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HomeMy WebLinkAbout2023-0719 July 19, 2023 Regular Meeting MinutesJuly 19, 2023 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS July 19, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in regular session on July 19, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer William C. Rose Director BOARD MEMBERS ABSENT: Tracey Hunter Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers General Manager District Secretary Operations Manager Finance Manager General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of July 19, 2023, called the meeting to order and announced a quorum present at 6:31 p.m. CITIZEN COMMENTS There were no citizens wishing to speak. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports • Quarterly Tax Collections 3rd Quarter • Quarterly Investment Report 3`d Quarter d. GFOA's Distinguished Budget Presentation Award e. Digital Platform Analytics • Facebook Monthly • Website Quarterly f. Employee Recognition 1 of 4 July 19, 2023 Regular Meeting Minutes General Manager Alan Fourmentin presented the monthly reports and answered questions related thereto. The Board recognized Operations Manager, Mike McMahon, for his 25 -years of service to the District and Finance Manager Steven Krolczyk for receiving GFOA's Distinguished Budget Presentation Award for the FY 2022 budget. REGULAR SESSION 2. Consider and act to approve the June 21, 2023, Regular Meeting Minutes. Motion made by Director Rose and seconded by Director Carr to approve the June 21, 2023, Regular Meeting Minutes. Motion carried unanimously. 3. Receive update from the Strategic Committee. (Carr/Harper) Director Carr provided the Board with an update regarding the Strategic Committee. 4. Receive update from the Budget Committee. (Brewster/Harper) Motion made by Director Carr and seconded by Director Brewster to table this item and bring it back for open discussion in a workshop session to be held before the regular meeting at the August regular meeting. For: Carr, Brewster, and Harper Opposed: Rose Absent: Hunter Item passes 3-1-0 5. Consider and act regarding approval of Contract No. 2023071901 for High Service Pump Station and Piping Improvements as part of FY 2023 Capital Improvement Projects and authorize the General Manager to execute the necessary documents to implement board action. Motion made by Director Rose and seconded by Director Harper to approve Contract No. 2023071901 for High Service Pump Station and Piping Improvements as part of FY 2023 Capital Improvement Projects to Rey -Mar Construction for an amount not to exceed $2,124,400 and authorize the General Manager to execute the necessary documents to implement board action. Motion carried unanimously. 6. Consider and act to terminate contract with Utility Services Co. Inc. for Water Tank Maintenance effective November 1, 2023. Motion made by Director Brewster and seconded by Director Harper to terminate the contract with Utility Services Co. Inc., for Water Tank Maintenance effective November 1, 2023. 2 of 4 July 19, 2023 Regular Meeting Minutes Motion carried unanimously. 7. Consider and act to adopt Order No. 2023-0718A declaring the following operations equipment and vehicle to be surplus property of the District and authorize staff to sell such property. Motion made by Director Harper and seconded by Director Brewster to adopt Order No. 2023-0718A declaring the operations vehicles to be surplus property of the District and authorizes staff to sell such property. Motion carried unanimously 8. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services with Town of Trophy Club. Director Carr requested to move agenda item 8. to Executive Session for discussion. With no objection, the item was so moved. The Board convened into Executive Session at 7:35 p.m. EXECUTIVE SESSION 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel to secure legal advice concerning joint strategic planning with the Town of Trophy Club. b. Consult with legal counsel regarding the Amended and Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services between the District and the Town of Trophy Club, and seek legal advice regarding the potential renewal, termination, modification, or replacement thereof. The Board reconvened into Regular Session at 9:30 p.m. REGULAR SESSION 10. Consider and act regarding items discussed in Executive Session, including joint strategic planning with the Town of Trophy Club and Amended and Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services between the District and the Town of Trophy Club. No action taken 11. Items for future agendas: 3 of 4 July 19, 2023 Regular Meeting Minutes 12. Set future Meeting dates - August 2, 2023, Budget Workshop at 4:30 p.m. August 23, 2023, at 6:30 p.m. ADJOURN President Carr called the meeting adjourned at 9:30 p.m. Kevin R. Carr, President Doug Harper, Secretary/Tre., urer Laiirie Slaght, District Secretary \\,‘VlC`U ' f, fid( s()` \4• 'G� • ▪ • o-0 / • D 51:i• 'r • .5 • T \"' O••,XAS •••c / ririIC il..4° \e`\\\ 4 of 4