HomeMy WebLinkAbout2023-0517 May 17, 2023 Regular Meeting PacketTROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
May 17, 2023 Regular Meeting Agenda Packet
BOARD OF DIRECTORS
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, May 17, 2023
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA PACKET
VIA VIDEOCONFERENCE
THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL BE PHYSICALLY PRESENT
AT, AND MEMBERS OF THE PUBLIC MAY ATTEND, THE MEETING AT THE LOCATION SPECIFIED ABOVE.
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
d. Digital Platform Analytics
Attachment: Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
2. Consider and act to approve the April 19, 2023, Regular Meeting Minutes.
Attachment: Meeting minutes
REGULAR SESSION
3. Receive update from Strategic Committee. (Carr/Harper)
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May 17, 2023 Regular Meeting Agenda Packet
4. Consider and act to elect officers of the Board of Directors.
5. Consider and act to select Directors to serve on Budget Committee.
6. Consider and act to adopt Order No. 2023-0517A declaring the following operations equipment and
vehicle to be surplus property of the District and authorize staff to sell such property.
a. 2015 Ford F350
b. Generac Generator
c. Auto Sampler
d. HP Designjet Printer
Attachment: Order No. 2023-0517A
7. Discussion and possible action regarding Cash Reserve Policy.
Attachment: Cash Reserve Policy
EXECUTIVE SESSION
8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town
of Trophy Club.
REGULAR SESSION
9. Consider and take appropriate action regarding items discussed in Executive Session.
10. Items for future agendas:
11. Set future Meeting date June 21, 2023, at 6:30 p.m.
Attachment: June meeting calendar
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
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15,1
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
May 17, 2023 Regular Meeting Agenda Packet
Capital Improvement Projects
• FY 2023 Water Line Project — Notice to proceed was issued to begin May 30th for the
replacement of water lines along and adjacent to Sunset Drive, Berkshire Court, Lee Court,
Riviera Court, and Skyline Drive.
• Pump Station Improvement Project — Design is 90% complete for the replacement of two (2)
vertical turbine pumps, incorporation of variable frequency drives, and replacement of
discharge header piping and valves within the high service pump station. Bidding is
scheduled for July 2023.
• Lift Station Generators — This project consists of installation of onsite diesel generators and
automatic transfer switches at eight (8) lift station sites allowing for further resiliency within
the wastewater collections system during power outages. Notice to Procure was provided
to the contractor in November 2022. Delivery of the generators is scheduled for December
2023 with an anticipated completion date of April 2024. The schedule to begin underground
and sitework will be dependent on the generator delivery dates.
• FY 2023 Wastewater Improvements — Point repairs are under way and four have been
completed to date.
• FY 2023 Lift Station Improvements — Materials for Lift Station #3 valve vault and permanent
bypass have been received. Installation is scheduled for the week of May 15tH
• Southlake emergency connection — An evaluation was performed to determine the
feasibility of an emergency connection of the District water system to the City of Southlake
water system. An emergency connection between the District and Southlake water systems
is intended to allow the District to meet customer demands in emergency scenarios where
the District requires supplemental water supply if the District's primary water supply being
unavailable or the occurrence of significant pipe break(s). It is anticipated that the
Southlake system can provide the service capacities to the District system at the emergency
connection; however, Southlake plans to perform a Water Master Plan Update that will
more accurately determine the impact of this emergency connection on their system, and
further confirm that an emergency demand could be met. This is expected to be completed
in the fall of 2023.
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May 17, 2023 Regular Meeting Agenda Packet
160,000
140,000
120,000
100,000
80,000\�
60,000
40,000
20,000
0
Water
-
�.-
Billed
-2022 -2023
-
-
-
_
-
- --
-
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2014
82,660
48,813
34,482
39,767
37,085
54,794
66,337
84,384
99,240
92,913
113,135
110,873
864,483
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,084
402,942
160,000
140,000
120,000
100,000
80,000 \
60,000 ��
40,000
20,000
0
Water
2019 -
-
Pumped
-2022 2023
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2014
81,909
51,769
39,769
48,758
42,395
61,100
71,283
96,481
95,206
110,173
123,369
115,607
937,819
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
451,145
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May 17, 2023 Regular Meeting Agenda Packet
7
6
c 5
0
4
l7
3
2
1
0
r
• Min
• M- ax
• Avg
Apr -22
Apr -22
1.686
3.593
2.603
Water Production
May -22
Jun -22
Jul -22
May -22 Jun -22 I Jul -22
1.660 3.173 3.915
4.685 5.767 7.100
Aug -22
Aug -22
2.348
7.325
Sep -22
Sep -22
1.889
5.277
3.325 4.183 5.748
4.704
3.948
Oct -22
.11 .11 Ail
Nov -22 Dec -22
Oct -22
1.842
5.00
3.662
Nov -22
1.401
2.57
1.834
Dec -22
1.115
2.72
1.657
Jan -23 Feb -23
Jan -23
1.225
2.51
1.759
Feb -23
0.878
2.35
1.479
Mar -23 Apr -23
Mar -23
0.999
2.52
1.731
Apr -23
0.920
4.60
2.780
0
1.950
1.750
1.550
1.350
1.150
0.950
0.750
Wastewater Treated
.1.1.1.E I ■1.� 11 II.I II I .1
Apr -22
May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22
Daily Avg Flow Daily Max Flow •Daily Avg Max
Dec -22
Jan -23 Feb -23
Mar -23 Apr -23
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23
CBOD Avg - CBOD Max -Daily Avg Max -Daily Max
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May 17, 2023 Regular Meeting Agenda Packet
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
Total Suspended Solids (TSS)
Apr -22
May -22 Jun -22
Jul -22 Aug -22 Sep -22 Oct -22 Nov -22
TSS Avg TSS Max -Daily Avg Max -Daily Max
Dec -22
Jan -23 Feb -23
Mar -23 Apr -23
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Ammonia Nitrogen (NH3)
Apr -22
May -22
Jun -22
Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22
NH3 Avg : NH3 Max -Daily Avg Max -Daily Max
Jan -23
Feb -23
Mar -23
Apr -23
50.0
40.0
30.0
20.0
10.0
0.0
Nitrate -Nitrogen (NO3)
NM M
Apr -22 May -22 Jun -22
r
Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
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May 17, 2023 Regular Meeting Agenda Packet
9
8.5
8
7.5
7
6.5
6
Potential of Hydrogen (pH)
Apr -22
May -22 Jun -22
Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22
pH Min pH Max pH Avg -Daily Avg Min -Daily Avg Max
Jan -23
•
Feb -23 Mar -23 Apr -i
9.0
8.5
8.0
7.5
7.0
6.5
6.0
Dissolved Oxygen (DO)
Apr -22 May -22 Jun -22 Jul -22 Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23
DO Min DO Max DO Avg -Daily Avg Min -Daily Avg Max
400
350
300
250
200
150
100
50
0
Escherichia coli (E. coli)
*Sep -22 is an outlier sample
307.0
1
1.0 1.0 1.0 1.0 2.0 3.0 1.0 6.3 2.0 1.0 1.0 2.0
Apr -22
May -22 Jun -22
Jul -22 Aug -22 *Sep -22 Oct -22 Nov -22
E. coli Avg E. coli Max -Daily Avg Max -Daily Max
Dec -22
Jan -23 Feb -23
Mar -23 Apr -23
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May 17, 2023 Regular Meeting Agenda Packet
Check Report
Trophy Club Municipal Utility District No. 1 By Check Number
Date Range: 04/01/2023 - 04/30/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
Bank Code: Prosperity Bank -Prosperity Bank
Payment Type: Regular
3127 Allied Welding Supply Inc. 04/25/2023 Regular 0.00 -17.83 9417
2222 Aflac 04/03/2023 Regular 0.00 494.92 9468
3127 Allied Welding Supply Inc. 04/03/2023 Regular 0.00 19.21 9469
3197 BenefitMall 04/03/2023 Regular 0.00 52.00 9470
1737 DPC Industries Inc. 04/03/2023 Regular 0.00 1,557.08 9471
2800 Ferguson Enterprises LLC 04/03/2023 Regular 0.00 1,596.12 9472
4033 Health Care Service Corporation 04/03/2023 Regular 0.00 2Q718.46 9473
3216 M3 Networks 04/03/2023 Regular 0.00 606.00 9474
3186 Member's Building Maintenance 04/03/2023 Regular 0.00 1,289.80 9475
3115 Metlife Group Benefits 04/03/2023 Regular 0.00 2,251.18 9476
3156 Southern Petroleum Lab Inc 04/03/2023 Regular 0.00 757.20 9477
1000 Trophy Club Mud (Water Bills) 04/03/2023 Regular 0.00 398.75 9478
2222 Aflac 04/19/2023 Regular 0.00 405.80 9490
2772 Allied Waste Industries 04/19/2023 Regular 0.00 7,810.40 9491
2920 CareNow Corporate 04/19/2023 Regular 0.00 98.00 9492
2683 Charter Communications 04/19/2023 Regular 0.00 899.00 9493
1030 City of Fort Worth 04/19/2023 Regular 0.00 335.60 9494
3184 Dataprose LLC 04/19/2023 Regular 0.00 2,558.23 9495
2807 Denton Record -Chronicle 04/19/2023 Regular 0.00 99.60 9496
2497 DHS Automation Inc 04/19/2023 Regular 0.00 3,182.26 9497
3118 Exclusive Pest Control 04/19/2023 Regular 0.00 120.00 9498
2800 Ferguson Enterprises LLC 04/19/2023 Regular 0.00 3,927.65 9499
2558 First Check Applicant Screenin 04/19/2023 Regular 0.00 162.45 9500
2606 Fisery Solutions LLC 04/19/2023 Regular 0.00 50.00 9501
3093 Four Man Furnace Inc. 04/19/2023 Regular 0.00 1,727.50 9502
2635 Halff Associates Inc. 04/19/2023 Regular 0.00 2,050.00 9503
3076 HD Supply Facilities Maint LTD 04/19/2023 Regular 0.00 1,061.38 9504
2641 Huber Technology Inc 04/19/2023 Regular 0.00 528.61 9505
2808 J&J Ramirez Tree Trimmers LLC 04/19/2023 Regular 0.00 1,400.00 9506
2673 Jack Henry & Assoc, Inc 04/19/2023 Regular 0.00 1,100.00 9507
3278 Kyocera Document Solutions 04/19/2023 Regular 0.00 85.47 9508
4019 Peterson Pump & Motor Service LLC 04/19/2023 Regular 0.00 1,120.00 9509
2801 Pipeline Analysis LLC 04/19/2023 Regular 0.00 17,817.60 9510
3296 Quy Nguyen 04/19/2023 Regular 0.00 1,200.00 9511
3176 Rey -Mar Construction 04/19/2023 Regular 0.00 204,820.48 9512
1066 Roanoke Winnelson Co. 04/19/2023 Regular 0.00 2,268.10 9513
2805 Scott Tucker Construction LLC 04/19/2023 Regular 0.00 63,683.82 9514
2805 Scott Tucker Construction LLC 04/19/2023 Regular 0.00 9Q202.50 9515
3156 Southern Petroleum Lab Inc 04/19/2023 Regular 0.00 442.80 9516
3182 Strategic Government Resources 04/19/2023 Regular 0.00 742.50 9517
2440 Tarrant County Public Health Laboratory 04/19/2023 Regular 0.00 340.00 9518
2696 Texas Excavation Safety System 04/19/2023 Regular 0.00 198.55 9519
3133 Texas Rural Water Assoc 04/19/2023 Regular 0.00 3,851.55 9520
1001 Town of Trophy Club 04/19/2023 Regular 0.00 218,018.46 9521
1081 Tri County Electric 04/19/2023 Regular 0.00 612.04 9522
2798 Tyler Technologies Inc 04/19/2023 Regular 0.00 3,305.15 9523
1058 Verizon Wireless 04/19/2023 Regular 0.00 857.42 9524
3280 Watts Ellison LLC 04/19/2023 Regular 0.00 2,079.67 9525
2222 Aflac 04/28/2023 Regular 0.00 494.92 9526
3127 Allied Welding Supply Inc. 04/28/2023 Regular 0.00 17.83 9527
4018 BP Energy Holding Company LLC 04/28/2023 Regular 0.00 35,938.43 9528
1010 Car Concepts Commercial LLC 04/28/2023 Regular 0.00 1,026.50 9529
2497 DHS Automation Inc 04/28/2023 Regular 0.00 1,219.92 9530
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Check Report
Vendor Number
1737
3258
3292
1372
2635
2641
1249
1834
2943
3132
3195
3216
2760
3176
3156
1973
1000
2798
3225
Vendor Name
DPC Industries Inc.
