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HomeMy WebLinkAbout2023-0215 February 15, 2023, Regular Meeting Minutes February 15, 2023 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS February 15, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on February 15,2023, at 6:30p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr Ben Brewster Doug Harper William C. Rose Tracey Hunter STAFF PRESENT: President Vice President Secretary/Treasurer Director Director Alan Fourmentin General Manager Laurie Slaght District Secretary Steven Krolczyk Finance Manager CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of February 15, 2023, called the meeting to order and announced a quorum present at 6:31 p.m. CITIZEN COMMENTS There were no comments. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports General Manager Alan Fourmentin presented the monthly reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. January 2023 Combined Financials b. January 18, 2023 Regular Meeting Minutes Director Rose requested to remove the January 18, 2023, meeting minutes from the consent agenda for further Discussion. Director Rose noted that the January minutes included in the packet have an error showing 2022. 1 of 3 February 15, 2023 Regular Meeting Minutes Motion made by Director Rose and seconded by Director Brewster to approve consent agenda a. as presented. Motion carried unanimously. Motion made by Director Rose and seconded by Director Harper to approve the January 18, 2023, meeting minutes as corrected. Motion carried unanimously. REGULAR SESSION 3. Discussion and possible action regarding customer deposits. (Carr) Director Carr stated that some of our customers have deposits that were made many years ago and they should be refunded back to the customer on their bills. Main Motion Motion made by Director Carr and seconded by Director Hunter to return deposits to the customer if customer meets certain criteria. Amendment to main motion. Motion to amend the main motion made by Director Carr and seconded by Director Rose to direct the General Manager to create a policy using 24 months of good payment history before deposits are returned. Change the deposit amount for both homeowners and lessees to $100 (one hundred) dollars and require a deposit for accounts that have been disconnected and restart the 24 months. Amendment to the main motion For: Carr, Brewster, Harper, and Rose Opposed: Hunter Motion passed 4-1 Main Motion as amended carried unanimously. 4. Discussion and possible action regarding District Reserve Policy (Rose) No action taken. 5. Receive update from Strategic Committee. (Carr/Brewster) Motion by Director Brewster and seconded by Director Rose to table this item. For: Carr, Brewster, Harper, and Rose Opposed: Hunter Motion passed 4-1. Direction provided to the General Manager to attend the town meeting with Westlake tomorrow and provide the Board with an update from the meeting. 2 of 3 February 15, 2023 Regular Meeting Minutes EXECUTIVE SESSION-The Board did not convene into Executive Session. 6. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. REGUlAR SESSION 7. Consider and act regarding items discussed in Executive Session. No action, the Board did not convene into Executive Session. 8. Discussion and possible action regarding approval of publication for Request for Qualifications (RFQ) for general legal counsel. {Brewster) Direction was provided to the General Manager to seek a replacement for legal counsel using the avenues discussed and any other directions he wishes and to come up with some recommendations of a replacement. Director Carr and Director Rose are in favor of calling a special meeting to review and act if necessary. General Manager Alan Fourmentin stated that proposals received would be sent to the Board and he asked the Directors to review them as timely as possible to be prepared for discussion at the meeting. Director Carr asks the Board to please review and respond to any information sent to them by the General Manager. 9. Items for future agendas: April-deposits Present outline of the community awareness campaign schedule and also to have FourMan Furnace attend the next meeting. {Brewster) Election signs-(Hunter) 10. Set future Meeting dates-March 22, 2023, at 6:30p.m. ADJOURN Kevin Carr, President Doug Harper, Secretary (-~---~J .AJLLf ,X(i£J .~ Lau. ie Slaght, District Secreta . 3 of 3