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HomeMy WebLinkAbout2023-0517 May 17, 2023 Regular Meeting PacketTROPHY CLUB MUNICIPAL UTILITY DISTRICT May 17, 2023 Regular Meeting Agenda Packet BOARD OF DIRECTORS REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Wednesday, May 17, 2023 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA PACKET VIA VIDEOCONFERENCE THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND, THE MEETING AT THE LOCATION SPECIFIED ABOVE. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports d. Digital Platform Analytics Attachment: Staff Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the April 19, 2023, Regular Meeting Minutes. Attachment: Meeting minutes REGULAR SESSION 3. Receive update from Strategic Committee. (Carr/Harper) 1 of 52 May 17, 2023 Regular Meeting Agenda Packet 4. Consider and act to elect officers of the Board of Directors. 5. Consider and act to select Directors to serve on Budget Committee. 6. Consider and act to adopt Order No. 2023-0517A declaring the following operations equipment and vehicle to be surplus property of the District and authorize staff to sell such property. a. 2015 Ford F350 b. Generac Generator c. Auto Sampler d. HP Designjet Printer Attachment: Order No. 2023-0517A 7. Discussion and possible action regarding Cash Reserve Policy. Attachment: Cash Reserve Policy EXECUTIVE SESSION 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. REGULAR SESSION 9. Consider and take appropriate action regarding items discussed in Executive Session. 10. Items for future agendas: 11. Set future Meeting date June 21, 2023, at 6:30 p.m. Attachment: June meeting calendar *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN 2 of 52 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT May 17, 2023 Regular Meeting Agenda Packet Capital Improvement Projects • FY 2023 Water Line Project — Notice to proceed was issued to begin May 30th for the replacement of water lines along and adjacent to Sunset Drive, Berkshire Court, Lee Court, Riviera Court, and Skyline Drive. • Pump Station Improvement Project — Design is 90% complete for the replacement of two (2) vertical turbine pumps, incorporation of variable frequency drives, and replacement of discharge header piping and valves within the high service pump station. Bidding is scheduled for July 2023. • Lift Station Generators — This project consists of installation of onsite diesel generators and automatic transfer switches at eight (8) lift station sites allowing for further resiliency within the wastewater collections system during power outages. Notice to Procure was provided to the contractor in November 2022. Delivery of the generators is scheduled for December 2023 with an anticipated completion date of April 2024. The schedule to begin underground and sitework will be dependent on the generator delivery dates. • FY 2023 Wastewater Improvements — Point repairs are under way and four have been completed to date. • FY 2023 Lift Station Improvements — Materials for Lift Station #3 valve vault and permanent bypass have been received. Installation is scheduled for the week of May 15tH • Southlake emergency connection — An evaluation was performed to determine the feasibility of an emergency connection of the District water system to the City of Southlake water system. An emergency connection between the District and Southlake water systems is intended to allow the District to meet customer demands in emergency scenarios where the District requires supplemental water supply if the District's primary water supply being unavailable or the occurrence of significant pipe break(s). It is anticipated that the Southlake system can provide the service capacities to the District system at the emergency connection; however, Southlake plans to perform a Water Master Plan Update that will more accurately determine the impact of this emergency connection on their system, and further confirm that an emergency demand could be met. This is expected to be completed in the fall of 2023. 3 of 52 May 17, 2023 Regular Meeting Agenda Packet 160,000 140,000 120,000 100,000 80,000\� 60,000 40,000 20,000 0 Water - �.- Billed -2022 -2023 - - - _ - - -- - FY October November December January February March April May June July August September Total Year 2014 82,660 48,813 34,482 39,767 37,085 54,794 66,337 84,384 99,240 92,913 113,135 110,873 864,483 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792 2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766 2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055 2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930 2021 98,232 57,380 40,841 42,725 40,786 41,078 67,776 50,736 64,195 100,853 97,864 112,674 815,140 2022 78,390 54,635 48,488 49,322 40,021 44,588 72,448 85,474 119,711 141,177 143,845 108,377 986,476 2023 101,683 49,007 52,466 49,082 34,501 46,119 70,084 402,942 160,000 140,000 120,000 100,000 80,000 \ 60,000 �� 40,000 20,000 0 Water 2019 - - Pumped -2022 2023 FY October November December January February March April May June July August September Total Year 2014 81,909 51,769 39,769 48,758 42,395 61,100 71,283 96,481 95,206 110,173 123,369 115,607 937,819 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053 2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344 2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090 2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660 2021 106,660 66,304 46,962 50,538 47,733 44,191 75,866 56,985 73,907 113,015 109,492 123,206 914,859 2022 91,078 61,928 54,930 52,679 49,094 51,606 81,977 92,915 133,828 152,199 161,534 117,252 1,101,020 2023 114,089 54,777 57,827 57,758 39,309 50,124 77,261 451,145 4of52 May 17, 2023 Regular Meeting Agenda Packet 7 6 c 5 0 4 l7 3 2 1 0 r • Min • M- ax • Avg Apr -22 Apr -22 1.686 3.593 2.603 Water Production May -22 Jun -22 Jul -22 May -22 Jun -22 I Jul -22 1.660 3.173 3.915 4.685 5.767 7.100 Aug -22 Aug -22 2.348 7.325 Sep -22 Sep -22 1.889 5.277 3.325 4.183 5.748 4.704 3.948 Oct -22 .11 .11 Ail Nov -22 Dec -22 Oct -22 1.842 5.00 3.662 Nov -22 1.401 2.57 1.834 Dec -22 1.115 2.72 1.657 Jan -23 Feb -23 Jan -23 1.225 2.51 1.759 Feb -23 0.878 2.35 1.479 Mar -23 Apr -23 Mar -23 0.999 2.52 1.731 Apr -23 0.920 4.60 2.780 0 1.950 1.750 1.550 1.350 1.150 0.950 0.750 Wastewater Treated .1.1.1.E I ■1.� 11 II.I II I .1 Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Daily Avg Flow Daily Max Flow •Daily Avg Max Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Carbonaceous Biochemical Oxygen Demand (CBOD) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 CBOD Avg - CBOD Max -Daily Avg Max -Daily Max 5 of 52 May 17, 2023 Regular Meeting Agenda Packet 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 Total Suspended Solids (TSS) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 TSS Avg TSS Max -Daily Avg Max -Daily Max Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 Ammonia Nitrogen (NH3) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 NH3 Avg : NH3 Max -Daily Avg Max -Daily Max Jan -23 Feb -23 Mar -23 Apr -23 50.0 40.0 30.0 20.0 10.0 0.0 Nitrate -Nitrogen (NO3) NM M Apr -22 May -22 Jun -22 r Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 NO3 Avg NO3 Max -Daily Avg Max -Daily Max 6of52 May 17, 2023 Regular Meeting Agenda Packet 9 8.5 8 7.5 7 6.5 6 Potential of Hydrogen (pH) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 pH Min pH Max pH Avg -Daily Avg Min -Daily Avg Max Jan -23 • Feb -23 Mar -23 Apr -i 9.0 8.5 8.0 7.5 7.0 6.5 6.0 Dissolved Oxygen (DO) Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 DO Min DO Max DO Avg -Daily Avg Min -Daily Avg Max 400 350 300 250 200 150 100 50 0 Escherichia coli (E. coli) *Sep -22 is an outlier sample 307.0 1 1.0 1.0 1.0 1.0 2.0 3.0 1.0 6.3 2.0 1.0 1.0 2.0 Apr -22 May -22 Jun -22 Jul -22 Aug -22 *Sep -22 Oct -22 Nov -22 E. coli Avg E. coli Max -Daily Avg Max -Daily Max Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 7of52 May 17, 2023 Regular Meeting Agenda Packet Check Report Trophy Club Municipal Utility District No. 1 By Check Number Date Range: 04/01/2023 - 04/30/2023 Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: Prosperity Bank -Prosperity Bank Payment Type: Regular 3127 Allied Welding Supply Inc. 04/25/2023 Regular 0.00 -17.83 9417 2222 Aflac 04/03/2023 Regular 0.00 494.92 9468 3127 Allied Welding Supply Inc. 04/03/2023 Regular 0.00 19.21 9469 3197 BenefitMall 04/03/2023 Regular 0.00 52.00 9470 1737 DPC Industries Inc. 04/03/2023 Regular 0.00 1,557.08 9471 2800 Ferguson Enterprises LLC 04/03/2023 Regular 0.00 1,596.12 9472 4033 Health Care Service Corporation 04/03/2023 Regular 0.00 2Q718.46 9473 3216 M3 Networks 04/03/2023 Regular 0.00 606.00 9474 3186 Member's Building Maintenance 04/03/2023 Regular 0.00 1,289.80 9475 3115 Metlife Group Benefits 04/03/2023 Regular 0.00 2,251.18 9476 3156 Southern Petroleum Lab Inc 04/03/2023 Regular 0.00 757.20 9477 1000 Trophy Club Mud (Water Bills) 04/03/2023 Regular 0.00 398.75 9478 2222 Aflac 04/19/2023 Regular 0.00 405.80 9490 2772 Allied Waste Industries 04/19/2023 Regular 0.00 7,810.40 9491 2920 CareNow Corporate 04/19/2023 Regular 0.00 98.00 9492 2683 Charter Communications 04/19/2023 Regular 0.00 899.00 9493 1030 City of Fort Worth 04/19/2023 Regular 0.00 335.60 9494 3184 Dataprose LLC 04/19/2023 Regular 0.00 2,558.23 9495 2807 Denton Record -Chronicle 04/19/2023 Regular 0.00 99.60 9496 2497 DHS Automation Inc 04/19/2023 Regular 0.00 3,182.26 9497 3118 Exclusive Pest Control 04/19/2023 Regular 0.00 120.00 9498 2800 Ferguson Enterprises LLC 04/19/2023 Regular 0.00 3,927.65 9499 2558 First Check Applicant Screenin 04/19/2023 Regular 0.00 162.45 9500 2606 Fisery Solutions LLC 04/19/2023 Regular 0.00 50.00 9501 3093 Four Man Furnace Inc. 04/19/2023 Regular 0.00 1,727.50 9502 2635 Halff Associates Inc. 04/19/2023 Regular 0.00 2,050.00 9503 3076 HD Supply Facilities Maint LTD 04/19/2023 Regular 0.00 1,061.38 9504 2641 Huber Technology Inc 04/19/2023 Regular 0.00 528.61 9505 2808 J&J Ramirez Tree Trimmers LLC 04/19/2023 Regular 0.00 1,400.00 9506 2673 Jack Henry & Assoc, Inc 