Francotyp-Postalia, Inc.
Grapevine Dodge Chrysler Jeep
Hach Company
Halff Associates Inc.
Huber Technology Inc
Huther And Associates Inc
Idexx Distribution, Inc
JP Morgan Chase Bank NA
Legal Shield
Lou's Gloves Incorporated
M3 Networks
NDS Leasing
Rey -Mar Construction
Southern Petroleum Lab Inc
Texas Commission on Environmental Quality
Trophy Club Mud (Water Bills)
Tyler Technologies Inc
US Bank Voyager Fleet Systems
Payment Date
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
04/28/2023
May 17, 2023 Regular Meeting Agenda Packet
Date Range: 04/01/2023 - 04/30/2023
Payment Amount Number
Payment Type
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Regular
Total Regular:
Discount Amount
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
9 of 52
2,140.99
142.41
62,410.00
237.22
529.44
3,000.00
1,290.00
649.87
9,406.50
34.90
236.20
135.74
175.00
89,813.00
2,271.60
4,788.71
438.33
487.50
2,349.68
888,120.17
9531
9532
9533
9534
9535
9536
9537
9538
9539
9540
9541
9542
9543
9544
9545
9546
9547
9548
9549
Check Report
Vendor Number Vendor Name
Payment Type: Bank Draft
May 17, 2023 Regular Meeting Agenda Packet
Date Range: 04/01/2023 - 04/30/2023
Payment Date Payment Type Discount Amount Payment Amount Number
3197 BenefitMall 04/14/2023 Bank Draft 0.00 266.67 DFT0000061
3124 IRS Tax Payment 04/14/2023 Bank Draft 0.00 13,225.03 DFT0000062
3113 TCDRS 04/14/2023 Bank Draft 0.00 9,559.37 DFT0000063
3294 Texas Workforce Commission 04/20/2023 Bank Draft 0.00 143.61 DFT0000066
3197 BenefitMall 04/28/2023 Bank Draft 0.00 266.67 DFT0000067
3124 IRS Tax Payment 04/28/2023 Bank Draft 0.00 12,825.51 DFT0000068
3113 TCDRS 04/28/2023 Bank Draft 0.00 9,480.03 DFT0000069
Total Bank Draft: 0.00 45,766.89
Bank Code Prosperity Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 98 71 0.00 888,138.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 1 0.00 -17.83
Bank Drafts 7 7 0.00 45,766.89
EFT's 0 0 0.00 0.00
105 79 0.00 933,887.06
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Check Report
May 17, 2023 Regular Meeting Agenda Packet
Date Range: 04/01/2023 - 04/30/2023
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 98 71 0.00 888,138.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 1 0.00 -17.83
Bank Drafts 7 7 0.00 45,766.89
EFT's 0 0 0.00 0.00
105 79 0.00 933,887.06
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 4/2023 933,887.06
933,887.06
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May 17, 2023 Regular Meeting Agenda Packet
FY 2023 Combined Financials
YTD as of 4/30/2023
YTD
Revenues
• YTD
Expenses
Adopted Budget vs YTD Actuals Revenues & Expenses
$5,742,963
$6,372,458
$11,733,354
MIW $11,733,354
$1,675 $43,704
0%
$952,741
15%
$2,365,507
37%
1%
$3,008,832
47%
YTD Expenses By
Departments
YTD Expense- Water
YTD Expense- WW
YTD Expense- Admin
YTD Expense- BOD
• YTD Expense- Non Dept
Water Budget vs Actual
140,000,000
120,000,000
100,000,000
80,000,000
88,979,203
60,000,000
40,000,000
20,000,000
0
Oct
Water Consumption Budget vs Actual
01,683,000
49,007,000
52,466,000
49,082,000
41,702,881
41,572,326
Budget Consumption
70,083,700
46,119,000
34,501,000
54,266,627
36,351,669 34,390,563
33,732,116
—A—Actual Consumption
Nov Dec Jan Feb Mar Apr
1,000,000,000
900,000,000
800,000,000
700,000,000
600,000,000
500,000,000
400,000,000
300,000,000
200,000,000
100,000,000
0
Adopted Budget Water Consumption Vs Actual Water Consumption
808,128,121
Total Water Consumption
• Budgeted Water Consumption
• Projected Water Consumption
Presented by:
Finance Department
$1,000,000
$900,000
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000
30
$664,453
$703,717
Water Revenue Budget vs Actual
$438,585 $440,564
5424,445
5536,842
$404,421
5355,608 3466,063
$395,319 5395,329
$365,714 5335,705
$351,905
Budget Revenue —A—Actual Revenue
Oct Nov Dec Jan Feb Mar Apr
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
30
Adopted Budget Water Revenue Vs Projected Water Revenue
$6,710,979
$6,922,338
$4,070,848
Total Water Revenue
$4,349,931
• Budgeted Water Revenue
• Projected Water Revenue
Net Budgeted Water Revenue
Minus Budgeted Expenses
• Net Projected Water Revenue
Minus Projected Expenses
12 of 52
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
CURRENT MONTH YEAR TO DATE
May 17, 2023 Regular Meeting Agenda Packet
Budget Variance Report
As Of: 04/30/2023
ACTUAL BUDGETED VARIANCE ACTUAL BUDGETED VARIANCE
ANNUAL BUDGET
TOTAL REMAINING %
REVENUE SUMMARY
Revenue, Asset, Liability, & Equity
896,608.58 977,388.37
(80,779.79) 5,742,963.03 6,841,718.59 (1,098,755.56) 49
11,733,354.00 (5,990,390.97) 51
TOTAL REVENUE
896,608.58 977,388.37
(80,779.79) 5,742,963.03 6,841,718.59 (1,098,755.56) 49
11,733,354.00 (5,990,390.97) 51
EXPENSE SUMMARY
Revenue, Asset, Liability, & Equity 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Water 183,052.19 547,941.66 364,889.47 3,008,831.68 3,835,591.62 826,759.94 46 6,577,932.00 (3,569,100.32) 54
Wastewater 429,259.33 290,877.74 (138,381.59) 2,365,506.95 2,036,144.18 (329,362.77) 68 3,491,931.00 (1,126,424.05) 32
Board of Directors 181.51 980.01 798.50 1,675.17 6,860.07 5,184.90 14 11,765.00 (10,089.83) 86
Administration 109,088.37 127,864.23 18,775.86 952,740.69 895,049.61 (57,691.08) 62 1,534,986.00 (582,245.31) 38
Non Deparmental 0.00 9,724.44 9,724.44 43,703.62 68,071.08 24,367.46 37 116,740.00 (73,036.38) 63
TOTAL EXPENSE
721,581.40 977,388.08
255,806.68 6,372,458.11
6,841,716.56 469,258.45 54
11,733,354.00 5,360,895.89 46
REVENUE OVER/(UNDER) EXPENDITURE 175,027.18
0.29 175,026.89
(629,495.08) 2.03
13 of 52
(629,497.11) 0.00 (11,351,286.86)
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue,
135-000-40000-000
135-000-40002-000
135-000-40015-000
135-000-40025-000
135-000-47000-000
135-000-47005-000
135-000-47025-000
135-000-47030-000
135-000-47035-000
135-000-47045-000
135-000-47070-000
135-000-49011-000
135-000-49016-000
135-000-49026-000
135-000-49035-000
135-000-49036-000
135-000-49075-000
135-000-49900-000
Total Departme
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
135-010-50030-000
Asset, Liability, & Equity
Property Taxes
Property Taxes/Delinquent
Property Taxes/P &I
PID Surcharges
Water
Sewer
Penalties
Service Charges
Plumbing Inspections
Sewer Inspections
TCCC Effluent Charges
Interest Income
Cell Tower Revenue
Proceeds from Sale of Assets
Prior Year Reserves
GASB Reserves
Oversize Meter Reimbursement
Miscellaneous Income
nt: 000 - Revenue, Asset, Liability, & Equity:
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Total Revenue:
April
Budget
7,326.73
24.99
24.99
12,080.91
559,024.55
319,845.84
6,497.40
466.48
24.99
8.33
4,998.00
1,666.00
1,178.36
2,082.50
47,722.57
13,661.20
171.43
583.10
April
Activity
301.90
6.22
44.06
0.00
536,841.77
301,548.89
7,932.48
475.00
0.00
0.00
9,260.80
35,702.76
4,000.00
494.70
0.00
0.00
0.00
0.00
Variance
Favorable Percent
(Unfavorable) Remaining
-7,024.83
-18.77
19.07
-12,080.91
-22,182.78
-18,296.95
1,435.08
8.52
-24.99
-8.33
4,262.80
34,036.76
2,821.64
-1,587.80
-47,722.57
-13,661.20
-171.43
-583.10
-95.88%
-75.11%
76.31%
-100.00%
-3.97%
-5.72%
22.09%
1.83%
-100.00%
-100.00%
85.29%
2,043.02%
239.45%
-76.24%
-100.00%
-100.00%
-100.00%
-100.00%
May 17, 2023 Regular Meeting Agenda Packet
YTD
Budget
51,287.11
174.93
174.93
84,566.37
3,913,171.85
2,238,920.88
45,481.80
3,265.36
174.93
58.31
34,986.00
11,662.00
8,248.52
14,577.50
334,057.99
95,628.40
1,200.01
4,081.70
Monthly Budget Report
Account Summary
For Fiscal: Current Period Ending: 04/30/2023
YTD
Activity
84,370.39
896.94
624.94
0.00
3,245,015.47
2,115,875.99
29,648.50
1,175.00
0.00
0.00
21,136.00
215,138.59
25,178.81
886.00
0.00
0.00
0.00
3,016.40
Variance
Favorable Percent
(Unfavorable) Remaining
33,083.28
722.01
450.01
-84,566.37
-668,156.38
-123,044.89
-15,833.30
-2,090.36
-174.93
-58.31
-13,850.00
203,476.59
16,930.29
-13,691.50
-334,057.99
-95,628.40
-1,200.01
-1,065.30
64.51%
412.74%
257.25%
-100.00%
-17.07%
-5.50%
-34.81%
-64.02%
-100.00%
-100.00%
-39.59%
1,744.78%
205.25%
-93.92%
-100.00%
-100.00%
-100.00%
-26.10%
Total Budget
87,956.00
300.00
300.00
145,029.00
6,710,979.00
3,839,686.00
78,000.00
5,600.00
300.00
