HomeMy WebLinkAbout2023-0419 April 19, 2023 Regular Meeting MinutesApril 19, 2023 Regular Meeting Minutes
REGULAR MEETING MINUTES - as Amended**
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
April 19, 2023, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular
session on April 19, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive,
Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the
public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Tracey Hunter Director
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Emily Rodgers
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of April 19, 2023, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS
There were no citizen comments.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Water Operations Report
c. Wastewater System Reports
d. Finance Reports
e. Digital Platform Analytics monthly/ website quarterly.
General Manager Alan Fourmentin provided the monthly staff reports and answered questions related
thereto.
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CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. March 2023 Combined Financials
b. March 22, 2023, Regular Meeting Minutes
c. Quarterly Investment Report — 2nd Quarter FY20Z3
d. Tax CoItectons Report — 2nd Quarter FY2023
Motion made by Director Rose and seconded by Director Harper to approve consent agenda items a. — d.
with item b. March 22, 2023, Regular Meeting Minutes as amended at the dais.
Motion carried unanimously.
REGULAR SESSION
3. Discussion and possible action regarding financial reports. **
Motion made by Director Rose and seconded by Director Harper to move consent agenda items combined
financial reports, quarterly investment reports and tax collection reports to reports and updates.
Motion carried unanimously.
4. Discussion and possible action regarding emergency fire station repairs.
Motion made by Director Rose and seconded by Director Hunter to approve emergency fire station repairs
to UST GC, LLC. for an amount not to exceed $188,954.00 and authorize the General Manager to execute
any necessary documents.
Motion carried unanimously.
5. Consider and act regarding approval of Contract No. 2023041901 for replacement of water lines as part
of FY 2023 Capital Improvement Projects.
Motion made by Director Rose seconded by Director Brewster to award Contract No. 2023041901 for
replacement of water lines as part of FY 2023 Capital Improvement Projects to J&L Construction for an
amount not to exceed $1,643,178.0O and authorize the General Manager to execute any necessary
documents.
Motion carried unanimously.
6. Consider and act regarding approval of Well #3 Rehabilitation and Pump Replacement.
Motion made by Director Rose and seconded by Director Brewster to approve rehabilitation of Well #3
with Millican Well Service in the amount of $31,110.00 due to additional post -down hole inspection
April 19, 2023 Regular Meeting Minutes
included in the quote; and authorize the General Manager to execute any necessary documents to
implement board action.
Motion carried unanimously.
7. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement for
Administration of Fire Protection Services and the possible transfer of District assets to the Town of
Trophy Club.
Motion made by Director Brewster and seconded by Director Hunter to direct the General Manager and
legal counsel to prepare an interlocal agreement with the Town of Trophy Club that would transfer the fire
station and fire assets to the Town after the District has paid the bonds and declared those fire assets and
property surplus.
Motion carried unanimously.
The Board convened into Executive Session at 7:40 p.m.
EXECUTIVE SESSION
8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town
ofTrophy Club.
b. Consult with legal counsel relating to the respective roles, responsibilities, and duties of the Board,
including potential legal ssues associated with email communications by Board Members.
REGULAR SESSION
The Board reconvened into Regular Session at 8:04 p.m.
9. Consider and act regarding items discussed in Executive Session.
No action taken on items discussed in Executive Session.
10. Items for future agendas:
Cash Reserve Policy
Strategic Committee Update
Budget Committee appointments
April 19, 2023 Regular Meeting Minutes
11. Set future Meeting dates May 17, 2023, at 6:30 p.m.
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
President Carr called the meeting adjourned at 8:06 p.m.
Kevin Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secre
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