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HomeMy WebLinkAbout2023-0419 April 19, 2023 Regular Meeting MinutesApril 19, 2023 Regular Meeting Minutes REGULAR MEETING MINUTES - as Amended** TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS April 19, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on April 19, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director Tracey Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers General Manager District Secretary Operations Manager Finance Manager General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of April 19, 2023, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no citizen comments. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Water Operations Report c. Wastewater System Reports d. Finance Reports e. Digital Platform Analytics monthly/ website quarterly. General Manager Alan Fourmentin provided the monthly staff reports and answered questions related thereto. 1of4 April z9,zozsRegular Meeting Minutes CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. March 2023 Combined Financials b. March 22, 2023, Regular Meeting Minutes c. Quarterly Investment Report — 2nd Quarter FY20Z3 d. Tax CoItectons Report — 2nd Quarter FY2023 Motion made by Director Rose and seconded by Director Harper to approve consent agenda items a. — d. with item b. March 22, 2023, Regular Meeting Minutes as amended at the dais. Motion carried unanimously. REGULAR SESSION 3. Discussion and possible action regarding financial reports. ** Motion made by Director Rose and seconded by Director Harper to move consent agenda items combined financial reports, quarterly investment reports and tax collection reports to reports and updates. Motion carried unanimously. 4. Discussion and possible action regarding emergency fire station repairs. Motion made by Director Rose and seconded by Director Hunter to approve emergency fire station repairs to UST GC, LLC. for an amount not to exceed $188,954.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 5. Consider and act regarding approval of Contract No. 2023041901 for replacement of water lines as part of FY 2023 Capital Improvement Projects. Motion made by Director Rose seconded by Director Brewster to award Contract No. 2023041901 for replacement of water lines as part of FY 2023 Capital Improvement Projects to J&L Construction for an amount not to exceed $1,643,178.0O and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 6. Consider and act regarding approval of Well #3 Rehabilitation and Pump Replacement. Motion made by Director Rose and seconded by Director Brewster to approve rehabilitation of Well #3 with Millican Well Service in the amount of $31,110.00 due to additional post -down hole inspection April 19, 2023 Regular Meeting Minutes included in the quote; and authorize the General Manager to execute any necessary documents to implement board action. Motion carried unanimously. 7. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services and the possible transfer of District assets to the Town of Trophy Club. Motion made by Director Brewster and seconded by Director Hunter to direct the General Manager and legal counsel to prepare an interlocal agreement with the Town of Trophy Club that would transfer the fire station and fire assets to the Town after the District has paid the bonds and declared those fire assets and property surplus. Motion carried unanimously. The Board convened into Executive Session at 7:40 p.m. EXECUTIVE SESSION 8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town ofTrophy Club. b. Consult with legal counsel relating to the respective roles, responsibilities, and duties of the Board, including potential legal ssues associated with email communications by Board Members. REGULAR SESSION The Board reconvened into Regular Session at 8:04 p.m. 9. Consider and act regarding items discussed in Executive Session. No action taken on items discussed in Executive Session. 10. Items for future agendas: Cash Reserve Policy Strategic Committee Update Budget Committee appointments April 19, 2023 Regular Meeting Minutes 11. Set future Meeting dates May 17, 2023, at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN President Carr called the meeting adjourned at 8:06 p.m. Kevin Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secre 4of4 427. • 0 �c,"")\--U5 1 0 Atiff ,s ,BRA/VT•••. z �/ °Z0. C' � -1• • ct.,` -'�,, ' •' . TEXA`�• •'ap ��� /,'?" O! STB\ 1111