100.00
60,000.00
20,000.00
14,146.00
25,000.00
572,900.00
164,000.00
2,058.00
7,000.00
977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
33,914.67 27,755.09
1,416.10 304.73
498.38 0.00
299.88 0.00
4,264.96 3,367.19
6,890.74 6,207.51
406.17 272.02
62.05 54.58
199.92 383.91
2,240.02 1,717.68
14 of 52
6,159.58
1,111.37
498.38
299.88
897.77
683.23
134.15
7.47
-183.99
522.34
18.16%
78.48%
100.00%
100.00%
21.05%
9.92%
33.03%
12.04%
-92.03%
23.32%
237,402.69 231,329.93
9,912.70 7,982.79
3,488.66 0.00
2,099.16 0.00
29,854.72 28,771.18
48,235.18 45,359.89
2,843.19 2,206.82
434.35 387.36
1,399.44 2,720.92
15,680.14 14,584.94
6,072.76
1,929.91
3,488.66
2,099.16
1,083.54
2,875.29
636.37
46.99
-1,321.48
1,095.20
2.56%
19.47%
100.00%
100.00%
3.63%
5.96%
22.38%
10.82%
-94.43%
6.98%
407,139.00
17,000.00
5,983.00
3,600.00
51, 200.00
82,722.00
4,876.00
745.00
2,400.00
26,891.00
Monthly Budget Report
May 17, 2023 Regular Meeting Agenda Packet
For Fiscal: Current Period Ending: 04/30/2023
Variance Variance
April April Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135-010-50035-000 Medicare Taxes 523.87 401.71 122.16 23.32% 3,667.09 3,210.97 456.12 12.44% 6,289.00
135-010-50040-000 Unemployment Taxes 104.95 0.00 104.95 100.00% 734.65 44.98 689.67 93.88% 1,260.00
135-010-50045-000 Workman's Compensation 937.04 1,109.40 -172.36 -18.39% 6,559.28 7,765.80 -1,206.52 -18.39% 11,249.00
135-010-50060-000 Pre-emp Physicals/Testing 33.32 108.00 -74.68 -224.13% 233.24 420.45 -187.21 -80.26% 400.00
135-010-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 174.93 132.95 41.98 24.00% 300.00
135-010-55080-000 Maintenance & Repairs 19,142.34 1,407.89 17,734.45 92.65% 133,996.38 58,916.17 75,080.21 56.03% 229,800.00
135-010-55085-000 Generator Maint. and Repair 166.60 0.00 166.60 100.00% 1,166.20 875.96 290.24 24.89% 2,000.00
135-010-55090-000 Vehicle Maintenance 416.50 4,527.51 -4,111.01 -987.04% 2,915.50 7,748.85 -4,833.35 -165.78% 5,000.00
135-010-55105-000 Maintenance-Backhoe/SkidLoader 83.30 0.00 83.30 100.00% 583.10 0.00 583.10 100.00% 1,000.00
135-010-55120-000 Cleaning Services 208.25 161.23 47.02 22.58% 1,457.75 1,289.83 167.92 11.52% 2,500.00
135-010-55135-000 Lab Analysis 624.75 0.00 624.75 100.00% 4,373.25 2,217.84 2,155.41 49.29% 7,500.00
135-010-55135-001 Lab Analysis for PID 166.60 0.00 166.60 100.00% 1,166.20 693.92 472.28 40.50% 2,000.00
135-010-60010-000 Communications/Mobiles 624.75 335.79 288.96 46.25% 4,373.25 3,598.61 774.64 17.71% 7,500.00
135-010-60020-000 Electricity 19,013.22 12,460.97 6,552.25 34.46% 133,092.54 84,944.33 48,148.21 36.18% 228,250.00
135-010-60066-000 Publications/Books/Subscripts 83.30 0.00 83.30 100.00% 583.10 0.00 583.10 100.00% 1,000.00
135-010-60080-000 Schools & Training 302.37 25.00 277.37 91.73% 2,116.59 1,400.52 716.07 33.83% 3,630.00
135-010-60100-000 Travel & per diem 78.13 0.00 78.13 100.00% 546.91 44.79 502.12 91.81% 938.00
135-010-60135-000 TCEQ Fees & Permits 2,499.00 0.00 2,499.00 100.00% 17,493.00 20,280.63 -2,787.63 -15.94% 30,000.00
135-010-60135-001 TCEQ Fees & Permits for PID 0.00 0.00 0.00 0.00% 0.00 213.92 -213.92 0.00% 0.00
135-010-60150-000 Wholesale Water 219,922.99 0.00 219,922.99 100.00% 1,539,460.93 798,163.91 741,297.02 48.15% 2,640,132.00
135-010-60285-000 Lawn Equipment & Maintenance 1,041.25 0.00 1,041.25 100.00% 7,288.75 1,200.00 6,088.75 83.54% 12,500.00
135-010-60332-000 Interfund Transfer Out -Rev l&S 47,296.24 51,616.66 -4,320.42 -9.13% 331,073.68 361,316.62 -30,242.94 -9.13% 567,782.00
135-010-60360-000 Furniture/Equipment < $5000 208.25 0.00 208.25 100.00% 1,457.75 0.00 1,457.75 100.00% 2,500.00
135-010-65005-000 Fuel & Lube 1,249.50 1,322.55 -73.05 -5.85% 8,746.50 9,736.27 -989.77 -11.32% 15,000.00
135-010-65010-000 Uniforms 362.77 412.18 -49.41 -13.62% 2,539.39 2,617.74 -78.35 -3.09% 4,355.00
135-010-65030-000 Chemicals 2,082.50 2,140.99 -58.49 -2.81% 14,577.50 26,322.86 -11,745.36 -80.57% 25,000.00
135-010-65050-000 Meter Expense 1,666.00 0.00 1,666.00 100.00% 11,662.00 0.00 11,662.00 100.00% 20,000.00
135-010-65053-000 Meter Change Out Program 7,247.10 0.00 7,247.10 100.00% 50,729.70 0.00 50,729.70 100.00% 87,000.00
135-010-69005-000 Capital Outlays 145,941.60 66,959.60 78,982.00 54.12% 1,021,591.20 976,474.97 45,116.23 4.42% 1,752,000.00
135-010-69008-000 Short Term Debt -Principal 2,655.77 0.00 2,655.77 100.00% 18,590.39 31,882.11 -13,291.72 -71.50% 31,882.00
135-010-69009-000 Short Term Debt -Interest 39.15 0.00 39.15 100.00% 274.05 470.26 -196.21 -71.60% 470.00
135-010-69195-000 GASB Reserve for Replacement 13,547.82 0.00 13,547.82 100.00% 94,834.74 162,639.00 -67,804.26 -71.50% 162,639.00
135-010-69281-000 Water Tank Inspection Contract 9,454.55 0.00 9,454.55 100.00% 66,181.85 110,863.59 -44,681.74 -67.51% 113,500.00
Total Department: 010 - Water: 547,941.66 183,052.19 364,889.47 66.59% 3,835,591.62 3,008,831.68 826,759.94 21.55% 6,577,932.00
Department: 020 - Wastewater
135-020-50005-000 Salaries & Wages 25,794.26 23,134.79 2,659.47 10.31% 180,559.82 191,609.08 -11,049.26 -6.12% 309,655.00
135-020-50010-000 Overtime 2,748.90 1,578.52 1,170.38 42.58% 19,242.30 10,362.47 8,879.83 46.15% 33,000.00
135-020-50016-000 Longevity 336.11 0.00 336.11 100.00% 2,352.77 0.00 2,352.77 100.00% 4,035.00
135-020-50017-000 Certification 524.79 0.00 524.79 100.00% 3,673.53 0.00 3,673.53 100.00% 6,300.00
135-020-50020-000 Retirement 3,471.19 2,965.61 505.58 14.57% 24,298.33 24,290.39 7.94 0.03% 41,671.00
135-020-50026-000 Medical lnsurance 8,045.03 5,614.18 2,430.85 30.22% 56,315.21 40,250.19 16,065.02 28.53% 96,579.00
135-020-50027-000 Dental lnsurance 452.06 201.18 250.88 55.50% 3,164.42 1,776.82 1,387.60 43.85% 5,427.00
15 of 52
May 17, 2023 Regular Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023
Variance Variance
April April Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135-020-50028-000 Vision Insurance 66.05 51.26 14.79 22.39% 462.35 342.40 119.95 25.94% 793.00
135-020-50029-000 Life Insurance & Other 199.92 257.12 -57.20 -28.61% 1,399.44 2,241.85 -842.41 -60.20% 2,400.00
135-020-50030-000 Social Security Taxes 1,823.02 1,494.51 328.51 18.02% 12,761.14 12,306.85 454.29 3.56% 21,885.00
135-020-50035-000 Medicare Taxes 426.32 349.52 76.80 18.01% 2,984.24 2,878.19 106.05 3.55% 5,118.00
135-020-50040-000 Unemployment Taxes 104.95 0.00 104.95 100.00% 734.65 43.66 690.99 94.06% 1,260.00
135-020-50045-000 Workman's Compensation 748.61 886.28 -137.67 -18.39% 5,240.27 6,203.96 -963.69 -18.39% 8,987.00
135-020-50060-000 Pre-emp Physicals/Testing 33.32 0.00 33.32 100.00% 233.24 150.00 83.24 35.69% 400.00
135-020-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 174.93 663.09 -488.16 -279.06% 300.00
135-020-55080-000 Maintenance & Repairs 11,212.18 17,287.85 -6,075.67 -54.19% 78,485.26 118,924.64 -40,439.38 -51.52% 134,600.00
135-020-55081-000 Mainten & Repairs Collections 23,407.30 28,019.85 -4,612.55 -19.71% 163,851.10 135,605.30 28,245.80 17.24% 281,000.00
135-020-55085-000 Generator Maint. and Repair 749.70 0.00 749.70 100.00% 5,247.90 2,836.29 2,411.61 45.95% 9,000.00
135-020-55090-000 Vehicle Maintenance 383.18 5.45 377.73 98.58% 2,682.26 497.26 2,185.00 81.46% 4,600.00
135-020-55091-000 Veh Maintenance Collections 1,082.90 75.95 1,006.95 92.99% 7,580.30 4,741.97 2,838.33 37.44% 13,000.00
135-020-55105-000 Maintenance-Backhoe/SkidLoader 249.90 1,026.50 -776.60 -310.76% 1,749.30 2,435.44 -686.14 -39.22% 3,000.00
135-020-55120-000 Cleaning Services 166.60 161.22 5.38 3.23% 1,166.20 1,289.77 -123.57 -10.60% 2,000.00
135-020-55125-000 Dumpster Services 8,330.00 7,810.40 519.60 6.24% 58,310.00 48,514.63 9,795.37 16.80% 100,000.00
135-020-55135-000 Lab Analysis 3,332.00 3,876.00 -544.00 -16.33% 23,324.00 26,254.17 -2,930.17 -12.56% 40,000.00
135-020-60010-000 Communications/Mobiles 624.75 60.09 564.66 90.38% 4,373.25 3,000.94 1,372.31 31.38% 7,500.00
135-020-60020-000 Electricity 23,017.28 22,663.81 353.47 1.54% 161,120.96 134,133.29 26,987.67 16.75% 276,318.00
135-020-60080-000 Schools & Training 302.37 236.00 66.37 21.95% 2,116.59 1,977.00 139.59 6.60% 3,630.00
