HomeMy WebLinkAbout2023-0920 September 20, 2023 Regular Meeting Agenda PacketTROPHY CLUB
l 1
MUNICIPAL
UTILITY
DISTRICT
September 20, 2023 Meeting Agenda Packet
BOARD OF DIRECTORS
PUBLIC HEARING AND REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, September 20, 2023
6:30 P.M. Svore Municipal Boardroom
PUBLIC HEARING AND REGULAR MEETING AGENDA PACKET
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC HEARING
1. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of proposed
District Tax rate of $0.06381 for the 2023 Tax Year.
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
2. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
d. Digital Platform Analytics
Attachments: Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
3. Consider and act to approve the Consent Agenda.
a. August 23, 2023, Regular Meeting Minutes
Attachment: Meeting minutes
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September 20, 2023 Meeting Agenda Packet
REGULAR SESSION
4. Discussion regarding master planning and matters related thereto. (Hunter/Brewster)
5. Discussion and possible action regarding the 14" water main break near Hogan's Glen and matters
related thereto. (Hunter/Brewster)
6. Consider and act to adopt Resolution No. 2023-0920A approving Budget for Fiscal Year 2024.
Attachment: Resolution No. 2023-0920A
7. Consider and act to adopt Order No. 2023-0920A Fixing and Levying Trophy Club Municipal Utility District
No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2023 Tax Year.
Attachment: Order No. 2023-0920A
8. Consider and act to adopt Resolution 2023-0920B approving 2023 Tax Roll for Trophy Club Municipal
Utility District No. 1.
Attachment: Resolution No. 2023-0920B
9. Consider and act to approve the Amendment to District Information Form, including Notice to Purchaser
Form.
Attachment: Amendment to District Information Form/Notice to Purchaser
10. Consider and act regarding annual review of District Investment Policy and Investment Strategies
including:
a. Adopt Order No. 2023-0920B approving Amended and Restated Investment Policy, including the
District's Investment Strategies and Appointment of Investment Officer(s).
Attachment: Order No. 2023-0920B
11. Discussion and possible action regarding Cash Reserve Policy.
12. Consider and act regarding approval of task order agreement with Halff Associates for professional
engineering services for the replacement of the existing water lines at a total cost of $86,200 and
authorize the General Manager to execute the necessary documents to implement Board action.
Attachment: Halff Task Order Agreement
13. Consider and act regarding approval of work order with Garver for professional engineering services
related to Wastewater Treatment Plant Improvements at a total cost of $75,498 and authorize the
General Manager to execute the necessary documents to implement Board action.
Attachment: Garver Work Order
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September 20, 2023 Meeting Agenda Packet
14. Consider and act regarding approval of work order agreement with Pipeline Analysis, LLC for professional
engineering services related to the District wastewater collection system at a total cost not to exceed
$200,680.00 and authorize the General Manager execute the necessary documents to implement Board
action.
Attachment: Pipeline Analysis Work Order
15. Receive update from Strategic Committee. (Carr/Harper)
16. Discussion regarding Board Ethics training and legislative updates. (Carr)
EXECUTIVE SESSION
17. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in
Executive Session on a matter in which the duty of the attorney to the Governmental Body under the
Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation
or settlement offers:
a. Deliberations pursuant to Section 551.074(a)(1) of the Texas Open Meetings Act regarding
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee: General Manager annual evaluation.
b. Consult with legal counsel relating to Board Ethics Training and Legislative Update.
REGULAR SESSION
18. Consider and act regarding items discussed in Executive Session.
19. Items for future agendas:
20. Discussion to set future Meeting date(s).
Attachment: October Meeting Calendar
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
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TROPHY C. u
MUNICIPAL
UTILITY
DISTRICT
September 20, 2023 Meeting Agenda Packet
Capital Improvement Projects
• FY 2023 Water Line Project — The boring and installation of water lines between Sunset
Drive and Straight Creek Court and between Berkshire Court and Wilshire have been
completed. The boring on Lee Court and remaining water line on Berkshire Court is
projected to be complete by the end of October. This project is scheduled to be completed
by the end of November 2023.
• Pump Station Improvement Project — The contractor is in the process of providing
submittals. The demolition within the building is underway and the electrician is onsite
verifying wiring runs to ensure nothing is disconnected inadvertently during demolition, and
excavation of the manifold is started to verify measurements of pipe lengths prior to
ordering materials. This project is tentatively scheduled to be completed in May 2024 due
to the long lead time for VFDs.
• Lift Station Generators — The contractor is awaiting the availability of concrete to finalize
constructing the concrete pads. Delivery of the generators is scheduled for December 2023
with an anticipated completion date of April 2024.
• FY 2023 Wastewater Improvements — Four additional point repairs were performed this
month and this project is complete.