04/19/2023 Regular 0.00 1,100.00 9507 3278 Kyocera Document Solutions 04/19/2023 Regular 0.00 85.47 9508 4019 Peterson Pump & Motor Service LLC 04/19/2023 Regular 0.00 1,120.00 9509 2801 Pipeline Analysis LLC 04/19/2023 Regular 0.00 17,817.60 9510 3296 Quy Nguyen 04/19/2023 Regular 0.00 1,200.00 9511 3176 Rey -Mar Construction 04/19/2023 Regular 0.00 204,820.48 9512 1066 Roanoke Winnelson Co. 04/19/2023 Regular 0.00 2,268.10 9513 2805 Scott Tucker Construction LLC 04/19/2023 Regular 0.00 63,683.82 9514 2805 Scott Tucker Construction LLC 04/19/2023 Regular 0.00 9Q202.50 9515 3156 Southern Petroleum Lab Inc 04/19/2023 Regular 0.00 442.80 9516 3182 Strategic Government Resources 04/19/2023 Regular 0.00 742.50 9517 2440 Tarrant County Public Health Laboratory 04/19/2023 Regular 0.00 340.00 9518 2696 Texas Excavation Safety System 04/19/2023 Regular 0.00 198.55 9519 3133 Texas Rural Water Assoc 04/19/2023 Regular 0.00 3,851.55 9520 1001 Town of Trophy Club 04/19/2023 Regular 0.00 218,018.46 9521 1081 Tri County Electric 04/19/2023 Regular 0.00 612.04 9522 2798 Tyler Technologies Inc 04/19/2023 Regular 0.00 3,305.15 9523 1058 Verizon Wireless 04/19/2023 Regular 0.00 857.42 9524 3280 Watts Ellison LLC 04/19/2023 Regular 0.00 2,079.67 9525 2222 Aflac 04/28/2023 Regular 0.00 494.92 9526 3127 Allied Welding Supply Inc. 04/28/2023 Regular 0.00 17.83 9527 4018 BP Energy Holding Company LLC 04/28/2023 Regular 0.00 35,938.43 9528 1010 Car Concepts Commercial LLC 04/28/2023 Regular 0.00 1,026.50 9529 2497 DHS Automation Inc 04/28/2023 Regular 0.00 1,219.92 9530 8of52 Check Report Vendor Number 1737 3258 3292 1372 2635 2641 1249 1834 2943 3132 3195 3216 2760 3176 3156 1973 1000 2798 3225 Vendor Name DPC Industries Inc. Francotyp-Postalia, Inc. Grapevine Dodge Chrysler Jeep Hach Company Halff Associates Inc. Huber Technology Inc Huther And Associates Inc Idexx Distribution, Inc JP Morgan Chase Bank NA Legal Shield Lou's Gloves Incorporated M3 Networks NDS Leasing Rey -Mar Construction Southern Petroleum Lab Inc Texas Commission on Environmental Quality Trophy Club Mud (Water Bills) Tyler Technologies Inc US Bank Voyager Fleet Systems Payment Date 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 04/28/2023 May 17, 2023 Regular Meeting Agenda Packet Date Range: 04/01/2023 - 04/30/2023 Payment Amount Number Payment Type Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Regular Total Regular: Discount Amount 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 9 of 52 2,140.99 142.41 62,410.00 237.22 529.44 3,000.00 1,290.00 649.87 9,406.50 34.90 236.20 135.74 175.00 89,813.00 2,271.60 4,788.71 438.33 487.50 2,349.68 888,120.17 9531 9532 9533 9534 9535 9536 9537 9538 9539 9540 9541 9542 9543 9544 9545 9546 9547 9548 9549 Check Report Vendor Number Vendor Name Payment Type: Bank Draft May 17, 2023 Regular Meeting Agenda Packet Date Range: 04/01/2023 - 04/30/2023 Payment Date Payment Type Discount Amount Payment Amount Number 3197 BenefitMall 04/14/2023 Bank Draft 0.00 266.67 DFT0000061 3124 IRS Tax Payment 04/14/2023 Bank Draft 0.00 13,225.03 DFT0000062 3113 TCDRS 04/14/2023 Bank Draft 0.00 9,559.37 DFT0000063 3294 Texas Workforce Commission 04/20/2023 Bank Draft 0.00 143.61 DFT0000066 3197 BenefitMall 04/28/2023 Bank Draft 0.00 266.67 DFT0000067 3124 IRS Tax Payment 04/28/2023 Bank Draft 0.00 12,825.51 DFT0000068 3113 TCDRS 04/28/2023 Bank Draft 0.00 9,480.03 DFT0000069 Total Bank Draft: 0.00 45,766.89 Bank Code Prosperity Bank Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 98 71 0.00 888,138.00 Manual Checks 0 0 0.00 0.00 Voided Checks 0 1 0.00 -17.83 Bank Drafts 7 7 0.00 45,766.89 EFT's 0 0 0.00 0.00 105 79 0.00 933,887.06 10 of 52 Check Report May 17, 2023 Regular Meeting Agenda Packet Date Range: 04/01/2023 - 04/30/2023 All Bank Codes Check Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 98 71 0.00 888,138.00 Manual Checks 0 0 0.00 0.00 Voided Checks 0 1 0.00 -17.83 Bank Drafts 7 7 0.00 45,766.89 EFT's 0 0 0.00 0.00 105 79 0.00 933,887.06 Fund Summary Fund Name Period Amount 996 MUD Consolidated Cash 4/2023 933,887.06 933,887.06 11 of 52 May 17, 2023 Regular Meeting Agenda Packet FY 2023 Combined Financials YTD as of 4/30/2023 YTD Revenues • YTD Expenses Adopted Budget vs YTD Actuals Revenues & Expenses $5,742,963 $6,372,458 $11,733,354 MIW $11,733,354 $1,675 $43,704 0% $952,741 15% $2,365,507 37% 1% $3,008,832 47% YTD Expenses By Departments YTD Expense- Water YTD Expense- WW YTD Expense- Admin YTD Expense- BOD • YTD Expense- Non Dept Water Budget vs Actual 140,000,000 120,000,000 100,000,000 80,000,000 88,979,203 60,000,000 40,000,000 20,000,000 0 Oct Water Consumption Budget vs Actual 01,683,000 49,007,000 52,466,000 49,082,000 41,702,881 41,572,326 Budget Consumption 70,083,700 46,119,000 34,501,000 54,266,627 36,351,669 34,390,563 33,732,116 —A—Actual Consumption Nov Dec Jan Feb Mar Apr 1,000,000,000 900,000,000 800,000,000 700,000,000 600,000,000 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 0 Adopted Budget Water Consumption Vs Actual Water Consumption 808,128,121 Total Water Consumption • Budgeted Water Consumption • Projected Water Consumption Presented by: Finance Department $1,000,000 $900,000 $800,000 $700,000 $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 30 $664,453 $703,717 Water Revenue Budget vs Actual $438,585 $440,564 5424,445 5536,842 $404,421 5355,608 3466,063 $395,319 5395,329 $365,714 5335,705 $351,905 Budget Revenue —A—Actual Revenue Oct Nov Dec Jan Feb Mar Apr $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 30 Adopted Budget Water Revenue Vs Projected Water Revenue $6,710,979 $6,922,338 $4,070,848 Total Water Revenue $4,349,931 • Budgeted Water Revenue • Projected Water Revenue Net Budgeted Water Revenue Minus Budgeted Expenses • Net Projected Water Revenue Minus Projected Expenses 12 of 52 Trophy Club Municipal Utility District No. 1 Fund: 135 - MUD 1 General Fund CURRENT MONTH YEAR TO DATE May 17, 2023 Regular Meeting Agenda Packet Budget Variance Report As Of: 04/30/2023 ACTUAL BUDGETED VARIANCE ACTUAL BUDGETED VARIANCE ANNUAL BUDGET TOTAL REMAINING % REVENUE SUMMARY Revenue, Asset, Liability, & Equity 896,608.58 977,388.37 (80,779.79) 5,742,963.03 6,841,718.59 (1,098,755.56) 49 11,733,354.00 (5,990,390.97) 51 TOTAL REVENUE 896,608.58 977,388.37 (80,779.79) 5,742,963.03 6,841,718.59 (1,098,755.56) 49 11,733,354.00 (5,990,390.97) 51 EXPENSE SUMMARY Revenue, Asset, Liability, & Equity 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Water 183,052.19 547,941.66 364,889.47 3,008,831.68 3,835,591.62 826,759.94 46 6,577,932.00 (3,569,100.32) 54 Wastewater 429,259.33 290,877.74 (138,381.59) 2,365,506.95 2,036,144.18 (329,362.77) 68 3,491,931.00 (1,126,424.05) 32 Board of Directors 181.51 980.01 798.50 1,675.17 6,860.07 5,184.90 14 11,765.00 (10,089.83) 86 Administration 109,088.37 127,864.23 18,775.86 952,740.69 895,049.61 (57,691.08) 62 1,534,986.00 (582,245.31) 38 Non Deparmental 0.00 9,724.44 9,724.44 43,703.62 68,071.08 24,367.46 37 116,740.00 (73,036.38) 63 TOTAL EXPENSE 721,581.40 977,388.08 255,806.68 6,372,458.11 6,841,716.56 469,258.45 54 11,733,354.00 5,360,895.89 46 REVENUE OVER/(UNDER) EXPENDITURE 175,027.18 0.29 175,026.89 (629,495.08) 2.03 13 of 52 (629,497.11) 0.00 (11,351,286.86) Trophy Club Municipal Utility District No. 1 Fund: 135 - MUD 1 General Fund Revenue Department: 000 - Revenue, 135-000-40000-000 135-000-40002-000 135-000-40015-000 135-000-40025-000 135-000-47000-000 135-000-47005-000 135-000-47025-000 135-000-47030-000 135-000-47035-000 135-000-47045-000 135-000-47070-000 135-000-49011-000 135-000-49016-000 135-000-49026-000 135-000-49035-000 135-000-49036-000 135-000-49075-000 135-000-49900-000 Total Departme Expense Department: 010 - Water 135-010-50005-000 135-010-50010-000 135-010-50016-000 135-010-50017-000 135-010-50020-000 135-010-50026-000 135-010-50027-000 135-010-50028-000 135-010-50029-000 135-010-50030-000 Asset, Liability, & Equity Property Taxes Property Taxes/Delinquent Property Taxes/P &I PID Surcharges Water Sewer Penalties Service Charges Plumbing Inspections Sewer Inspections TCCC Effluent Charges Interest Income Cell Tower Revenue Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Oversize Meter Reimbursement Miscellaneous Income nt: 000 - Revenue, Asset, Liability, & Equity: Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Total Revenue: April Budget 7,326.73 24.99 24.99 12,080.91 559,024.55 319,845.84 6,497.40 466.48 24.99 8.33 4,998.00 1,666.00 1,178.36 2,082.50 47,722.57 13,661.20 171.43 583.10 April Activity 301.90 6.22 44.06 0.00 536,841.77 301,548.89 7,932.48 475.00 0.00 0.00 9,260.80 35,702.76 4,000.00 494.70 0.00 0.00 0.00 0.00 Variance Favorable Percent (Unfavorable) Remaining -7,024.83 -18.77 19.07 -12,080.91 -22,182.78 -18,296.95 1,435.08 8.52 -24.99 -8.33 4,262.80 34,036.76 2,821.64 -1,587.80 -47,722.57 -13,661.20 -171.43 -583.10 -95.88% -75.11% 76.31% -100.00% -3.97% -5.72% 22.09% 1.83% -100.00% -100.00% 85.29% 2,043.02% 239.45% -76.24% -100.00% -100.00% -100.00% -100.00% May 17, 2023 Regular Meeting Agenda Packet YTD Budget 51,287.11 174.93 174.93 84,566.37 3,913,171.85 2,238,920.88 45,481.80 3,265.36 174.93 58.31 34,986.00 11,662.00 8,248.52 14,577.50 334,057.99 95,628.40 1,200.01 4,081.70 Monthly Budget Report Account Summary For Fiscal: Current Period Ending: 04/30/2023 YTD Activity 84,370.39 896.94 624.94 0.00 3,245,015.47 2,115,875.99 29,648.50 1,175.00 0.00 0.00 21,136.00 215,138.59 25,178.81 886.00 0.00 0.00 0.00 3,016.40 Variance Favorable Percent (Unfavorable) Remaining 33,083.28 722.01 450.01 -84,566.37 -668,156.38 -123,044.89 -15,833.30 -2,090.36 -174.93 -58.31 -13,850.00 203,476.59 16,930.29 -13,691.50 -334,057.99 -95,628.40 -1,200.01 -1,065.30 64.51% 412.74% 257.25% -100.00% -17.07% -5.50% -34.81% -64.02% -100.00% -100.00% -39.59% 1,744.78% 205.25% -93.92% -100.00% -100.00% -100.00% -26.10% Total Budget 87,956.00 300.00 300.00 145,029.00 6,710,979.00 3,839,686.00 78,000.00 5,600.00 300.00 100.00 60,000.00 20,000.00 14,146.00 25,000.00 572,900.00 164,000.00 2,058.00 7,000.00 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 