135-020-60100-000 Travel & per diem 86.46 0.00 86.46 100.00% 605.22 0.00 605.22 100.00% 1,038.00
135-020-60135-000 TCEQ Fees & Permits 999.60 0.00 999.60 100.00% 6,997.20 9,888.02 -2,890.82 -41.31% 12,000.00
135-020-60285-000 Lawn Equipment & Maintenance 1,332.80 0.00 1,332.80 100.00% 9,329.60 1,720.00 7,609.60 81.56% 16,000.00
135-020-60331-000 Interfund Transfer Out -Tax l&S 9,683.20 10,567.73 -884.53 -9.13% 67,782.40 73,974.11 -6,191.71 -9.13% 116,245.00
135-020-60332-000 Interfund Transfer Out -Rev l&S 57,637.85 62,902.88 -5,265.03 -9.13% 403,464.95 440,320.16 -36,855.21 -9.13% 691,931.00
135-020-60360-000 Furniture/Equipment < $5000 41.65 0.00 41.65 100.00% 291.55 0.00 291.55 100.00% 500.00
135-020-65005-000 Fuel & Lube 1,041.25 1,027.13 14.12 1.36% 7,288.75 6,752.28 536.47 7.36% 12,500.00
135-020-65010-000 Uniforms 367.76 231.68 136.08 37.00% 2,574.32 2,520.03 54.29 2.11% 4,415.00
135-020-65030-000 Chemicals 2,707.25 0.00 2,707.25 100.00% 18,950.75 12,677.47 6,273.28 33.10% 32,500.00
135-020-65031-000 Chemicals Collections 833.00 0.00 833.00 100.00% 5,831.00 6,002.80 -171.80 -2.95% 10,000.00
135-020-65045-000 Lab Supplies 2,748.90 1,279.80 1,469.10 53.44% 19,242.30 19,958.29 -715.99 -3.72% 33,000.00
135-020-65095-000 Maintenance Supplies 0.00 2.70 -2.70 0.00% 0.00 2.70 -2.70 0.00% 0.00
135-020-69005-000 Capital Outlays 74,553.50 235,491.32 -160,937.82 -215.87% 521,874.50 786,827.64 -264,953.14 -50.77% 895,000.00
135-020-69008-000 Short Term Debt -Principal 7,144.30 0.00 7,144.30 100.00% 50,010.10 63,804.49 -13,794.39 -27.58% 85,766.00
135-020-69009-000 Short Term Debt -Interest 233.32 0.00 233.32 100.00% 1,633.24 1,952.31 j9.07 -19.54% 2,801.00
135-020-69195-000 GASB Reserve for Replacement 13,809.22 0.00 13,809.22 100.00% 96,664.54 165,777.00 -69,112.46 -71.50% 165,777.00
Total Department: 020 - Wastewater: 290,877.74 429,259.33 -138,381.59 -47.57% 2,036,144.18 2,365,506.95 -329,362.77 -16.18% 3,491,931.00
Department: 026 - Board of Directors
135-026-50045-000 Workman's Compensation I= 1.24 0.62 50.00% 1 8.1111 4.1IMM 4.34 50.00%
135-026-60070-000 Dues & Memberships 62.47 0.00 62.47 100.00% 437.29 750.00 -312.71 -71.51% 750.00
135-026-60075-000 Meetings Ilr124.95 -55.94 -44.77% 874.65 870.83 3.82 0.44%
135-026-60080-000 Schools & Training 333.20 0.00 333.20 100.00% 2,332.40 50.00 2,282.40 97.86% 4,000.00
16 of 52
Monthly Budget Report
135-026-60100-000
135-026-60245-000
Travel & per diem
Miscellaneous Expenses
Total Department: 026 - Board of Directors:
May 17, 2023 Regular Meeting Agenda Packet
For Fiscal: Current Period Ending: 04/30/2023
Variance Variance
April April Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
0.00 416.50 100.00% 2,915.50 J 0.00 2,915.50 100.001 5,000.04
41.65 0.00 41.65 100.00% 291.55 0.00 291.55 100.00% 500.00
980.01 181.51 798.50 81.48% 6,860.07 1,675.17 5,184.90 75.58% 11,765.00
Department: 030 - Administration
135-030-50005-000 Salaries & Wages 51,724.13 4,106.15 7.94% 362,068.91 345,234.62 16,834.29 Mr 620,938.00
135-030-50010-000 Overtime 166.60 41.11 125.49 75.32% 1,166.20 615.53 550.67 47.22% 2,000.00
135-030-50016-000 Longevity 201.83 0.00 201.83 100.00% 1,412.81 0.00 1,412.81 100.00% 2,423.00
135-030-50020-000 Retirement 6,149.53 5,692.11 457.42 7.44% 43,046.71 41,477.43 1,569.28 3.65% 73,824.00
135-030-50026-000 Medical Insurance 9,686.95 8,444.08 1,242.87 12.83% 67,808.65 42,198.91 25,609.74 37.77% 116,290.00
135-030-50027-000 Dental Insurance 504.04 294.19 209.85 41.63% 3,528.28 1,839.39 1,688.89 47.87% 6,051.00
135-030-50028-000 Vision Insurance 74.88 68.64 6.24 8.33% 524.16 347.54 176.62 33.70% 899.00
135-030-50029-000 Life Insurance & Other 199.92 492.38 -292.46 -146.29% 1,399.44 3,382.15 -1,982.71 -141.68% 2,400.00
135-030-50030-000 Social Security Taxes 3,229.70 2,841.84 387.86 12.01% 22,607.90 20,357.03 2,250.87 9.96% 38,772.00
135-030-50035-000 Medicare Taxes 755.36 664.62 90.74 12.01% 5,287.52 4,826.74 460.78 8.71% 9,068.00
135-030-50040-000 Unemployment Taxes 125.94 0.01 125.93 99.99% 881.58 58.55 823.03 93.36% 1,512.00
135-030-50045-000 Workman's Compensation 124.61 107.60 17.01 13.65% 872.27 753.20 119.07 13.65% 1,496.00
135-030-50060-000 Pre-emp Physicals/Testing 41.65 0.00 41.65 100.00% 291.55 198.45 93.10 31.93% 500.00
135-030-50070-000 Employee Relations 333.20 0.00 333.20 100.00% 2,332.40 2,563.57 -231.17 -9.91% 4,000.00
135-030-55030-000 Software & Support 10,970.61 6,906.21 4,064.40 37.05% 76,794.27 73,994.86 2,799.41 3.65% 131,700.00
135-030-55070-000 Independent Labor 1,249.50 315.00 934.50 74.79% 8,746.50 5,550.69 3,195.81 36.54% 15,000.00
135-030-55080-000 Maintenance & Repairs 3,332.00 1,443.77 1,888.23 56.67% 23,324.00 11,684.96 11,639.04 49.90% 40,000.00
135-030-55085-000 Generator Maint. and Repair 249.90 0.00 249.90 100.00% 1,749.30 0.00 1,749.30 100.00% 3,000.00
135-030-55120-000 Cleaning Services 999.60 967.35 32.25 3.23% 6,997.20 8,037.04 -1,039.84 -14.86% 12,000.00
135-030-55160-000 Professional Outside Services 6,250.83 458.02 5,792.81 92.67% 43,755.81 70,134.53 -26,378.72 -60.29% 75,040.00
135-030-55205-000 Utility Billing Contract 749.70 630.63 119.07 15.88% 5,247.90 4,533.56 714.34 13.61% 9,000.00
135-030-60005-000 Telephone 499.80 435.94 63.86 12.78% 3,498.60 3,276.74 221.86 6.34% 6,000.00
135-030-60010-000 Communications/Mobiles 249.90 0.00 249.90 100.00% 1,749.30 0.00 1,749.30 100.00% 3,000.00
135-030-60020-000 Electricity/Gas 2,029.93 1,343.09 686.84 33.84% 14,209.51 10,363.87 3,845.64 27.06% 24,369.00
135-030-60025-000 Water 416.50 438.33 -21.83 -5.24% 2,915.50 2,779.71 135.79 4.66% 5,000.00
135-030-60035-000 Postage 2,499.00 2,045.77 453.23 18.14% 17,493.00 13,782.08 3,710.92 21.21% 30,000.00
135-030-60040-000 Service Charges & Fees 7,913.50 11,837.89 -3,924.39 -49.59% 55,394.50 72,608.98 -17,214.48 -31.08% 95,000.00
135-030-60050-000 Bad Debt Expense 124.95 0.00 124.95 100.00% 874.65 48.65 826.00 94.44% 1,500.00
135-030-60055-000 Insurance 7,347.06 8,117.81 -770.75 -10.49% 51,429.42 56,824.67 -5,395.25 -10.49% 88,200.00
135-030-60070-000 Dues & Memberships 541.45 4,271.55 -3,730.10 -688.91% 3,790.15 6,560.55 -2,770.40 -73.09% 6,500.00
135-030-60079-000 Public Education 3,332.00 2,143.75 1,188.25 35.66% 23,324.00 20,241.23 3,082.77 13.22% 40,000.00
135-030-60080-000 Schools & Training 270.72 50.00 220.72 81.53% 1,895.04 170.00 1,725.04 91.03% 3,250.00
135-030-60100-000 Travel & per diem 132.28 0.00 132.28 100.00% 925.96 0.00 925.96 100.00% 1,588.00
135-030-60245-000 Miscellaneous Expenses 0.00 0.00 0.00 0.00% 0.00 88.00 -88.00 0.00% 0.00
135-030-60285-000 Lawn Equipment & Maintenance 416.50 0.00 416.50 100.00% 2,915.50 1,589.72 1,325.78 45.47% 5,000.00
135-030-60360-000 Furniture/Equipment < $5000 833.00 0.00 833.00 100.00% 5,831.00 13,052.82 -7,221.82 -123.85% 10,000.00
135-030-65010-000 Uniforms 44.14 0.00 44.14 100.00% 308.98 0.00 308.98 100.00% 530.00
135-030-65055-000 Hardware 699.72 135.74 563.98 80.60% 4,898.04 3,582.84 1,315.20 26.85% 8,400.00
17 of 52
May 17, 2023 Regular Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023
135-030-65085-000 Office Supplies
135-030-65095-000 Maintenance Supplies
135-030-69005-000 Capital Outlays
135-030-69170-000 Copier Lease Installments
135-030-69195-000 GASB Reserve for Replacement
Total Department: 030 - Administration:
Department: 039 - Non Deparmental
135-039-55045-000 Legal
135-039-55055-000 Auditing
135-039-55060-000 Appraisal
135-039-55065-000 Tax Admin Fees
Total Department: 039 - Non Deparmental:
Total Expense:
Total Revenues
Total Fund: 135 - MUD 1 General Fund:
Report Total:
April
Budget
499.80
333.20
0.00
333.20
2,227.10
127,864.23
5,414.50
2,815.54
1,077.90
416.50
9,724.44
April
Activity
115.01
419.98
487.50
260.47
0.00
109,088.37
0.00
0.00
0.00
0.00
Variance
Favorable Percent
(Unfavorable) Remaining
384.79 76.99%
-86.78 -26.04%
-487.50 0.00%
72.73 21.83%
2,227.10 100.00%
18,775.86 14.68%
0.00
5,414.50
2,815.54
1,077.90
416.50
9,724.44
100.00%
100.00%
100.00%
100.00%
100.00%
YTD
Budget
3,498.60
2,332.40
0.00
2,332.40
15,589.70
895,049.61
37,901.50
19, 708.78
7,545.30
2,915.50
68,071.08
YTD
Activity
2,872.69
3,553.94
74,952.60
1,866.85
26,736.00
952,740.69
10,170.00
