropriate court of jurisdiction in the county in which the District's principal office or meeting place is located. If the District prevails in any suit to enforce its rules, it may, in the same action, recover any reasonable fees for attorneys, expert witnesses, and other costs incurred by the District before the court. The court shall fix the amount of the attorneys' fees. 47 of 59 March 22, 2023 Regular Meeting Packet B. Liability for Costs. Any person violating any of the provisions of this Order and/or the rules and regulations governing water and sanitary sewer facilities, service lines, and connections shall become liable to the District for any expense, loss or damage occasioned by the District by reason of such violation, and enforcement thereof shall be in accordance with Paragraph A of Section 5.01 of this Order. Section 5.02. Non -waiver. The failure on the part of the District to enforce any section, clause, sentence, or provision of this Order shall not constitute a waiver of the right of the District later to enforce any section, clause, sentence, or provision of this Order. Section 5.03. Appeal. Any determination by the District of any dispute regarding the terms and provisions of this order may be appealed to the Board of Directors of the District, which shall conduct a hearing on the matter. The District shall provide the customer with information regarding appeals and hearing procedures upon the customer's request. ARTICLE VI MISCELLANEOUS Section 6.01. Amendments. The Board of the District has and specifically reserves the right to change, alter or amend any rate or provision of this Order at any time. Section 6.02. Severabilitv. The provisions of this Order are severable, and if any provision or part of this Order or the application thereof to any person or circumstance shall ever be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the remainder of this Order and application of such provision or part of this Order shall not be affected thereby. ARTICLE VII REPEAL OF PREVIOUS ORDERS This Rate Order shall be known as the "2022 0921/2023-0322A Rate Order" (Order No. 20222023 0921A 0322A ) of the District. All previous Orders adopted by the Board of Directors pertaining to the subject matter hereof are each hereby repealed in their entirety as of the effective date hereof. ARTICLE VIII EFFECTIVE DATE 48 of 59 March 22, 2023 Regular Meeting Packet This Order shall be effective on October 1, 2022ADril 1, 2023. ARTICLE IX PUBLIC MEETING It is hereby found that the meeting at which this Order is adopted is open to the public as required by law, and that public notice of the time, place, and subject matter of said meeting and of the proposed adoption of this Order was given as required by law. ADOPTED AND APPROVED this 21-st-22ndt day of September 2^"March 2023. Kevin R. Carr, President Board of Directors Doug Harper, Secretary/Treasurer Board of Directors 49 of 59 (SEAL) 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT STAFF REPORT March 22, 2023 March 22, 2023 Regular Meeting Packet AGENDA ITEM: Consider and act regarding approval of Contract No. 2023032201 with Kleen Pipe for wastewater collection system repairs. DESCRIPTION: This project consists of point repairs, manhole rehabilitation, and heavy cleaning of mains identified during the FY 2022 annual wastewater system analysis. Bids for this project were requested utilizing Buyboard Contract No. 635-21 vendors resulting in two bids being received. • Kleen Pipe $190,000 • National Works, inc. $218,183.50 • Vortex Companies No Response ATTACHMENTS: Kleen Pipe Bid RECOMMENDATION: Staff recommends awarding Contract No. 2023032201 for wastewater collection system repairs to Kleen Pipe for an amount not to exceed $190,000.00 and authorize the General Manager to execute any necessary documents. 50 of 59 KLEEN PIPE UNDERGROUND PIPE MAINTENANCE. Bill To: Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, Texas 76262 March 22, 2023 Regular Meeting Packet ESTIMATE Estimate Date : Attn : Job: # EST -7018 02/09/2023 Trophy Club Cleaning, CCTV and point repairs Description Qty Rate Amount Scope of Service -Cleaning, CCTV and point repairs in various locations as designated by client; refer to spreadsheet for details; recommended repairs & cleaning is based on client provided engineer reports (no videos provided); KP will conduct CCTV analysis to validate need for point repairs as designated by engineer; 8 v 8 Contract: 635-21 Clean is CCTV - 100gpm Victor Combo truck and Bak CCTV T V 'van - (4 hour ..nsne minimum applies) Heavy Cleaning - Combo Truck (Vector '100 gpm) (subject to 4 hr or site mini:num) 1.00 Ea 0.00 0.00 40.00 615.00 24,600.00 Hr 30.00 330.00 9,900.00 Hr iBak/Rapidview CCTV Van - (subject to 4 hr onsite minimum) 20.00 285.00 5,700.00 Hr Hydroe cavation (subject. to 4 hr onsite minimum) - HX to expose/Remove/Replace 100.00 330.00 33,000.00 Hr damaged pipe 6" x 46" Pipepatch "No Dig" Pipe Repair - includes materials and equipment needed 5.00 2,250.00 11,250.00 for five (5) - 6" x 48" Pipepatch repeir(excluc{es tine pre -cleaning) Ea 8" - 10" x 43" Pipepacch "No Dig" Pipe Repair - includes materials and z, uipn-:enr 3.00 2,850.00 8,550.00 needed for three (3) - 8" 10" x 48'' Pipepatch repair(excludes line pr cl?:..1inr) E Technician x 3 - Allowance for labor associated with heavy cleaning and Pipeparch 360.00 75.00 27,000.00 installs Allowance for materials. backfill, replace mere: pipe, PPE, Confined Space/Trench 1.00 10,000.00 10,000.00 Safety Equipment Ea Service Truck - Daily Rain= 10.00 150.00 1,500.00 Day Sub Total 131,500.00 Total $131,500.00 Kleen Pipe Standard Terms & Conditions Client to provide access to additional water source; Spoils to be dumped and washed out onsite unless otherwise noted; KP will arrange for disposal and water upon request, at an additional cost. Backfilling HX trench work and/or safety measures beyond stakes and caution tape excluded but Kleen Pipe Inc. 7636 County Road 526 IL 0: (817) 779-4262 r';»� info@kleenpipe.com Y Mansfield, TX 76063 51 of 59 D: (817) 779-4543 www.ldeenpipe.com I( ..] KLEEN PIPE UNDERGROUND PIPE MAINTENANCE Bill To: Trophy Club Municipal Utility District No. 1 100 Municipal Drive Trophy Club, Texas 76262 March 22, 2023 Regular Meeting Packet ESTIMATE Estimate Date : Attn : Job : # EST -7019 02/24/2023 Trophy Club Repairs of manholes in various locations Description Qty Rate Amount Scope of Service -Inspect listed ;',i. H'; and when applicable repair basic defects such as infiltrations. significant cracks/voids with Hyrdoplug and/or grout or simiiar: this work is general basic maintenance and not a MfH rehab; Defects rcgi..Ili ing more extensive repairs will be noted and reported to client: work excludes M/H and/or line cleaning; Traffic control, if required, Is excluded and will be provided by client i applicable; Proposal is an estimate!allowen,:e based on the info provided by client. final invoicing will reflect actual -1-&M Incurred: Buy Board Contract 635-21 Service Truck - Daily Rate Confined Space Equipment - Basic Entry •- includes Tripod, winch, harnesses, 2 x -gas. meters, lighting, permits, etc Technician x 3 Allowance M/H maintenance materials (Hydroplug, grout, etc), supplies, PPE 1.00 Ea 0.00 0.00 20.00 150.00 3,000.00 Day 20.00 500.00 10,000.00 Day 540.00 75.00 40,500.00 1.00 5,000.00 Sub Total 5,000.00 58,500.00 Total $58,500.00 Kleen Pipe Standard Terms & Conditions Client to provide access to additional water source; Spoils to be dumped and washed out onsite unless otherwise noted; KP will arrange for disposal and water upon request, at an additional cost. Backfilling HX trench work and/or safety measures beyond stakes and caution tape excluded but available at an additional cost. Traffic control beyond cones (if applicable) is available at an additional cost (otherwise traffic control is client responsibility) Client will provide clear and adequate access to all working locations and pipe access points. Any delays or problems with access not related to KP may be subject to standard "Stand By" rates or return charges when applicable. Hourly rates are port to port, including disposal and decontamination of equipment; Overtime rates apply after eight (8) hours, after 5:OOpm on weekdays; or on weekends. All hourly quoted work will be invoiced on actual Time and Material basis unless noted above (4 hr onsite minimum applies); All LF quotes will be invoiced at the actual distance completed (a minimum LF charge will be applicable when noted). All lines not completed but do include a reverse attempt will be considered complete and invoiced in total. Client agrees other charges incurred but not listed above or added during the job will be invoiced at normal KP rates. poi Kleen Pipe Inc. Ely 7636 County Road 526 k 0: (817) 779-4262 We Mansfield, TX 76063 52 of 59 D: (817) 779-4543 Allet info@kleenpipe.com www.kleenpipe.com 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT STAFF REPORT March 22, 2023 March 22, 2023 Regular Meeting Packet AGENDA ITEM: Discussion and possible action regarding First Amendment to Amended and Restated Contract for Wholesale Water and Wastewater to