33,914.67 27,755.09 1,416.10 304.73 498.38 0.00 299.88 0.00 4,264.96 3,367.19 6,890.74 6,207.51 406.17 272.02 62.05 54.58 199.92 383.91 2,240.02 1,717.68 14 of 52 6,159.58 1,111.37 498.38 299.88 897.77 683.23 134.15 7.47 -183.99 522.34 18.16% 78.48% 100.00% 100.00% 21.05% 9.92% 33.03% 12.04% -92.03% 23.32% 237,402.69 231,329.93 9,912.70 7,982.79 3,488.66 0.00 2,099.16 0.00 29,854.72 28,771.18 48,235.18 45,359.89 2,843.19 2,206.82 434.35 387.36 1,399.44 2,720.92 15,680.14 14,584.94 6,072.76 1,929.91 3,488.66 2,099.16 1,083.54 2,875.29 636.37 46.99 -1,321.48 1,095.20 2.56% 19.47% 100.00% 100.00% 3.63% 5.96% 22.38% 10.82% -94.43% 6.98% 407,139.00 17,000.00 5,983.00 3,600.00 51, 200.00 82,722.00 4,876.00 745.00 2,400.00 26,891.00 Monthly Budget Report May 17, 2023 Regular Meeting Agenda Packet For Fiscal: Current Period Ending: 04/30/2023 Variance Variance April April Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135-010-50035-000 Medicare Taxes 523.87 401.71 122.16 23.32% 3,667.09 3,210.97 456.12 12.44% 6,289.00 135-010-50040-000 Unemployment Taxes 104.95 0.00 104.95 100.00% 734.65 44.98 689.67 93.88% 1,260.00 135-010-50045-000 Workman's Compensation 937.04 1,109.40 -172.36 -18.39% 6,559.28 7,765.80 -1,206.52 -18.39% 11,249.00 135-010-50060-000 Pre-emp Physicals/Testing 33.32 108.00 -74.68 -224.13% 233.24 420.45 -187.21 -80.26% 400.00 135-010-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 174.93 132.95 41.98 24.00% 300.00 135-010-55080-000 Maintenance & Repairs 19,142.34 1,407.89 17,734.45 92.65% 133,996.38 58,916.17 75,080.21 56.03% 229,800.00 135-010-55085-000 Generator Maint. and Repair 166.60 0.00 166.60 100.00% 1,166.20 875.96 290.24 24.89% 2,000.00 135-010-55090-000 Vehicle Maintenance 416.50 4,527.51 -4,111.01 -987.04% 2,915.50 7,748.85 -4,833.35 -165.78% 5,000.00 135-010-55105-000 Maintenance-Backhoe/SkidLoader 83.30 0.00 83.30 100.00% 583.10 0.00 583.10 100.00% 1,000.00 135-010-55120-000 Cleaning Services 208.25 161.23 47.02 22.58% 1,457.75 1,289.83 167.92 11.52% 2,500.00 135-010-55135-000 Lab Analysis 624.75 0.00 624.75 100.00% 4,373.25 2,217.84 2,155.41 49.29% 7,500.00 135-010-55135-001 Lab Analysis for PID 166.60 0.00 166.60 100.00% 1,166.20 693.92 472.28 40.50% 2,000.00 135-010-60010-000 Communications/Mobiles 624.75 335.79 288.96 46.25% 4,373.25 3,598.61 774.64 17.71% 7,500.00 135-010-60020-000 Electricity 19,013.22 12,460.97 6,552.25 34.46% 133,092.54 84,944.33 48,148.21 36.18% 228,250.00 135-010-60066-000 Publications/Books/Subscripts 83.30 0.00 83.30 100.00% 583.10 0.00 583.10 100.00% 1,000.00 135-010-60080-000 Schools & Training 302.37 25.00 277.37 91.73% 2,116.59 1,400.52 716.07 33.83% 3,630.00 135-010-60100-000 Travel & per diem 78.13 0.00 78.13 100.00% 546.91 44.79 502.12 91.81% 938.00 135-010-60135-000 TCEQ Fees & Permits 2,499.00 0.00 2,499.00 100.00% 17,493.00 20,280.63 -2,787.63 -15.94% 30,000.00 135-010-60135-001 TCEQ Fees & Permits for PID 0.00 0.00 0.00 0.00% 0.00 213.92 -213.92 0.00% 0.00 135-010-60150-000 Wholesale Water 219,922.99 0.00 219,922.99 100.00% 1,539,460.93 798,163.91 741,297.02 48.15% 2,640,132.00 135-010-60285-000 Lawn Equipment & Maintenance 1,041.25 0.00 1,041.25 100.00% 7,288.75 1,200.00 6,088.75 83.54% 12,500.00 135-010-60332-000 Interfund Transfer Out -Rev l&S 47,296.24 51,616.66 -4,320.42 -9.13% 331,073.68 361,316.62 -30,242.94 -9.13% 567,782.00 135-010-60360-000 Furniture/Equipment < $5000 208.25 0.00 208.25 100.00% 1,457.75 0.00 1,457.75 100.00% 2,500.00 135-010-65005-000 Fuel & Lube 1,249.50 1,322.55 -73.05 -5.85% 8,746.50 9,736.27 -989.77 -11.32% 15,000.00 135-010-65010-000 Uniforms 362.77 412.18 -49.41 -13.62% 2,539.39 2,617.74 -78.35 -3.09% 4,355.00 135-010-65030-000 Chemicals 2,082.50 2,140.99 -58.49 -2.81% 14,577.50 26,322.86 -11,745.36 -80.57% 25,000.00 135-010-65050-000 Meter Expense 1,666.00 0.00 1,666.00 100.00% 11,662.00 0.00 11,662.00 100.00% 20,000.00 135-010-65053-000 Meter Change Out Program 7,247.10 0.00 7,247.10 100.00% 50,729.70 0.00 50,729.70 100.00% 87,000.00 135-010-69005-000 Capital Outlays 145,941.60 66,959.60 78,982.00 54.12% 1,021,591.20 976,474.97 45,116.23 4.42% 1,752,000.00 135-010-69008-000 Short Term Debt -Principal 2,655.77 0.00 2,655.77 100.00% 18,590.39 31,882.11 -13,291.72 -71.50% 31,882.00 135-010-69009-000 Short Term Debt -Interest 39.15 0.00 39.15 100.00% 274.05 470.26 -196.21 -71.60% 470.00 135-010-69195-000 GASB Reserve for Replacement 13,547.82 0.00 13,547.82 100.00% 94,834.74 162,639.00 -67,804.26 -71.50% 162,639.00 135-010-69281-000 Water Tank Inspection Contract 9,454.55 0.00 9,454.55 100.00% 66,181.85 110,863.59 -44,681.74 -67.51% 113,500.00 Total Department: 010 - Water: 547,941.66 183,052.19 364,889.47 66.59% 3,835,591.62 3,008,831.68 826,759.94 21.55% 6,577,932.00 Department: 020 - Wastewater 135-020-50005-000 Salaries & Wages 25,794.26 23,134.79 2,659.47 10.31% 180,559.82 191,609.08 -11,049.26 -6.12% 309,655.00 135-020-50010-000 Overtime 2,748.90 1,578.52 1,170.38 42.58% 19,242.30 10,362.47 8,879.83 46.15% 33,000.00 135-020-50016-000 Longevity 336.11 0.00 336.11 100.00% 2,352.77 0.00 2,352.77 100.00% 4,035.00 135-020-50017-000 Certification 524.79 0.00 524.79 100.00% 3,673.53 0.00 3,673.53 100.00% 6,300.00 135-020-50020-000 Retirement 3,471.19 2,965.61 505.58 14.57% 24,298.33 24,290.39 7.94 0.03% 41,671.00 135-020-50026-000 Medical lnsurance 8,045.03 5,614.18 2,430.85 30.22% 56,315.21 40,250.19 16,065.02 28.53% 96,579.00 135-020-50027-000 Dental lnsurance 452.06 201.18 250.88 55.50% 3,164.42 1,776.82 1,387.60 43.85% 5,427.00 15 of 52 May 17, 2023 Regular Meeting Agenda Packet Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023 Variance Variance April April Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135-020-50028-000 Vision Insurance 66.05 51.26 14.79 22.39% 462.35 342.40 119.95 25.94% 793.00 135-020-50029-000 Life Insurance & Other 199.92 257.12 -57.20 -28.61% 1,399.44 2,241.85 -842.41 -60.20% 2,400.00 135-020-50030-000 Social Security Taxes 1,823.02 1,494.51 328.51 18.02% 12,761.14 12,306.85 454.29 3.56% 21,885.00 135-020-50035-000 Medicare Taxes 426.32 349.52 76.80 18.01% 2,984.24 2,878.19 106.05 3.55% 5,118.00 135-020-50040-000 Unemployment Taxes 104.95 0.00 104.95 100.00% 734.65 43.66 690.99 94.06% 1,260.00 135-020-50045-000 Workman's Compensation 748.61 886.28 -137.67 -18.39% 5,240.27 6,203.96 -963.69 -18.39% 8,987.00 135-020-50060-000 Pre-emp Physicals/Testing 33.32 0.00 33.32 100.00% 233.24 150.00 83.24 35.69% 400.00 135-020-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 174.93 663.09 -488.16 -279.06% 300.00 135-020-55080-000 Maintenance & Repairs 11,212.18 17,287.85 -6,075.67 -54.19% 78,485.26 118,924.64 -40,439.38 -51.52% 134,600.00 135-020-55081-000 Mainten & Repairs Collections 23,407.30 28,019.85 -4,612.55 -19.71% 163,851.10 135,605.30 28,245.80 17.24% 281,000.00 135-020-55085-000 Generator Maint. and Repair 749.70 0.00 749.70 100.00% 5,247.90 2,836.29 2,411.61 45.95% 9,000.00 135-020-55090-000 Vehicle Maintenance 383.18 5.45 377.73 98.58% 2,682.26 497.26 2,185.00 81.46% 4,600.00 135-020-55091-000 Veh Maintenance Collections 1,082.90 75.95 1,006.95 92.99% 7,580.30 4,741.97 2,838.33 37.44% 13,000.00 135-020-55105-000 Maintenance-Backhoe/SkidLoader 249.90 1,026.50 -776.60 -310.76% 1,749.30 2,435.44 -686.14 -39.22% 3,000.00 135-020-55120-000 Cleaning Services 166.60 161.22 5.38 3.23% 1,166.20 1,289.77 -123.57 -10.60% 2,000.00 135-020-55125-000 Dumpster Services 8,330.00 7,810.40 519.60 6.24% 58,310.00 48,514.63 9,795.37 16.80% 100,000.00 135-020-55135-000 Lab Analysis 3,332.00 3,876.00 -544.00 -16.33% 23,324.00 26,254.17 -2,930.17 -12.56% 40,000.00 135-020-60010-000 Communications/Mobiles 624.75 60.09 564.66 90.38% 4,373.25 3,000.94 1,372.31 31.38% 7,500.00 135-020-60020-000 Electricity 23,017.28 22,663.81 353.47 1.54% 161,120.96 134,133.29 26,987.67 16.75% 276,318.00 135-020-60080-000 Schools & Training 302.37 236.00 66.37 21.95% 2,116.59 1,977.00 139.59 6.60% 3,630.00 135-020-60100-000 Travel & per diem 86.46 0.00 86.46 100.00% 605.22 0.00 605.22 100.00% 1,038.00 135-020-60135-000 TCEQ Fees & Permits 999.60 0.00 999.60 100.00% 6,997.20 9,888.02 -2,890.82 -41.31% 12,000.00 135-020-60285-000 Lawn Equipment & Maintenance 1,332.80 0.00 1,332.80 100.00% 9,329.60 1,720.00 7,609.60 81.56% 16,000.00 135-020-60331-000 Interfund Transfer Out -Tax l&S 9,683.20 10,567.73 -884.53 -9.13% 67,782.40 73,974.11 -6,191.71 -9.13% 116,245.00 135-020-60332-000 Interfund Transfer Out -Rev l&S 57,637.85 62,902.88 -5,265.03 -9.13% 403,464.95 440,320.16 -36,855.21 -9.13% 691,931.00 135-020-60360-000 Furniture/Equipment < $5000 41.65 0.00 41.65 100.00% 291.55 0.00 291.55 100.00% 500.00 135-020-65005-000 Fuel & Lube 1,041.25 1,027.13 14.12 1.36% 7,288.75 6,752.28 536.47 7.36% 12,500.00 135-020-65010-000 Uniforms 367.76 231.68 136.08 37.00% 2,574.32 2,520.03 54.29 2.11% 4,415.00 135-020-65030-000 Chemicals 2,707.25 0.00 2,707.25 100.00% 18,950.75 12,677.47 6,273.28 33.10% 32,500.00 135-020-65031-000 Chemicals Collections 833.00 0.00 833.00 100.00% 5,831.00 6,002.80 -171.80 -2.95% 10,000.00 135-020-65045-000 Lab Supplies 2,748.90 1,279.80 1,469.10 53.44% 19,242.30 19,958.29 -715.99 -3.72% 33,000.00 135-020-65095-000 Maintenance Supplies 0.00 2.70 -2.70 0.00% 0.00 2.70 -2.70 0.00% 0.00 135-020-69005-000 Capital Outlays 74,553.50 235,491.32 -160,937.82 -215.87% 521,874.50 786,827.64 -264,953.14 -50.77% 895,000.00 135-020-69008-000 Short Term Debt -Principal 7,144.30 0.00 7,144.30 100.00% 50,010.10 63,804.49 -13,794.39 -27.58% 85,766.00 135-020-69009-000 Short Term Debt -Interest 233.32 0.00 233.32 100.00% 1,633.24 1,952.31 j9.07 -19.54% 2,801.00 135-020-69195-000 GASB Reserve for Replacement 13,809.22 0.00 13,809.22 100.00% 96,664.54 165,777.00 -69,112.46 -71.50% 165,777.00 Total Department: 020 - Wastewater: 290,877.74 429,259.33 -138,381.59 -47.57% 2,036,144.18 2,365,506.95 -329,362.77 -16.18% 3,491,931.00 Department: 026 - Board of Directors 135-026-50045-000 Workman's Compensation I= 1.24 0.62 50.00% 1 8.1111 4.1IMM 4.34 50.00% 135-026-60070-000 Dues & Memberships 62.47 0.00 62.47 100.00% 437.29 750.00 -312.71 -71.51% 750.00 135-026-60075-000 Meetings Ilr124.95 -55.94 -44.77% 874.65 870.83 3.82 0.44% 135-026-60080-000 Schools & Training 333.20 0.00 333.20 100.00% 2,332.40 50.00 2,282.40 97.86% 4,000.00 16 of 52 Monthly Budget Report 135-026-60100-000 135-026-60245-000 Travel & per diem Miscellaneous Expenses Total Department: 026 - Board of Directors: May 17, 2023 Regular Meeting Agenda Packet For Fiscal: Current Period Ending: 04/30/2023 Variance Variance April April Favorable Percent YTD YTD Favorable Percent Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 0.00 416.50 100.00% 2,915.50 J 0.00 2,915.50 100.001 5,000.04 41.65 0.00 41.65 100.00% 291.55 0.00 291.55 100.00% 500.00 980.01 181.51 798.50 81.48% 6,860.07 1,675.17 5,184.90 75.58% 11,765.00 Department: 030 - Administration 135-030-50005-000 Salaries & Wages 51,724.13 4,106.15 7.94% 362,068.91 345,234.62 16,834.29 Mr 620,938.00 135-030-50010-000 Overtime 166.60 41.11 125.49 75.32% 1,166.20 615.53 550.67 47.22% 2,000.00 135-030-50016-000 Longevity 201.83 0.00 201.83 100.00% 1,412.81 0.00 1,412.81 100.00% 2,423.00 135-030-50020-000 Retirement 6,149.53 5,692.11 457.42 7.44% 43,046.71 41,477.43 1,569.28 3.65% 73,824.00 135-030-50026-000 Medical Insurance 9,686.95 8,444.08 1,242.87 12.83% 67,808.65 42,198.91 25,609.74 37.77% 116,290.00 135-030-50027-000 Dental Insurance 504.04 294.19 209.85 41.63% 3,528.28 1,839.39 1,688.89 47.87% 6,051.00 135-030-50028-000 Vision Insurance 74.88 68.64 6.24 8.33% 524.16 347.54 176.62 33.70% 899.00 135-030-50029-000 Life Insurance & Other 199.92 492.38 -292.46 -146.29% 1,399.44 3,382.15 -1,982.71 -141.68% 2,400.00 135-030-50030-000 Social Security Taxes 3,229.70 2,841.84 387.86 12.01% 22,607.90 20,357.03 2,250.87 9.96% 38,772.00 135-030-50035-000 Medicare Taxes 755.36 664.62 90.74 12.01% 5,287.52 4,826.74 460.78 8.71% 9,068.00 135-030-50040-000 Unemployment Taxes 125.94 0.01 125.93 99.99% 881.58 58.55 823.03 93.36% 1,512.00 135-030-50045-000 Workman's Compensation 124.61 107.60 17.01 13.65% 872.27 753.20 119.07 13.65% 1,496.00 135-030-50060-000 Pre-emp Physicals/Testing 41.65 0.00 41.65 100.00% 291.55 198.45 93.10 31.93% 500.00 135-030-50070-000 Employee Relations 333.20 0.00 333.20 100.00% 2,332.40 2,563.57 -231.17 -9.91% 4,000.00 135-030-55030-000 Software & Support 10,970.61 6,906.21 4,064.40 37.05% 76,794.27 73,994.86 2,799.41 3.65% 131,700.00 135-030-55070-000 Independent Labor 1,249.50 315.00 934.50 74.79% 8,746.50 5,550.69 3,195.81 36.54% 15,000.00 135-030-55080-000 Maintenance & Repairs 3,332.00 1,443.77 1,888.23 56.67% 23,324.00 11,684.96 11,639.04 49.90% 40,000.00 135-030-55085-000 Generator Maint. and Repair 249.90 0.00 249.90 100.00% 1,749.30 0.00 1,749.30 100.00% 3,000.00 135-030-55120-000 Cleaning Services 999.60 967.35 32.25 3.23% 6,997.20 8,037.04 -1,039.84 -14.86% 12,000.00 135-030-55160-000 Professional Outside Services 6,250.83 458.02 5,792.81 92.67% 43,755.81 70,134.53 -26,378.72 -60.29% 75,040.00 135-030-55205-000 Utility Billing Contract 749.70 630.63 119.07 15.88% 5,247.90 4,533.56 714.34 13.61% 9,000.00 135-030-60005-000 Telephone 499.80 435.94 63.86 12.78% 3,498.60 3,276.74 221.86 6.34% 6,000.00 135-030-60010-000 Communications/Mobiles 249.90 0.00 249.90 100.00% 1,749.30 0.00 1,749.30 100.00% 3,000.00 135-030-60020-000 Electricity/Gas 2,029.93 1,343.09 686.84 33.84% 14,209.51 10,363.87 3,845.64 27.06% 24,369.00 135-030-60025-000 Water 416.50 438.33 -21.83 -5.24% 2,915.50 2,779.71 135.79 4.66% 5,000.00 135-030-60035-000 Postage 2,499.00 2,045.77 453.23 18.14% 17,493.00 13,782.08 3,710.92 21.21% 30,000.00 135-030-60040-000 Service Charges & Fees 7,913.50 11,837.89 -3,924.39 -49.59% 55,394.50 72,608.98 -17,214.48 -31.08% 95,000.00 135-030-60050-000 Bad Debt Expense 124.95 0.00 124.95 100.00% 874.65 48.65 826.00 94.44% 1,500.00 135-030-60055-000 Insurance 7,347.06 8,117.81 -770.75 -10.49% 51,429.42 56,824.67 -5,395.25 -10.49% 88,200.00 135-030-60070-000 Dues & Memberships 541.45 4,271.55 -3,730.10 -688.91% 3,790.15 6,560.55 -2,770.40 -73.09% 6,500.00 135-030-60079-000 Public Education 3,332.00 2,143.75 1,188.25 35.66% 23,324.00 20,241.23 3,082.77 13.22% 40,000.00 135-030-60080-000 Schools & Training 270.72 50.00 220.72 81.53% 1,895.04 170.00 1,725.04 91.03% 3,250.00 135-030-60100-000 Travel & per diem 132.28 0.00 132.28 100.00% 925.96 0.00 925.96 100.00% 1,588.00 135-030-60245-000 Miscellaneous Expenses 0.00 0.00 0.00 0.00% 0.00 88.00 -88.00 0.00% 0.00 135-030-60285-000 Lawn Equipment & Maintenance 416.50 0.00 416.50 100.00% 2,915.50 1,589.72 1,325.78 45.47% 5,000.00 135-030-60360-000 Furniture/Equipment < $5000 833.00 0.00 833.00 100.00% 5,831.00 13,052.82 -7,221.82 -123.85% 10,000.00 135-030-65010-000 Uniforms 44.14 0.00 44.14 100.00% 308.98 0.00 308.98 100.00% 530.00 135-030-65055-000 Hardware 699.72 135.74 563.98 80.60% 4,898.04 3,582.84 1,315.20 26.85% 8,400.00 17 of 52 May 17, 2023 Regular Meeting Agenda Packet Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023 135-030-65085-000 Office Supplies 135-030-65095-000 Maintenance Supplies 135-030-69005-000 Capital Outlays 135-030-69170-000 Copier Lease Installments 135-030-69195-000 GASB Reserve for Replacement Total Department: 030 - Administration: Department: 039 - Non Deparmental 135-039-55045-000 Legal 135-039-55055-000 Auditing 135-039-55060-000 Appraisal 135-039-55065-000 Tax Admin Fees Total Department: 039 - Non Deparmental: Total Expense: Total Revenues Total Fund: 135 - MUD 1 General Fund: Report Total: April Budget 499.80 333.20 0.00 333.20 2,227.10 127,864.23 5,414.50 2,815.54 1,077.90 416.50 9,724.44 April Activity 115.01 419.98 487.50 260.47 0.00 109,088.37 0.00 0.00 0.00 0.00 Variance Favorable Percent (Unfavorable) Remaining 384.79 76.99% -86.78 -26.04% -487.50 0.00% 72.73 21.83% 2,227.10 100.00% 18,775.86 14.68% 0.00 5,414.50 2,815.54 1,077.90 416.50 9,724.44 100.00% 100.00% 100.00% 100.00% 100.00% YTD Budget 3,498.60 2,332.40 0.00 2,332.40 15,589.70 895,049.61 37,901.50 19, 708.78 7,545.30 2,915.50 68,071.08 YTD Activity 2,872.69 3,553.94 74,952.60 1,866.85 26,736.00 952,740.69 10,170.00 22,551.10 6,936.52 4,046.00 Variance Favorable Percent (Unfavorable) Remaining Total Budget 625.91 17.89% 6,000.00 -1,221.54 -52.37% 4,000.00 -74,952.60 0.00% 0.00 465.55 19.96% 4,000.00 -11,146.30 -71.50% 26,736.00 -57,691.08 -6.45% 1,534,986.00 27,731.50 -2,842.32 608.78 -1,130.50 43,703.62 24,367.46 73.17% -14.42% 8.07% -38.78% 35.80% 65,000.00 33,800.00 12,940.00 5,000.00 116,740.00 977,388.08 721,581.40 255,806.68 26.17% 6,841,716.56 6,372,458.11 469,258.45 6.86% 11,733,354.00 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00 0.29 175,027.18 175,026.89 18 of 52 2.03 -629,495.08 -629,497.11 0.00 May 17, 2023 Regular Meeting Agenda Packet Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023 Group Summary Variance Variance April April Favorable Percent YTD YTD Favorable Percent Departmen... Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget Fund: 135 - MUD 1 General Fund Revenue 000 - Revenue, Asset, Liability, & Equity 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 Total Revenue: 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 Expense 010 - Water 020 - Wastewater 026 - Board of Directors 030 - Administration 039 - Non Deparmental 547,941.66 183,052.19 364,889.47 66.59% 3,835,591.62 3,008,831.68 826,759.94 21.55% 6,577,932.00 290,877.74 429,259.33 -138,381.59 -47.57% 2,036,144.18 2,365,506.95 -329,362.77 -16.18% 3,491,931.00 980.01 181.51 798.50 81.48% 6,860.07 1,675.17 5,184.90 75.58% 11,765.00 127,864.23 109,088.37 18,775.86 14.68% 895,049.61 952,740.69 -57,691.08 -6.45% 1,534,986.00 9,724.44 0.00 9,724.44 100.00% 68,071.08 43,703.62 24,367.46 35.80% 116,740.00 Total Expense: 977,388.08 721,581.40 255,806.68 26.17% 6,841,716.56 6,372,458.11 469,258.45 6.86% 11,733,354.00 Total Revenues 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00 Total Fund: 135 - MUD 1 General Fund: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00 Report Total: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00 19 of 52 May 17, 2023 Regular Meeting Agenda Packet Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023 Fund Summary Variance Variance April April Favorable Percent YTD YTD Favorable Percent Fund Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget 135 - MUD 1 General Fund 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00 Report Total: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00 20 of 52 Department Trophy Club Municipal Utility District No. 1 122 - Trophy Club MUD Fire Dept. Asset 000 - Revenue, Asset, Liability, & Equity 1,266,646.11 Liability 000 - Revenue, Asset, Liability, & Equity Equity 000 - Revenue, Asset, Liability, & Equity 135 - MUD 1 General Fund May 17, 2023 Regular Meeting Agenda Packet Balance Sheet Funds 122 - 528 Account Summary As Of 04/30/2023 137 - MUD 1 519 - 2016 Rev 520 - Revenue 528 - 2015 Consolidated Bond Const -SWIFT Bond 16" Revenue Bond GASB Waterline Reserve Fund 10,521,399.62 3,422,146.58 801,905.50 1,153, 877.73 Total 922, 217.09 18,088,192.63 Total Asset: 1,266,646.11 10,521,399.62 3,422,146.58 801,905.50 1,153,877.73 922,217.09 18,088,192.63 17,689.88 703,356.63 0.00 81,691.15 0.00 0.00 802,737.66 Total Liability: 17,689.88 703,356.63 0.00 81,691.15 0.00 0.00 802,737.66 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76 Total Total Beginning Equity: 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76 Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 1,416,602.62 5,742,963.03 436,572.00 14,684.15 30,969.01 21,612.68 7,663,403.49 849,449.96 6,372,458.11 0.00 0.00 216,188.21 0.00 7,438,096.28 567,152.66 1,248,956.23 1,266,646.11 -629,495.08 9,818,042.99 10,521,399.62 436,572.00 3,422,146.58 3,422,146.58 14,684.15 720,214.35 801,905.50 -185,219.20 1,153,877.73 1,153,877.73 21,612.68 922,217.09 922,217.09 225,307.21 17,285,454.97 18,088,192.63 Monthly Financial Activity Footnotes: Fund 122 Activity Daily property tax deposits Monthly transfer OUT to MUD General Fund to cover Town transfers and any other A/P expenses Fund 135 Activity Daily property tax deposits All A/P checks