22,551.10
6,936.52
4,046.00
Variance
Favorable Percent
(Unfavorable) Remaining Total Budget
625.91 17.89% 6,000.00
-1,221.54 -52.37% 4,000.00
-74,952.60 0.00% 0.00
465.55 19.96% 4,000.00
-11,146.30 -71.50% 26,736.00
-57,691.08 -6.45% 1,534,986.00
27,731.50
-2,842.32
608.78
-1,130.50
43,703.62
24,367.46
73.17%
-14.42%
8.07%
-38.78%
35.80%
65,000.00
33,800.00
12,940.00
5,000.00
116,740.00
977,388.08 721,581.40 255,806.68 26.17% 6,841,716.56 6,372,458.11
469,258.45 6.86% 11,733,354.00
977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
0.29
175,027.18
175,026.89
2.03 -629,495.08 -629,497.11
0.00
0.29 175,027.18 175,026.89
18 of 52
2.03 -629,495.08 -629,497.11 0.00
May 17, 2023 Regular Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023
Group Summary
Variance Variance
April April Favorable Percent YTD YTD Favorable Percent
Departmen... Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
Fund: 135 - MUD 1 General Fund
Revenue
000 - Revenue, Asset, Liability, & Equity 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
Total Revenue: 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
Expense
010 - Water
020 - Wastewater
026 - Board of Directors
030 - Administration
039 - Non Deparmental
547,941.66 183,052.19 364,889.47 66.59% 3,835,591.62 3,008,831.68 826,759.94 21.55% 6,577,932.00
290,877.74 429,259.33 -138,381.59 -47.57% 2,036,144.18 2,365,506.95 -329,362.77 -16.18% 3,491,931.00
980.01 181.51 798.50 81.48% 6,860.07 1,675.17 5,184.90 75.58% 11,765.00
127,864.23 109,088.37 18,775.86 14.68% 895,049.61 952,740.69 -57,691.08 -6.45% 1,534,986.00
9,724.44 0.00 9,724.44 100.00% 68,071.08 43,703.62 24,367.46 35.80% 116,740.00
Total Expense: 977,388.08 721,581.40 255,806.68 26.17% 6,841,716.56 6,372,458.11 469,258.45 6.86% 11,733,354.00
Total Revenues 977,388.37 896,608.58 -80,779.79 -8.26% 6,841,718.59 5,742,963.03 -1,098,755.56 -16.06% 11,733,354.00
Total Fund: 135 - MUD 1 General Fund: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00
Report Total: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00
19 of 52
May 17, 2023 Regular Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 04/30/2023
Fund Summary
Variance Variance
April April Favorable Percent YTD YTD Favorable Percent
Fund Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135 - MUD 1 General Fund 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00
Report Total: 0.29 175,027.18 175,026.89 2.03 -629,495.08 -629,497.11 0.00
20 of 52
Department
Trophy Club Municipal Utility District No. 1
122 - Trophy Club
MUD Fire Dept.
Asset
000 - Revenue, Asset, Liability, & Equity 1,266,646.11
Liability
000 - Revenue, Asset, Liability, & Equity
Equity
000 - Revenue, Asset, Liability, & Equity
135 - MUD 1
General Fund
May 17, 2023 Regular Meeting Agenda Packet
Balance Sheet Funds 122 - 528
Account Summary
As Of 04/30/2023
137 - MUD 1 519 - 2016 Rev 520 - Revenue 528 - 2015
Consolidated Bond Const -SWIFT Bond 16" Revenue Bond
GASB Waterline Reserve Fund
10,521,399.62 3,422,146.58
801,905.50 1,153, 877.73
Total
922, 217.09 18,088,192.63
Total Asset: 1,266,646.11 10,521,399.62 3,422,146.58 801,905.50 1,153,877.73 922,217.09 18,088,192.63
17,689.88 703,356.63 0.00 81,691.15 0.00 0.00 802,737.66
Total Liability: 17,689.88 703,356.63 0.00 81,691.15 0.00 0.00 802,737.66
681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76
Total Total Beginning Equity: 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
1,416,602.62 5,742,963.03 436,572.00 14,684.15 30,969.01 21,612.68 7,663,403.49
849,449.96 6,372,458.11 0.00 0.00 216,188.21 0.00 7,438,096.28
567,152.66
1,248,956.23
1,266,646.11
-629,495.08
9,818,042.99
10,521,399.62
436,572.00
3,422,146.58
3,422,146.58
14,684.15
720,214.35
801,905.50
-185,219.20
1,153,877.73
1,153,877.73
21,612.68
922,217.09
922,217.09
225,307.21
17,285,454.97
18,088,192.63
Monthly Financial Activity Footnotes:
Fund 122 Activity
Daily property tax deposits
Monthly transfer OUT to MUD General Fund to cover Town transfers and any other A/P expenses
Fund 135 Activity
Daily property tax deposits
All A/P checks are cut through the General Fund
Monthly transfer IN to cover other fund A/P expenses
Monthly transfer OUT for MS Revenue Bond payments for Fund 534, 535, & 535
Monthly bank interest
Fund 137 Activity
• Transfer IN at beginning of fiscal year based on yearly budget and transfer OUT at fiscal year-end based on reserves balances
Fund 519 Activity
Monthly bank interest
Fund 520 Activity
Transfer OUT to MUD General Fund to cover Interconnect Waterline construction project expenses
Monthly bank interest
Fund 528 Activity
Monthly bank interest
21 of 52
Department
Trophy Club Municipal Utility District No. 1
533 - MUD 1 I&S 534 - 2015
Consolidated Revenue Bond I&S
Asset
000 - Revenue, Asset, Liability, & Equity 939,834.44
Liability
000 - Revenue, Asset, Liability, & Equity
Equity
000 - Revenue, Asset, Liability, & Equity
535 - 2016 Rev
Bond I&S-SWIFT
324,756.73 156, 074.83
536 - 2019 Rev
Bond I&S-
W&WW System
May 17, 2023 Regular Meeting Agenda Packet
Balance Sheet I&S Funds 533 - 536
Account Summary
As Of 04/30/2023
Total
137,622.19 1,558,288.19
Total Asset: 939,834.44 324,756.73 156,074.83 137,622.19 1,558,288.19
49,324.56 0.00 0.00 0.00 49,324.56
Total Liability: 49,324.56 0.00 0.00 0.00 49,324.56
4,145.11 27,958.35 6,554.77 1,429.17 40,087.40
Total Total Beginning Equity: 4,145.11 27,958.35 6,554.77 1,429.17 40,087.40
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
960,943.60 389,117.13 177,289.31 243,461.77 1,770,811.81
74,578.83 92,318.75 27,769.25 107,268.75 301,935.58
886,364.77
890,509.88
939,834.44
296,798.38
324,756.73
324,756.73
149,520.06
156,074.83
156,074.83
136,193.02
137,622.19
137,622.19
1,468,876.23
1,508,963.63
1,558,288.19
Monthly Financial Activity Footnotes:
Fund 533 Activity
• Daily property tax deposits
• Monthly transfer IN from Fund 135 for PID portion of semi-annual GO Bond payments
• 3/1 & 9/1 GO Bond payments (Interest and Principal)
• Monthly bank interest
Fund 534 Activity
• Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
Fund 535 Activity
• Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
Fund 536 Activity
• Monthly transfer IN for semi-annual l&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
22 of 52
May 17, 2023 Regular Meeting Agenda Packet
CASH STATUS AS OF APRIL 2023
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
1 35-1 02 50
TexPool 0 & M (XXXXX0002)-General Fund Operating ***
Prosperity Bank (XXX8701) Fire Operating
$0
$2,812,932
$2,812,932
135-10300
Prosperity Bank (XXX8701) General Fund Operating
*
$141,525
$4,549,977
$4,691,502
1 35-1 03 05
Prosperity Bank Reserve -Savings Acct (XXXXX7724)
$1,908,136
$0
$1,908,136
135-11100
Petty Cash Administration
$0
$150
$150
1 35-1 11 50
Petty Cash Utility Billing
$0
$450
$450
1 37-1 02 50
TexPool 0 & M (XXXXX0002) GASB Replacement
$3,422,147
$0
$3,422,147
51 9-1 02 50
Texpool Revenue Bond Construction (XXXXX015) SWIFT
$0
$0
$0
51 9-111 55
Cash -Bond Escrow Bank of Texas (SWIFT)
$801,906
$0
$801,906
520-1 02 50
Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)
$1,153,878
$0
$1,153,878
520-1 03 00
Prosperity Bank Construction Water & Waste Water Systems 2019
$0
$0
$0
528-1 02 50
TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements
$922,217
$0
$922,217
533-1 02 50
TexPool Tax I & S (XXXXX0003)
$938,326
$0
$938,326
533-1 03 00
Prosperity Bank (XXX8701) Tax I&S
$0
$0
$0
534-10250
TexPool Revenue I & S (XXXXX013) WWTP Improvements
$324,757
$0
$324,757
535-10250
Texpool Revenue I & S (XXXXX017) SWIFT
$156,075
$0
$156,075
536-10250
TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems
$137,622
$0
$137,622
$7,363,509
$17,270,097
Amount available in cash for spending (MUD Accounts)
*4/30/2023 Customer Water Deposits $141,525
Fire Department Cash
$7,363,509
1 22-1 02 50
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
$0
$1,042,625
$1,042,625
1 22-1 03 00
Prosperity Bank (XXX8701) Fire Operating
$0
$191,028
$191,028
$0
$1,233,654
$1,233,654
Amount available in cash for spending (Fire Department Accounts)
$1,233,654
General Fund 135 Available
$ 4,549,977 Prosperity General Fund