Town of Trophy Club. DESCRIPTION: The Town of Trophy Club is requesting to amend the Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operations Services to include any future town customers that are within the Town corporate limits and outside District boundaries. In this amendment the District will provide wholesale water, wastewater, and operational services under the contract for any new Town customers that connect to the Town water distribution and wastewater system pursuant to service extension requirements and as approved by the District. The Town will notify the District of the proposed addition(s) to initiate the service extension review process, including but not limited to providing mapping and information on service extension locations, points of connection, total number of proposed lots and service demands. ATTACHMENT: First Amendment to Amended and Restated Contract for Wholesale Water and Wastewater to Town of Trophy Club. Map of unserved areas STAFF RECOMMENDATION District legal counsel has reviewed, and staff verified water and wastewater system capacities of the proposed areas to be added and recommend approval as provided. 53 of 59 March 22, 2023 Regular Meeting Packet FIRST AMENDMENT TO AMENDED AND RESTATED CONTRACT FOR WHOLESALE WATER SUPPLY AND WASTEWATER TREATMENT SERVICES AND WATER AND WASTEWATER OPERATIONAL SERVICES This First Amendment to Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operations Services ("First Amendment") is entered into as of March 22, 2023 between THE TOWN OF TROPHY CLUB, TEXAS, a home rule municipality located in Denton and Tarrant Counties (hereinafter "Town") and TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, a conservation and reclamation District of the State of Texas in Denton and Tarrant Counties created and operating pursuant to Chapters 49 and 54 of the Texas Water Code (hereinafter "MUD"). Recitals WHEREAS, Town and MUD previously entered into that Amended and Restated Contract for Wholesale Water Supply and Wastewater Treatment Services and Water and Wastewater Operations Services dated July 25, 2017 ("Contract"); WHEREAS, Town and MUD desire to amend the Contract to add additional property within Town territorial limits and for the MUD to provide wholesale water and wastewater services and operational services to the additional property under the Contract under the terms set forth herein; WHEREAS, Town and MUD also desire to amend the Contract to further define the operation, maintenance, repair and replacement of the water and wastewater infrastructure under the Contract; WHEREAS, the Interlocal Cooperation Act, Texas Government Code, Chapter 791, et seq., as amended (the "Act") provides authority for governmental entities of the State of Texas to enter into interlocal contracts with each other regarding governmental functions and services as set forth in the Act; and WHEREAS, each Party hereto paying for the performance of governmental functions or services shall make such payments from current revenues legally available to the paying Party and each Party hereby finds and agrees that it is fairly compensated for the services or functions performed under the terms of this Contract. NOW, THEREFORE, Town and MUD, for and in consideration of the recitals set forth above and terms and conditions below, agree as follows: 1. Incorporation of Recitals. The foregoing recitals are agreed upon and incorporated herein as a part of this First Amendment. 2. Addition of Town Customers. The Property, as defined in the Contract, shall be expanded beyond that set forth in Exhibit "A" to the Contract to include any future Town Customers added after the effective date of this First Amendment that are within the Town corporate limits and outside MUD boundaries and are approved by the MUD pursuant to the provisions of this paragraph. The MUD Page 1 of 3 54 of 59 March 22, 2023 Regular Meeting Packet will provide wholesale water and wastewater services and operational services under the Contract for any new Town Customers that connect to the Town Water Distribution and the Town Wastewater System pursuant to Town and MUD development and service extension requirements and are approved by the MUD. Town will notify MUD of the proposed addition of Town Customers to initiate the service extension review process, including but not limited to providing mapping and information on service extension locations, points of connection, total number of proposed lots and service demands. Within sixty (60) days after receipt of such notice and the receipt of all relevant information