are cut through the General Fund Monthly transfer IN to cover other fund A/P expenses Monthly transfer OUT for MS Revenue Bond payments for Fund 534, 535, & 535 Monthly bank interest Fund 137 Activity • Transfer IN at beginning of fiscal year based on yearly budget and transfer OUT at fiscal year-end based on reserves balances Fund 519 Activity Monthly bank interest Fund 520 Activity Transfer OUT to MUD General Fund to cover Interconnect Waterline construction project expenses Monthly bank interest Fund 528 Activity Monthly bank interest 21 of 52 Department Trophy Club Municipal Utility District No. 1 533 - MUD 1 I&S 534 - 2015 Consolidated Revenue Bond I&S Asset 000 - Revenue, Asset, Liability, & Equity 939,834.44 Liability 000 - Revenue, Asset, Liability, & Equity Equity 000 - Revenue, Asset, Liability, & Equity 535 - 2016 Rev Bond I&S-SWIFT 324,756.73 156, 074.83 536 - 2019 Rev Bond I&S- W&WW System May 17, 2023 Regular Meeting Agenda Packet Balance Sheet I&S Funds 533 - 536 Account Summary As Of 04/30/2023 Total 137,622.19 1,558,288.19 Total Asset: 939,834.44 324,756.73 156,074.83 137,622.19 1,558,288.19 49,324.56 0.00 0.00 0.00 49,324.56 Total Liability: 49,324.56 0.00 0.00 0.00 49,324.56 4,145.11 27,958.35 6,554.77 1,429.17 40,087.40 Total Total Beginning Equity: 4,145.11 27,958.35 6,554.77 1,429.17 40,087.40 Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 960,943.60 389,117.13 177,289.31 243,461.77 1,770,811.81 74,578.83 92,318.75 27,769.25 107,268.75 301,935.58 886,364.77 890,509.88 939,834.44 296,798.38 324,756.73 324,756.73 149,520.06 156,074.83 156,074.83 136,193.02 137,622.19 137,622.19 1,468,876.23 1,508,963.63 1,558,288.19 Monthly Financial Activity Footnotes: Fund 533 Activity • Daily property tax deposits • Monthly transfer IN from Fund 135 for PID portion of semi-annual GO Bond payments • 3/1 & 9/1 GO Bond payments (Interest and Principal) • Monthly bank interest Fund 534 Activity • Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest Fund 535 Activity • Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest Fund 536 Activity • Monthly transfer IN for semi-annual l&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest 22 of 52 May 17, 2023 Regular Meeting Agenda Packet CASH STATUS AS OF APRIL 2023 TexPool 0 & M (XXXXX0002)-Fire Operating Cash Restricted - Unable to be spent Unrestricted- Available for spending Total in Accounts (Restricted & Unrestricted) 1 35-1 02 50 TexPool 0 & M (XXXXX0002)-General Fund Operating *** Prosperity Bank (XXX8701) Fire Operating $0 $2,812,932 $2,812,932 135-10300 Prosperity Bank (XXX8701) General Fund Operating * $141,525 $4,549,977 $4,691,502 1 35-1 03 05 Prosperity Bank Reserve -Savings Acct (XXXXX7724) $1,908,136 $0 $1,908,136 135-11100 Petty Cash Administration $0 $150 $150 1 35-1 11 50 Petty Cash Utility Billing $0 $450 $450 1 37-1 02 50 TexPool 0 & M (XXXXX0002) GASB Replacement $3,422,147 $0 $3,422,147 51 9-1 02 50 Texpool Revenue Bond Construction (XXXXX015) SWIFT $0 $0 $0 51 9-111 55 Cash -Bond Escrow Bank of Texas (SWIFT) $801,906 $0 $801,906 520-1 02 50 Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018) $1,153,878 $0 $1,153,878 520-1 03 00 Prosperity Bank Construction Water & Waste Water Systems 2019 $0 $0 $0 528-1 02 50 TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements $922,217 $0 $922,217 533-1 02 50 TexPool Tax I & S (XXXXX0003) $938,326 $0 $938,326 533-1 03 00 Prosperity Bank (XXX8701) Tax I&S $0 $0 $0 534-10250 TexPool Revenue I & S (XXXXX013) WWTP Improvements $324,757 $0 $324,757 535-10250 Texpool Revenue I & S (XXXXX017) SWIFT $156,075 $0 $156,075 536-10250 TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems $137,622 $0 $137,622 $7,363,509 $17,270,097 Amount available in cash for spending (MUD Accounts) *4/30/2023 Customer Water Deposits $141,525 Fire Department Cash $7,363,509 1 22-1 02 50 TexPool 0 & M (XXXXX0002)-Fire Operating Cash $0 $1,042,625 $1,042,625 1 22-1 03 00 Prosperity Bank (XXX8701) Fire Operating $0 $191,028 $191,028 $0 $1,233,654 $1,233,654 Amount available in cash for spending (Fire Department Accounts) $1,233,654 General Fund 135 Available $ 4,549,977 Prosperity General Fund $ 2,812,932 Texpool General Fund $ 600 Petty Cash Total General Fund 135 Available for Spending $ 7,363,509 General Fund 135 Fund Balances Nonspendable Fund Balance (Prepaids) $ 3,880 Assigned Fund Balance (FY2023 Capital Projects plus prior year carry forward) $ 4,770,878 Unassigned Fund Balance $ 5,672,780 Current Year Revenue/Expenses $ (629,495) Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $9,818,043 23 of 52 ebills Bills Mailed Bank Draft Credit Card Draft Online Payments Late Notices Disconnects Connections MUD Connections PID May 17, 2023 Regular Meeting Agenda Packet April Utility Billing Report Fiscal Year 2022 - 2023 April 2022 May 2022 June 2022 July 2022 August 2022 September 2022 October 2022 November 2022 December 2022 January 2023 February 2023 March 2023 April 2023 1,465 1,518 1,566 1,592 1,629 1,654 1,667 1,710 1,746 1,765 1,777 1,773 1,767 3,868 3,865 3,882 3,872 3,850 3,832 3,822 3,801 3,768 3,741 3,751 3,744 3,743 676 692 700 697 704 703 706 711 630 606 599 599 590 1,455 1,450 1,456 1,471 1,484 1,481 1,501 1,494 2,251 2,540 2,719 3,016 2,998 1,171 1,196 1,188 1,220 1,170 1,203 1,159 1,049 355 284 339 387 310 326 337 0 0 0 547 413 289 9 9 4 7 5 2 0 4 0 0 0 0 8 3400 3400 3401 3401 3398 3399 3399 3399 3399 3394 3394 3394 3394 1443 1443 1443 1443 1443 1444 1444 1444 1444 1444 1443 1443 1443 April Permits Fiscal Year 2023 Date of Permit Permit No. Customer Deposit Due to FW Water Oversize Meter Plumbing Inspections Sewer Inspections Fire Line Misc. Income Total $ Total $ - $ - $ - $ - $ - $ - $ - $ 24 of 52 May 17, 2023 Regular Meeting Agenda Packet Community Outreach Program Performance Overview February 1 - April 30, 2023 Facebook Page Reach 2,847 Accounts # of Posts 11 Median Post Engagement 17 (Increase of 70% compared to Q4 2022) Reach Compare your reach from this period to the previous one. Facebook Page reach 0 2,8474,11.1% 1000 500 0 D See more about your content performance Cumulative Feb 6 Feb 16 Feb 26 Mar 8 Mar 18 Mar 28 — Facebook Page reach • Facebook Page reach Feb 1 - Apr 30 Nov 4, 2022 - Jan 31, 2023 Apr 7 Screenshot from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 25 of 52 Apr 17 Apr 27 Posted: February 2, 2023 at 6:00 PM Performance Reach 0 I: 696 Organic Paid 696 (100%) 0 (0%) Engagements 0 Reactions 5 Comments Shares View details May 17, 2023 Regular Meeting Agenda Packet Negative interactions 0 0 5 Unique 3 Trophy Club Municipal Utility District No. 1 Published by Trophy Club Mud 0 - February 2 ••• Most of us are spending Tots of time indoors this week - so what better time than to think about some ways we can conserve water? Here are some tips on how you can save water indoors. Every drop counts! As always, you can reach us for general questions and water or wastewater emergencies at 682-831-4600 or infotcrnud.org INDOOR WATER SAVING TIP #1 ook for the WaterSense label. ook for this lobe) when replacing old or worn -our ixrures or appliances- WarerSense makes it easy for . ou to select products that use Tess water, yet perform • s well or better than conventional models. / 4 INDOOR WATER SAVING TIP g2 Ten you -tad. 1.. leek.. ANskr.a hwro d,.ingr aradd 10 data oiio.d nW"O hitt ria 6 FA k lasa L ,•-x.d,rk- # watQ1.er -u immix i co6rdww ENO!. rim p. twos n Lira INDOOR WATER SAVING TIP #3 u.. rermd.r mre, b F..d En. if ....mem n+a.w.4..41nprF...Arg•y IerwI en•T for ...i.. WPM. wi...al ,,.1.wins' rob yowl, ... czk4wkel. .d.,.cI wr r..d.dle wih ein.iMimi d Israf, INDOOR WATER SAVING TIP #4 Fddniwd wow", 'warm weir. 6 w.1.yfJ rsdddr.d iia o..dyil. Wow/ d.rlleo Iowan! A Wwroirw h ,ww mod. kwwrung lin •+* w. al..... %ay 4r.. 441,.67 ii wlwr 1.4.4a whe• 0 Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 26 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: February 17, 2023 at 5:42 PM Performance Reach 0 Engagements 0 Negative interactions 0 Tota Reactions Total 40 0 0 Organic 40 (100%) Comments Paid 0 (0%) Shares o Unique 0 View details Trophy Club Municipal Utility District No. 1 Published by Trophy Club Mud Q • February 17 - This frequently asked question starts popping up around this time each year, with spring break just around the corner, and people dreaming about summer travel plans. Q' "We will be out of town for several months. If we shut off the water will we still receive a bill?" A; Our staff can turn off the water at the meter at your request, but there will still be a minimum monthly charge. If you need to change your billing address please contact the office.... See more WATER FAQ EXTENDED VACATION We will be out of town for several months. If we shut off the water will we still receive a bill? Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 27 of 52 0 May 17, 2023 Regular Meeting Agenda Packet Posted: February 23, 2023 at 7:00 PM Performance Reach 0 Engagements 0 Negative interactions 0 Reactions Total 1,376 6 0 Organic 1,376 (100%) Comments 6 Unique Paid 0 (0%) Shares 5 View details Trophy Club Municipal Utility District No. 1 Published by Steve Durman Q - February 23 Q Beginning next week, smoke testing will begin as a part of our annual evaluation of the wastewater collection system Smoke testing allows us to quickly identify issues in the system such as pipe breaks, fissures, open or broken clean -outs, and root intrusions. We use safe, non-toxic smoke that leaves no residue. Should we be conducting smoke testing near your home or business, you will find a hanging card on your front door with more information on what to expect during test... See more PIPELINE INSPECTION FEB 27 - MARCH 3 ,E:19 nr� iq r T.Q rr Plava'Ldo M.