$ 2,812,932 Texpool General Fund
$ 600 Petty Cash
Total General Fund 135 Available for Spending $ 7,363,509
General Fund 135 Fund Balances
Nonspendable Fund Balance (Prepaids) $ 3,880
Assigned Fund Balance (FY2023 Capital Projects plus prior year carry forward) $ 4,770,878
Unassigned Fund Balance $ 5,672,780
Current Year Revenue/Expenses $ (629,495)
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $9,818,043
23 of 52
ebills
Bills Mailed
Bank Draft
Credit Card Draft
Online Payments
Late Notices
Disconnects
Connections MUD
Connections PID
May 17, 2023 Regular Meeting Agenda Packet
April Utility Billing Report
Fiscal Year 2022 - 2023
April
2022
May
2022
June
2022
July
2022
August
2022
September
2022
October
2022
November
2022
December
2022
January
2023
February
2023
March
2023
April
2023
1,465
1,518
1,566
1,592
1,629
1,654
1,667
1,710
1,746
1,765
1,777
1,773
1,767
3,868
3,865
3,882
3,872
3,850
3,832
3,822
3,801
3,768
3,741
3,751
3,744
3,743
676
692
700
697
704
703
706
711
630
606
599
599
590
1,455
1,450
1,456
1,471
1,484
1,481
1,501
1,494
2,251
2,540
2,719
3,016
2,998
1,171
1,196
1,188
1,220
1,170
1,203
1,159
1,049
355
284
339
387
310
326
337
0
0
0
547
413
289
9
9
4
7
5
2
0
4
0
0
0
0
8
3400
3400
3401
3401
3398
3399
3399
3399
3399
3394
3394
3394
3394
1443
1443
1443
1443
1443
1444
1444
1444
1444
1444
1443
1443
1443
April Permits
Fiscal Year 2023
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc. Income
Total
$
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
24 of 52
May 17, 2023 Regular Meeting Agenda Packet
Community Outreach Program Performance Overview
February 1 - April 30, 2023
Facebook Page Reach 2,847 Accounts
# of Posts 11
Median Post Engagement 17 (Increase of 70% compared to Q4 2022)
Reach
Compare your reach from this period to the previous one.
Facebook Page reach 0
2,8474,11.1%
1000
500
0
D See more about your content performance
Cumulative
Feb 6
Feb 16 Feb 26
Mar 8 Mar 18 Mar 28
— Facebook Page reach • Facebook Page reach
Feb 1 - Apr 30 Nov 4, 2022 - Jan 31, 2023
Apr 7
Screenshot from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page
25 of 52
Apr 17
Apr 27
Posted: February 2, 2023 at 6:00 PM
Performance
Reach 0
I:
696
Organic
Paid
696 (100%)
0 (0%)
Engagements 0
Reactions
5
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May 17, 2023 Regular Meeting Agenda Packet
Negative interactions 0
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5 Unique
3
Trophy Club Municipal Utility District No. 1
Published by Trophy Club Mud 0 - February 2
•••
Most of us are spending Tots of time indoors this week - so what
better time than to think about some ways we can conserve water?
Here are some tips on how you can save water indoors. Every drop
counts!
As always, you can reach us for general questions and water or
wastewater emergencies at 682-831-4600 or infotcrnud.org
INDOOR WATER SAVING
TIP #1
ook for the WaterSense label.
ook for this lobe) when replacing old or worn -our
ixrures or appliances- WarerSense makes it easy for
. ou to select products that use Tess water, yet perform
• s well or better than conventional models.
/
4
INDOOR WATER SAVING
TIP g2
Ten you -tad. 1.. leek..
ANskr.a hwro d,.ingr aradd
10 data oiio.d nW"O hitt ria
6 FA k lasa L ,•-x.d,rk-
# watQ1.er -u immix i co6rdww
ENO!. rim p. twos n Lira
INDOOR WATER SAVING
TIP #3
u.. rermd.r mre, b F..d En. if ....mem
n+a.w.4..41nprF...Arg•y IerwI en•T
for
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0
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Posted: February 17, 2023 at 5:42 PM
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Trophy Club Municipal Utility District No. 1
Published by Trophy Club Mud Q • February 17 -
This frequently asked question starts popping up around this time
each year, with spring break just around the corner, and people
dreaming about summer travel plans.
Q' "We will be out of town for several months. If we shut off the
water will we still receive a bill?"
A; Our staff can turn off the water at the meter at your request, but
there will still be a minimum monthly charge. If you need to change
your billing address please contact the office.... See more
WATER FAQ
EXTENDED VACATION
We will be out of town
for several months.
If we shut off the water
will we still receive a bill?
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Posted: February 23, 2023 at 7:00 PM
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Trophy Club Municipal Utility District No. 1
Published by Steve Durman Q - February 23 Q
Beginning next week, smoke testing will begin as a part of our
annual evaluation of the wastewater collection system
Smoke testing allows us to quickly identify issues in the system such
as pipe breaks, fissures, open or broken clean -outs, and root
intrusions. We use safe, non-toxic smoke that leaves no residue.
Should we be conducting smoke testing near your home or
business, you will find a hanging card on your front door with more
information on what to expect during test... See more
PIPELINE INSPECTION
FEB 27 - MARCH 3
,E:19
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it
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IINYMrv� 'A i
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Published by Trophy Club Mud GI- February 27 -
Do you ever wonder where the water goes when it leaves your
home?
The Trophy Club Municipal Utility District No. 1 has a best -in -class
wastewater infrastructure that can handle the demands of our
customers while setting an example of how ecologically responsible
a public water system can be.
This short video explains where your water goes when you're done
using it.... See more
0
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Trophy Club Municipal Utility District No.1
Published by Steve Durman ® - March 23 at 8:38 PM Q
Training your lawn to require less water takes time and effort, but it
can save you money and conserve water in the long run. Here are
some specific tips on how to train your lawn to require less water:
1. Gradually reduce watering: Gradually reducing the frequency of
watering trains your lawn to develop deeper roots and become more
drought -tolerant. Start by reducing the frequency of watering from
three days a week to two, then gradually reduce it to one day a
week.
2. Wat... See more
WATER SAVING TIP
Train your lawn to
DRINK LESS WATER.
Are you one of many homeowners
overwater their lawns? This happens by
either by watering too often or by applying
way more water than necessary.
0
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Posted: March 29, 2023 at 7:00 PM
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Published by Steve ❑urman ®- March 29 at 7:00 PM Q
IT Effective April 1, 2023 I'
The Board of Directors has adopted a new Rate Order which
establishes Polices, Procedures and Rates, Fees and Charges for
water and sewer services.
There are no changes for residential water or sewer rates!
*.., See more
WHAT YOU NEED TO KNOW ABOUT
CHANGES TO RATES
AND DEPOSITS
PROCEDURES
€FFECTIVE APRIL 1, 2023
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Trophy Club Municipal Utility District No. 1
April6- 3
HOLIDAY HOURS
As we look forward to spending time with family and friends this Easter weekend, our office
will be closed on Friday, April 7 in observance of Good Friday.
We'll still be providing 24-7 emergency services even while our offices are closed, Call us
anytime at 682-831-4600 for a water or wastewater emergency.
HOLIDAY HOURS
WE WILL BE
CLOSED
FRIDAY, APRIL 7
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Posted: April 7, 2023 at 8:32 PM
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400
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14 108
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Apr 7 Apr 11 Ap• 15 Apr 10 Apr 24 Apr 28 May 2 May 6 May 11
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People reached
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Trophy Club Municipal Utility District No. 1
April7 CO
232
You already know that Trophy Club Municipal Utility District No.1 was honored as an
outstanding public water system.