• Southlake emergency connection — We are awaiting Southlake to complete a Water Master
Plan Update, which is expected to be completed in May 2024.
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September 20, 2023 Meeting Agenda Packet
Water Billed
-2023
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000
0
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2014
82,660
48,813
34,482
39,767
37,085
54,794
66,337
84,384
99,240
92,913
113,135
110,873
864,483
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,083
79,654
108,707
134,083
169,549
894,934
Water Pumped
160,000 2u1 22 2023
140,000
120,000
1
100,000 /
80,000 N'..-.4044.........._
�
60,000
40,000
\�
20,000
0 -
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2014
81,909
51,769
39,769
48,758
42,395
61,100
71,283
96,481
95,206
110,173
123,369
115,607
937,819
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
84,019
120,932
145,657
184,972
986,725
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September 20, 2023 Meeting Agenda Packet
7
6
C' 5
0
7 4
0 3
g 2
1
0
• Min
• Max
Avg 4.704
Aug -22
Aug -22
2.348
7.325
Sep -22
Sep -22
1.889
5.277
3.948
Oct -22
Oct -22
1.842
5.004
3.662
Nov -22
Nov -22
1.401
2.572
1.834
Water Production
.11 .11 .V .11
Dec -22
Dec -22
1.115
2.716
1.657
Jan -23
Jan -23
1.225
2.508
1.759
Feb -23 Mar -23
Feb -23
0.878
2.354
1.479
Mar -23
0.999
2.516
1.731
1
Apr -23
May -23
Jun -23
Apr -23
0.920
4.597
2.780
May -23
1.730
5.729
3.125
Jun -23
2.628
5.950
4.079
Jul -23
III
Aug -23
Jul -23 Aug -23
3.277 4.622
7.079 7.305
5.266 6.291
1.950
1.750
1.550
Tv
1.350
1.150
0.950
0.750
Aug -22
Wastewater Treated
1 1 1 1 1 1 1 1 1 1 I
1 1 1 • 1
Sep -22
Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23
Daily Avg Flow Daily Max Flow -Daily Avg Max
Apr -23
May -23 Jun -23
Jul -23 Aug -23
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
J
Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23
CBOD Avg CBOD Max -Daily Avg Max -Daily Max
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September 20, 2023 Meeting Agenda Packet
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
Total Suspended Solids (TSS)
Aug -22
Sep -22 Oct -22 Nov -22 Dec -22 Jan -23
TSS Avg
Feb -23 Mar -23
TSS Max -Daily Avg Max -Daily Max
Apr -23
May -23 Jun -23 Jul -23 Aug -23
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Ammonia Nitrogen (NH3)
r � r
Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23
NH3 Avg NH3 Max Daily Avg Max -Daily Max
50.0
40.0
30.0
20.0
10.0
0.0
Nitrate -Nitrogen (NO3)
Aug -22 Sep -22 Oct -22 Nov -22 Dec -22 Jan -23 Feb -23
Mar -23
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
Apr -23 May -23 Jun -23 Jul -23 Aug -23
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September 20, 2023 Meeting Agenda Packet
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Potential of Hydrogen (pH)
9
8.5
8
7.5
7
6.5
6
Aug -22
Sep -22
Oct -22
Nov -22
Dec -22 Jan -23 Feb -23 Mar -23 Apr -23
pH Min pH Max _. pH Avg —Daily Avg Min —Daily Avg Max
May -23
Jun -23
Jul -23
Aug -23
Dissolved Oxygen (DO)
9.0
8.5
8.0
7.5
I7.0
i
6.5
6.0
.1 .1
Aug -22
Sep -22
Oct -22
Nov -22
Dec -22 Jan -23 Feb -23 Mar -23 Apr -23
May -23
Jun -23
Jul -23
Aug -23
DO DO Max DO Avg Min
= Min = a —Daily Avg —Daily Avg Max
Escherichia coli (E. coli)
*Sep -22 is an outlier sample
400
350
—
307.0
300
250
200
150
100
50
3.0
1.0
6.3 2.0 1.0 1.0 2.0
1.0
1.0
1.0
2.0
1.0
0
Aug -22
*Sep -22
Oct -22
Nov -22
Dec -22 lan-23 Feb -23 Mar -23 Apr -23
May -23
Jun -23
Jul -23
Aug -23
= E. Avg = E. Max Avg Max Max
coli coli —Daily —Daily