requested by the MUD under its service extension review process, the MUD will inform the Town whether it approves inclusion of the proposed additional service based on all relevant circumstances, including the available capacity in the MUD's water and wastewater systems and impact of the proposed service on the provision of services to existing customers of the MUD and the Town. If the MUD does not approve the provision of wholesale water and wastewater services, and Operations Services, to the proposed additional Town Customers, then the Town shall be solely responsible for furnishing retail water and wastewater services to such Town Customers from sources other than the MUD's water and wastewater systems. Under no circumstances shall the MUD be responsible for funding any improvements required for the provision of service to the new Town Customers, and the MUD may condition approval of service to new Town Customers on the funding and construction of facilities identified by the MUD as conditions of service. New Town Customers added pursuant to this First Amendment shall be billed in accordance with that Interlocal Agreement for Utility Billing Services between the parties dated September 20, 2016. The parties agree that the certified assessed valuation of any taxable property included within the Town corporate limits shall be included in the calculation of the Certified Assessed Valuation under the Contract. 3. Repair and Replacement. In the event the MUD approves the provision of wholesale water and wastewater services, and Operation Services, to new Town Customers, then the MUD shall provide Operations Services for the new Town Customers (including maintenance and operation of any extensions of the Town Water Distribution and Town Wastewater Collection constructed for service to such customers) in accordance with the same standards set forth in Section 5.2 of the Contract. 4. General Terms and Conditions. a. In the event of any conflict between the Contract and this First Amendment, the terms of this First Amendment shall control. b. All capitalized terms used but not defined herein shall have the same meanings as defined in the Contract. c. Except as expressly set forth in this First Amendment, the Contract otherwise is unmodified and remains in full force and effect. Each reference in the Contract to itself shall be deemed also to refer to this First Amendment. Page 2of3 55 of 59 March 22, 2023 Regular Meeting Packet d. This First Amendment may be executed in duplicate counterparts, each of which will be deemed an original. e. Each of the parties represents and warrants that it has the right, power, legal capacity, and authority to enter into and perform its respective obligations under this First Amendment. Page 3of3 [SIGNATURES TO FOLLOW ON NEXT PAGE] 56 of 59 March 22, 2023 Regular Meeting Packet IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute this First Amendment on the dates set forth below. ATTEST: By: Name: Title: Town Secretary ATTEST: By: Name: Title: District Secretary Page 4of3 TOWN OF TROPHY CLUB, TEXAS By: Name: Title: Mayor Date: TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 By: Name: Title: Board President Date: 57 of 59 1l411iyy,»�► g _ ff �`,��•«rc ,�+{11f11lIiAiSlr/ �/ � __=Illll,fll `III (74 HWIO IIIIII 11 11__Eal1 ld 11111111111111 IIIIIIII rTiI �1111iI w nI ID 11fl :i 1 1 11 ILIA 01,1111* 1111111111.Ati .01 to Iijrrra-... -1 1 40, eb swam .6 .6o ' Amis va Zt :A° iiikralbunasi :urlrrrlarrlrrr► ps ■MMIMM@3rr■ i,ea mvAI ma CORPS OF ENGENFERS Lk Immo m ammo . ry�0 ow:.Io. lririuIIH ,. , Loma iv- -*�.��i FA, ��a :. 111111111111 ** 0• ' * ~ X'1* �� 44, • • I11�l1ir11it, •�Q CMUD NO.1 Si• llier EMI .111004 14 1144, Oulaica4glllll*0 644 r= ptiiiii,...... NNW ,fire rrr4a�!��I4111, AVlitivvi— 44, r.04, • 0 rte` " Olt* lit it lit 140 0: it. Zit th it 41L1/41.4 -044 -. �0 sow. WATER PL LN 517E POLICE STATION PUBLIC SEEP/ICU-2 MUD BLIG MUNICIPAL DR IPE STATION IiNfiditt OM immuli 11111Ilpq 1.411411 Vkainii Ulna l�I 58 of 59 March 22, 2023 Regular Meeting Packet W TCMUD PID UNSERVED 14, s E Trophy Club Municipal Utility District No. 1 April 2023 13 14 15 Sun Mar 26, 2023 2 9 16 16 17 23 18 30 Mon L 3 10 17 24 March 22, 2023 Regular Meeting PacEStrie Slaght Tue Wed Thu Fri Sat 28 29 30 4 5 Good Friday 11 12 13 14 18 19 ) Board of Directors Reg 25 26 20 21 27 28 Apr 1 8 15 22 29 7am Early Voting - May 6, 2023 General Election 7am Early Voting - May 6, 2023 General Election 59 of 59 Printed on: 03/01/202310:53a m 3 4 7am Election Day - May 6 O Central Time US & Ca Powered by _ teamup