But do you know how much hard work goes into earning such high regard? Our dedicated
Water Operator, Matthew Chitty, takes you through a day in the life of the District in this short
video.
To stay informed about your water utility, make sure to follow our Facebook page and
subscribe to our email newsletter at ., ,vw.tcmud.org
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AIL Trophy Club Municipal Utility District No.1
April 12 at 6:45 PM -Q
Did you know that Tarrant Regional Water District offers FREE residential sprinkler system
evaluations performed by a Licensed Irrigator?
Outdoor water use can add up to 5D% or more of the water we use during the summer.
Improving sprinkler system efficiency can minimize waste and build a healthy landscape.
This evaluation program provides a comprehensive look at your sprinkler system including
components, controller, and current watering schedule. The free residential program provides
a valuable, detailed report with recommended changes to help increase efficiency and reduce
water waste.
Visit tcmud.org/watering-schedule and click the link under the "Register fora Free Sprinkler
Evaluation" to schedule your checkup today.
GET YOUR FREE
PROFESSIONAL HOME
SPRINKLER SYSTEM CHECKUP
PROVIDED FREE TO TROPHY CLUB
RESIDENTS SY TARRANT REGIONAL
WATER DISTRICT.
--
trwd'
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Posted: April 21, 2023 at 12:15 PM
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1.1K
Trophy Club Municipal Utility District No. 1
April 21 at 12:15 PM -43
As the summer season approaches, it's essential to ensure that your home irrigation system is
in tip-top shape.
In this video, Trophy Club resident and Director of Golf Maintenance at the Country Club, Scott
Fuller, walks you through the process of giving your home irrigation system its springtime
checkup.
Maintaining your irrigation system is quick and easy, and helps reduce water waste, costly
repairs, and a lackluster landscape.... See more
- - I
resident for about 25 years now
and I'm also the director of
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April 27 at 5:66 AM • Q
4? With summer just around the corner, it's time to start thinking about getting your pool
ready for the season.
Here are a few reminders to ensure your pool is ready to enjoy all summer long!
1. Check your pool equipment Make sure your pool pump, filter, and auto fillers are working
correctly. If you notice any issues, it's best to get them repaired or replaced before the season
starts.
2. Backwash your fitter: Backwashing your filter helps to remove any debris and contaminants
that may have built up over the winter months. It's also a good time to replace your filter if
needed.
3. Chemical balance: Proper chemical balance is essential for a healthy pool. Make sure your
pH, chlorine, and alkalinity levels are within the recommended ranges.
4. Think Ecological Sustainability: Consider using environmentally -friendly pool cleaning
products and reducing water usage by investing in water -saving technologies such as
backwash systems that filter and recycle water.
By taking these steps, you'll be able to enjoy a clean and healthy pool all summer long. Happy
swimming! -a
GET READY TO DIVE INTO
POOL SEASON
PREPARE FOR THE SUMMER
SEASON WITH A FOCUS ON FUN
AND ENVIRONMENTAL
FRIENDLINESS
TPOPHY C1_116
MUNICIPAL
UTILITY
DISTRICT
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May 17, 2023 Regular Meeting Agenda Packet
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
April 19, 2023, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular
session on April 19, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive,
Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the
public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Kevin R. Carr
Ben Brewster
Doug Harper
William C. Rose
Tracey Hunter
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Emily Rodgers
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
§
§
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of April 19, 2023, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS
There were no citizen comments.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
e. Digital Platform Analytics monthly/ website quarterly.
General Manager Alan Fourmentin provided the monthly staff reports and answered questions related
thereto.
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CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. March 2023 Combined Financials
b. March 22, 2023, Regular Meeting Minutes
c. Quarterly Investment Report — 2nd Quarter FY2023
d. Tax Collections Report — 2nd Quarter FY2023
Motion made by Director Rose and seconded by Director Harper to approve consent agenda items a. — d.
with item b. March 22, 2023, Regular Meeting Minutes as amended at the dais.
Motion carried unanimously.
REGULAR SESSION
3. Discussion and possible action regarding financial reports.
Motion made by Director Rose and seconded by Director Harper to move consent agenda items combined
financial reports, quarterly investment reports and tax collection reports to be combined and moved to
reports and updates.
Motion carried unanimously.
4. Discussion and possible action regarding emergency fire station repairs.
Motion made by Director Rose and seconded by Director Hunter to approve emergency fire station repairs
to UST GC, LLC. for an amount not to exceed $188,954.00 and authorize the General Manager to execute
any necessary documents.
Motion carried unanimously.
5. Consider and act regarding approval of Contract No. 2023041901 for replacement of water lines as part
of FY 2023 Capital Improvement Projects.
Motion made by Director Rose seconded by Director Brewster to award Contract No. 2023041901 for
replacement of water lines as part of FY 2023 Capital Improvement Projects to J&L Construction for an
amount not to exceed $1,543,178.00 and authorize the General Manager to execute any necessary
documents.
Motion carried unanimously.
6. Consider and act regarding approval of Well #3 Rehabilitation and Pump Replacement.
Motion made by Director Rose and seconded by Director Brewster to approve rehabilitation of Well #3
with Millican Well Service in the amount of $31,110.00 due to additional post -down hole inspection
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May 17, 2023 Regular Meeting Agenda Packet
included in the quote; and authorize the General Manager to execute any necessary documents to
implement board action.
Motion carried unanimously.
7. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement for
Administration of Fire Protection Services and the possible transfer of District assets to the Town of
Trophy Club.
Motion made by Director Brewster and seconded by Director Hunter to direct the General Manager and
legal counsel to prepare an interlocal agreement with the Town of Trophy Club that would transfer the fire
station and fire assets to the Town after the District has paid the bonds and declared those fire assets and
property surplus.
Motion carried unanimously.
The Board convened into Executive Session at 7:40 p.m.
EXECUTIVE SESSION
8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town
of Trophy Club.
b. Consult with legal counsel relating to the respective roles, responsibilities, and duties of the Board,
including potential legal Issues associated with email communications by Board Members.
REGULAR SESSION
The Board reconvened into Regular Session at 8:04 p.m.
9. Consider and act regarding items discussed in Executive Session.
No action taken on items discussed in Executive Session.
10. Items for future agendas:
Cash Reserve Policy
Strategic Committee Update
Budget Committee appointments
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May 17, 2023 Regular Meeting Agenda Packet
11. Set future Meeting dates May 17, 2023, at 6:30 p.m.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
President Carr called the meeting adjourned at 8:06 p.m.
Kevin Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
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(SEAL)
15,1
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
May 17, 2023 Regular Meeting Agenda Packet
STAFF REPORT
May 17, 2023
AGENDA ITEM: Consider and take appropriate action to adopt Order No. 2023-0517A declaring
the following operations equipment and vehicle to be surplus property of the District and
authorize staff to sell such property.
DESCRIPTION: The vehicle and equipment have been replaced as part of the FY 2023 Budget
and Capital Improvements. The printer has reached useful life and is no longer needed.
a. 2015 Ford F350
b. Generac Generator
c. Auto Sampler
d. HP Designjet Printer
RECOMMENDATION: Approve Order No. 2023-0517A declaring the operations vehicle and
equipment surplus property.
ATTACHMENTS: Order No. 2023-0517A
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May 17, 2023 Regular Meeting Agenda Packet
ORDER NO. 2023-0517A
ORDER DECLARING PROPERTY SURPLUS AND AUTHORIZING
DISPOSITION THEREOF
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
conservation and reclamation district, a body corporate and politic and governmental agency
of the State of Texas, created under Article XVI, Sec. 59 of the Texas Constitution by order
of the Texas Water Commission, now the Texas Commission on Environmental Quality
("TCEQ"), and the District operates under Chapters 49 and 54 of the Texas Water Code, as
amended;
WHEREAS, Section 49.226 of the Texas Water Code provides that any personal
property valued at more than $300 which is found by the board to be surplus and is not
needed by the district may be sold under order of the board either by public or private sale;
WHEREAS, the District owns that certain property more particularly described in
Exhibit "A" attached hereto, which property is surplus and no longer used, useful or needed
by the District for its operations (the "Property"); and
WHEREAS, the Board of Directors desires to declare the Property to be surplus and
not needed by the District and further desires to authorize the disposal thereof.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS
OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
Section 1. The facts and recitations in the preamble of this Order are hereby
found and declared to be true and correct and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
Section 2. The Board of Directors of the District hereby finds and declares that
the Property is surplus and not needed by the District.
Section 3. The Board of Directors hereby orders and directs that the Property be
disposed of by public sale.
Section 4. The General Manager is hereby authorized to take any and all actions
necessary to effectuate this Order.
Section 5. Upon adoption of this Order, an original Order shall be filed in the
permanent records of the District.
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May 17, 2023 Regular Meeting Agenda Packet
PASSED AND APPROVED this 17th day of May 2023.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer (SEAL)
Laurie Slaght, District Secretary
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Exhibit "A"
Surplus Property
1. 2015 Ford F350
2. Generac Generator
3. Auto Sampler
4. HP DesignJet Printer
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May 17, 2023 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESERVE POLICY
ARTICLE I
BACKGROUND
Section 1.01. Background.
One of the key attributes of a financially stable organization is the establishment and maintenance
of appropriate financial reserves. Adequate reserves position an organization to weather
significant economic downturns more effectively, manage the consequences of outside agency
actions that may result in increased costs, and address unexpected emergencies, such as natural
disasters, catastrophic events caused by human activity, or excessive liabilities or legal judgments
against the organization. In concert with Trophy Club Municipal Utility District No. 1's (the
"District") other financial policies, this Reserve Policy establishes fund balance policies to
enhance the District's financial stability.
ARTICLE II
POLICY STATEMENTS
Section 2.01. General.
Reserve funds will be accumulated and maintained in a manner that allows the funding of costs
and capital investments consistent with the District's capital and financial plans while avoiding
significant rate fluctuations due to changes in cash flow requirements. The classification of reserve
fund balances shall be in conformance with Government Accounting Standards Board (GASB)
Statement No. 54, Fund Balance Reporting and Governmental Fund Definitions.
Section 2.02. Definitions.
In accordance with GASB 54, the Board of Directors adopts the following classifications of fund
balance depicting the relative strength of the spending constraints placed on the purposes for which
resources can be used:
A. Non -spendable fund balance—Amounts either not in spendable form, or legally or
contractually required to be maintained intact. This would include inventory,
prepaids, and non-current receivables.