• Grw p '+y ippea�� N, -,a 'WC } wu y r▪ .. it \ v w � I �l"�¢ anmeo Mr'wTir���Yr'� IINYMrv� 'A i �SiLP Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 28 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: February 27, 2023 at 7:00 PM Performance Reath 0 Engagements 0 Negative interactions 0 Total Reactions Total 565 10 0 Organic 565 (1009% Comments Paid 0 (0%) Shares View details 6 Unique 4 .:.. Trophy Club Municipal Utility District No. 1 Published by Trophy Club Mud GI- February 27 - Do you ever wonder where the water goes when it leaves your home? The Trophy Club Municipal Utility District No. 1 has a best -in -class wastewater infrastructure that can handle the demands of our customers while setting an example of how ecologically responsible a public water system can be. This short video explains where your water goes when you're done using it.... See more 0 Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 29 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: March 23, 2023 at 6:38 PM Performance Reach 0 Engagements 0 Negative interactions 0 Total Reactions Total 918 11 0 Organic 918 (100%) Comments Paid 0 (0%) Shares View details 7 unique 3 Trophy Club Municipal Utility District No.1 Published by Steve Durman ® - March 23 at 8:38 PM Q Training your lawn to require less water takes time and effort, but it can save you money and conserve water in the long run. Here are some specific tips on how to train your lawn to require less water: 1. Gradually reduce watering: Gradually reducing the frequency of watering trains your lawn to develop deeper roots and become more drought -tolerant. Start by reducing the frequency of watering from three days a week to two, then gradually reduce it to one day a week. 2. Wat... See more WATER SAVING TIP Train your lawn to DRINK LESS WATER. Are you one of many homeowners overwater their lawns? This happens by either by watering too often or by applying way more water than necessary. 0 Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 30 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: March 29, 2023 at 7:00 PM Performance Reach 0 Engagements 0 Negative interactions 0 Total Reactions Total 789 4 0 Organic 789 (100%) Comments 12 Unique 0 Paid 0 (0%) Shares 4 View details Trophy Club Municipal Utility District No.1 Published by Steve ❑urman ®- March 29 at 7:00 PM Q IT Effective April 1, 2023 I' The Board of Directors has adopted a new Rate Order which establishes Polices, Procedures and Rates, Fees and Charges for water and sewer services. There are no changes for residential water or sewer rates! *.., See more WHAT YOU NEED TO KNOW ABOUT CHANGES TO RATES AND DEPOSITS PROCEDURES €FFECTIVE APRIL 1, 2023 Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 31 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: April 6, 2023 at 4:00 PM Performance Reach 0 Engagements 0 Negative interactions 0 Total Reactions Total 711 1 0 Organic 711 (100%) Comments 0 Unique Paid 0 (0%) Shares 2 View details Trophy Club Municipal Utility District No. 1 April6- 3 HOLIDAY HOURS As we look forward to spending time with family and friends this Easter weekend, our office will be closed on Friday, April 7 in observance of Good Friday. We'll still be providing 24-7 emergency services even while our offices are closed, Call us anytime at 682-831-4600 for a water or wastewater emergency. HOLIDAY HOURS WE WILL BE CLOSED FRIDAY, APRIL 7 Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 32 of 52 0 May 17, 2023 Regular Meeting Agenda Packet Posted: April 7, 2023 at 8:32 PM Viewer Activity a Lifetime w How the post has performed since being published, 400 200 14 108 age minutes viewed Reactions, comments and shares Minutes viewed Apr 7 Apr 11 Ap• 15 Apr 10 Apr 24 Apr 28 May 2 May 6 May 11 15 -second video views People reached Cumulative Chart 78 3 -Second Viewers 476 Trophy Club Municipal Utility District No. 1 April7 CO 232 You already know that Trophy Club Municipal Utility District No.1 was honored as an outstanding public water system. But do you know how much hard work goes into earning such high regard? Our dedicated Water Operator, Matthew Chitty, takes you through a day in the life of the District in this short video. To stay informed about your water utility, make sure to follow our Facebook page and subscribe to our email newsletter at ., ,vw.tcmud.org Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 33 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: April 12, 2023 at 6:45 PM Performance Reach 0 Engagements 0 Negative interactions 0 Total Reactions Total 1,182 22 0 Organic 1182 (100%) Comments 26 Unique Paid 0 (0%) Shares 5 View details AIL Trophy Club Municipal Utility District No.1 April 12 at 6:45 PM -Q Did you know that Tarrant Regional Water District offers FREE residential sprinkler system evaluations performed by a Licensed Irrigator? Outdoor water use can add up to 5D% or more of the water we use during the summer. Improving sprinkler system efficiency can minimize waste and build a healthy landscape. This evaluation program provides a comprehensive look at your sprinkler system including components, controller, and current watering schedule. The free residential program provides a valuable, detailed report with recommended changes to help increase efficiency and reduce water waste. Visit tcmud.org/watering-schedule and click the link under the "Register fora Free Sprinkler Evaluation" to schedule your checkup today. GET YOUR FREE PROFESSIONAL HOME SPRINKLER SYSTEM CHECKUP PROVIDED FREE TO TROPHY CLUB RESIDENTS SY TARRANT REGIONAL WATER DISTRICT. -- trwd' Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 34 of 52 0 May 17, 2023 Regular Meeting Agenda Packet Posted: April 21, 2023 at 12:15 PM Viewer Activity a Lifetime How the post has performed since being published. 1,000 5 75 380 age minutes viewed Reactions, comments and shares Minutes viewed 0 Apr 21 Apr 2S Apr 26 Apr 2e May 1 May 3 May 6 May a May 11 15 -second video views People reached ./ Cumulative Chart 248 3 -Second Viewers 556 1.1K Trophy Club Municipal Utility District No. 1 April 21 at 12:15 PM -43 As the summer season approaches, it's essential to ensure that your home irrigation system is in tip-top shape. In this video, Trophy Club resident and Director of Golf Maintenance at the Country Club, Scott Fuller, walks you through the process of giving your home irrigation system its springtime checkup. Maintaining your irrigation system is quick and easy, and helps reduce water waste, costly repairs, and a lackluster landscape.... See more - - I resident for about 25 years now and I'm also the director of Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 35 of 52 May 17, 2023 Regular Meeting Agenda Packet Posted: April 27, 2023 at 5:00 AM Performance Reach 0 Engagements 0 Negative interactions 0 Total Reactions Total 838 5 0 Organic 838 {100%) Comments 5 Unique Paid 0 (0%) Shares 2 View details Trophy Club Municipal Utility District No.1 April 27 at 5:66 AM • Q 4? With summer just around the corner, it's time to start thinking about getting your pool ready for the season. Here are a few reminders to ensure your pool is ready to enjoy all summer long! 1. Check your pool equipment Make sure your pool pump, filter, and auto fillers are working correctly. If you notice any issues, it's best to get them repaired or replaced before the season starts. 2. Backwash your fitter: Backwashing your filter helps to remove any debris and contaminants that may have built up over the winter months. It's also a good time to replace your filter if needed. 3. Chemical balance: Proper chemical balance is essential for a healthy pool. Make sure your pH, chlorine, and alkalinity levels are within the recommended ranges. 4. Think Ecological Sustainability: Consider using environmentally -friendly pool cleaning products and reducing water usage by investing in water -saving technologies such as backwash systems that filter and recycle water. By taking these steps, you'll be able to enjoy a clean and healthy pool all summer long. Happy swimming! -a GET READY TO DIVE INTO POOL SEASON PREPARE FOR THE SUMMER SEASON WITH A FOCUS ON FUN AND ENVIRONMENTAL FRIENDLINESS TPOPHY C1_116 MUNICIPAL UTILITY DISTRICT Screenshots from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page 36 of 52 0 May 17, 2023 Regular Meeting Agenda Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS April 19, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on April 19, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr Ben Brewster Doug Harper William C. Rose Tracey Hunter STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager General Legal Counsel § § CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of April 19, 2023, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no citizen comments. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports e. Digital Platform Analytics monthly/ website quarterly. General Manager Alan Fourmentin provided the monthly staff reports and answered questions related thereto. 37 of 52 May 17, 2023 Regular Meeting Agenda Packet CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. March 2023 Combined Financials b. March 22, 2023, Regular Meeting Minutes c. Quarterly Investment Report — 2nd Quarter FY2023 d. Tax Collections Report — 2nd Quarter FY2023 Motion made by Director Rose and seconded by Director Harper to approve consent agenda items a. — d. with item b. March 22, 2023, Regular Meeting Minutes as amended at the dais. Motion carried unanimously. REGULAR SESSION 3. Discussion and possible action regarding financial reports. Motion made by Director Rose and seconded by Director Harper to move consent agenda items combined financial reports, quarterly investment reports and tax collection reports to be combined and moved to reports and updates. Motion carried unanimously. 4. Discussion and possible action regarding emergency fire station repairs. Motion made by Director Rose and seconded by Director Hunter to approve emergency fire station repairs to UST GC, LLC. for an amount not to exceed $188,954.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 5. Consider and act regarding approval of Contract No. 2023041901 for replacement of water lines as part of FY 2023 Capital Improvement Projects. Motion made by Director Rose seconded by Director Brewster to award Contract No. 2023041901 for replacement of water lines as part of FY 2023 Capital Improvement Projects to J&L Construction for an amount not to exceed $1,543,178.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 6. Consider and act regarding approval of Well #3 Rehabilitation and Pump Replacement. Motion made by Director Rose and seconded by Director Brewster to approve rehabilitation of Well #3 with Millican Well Service in the amount of $31,110.00 due to additional post -down hole inspection 38 of 52 May 17, 2023 Regular Meeting Agenda Packet included in the quote; and authorize the General Manager to execute any necessary documents to implement board action. Motion carried unanimously. 7. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services and the possible transfer of District assets to the Town of Trophy Club. Motion made by Director Brewster and seconded by Director Hunter to direct the General Manager and legal counsel to prepare an interlocal agreement with the Town of Trophy Club that would transfer the fire station and fire assets to the Town after the District has paid the bonds and declared those fire assets and property surplus. Motion carried unanimously. The Board convened into Executive Session at 7:40 p.m. EXECUTIVE SESSION 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. b. Consult with legal counsel relating to the respective roles, responsibilities, and duties of the Board, including potential legal Issues associated with email communications by Board Members. REGULAR SESSION The Board reconvened into Regular Session at 8:04 p.m. 9. Consider and act regarding items discussed in Executive Session. No action taken on items discussed in Executive Session. 10. Items for future agendas: Cash Reserve Policy Strategic Committee Update Budget Committee appointments 39 of 52 May 17, 2023 Regular Meeting Agenda Packet 11. Set future Meeting dates May 17, 2023, at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN President Carr called the meeting adjourned at 8:06 p.m. Kevin Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 40 of 52 (SEAL) 15,1 TROPHY CLUB MUNICIPAL UTILITY DISTRICT May 17, 2023 Regular Meeting Agenda Packet STAFF REPORT May 17, 2023 AGENDA ITEM: Consider and take appropriate action to adopt Order No. 2023-0517A declaring the following operations equipment and vehicle to be surplus property of the District and authorize staff to sell such property. DESCRIPTION: The vehicle and equipment have been replaced as part of the FY 2023 Budget and Capital Improvements. The printer has reached useful life and is no longer needed. a. 2015 Ford F350 b. Generac Generator c. Auto Sampler d. HP Designjet Printer RECOMMENDATION: Approve Order No. 2023-0517A declaring the operations vehicle and equipment surplus property. ATTACHMENTS: Order No. 2023-0517A 41 of 52 May 17, 2023 Regular Meeting Agenda Packet ORDER NO. 2023-0517A ORDER DECLARING PROPERTY SURPLUS AND AUTHORIZING DISPOSITION THEREOF WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a conservation and reclamation district, a body corporate and politic and governmental agency of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution by order of the Texas Water Commission, now the Texas Commission on Environmental Quality ("TCEQ"), and the District operates under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, Section 49.226 of the Texas Water Code provides that any personal property valued at more than $300 which is found by the board to be surplus and is not needed by the district may be sold under order of the board either by public or private sale; WHEREAS, the District owns that certain property more particularly described in Exhibit "A" attached hereto, which property is surplus and no longer used, useful or needed by the District for its operations (the "Property"); and WHEREAS, the Board of Directors desires to declare the Property to be surplus and not needed by the District and further desires to authorize the disposal thereof. NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: Section 1. The facts and recitations in the preamble of this Order are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Section 2. The Board of Directors of the District hereby finds and declares that the Property is surplus and not needed by the District. Section 3. The Board of Directors hereby orders and directs that the Property be disposed of by public sale. Section 4. The General Manager is hereby authorized to take any and all actions necessary to effectuate this Order. Section 5. Upon adoption of this Order, an original Order shall be filed in the permanent records of the District. 42 of 52 May 17, 2023 Regular Meeting Agenda Packet PASSED AND APPROVED this 17th day of May 2023. Kevin R. Carr, President Doug Harper, Secretary/Treasurer (SEAL) Laurie Slaght, District Secretary 43 of 52 May 17, 2023 Regular Meeting Agenda Packet Exhibit "A" Surplus Property 1. 2015 Ford F350 2. Generac Generator 3. Auto Sampler 4. HP DesignJet Printer 44 of 52 May 17, 2023 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESERVE POLICY ARTICLE I BACKGROUND Section 1.01. Background. One of the key attributes of a financially stable organization is the establishment and maintenance of appropriate financial reserves. Adequate reserves position an organization to weather significant economic downturns more effectively, manage the consequences of outside agency actions that may result in increased costs, and address unexpected emergencies, such as natural disasters, catastrophic events caused by human activity, or excessive liabilities or legal judgments against the organization. In concert with Trophy Club Municipal Utility District No. 1's (the "District") other financial policies, this Reserve Policy establishes fund balance policies to enhance the District's financial stability. ARTICLE II POLICY STATEMENTS Section 2.01. General. Reserve funds will be accumulated and maintained in a manner that allows the funding of costs and capital investments consistent with the District's capital and financial plans while avoiding significant rate fluctuations due to changes in cash flow requirements. The classification of reserve fund balances shall be in conformance with Government Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Definitions. Section 2.02. Definitions. In accordance with GASB 54, the Board of Directors adopts the following classifications of fund balance depicting the relative strength of the spending constraints placed on the purposes for which resources can be used: A. Non -spendable fund balance—Amounts either not in spendable form, or legally or contractually required to be maintained intact. This would include inventory, prepaids, and non-current receivables. B. Restricted fund balance— Amounts constrained either externally by creditors (such as through debt covenants), grantors, contributors, or laws or regulations of other 45 of 52 May 17, 2023 Regular Meeting Agenda Packet governments; or imposed by law through constitutional provisions or enabling legislation. This would generally include amounts in bonded capital projects funds, debt service funds, and program funds funded with federal program dollars. C. Committed fund balance—Amounts that are committed for specific purposes by formal action of the Board of Directors. Amounts classified as "committed" are not subject to legal enforceability like restricted fund balance; however, those amounts cannot be used for any other purpose unless the Board removes or changes the limitation by taking the same form of action it employed to previously impose the limitation. D. Assigned fund balance—Amounts intended to be used by the District for a specific purpose. Intent can be expressed by the Board of Directors or by an official or body to which the Board of Directors delegates the authority. The Finance Manager is authorized by the Board of Directors to assign fund balance to a specific purpose as approved by this fund balance policy. Assigned fund balance includes: 1. For the General Fund, the amounts assigned by the Finance Director intended to be used for specific purposes. The amounts reported as assigned should not result in a deficit in unassigned fund balance. 2. For all governmental funds other than the General Fund; these are all remaining positive amounts (except for negative balances) that are not classified as non - spendable and are neither restricted nor committed. However, if there is a negative balance after classifying amounts as non -spendable, restricted, or committed, the fund would report a negative amount as Unassigned and zero to be reported as Assigned. E. Unassigned fund balance - Amounts remaining after applying the above definitions. Amounts are available for any purpose; these amounts are reported only in the general fund. Planned spending in the subsequent year's budget would be included here unless formally committed or assigned. Section 2.03. Reserve Targets. The Reserve Policy is based on either percentage targets or days of operation; all associated dollar figures represent estimated/projected targets based on either the percentage target or days of operation target set by the Reserve Policy. Reserve Targets shall be adopted as part of the annual budget. 