B. Restricted fund balance— Amounts constrained either externally by creditors (such
as through debt covenants), grantors, contributors, or laws or regulations of other
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May 17, 2023 Regular Meeting Agenda Packet
governments; or imposed by law through constitutional provisions or enabling
legislation. This would generally include amounts in bonded capital projects funds,
debt service funds, and program funds funded with federal program dollars.
C. Committed fund balance—Amounts that are committed for specific purposes by
formal action of the Board of Directors. Amounts classified as "committed" are not
subject to legal enforceability like restricted fund balance; however, those amounts
cannot be used for any other purpose unless the Board removes or changes the
limitation by taking the same form of action it employed to previously impose the
limitation.
D. Assigned fund balance—Amounts intended to be used by the District for a specific
purpose. Intent can be expressed by the Board of Directors or by an official or body
to which the Board of Directors delegates the authority. The Finance Manager is
authorized by the Board of Directors to assign fund balance to a specific purpose as
approved by this fund balance policy. Assigned fund balance includes:
1. For the General Fund, the amounts assigned by the Finance Director intended to
be used for specific purposes. The amounts reported as assigned should not result
in a deficit in unassigned fund balance.
2. For all governmental funds other than the General Fund; these are all remaining
positive amounts (except for negative balances) that are not classified as non -
spendable and are neither restricted nor committed. However, if there is a
negative balance after classifying amounts as non -spendable, restricted, or
committed, the fund would report a negative amount as Unassigned and zero to
be reported as Assigned.
E. Unassigned fund balance - Amounts remaining after applying the above definitions.
Amounts are available for any purpose; these amounts are reported only in the general
fund. Planned spending in the subsequent year's budget would be included here unless
formally committed or assigned.
Section 2.03. Reserve Targets.
The Reserve Policy is based on either percentage targets or days of operation; all associated dollar
figures represent estimated/projected targets based on either the percentage target or days of
operation target set by the Reserve Policy. Reserve Targets shall be adopted as part of the annual
budget.
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May 17, 2023 Regular Meeting Agenda Packet
Section 2.04. Monitoring and Reporting Use of Reserve Funds
The General Manager shall perform a review and analysis of each designated reserve fund for
presentation to the Board of Directors at a public meeting during consideration of the annual
budget by the Board of Directors. Upon determination that a fund balance is less than the
established target fund level, the General Manager shall inform the Board of Directors. Any
requests to the Board of Directors for the use of reserves will be accompanied by a current status
report of the affected reserve fund and impacts on the future reserve levels.
Section 2.05. Reserve Expenditures
Unless specified otherwise in the Reserve Policy, expenditures from any reserve requires District
Board action to appropriate the funds. The General Manager may recommend reserve expenditures
through the budget process or at District Board meetings for the Board of Directors consideration
and approval.
Section 2.06. Replenishment of Reserves
Should a reserve fall below the targeted reserve level set forth in this Reserve Policy, the General
Manager will develop a plan to replenish the reserve in a reasonable time -frame. The proposed
plan will be presented to the Board of Directors as part of the subsequent fiscal year budget.
Section 2.07. Deviations from the Reserve Policy
No deviations from the Reserve Policy will be allowed except as approved by the Board of
Directors. Proposed exceptions to the Reserve Policy will be reviewed by the General Manager
and District Finance Manager. After their timely review and recommendation, the proposed
exception will be presented to the Board of Directors for action.
Section 2.08. Reserve Policy Review and Update
The District's General manager will present this Reserve Policy to the Board of Directors at least
biennially to determine if changes are necessary to ensure the Policy is effective and remains
current with general accounting and financial best practice standards, and to address any regulatory
changes that may become applicable after adoption of this Policy. Any changes, additions, or
deletions to this Reserve Policy will be by formal action of the Board of Directors.
Section 2.09. Fund Balance Spending Order
Unless legally prohibited, the District will spend the most restricted funds before less restricted
funds in the following order:
1. Non -spendable if the funds become spendable
2. Restricted
3. Committed
4. Assigned
5. Unassigned
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May 17, 2023 Regular Meeting Agenda Packet
ARTICLE III
RESERVE FUNDS
Section 3.01. Reserve Funds
The Board of Directors hereby establishes and designates the following reserve funds: Operating
Reserves; Rehabilitation and Replacement Reserves; Equipment Replacement Reserves;
Emergency Reserves; Debt Service Reserves; and Rate Stabilization Reserves.
Section 3.02. Operating Reserves
A. The purpose of Operating Reserves is to accumulate sufficient reserve funds
necessary to satisfy the general cash flow demands and requirements of the District.
There can be a significant length of time between when a system provides a service
and when a customer may pay for that service. In addition to timing, the volume of
cash flow can be affected by weather and seasonal demand patterns. This reserve
fund will preserve credit worthiness, ensure adequate financial resources are
available for timely payment of District obligations, and provide liquidity throughout
the fiscal year. This funds GASB 54 classification is assigned fund balance.
B. The District should maintain Operating Reserves equivalent to at least 45 days
budgeted operating requirements to mitigate potential cash flow problems. Operating
Reserves will not normally exceed the equivalent of 90 days budgeted operating
requirements.
C. The General Manager is authorized to approve the expenditure of Operating Reserves
in response to day-to-day cash flow requirements that are in accordance with the
Board of Directors approved policy and budget authorizations.
Section 3.03. Capital Reserves
A. Rehabilitation and Replacement Reserves
1. The purpose of Rehabilitation and Replacement Reserves is to fund unplanned or
accelerated infrastructure rehabilitation or replacement needs when assets wear
out before their expected useful life ends or when a utility desires to accrue for
its future rehabilitation and replacement needs on a pay-as-you-go basis. These
reserves may also be used as a source of funds for cash funding for the utility's
Capital Improvement Program (CIP), or to set aside funds for intermediate to
long-term future replacement of major assets not included in the CIP.
Rehabilitation and Replacement Reserves may be used to provide a cushion to
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May 17, 2023 Regular Meeting Agenda Packet
absorb capital cost overruns that might otherwise require debt issuance and/or
rate increases. This funds GASB 54 classification is assigned fund balance.
2. Each adopted budget of the District should contain a transfer from the general
fund to the Rehabilitation and Replacement Reserves in an amount approved by
the Board of Directors. The desired minimum balance for this reserve is 1.5
percent of the cost of the District's system assets.
3. The General Manager is authorized to approve the expenditure of Rehabilitation
and Replacement Reserves, without prior approval of the Board of Directors, in
accordance with approved policy and budget authorizations.
B. Equipment Replacement Reserves
1. The purpose of Equipment Replacement Reserves is to accumulate the probable
replacement cost of equipment each year over the life of the asset, so it can be
replaced readily when it becomes obsolete, is totally depreciated or is scheduled
for replacement. Assets defined as equipment include vehicles, pumps, computer
equipment, office equipment, mechanical equipment, laboratory equipment, and
other similar equipment with an expected life typically in the range of as few as
three to as many as twenty years. Annual depreciation is calculated as a function
of the depreciation schedule maintained within the District's financial
management software. This funds GASB 54 classification is assigned fund
balance.
2. The source of funding for this reserve shall be in the form of an annual operating
expense (transfer) to the Equipment Replacement Reserves.
3. The General Manager is authorized to approve the expenditure of Equipment
Replacement Reserves, without prior approval of the Board of Directors, in
accordance with approved policy and budget authorizations.
C. Emergency Capital Reserves
1. Emergency Capital Reserves are essentially "insurance" against unanticipated
emergencies, failure of the utility's most vulnerable system components, and
liability from District activities that are not insured through other mechanisms.
This reserve provides funding to ensure timely emergency repairs or
replacements, and continued operation of the District's essential services during
periods of natural disasters and/or other emergencies that potentially threaten the
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health, safety or welfare of District customers, residents, or employees and for
which immediate corrective action is necessary. Emergency Capital Reserves
may be used when capital improvement funds have otherwise been purposefully
spent down to a preset limit on planned projects. They will not be used to meet
operating shortfalls or to fund new programs or personnel. This funds GASB 54
classification is committed fund balance.
2. The Emergency Capital Reserves funding level is based on the historical records
and the experience of the utility in dealing with such emergencies and disasters.
Determining the emergency reserve funding level is also a function of
management objectives and overall system reliability.
3. The General Manager is authorized to approve the expenditure of Emergency
Capital Reserves, without prior approval of the Board of Directors, in accordance
with District policy. Upon expenditure of any Emergency Capital Reserves, the
General Manager shall notify the Board of Directors at the earliest possible
opportunity.
4. Expenditures from Emergency Capital Reserves which are subsequently
recovered, either partially or fully, from FEMA, insurance and/or any other
sources, shall be utilized solely for refunding Emergency Capital Reserves.
Section 3.04. Debt Service Reserves
A. Debt Service Reserves are those funds that relate to the management of the District's
outstanding bonded indebtedness. Establishment of a debt service reserve is typically
legally required by the covenants and indentures of the District's revenue bonds and
may be required by some general obligation bonds. The establishment of a debt
reserve provides security to the bondholders that adequate funds will be available to
pay the debt service obligations, even under a distressed situation. This funds GASB
54 classification is restricted reserve fund balance.
B. Debt Service Reserves will be funded, maintained and expended only in accordance
with the terms of the orders or resolutions adopted by the Board of Directors
authorizing the issuance of the District's revenue obligations. Authorization to
expend the Debt Service Reserves is restricted to the Board of Directors.
Section 3.05. Rate Stabilization Reserves
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A. The purpose of Rate Stabilization Reserves is to establish a means to provide cash
reserves that can be used to meet revenue requirements while gradually increasing
rates over time to the level necessary for the utility to be financially sustainable. This
fund buffers the impacts of unanticipated fluctuations or revenue shortfalls and
should be capable of defraying the need for an immediate rate increase to cover the
cost of an unanticipated rise in expenses. Unexpected fluctuations can include, but
are not limited to an economic downturn, unanticipated increases in other utility
expenses, and/or other extraordinary circumstances. This funds GASB 54
classification is committed fund balance.
B. The District should maintain Rate Stabilization Reserves equivalent to 30% of the
annual net water revenue. Each adopted budget of the District should contain a
transfer from the general fund to the Rate Stabilization Reserves in an amount
approved by the Board of Directors.
C. Transfer of funds from Rate Stabilization Reserves requires the Board of Directors
approval. After transfer, the General Manager is authorized to approve the
expenditure of those funds, in accordance with District policy and budget
authorizations.
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