46 of 52 May 17, 2023 Regular Meeting Agenda Packet Section 2.04. Monitoring and Reporting Use of Reserve Funds The General Manager shall perform a review and analysis of each designated reserve fund for presentation to the Board of Directors at a public meeting during consideration of the annual budget by the Board of Directors. Upon determination that a fund balance is less than the established target fund level, the General Manager shall inform the Board of Directors. Any requests to the Board of Directors for the use of reserves will be accompanied by a current status report of the affected reserve fund and impacts on the future reserve levels. Section 2.05. Reserve Expenditures Unless specified otherwise in the Reserve Policy, expenditures from any reserve requires District Board action to appropriate the funds. The General Manager may recommend reserve expenditures through the budget process or at District Board meetings for the Board of Directors consideration and approval. Section 2.06. Replenishment of Reserves Should a reserve fall below the targeted reserve level set forth in this Reserve Policy, the General Manager will develop a plan to replenish the reserve in a reasonable time -frame. The proposed plan will be presented to the Board of Directors as part of the subsequent fiscal year budget. Section 2.07. Deviations from the Reserve Policy No deviations from the Reserve Policy will be allowed except as approved by the Board of Directors. Proposed exceptions to the Reserve Policy will be reviewed by the General Manager and District Finance Manager. After their timely review and recommendation, the proposed exception will be presented to the Board of Directors for action. Section 2.08. Reserve Policy Review and Update The District's General manager will present this Reserve Policy to the Board of Directors at least biennially to determine if changes are necessary to ensure the Policy is effective and remains current with general accounting and financial best practice standards, and to address any regulatory changes that may become applicable after adoption of this Policy. Any changes, additions, or deletions to this Reserve Policy will be by formal action of the Board of Directors. Section 2.09. Fund Balance Spending Order Unless legally prohibited, the District will spend the most restricted funds before less restricted funds in the following order: 1. Non -spendable if the funds become spendable 2. Restricted 3. Committed 4. Assigned 5. Unassigned 47 of 52 May 17, 2023 Regular Meeting Agenda Packet ARTICLE III RESERVE FUNDS Section 3.01. Reserve Funds The Board of Directors hereby establishes and designates the following reserve funds: Operating Reserves; Rehabilitation and Replacement Reserves; Equipment Replacement Reserves; Emergency Reserves; Debt Service Reserves; and Rate Stabilization Reserves. Section 3.02. Operating Reserves A. The purpose of Operating Reserves is to accumulate sufficient reserve funds necessary to satisfy the general cash flow demands and requirements of the District. There can be a significant length of time between when a system provides a service and when a customer may pay for that service. In addition to timing, the volume of cash flow can be affected by weather and seasonal demand patterns. This reserve fund will preserve credit worthiness, ensure adequate financial resources are available for timely payment of District obligations, and provide liquidity throughout the fiscal year. This funds GASB 54 classification is assigned fund balance. B. The District should maintain Operating Reserves equivalent to at least 45 days budgeted operating requirements to mitigate potential cash flow problems. Operating Reserves will not normally exceed the equivalent of 90 days budgeted operating requirements. C. The General Manager is authorized to approve the expenditure of Operating Reserves in response to day-to-day cash flow requirements that are in accordance with the Board of Directors approved policy and budget authorizations. Section 3.03. Capital Reserves A. Rehabilitation and Replacement Reserves 1. The purpose of Rehabilitation and Replacement Reserves is to fund unplanned or accelerated infrastructure rehabilitation or replacement needs when assets wear out before their expected useful life ends or when a utility desires to accrue for its future rehabilitation and replacement needs on a pay-as-you-go basis. These reserves may also be used as a source of funds for cash funding for the utility's Capital Improvement Program (CIP), or to set aside funds for intermediate to long-term future replacement of major assets not included in the CIP. Rehabilitation and Replacement Reserves may be used to provide a cushion to 48 of 52 May 17, 2023 Regular Meeting Agenda Packet absorb capital cost overruns that might otherwise require debt issuance and/or rate increases. This funds GASB 54 classification is assigned fund balance. 2. Each adopted budget of the District should contain a transfer from the general fund to the Rehabilitation and Replacement Reserves in an amount approved by the Board of Directors. The desired minimum balance for this reserve is 1.5 percent of the cost of the District's system assets. 3. The General Manager is authorized to approve the expenditure of Rehabilitation and Replacement Reserves, without prior approval of the Board of Directors, in accordance with approved policy and budget authorizations. B. Equipment Replacement Reserves 1. The purpose of Equipment Replacement Reserves is to accumulate the probable replacement cost of equipment each year over the life of the asset, so it can be replaced readily when it becomes obsolete, is totally depreciated or is scheduled for replacement. Assets defined as equipment include vehicles, pumps, computer equipment, office equipment, mechanical equipment, laboratory equipment, and other similar equipment with an expected life typically in the range of as few as three to as many as twenty years. Annual depreciation is calculated as a function of the depreciation schedule maintained within the District's financial management software. This funds GASB 54 classification is assigned fund balance. 2. The source of funding for this reserve shall be in the form of an annual operating expense (transfer) to the Equipment Replacement Reserves. 3. The General Manager is authorized to approve the expenditure of Equipment Replacement Reserves, without prior approval of the Board of Directors, in accordance with approved policy and budget authorizations. C. Emergency Capital Reserves 1. Emergency Capital Reserves are essentially "insurance" against unanticipated emergencies, failure of the utility's most vulnerable system components, and liability from District activities that are not insured through other mechanisms. This reserve provides funding to ensure timely emergency repairs or replacements, and continued operation of the District's essential services during periods of natural disasters and/or other emergencies that potentially threaten the 49 of 52 May 17, 2023 Regular Meeting Agenda Packet health, safety or welfare of District customers, residents, or employees and for which immediate corrective action is necessary. Emergency Capital Reserves may be used when capital improvement funds have otherwise been purposefully spent down to a preset limit on planned projects. They will not be used to meet operating shortfalls or to fund new programs or personnel. This funds GASB 54 classification is committed fund balance. 2. The Emergency Capital Reserves funding level is based on the historical records and the experience of the utility in dealing with such emergencies and disasters. Determining the emergency reserve funding level is also a function of management objectives and overall system reliability. 3. The General Manager is authorized to approve the expenditure of Emergency Capital Reserves, without prior approval of the Board of Directors, in accordance with District policy. Upon expenditure of any Emergency Capital Reserves, the General Manager shall notify the Board of Directors at the earliest possible opportunity. 4. Expenditures from Emergency Capital Reserves which are subsequently recovered, either partially or fully, from FEMA, insurance and/or any other sources, shall be utilized solely for refunding Emergency Capital Reserves. Section 3.04. Debt Service Reserves A. Debt Service Reserves are those funds that relate to the management of the District's outstanding bonded indebtedness. Establishment of a debt service reserve is typically legally required by the covenants and indentures of the District's revenue bonds and may be required by some general obligation bonds. The establishment of a debt reserve provides security to the bondholders that adequate funds will be available to pay the debt service obligations, even under a distressed situation. This funds GASB 54 classification is restricted reserve fund balance. B. Debt Service Reserves will be funded, maintained and expended only in accordance with the terms of the orders or resolutions adopted by the Board of Directors authorizing the issuance of the District's revenue obligations. Authorization to expend the Debt Service Reserves is restricted to the Board of Directors. Section 3.05. Rate Stabilization Reserves 50 of 52 May 17, 2023 Regular Meeting Agenda Packet A. The purpose of Rate Stabilization Reserves is to establish a means to provide cash reserves that can be used to meet revenue requirements while gradually increasing rates over time to the level necessary for the utility to be financially sustainable. This fund buffers the impacts of unanticipated fluctuations or revenue shortfalls and should be capable of defraying the need for an immediate rate increase to cover the cost of an unanticipated rise in expenses. Unexpected fluctuations can include, but are not limited to an economic downturn, unanticipated increases in other utility expenses, and/or other extraordinary circumstances. This funds GASB 54 classification is committed fund balance. B. The District should maintain Rate Stabilization Reserves equivalent to 30% of the annual net water revenue. Each adopted budget of the District should contain a transfer from the general fund to the Rate Stabilization Reserves in an amount approved by the Board of Directors. C. Transfer of funds from Rate Stabilization Reserves requires the Board of Directors approval. After transfer, the General Manager is authorized to approve the expenditure of those funds, in accordance with District policy and budget authorizations. 51 of 52 Trophy Club Municipal Utility District No. 1 June 2023 Sun 22 May 28, 2023 23 4 24 11 25 18 Mon Memorial Day - Office Clo 5 12 19 May 17, 2023 Regular Meeting Agenda PacEkS rie Slaght Tue Wed Thu Fri 30 31 Jun 1 Sat 10 13 14 15 16 20 21 ) Board of Directors Reg 22 23 26 25 26 27 28 29 30 17 24 Jul 1 52 of 52 Printed on: 05/11/202310:40am @ Central Time US & Ca Powered by _ teamup