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Trophy Club Municipal Utility District No. 1
Vendor Number Vendor Name
Bank Code: Prosperity Bank -Prosperity Bank
Payment Type: Regular
September 20, 2023 Meeting Agenda Packet
Check Report
By Check Number
Date Range: 08/01/2023 - 08/31/2023
Payment Date Payment Type Discount Amount Payment Amount Number
3127 Allied Welding Supply Inc. 08/02/2023 Regular 0.00 21.78 9780
3197 BenefitMall 08/02/2023 Regular 0.00 52.00 9781
2655 Core & Main LP 08/02/2023 Regular 0.00 460.00 9782
2606 Fisery Solutions LLC 08/02/2023 Regular 0.00 50.00 9783
1372 Hach Company 08/02/2023 Regular 0.00 512.10 9784
2759 Hardys Painting 08/02/2023 Regular 0.00 4,538.00 9785
4033 Health Care Service Corporation 08/02/2023 Regular 0.00 22,147.36 9786
3297 J&L Construction LLC 08/02/2023 Regular 0.00 251,133.30 9787
3115 Metlife Group Benefits 08/02/2023 Regular 0.00 2,301.06 9788
3176 Rey -Mar Construction 08/02/2023 Regular 0.00 17,484.00 9789
3156 Southern Petroleum Lab Inc 08/02/2023 Regular 0.00 706.80 9790
4000 UST General Contracting LLC 08/02/2023 Regular 0.00 58,492.53 9791
2772 Allied Waste Industries 08/16/2023 Regular 0.00 6,636.75 9792
2683 Charter Communications 08/16/2023 Regular 0.00 899.00 9793
3184 Dataprose LLC 08/16/2023 Regular 0.00 4,751.66 9794
2800 Ferguson Enterprises LLC 08/16/2023 Regular 0.00 480.00 9795
3093 Four Man Furnace Inc. 08/16/2023 Regular 0.00 1,097.50 9796
1372 Hach Company 08/16/2023 Regular 0.00 1,312.00 9797
2785 Kleen Pipe, Inc 08/16/2023 Regular 0.00 10,310.00 9798
2754 Lower Colorado River Authority 08/16/2023 Regular 0.00 213.92 9799
3216 M3 Networks 08/16/2023 Regular 0.00 373.58 9800
1056 Office Depot Inc 08/16/2023 Regular 0.00 109.53 9801
4019 Peterson Pump & Motor Service LLC 08/16/2023 Regular 0.00 960.00 9802
3176 Rey -Mar Construction 08/16/2023 Regular 0.00 17,915.00 9803
3156 Southern Petroleum Lab Inc 08/16/2023 Regular 0.00 1,335.60 9804
2440 Tarrant County Public Health Laboratory 08/16/2023 Regular 0.00 420.00 9805
2696 Texas Excavation Safety System 08/16/2023 Regular 0.00 165.30 9806
1001 Town of Trophy Club 08/16/2023 Regular 0.00 208,429.17 9807
1081 Tri County Electric 08/16/2023 Regular 0.00 633.16 9808
4029 Trojan Technolgoies Group ULC 08/16/2023 Regular 0.00 1,695.00 9809
1000 Trophy Club Mud (Water Bills) 08/16/2023 Regular 0.00 438.33 9810
1058 Verizon Wireless 08/16/2023 Regular 0.00 608.56 9811
3197 BenefitMall 08/23/2023 Regular 0.00 52.00 9812
3299 Bickerstaff Heath Delgado Acosta LLP 08/23/2023 Regular 0.00 2,291.00 9813
2796 Garver 08/23/2023 Regular 0.00 9,686.00 9814
2635 Halff Associates Inc. 08/23/2023 Regular 0.00 500.00 9815
4033 Health Care Service Corporation 08/23/2023 Regular 0.00 22,147.36 9816
3278 Kyocera Document Solutions 08/23/2023 Regular 0.00 102.14 9817
3216 M3 Networks 08/23/2023 Regular 0.00 1,091.00 9818
3186 Member's Building Maintenance 08/23/2023 Regular 0.00 1,289.80 9819
3115 Metlife Group Benefits 08/23/2023 Regular 0.00 2,301.06 9820
2760 NDS Leasing 08/23/2023 Regular 0.00 175.00 9821
3179 NewGen Strategies & Solutions 08/23/2023 Regular 0.00 497.50 9822
3111 North Texas Groundwater 08/23/2023 Regular 0.00 4,633.70 9823
3156 Southern Petroleum Lab Inc 08/23/2023 Regular 0.00 1,021.20 9824
3283 TK Contractors Inc 08/23/2023 Regular 0.00 4,200.00 9825
4000 UST General Contracting LLC 08/23/2023 Regular 0.00 121,380.76 9826
2222 Aflac 08/31/2023 Regular 0.00 446.16 9827
2772 Allied Waste Industries 08/31/2023 Regular 0.00 4,089.79 9828
4018 BP Energy Holding Company LLC 08/31/2023 Regular 0.00 49,551.08 9829
1030 City of Fort Worth 08/31/2023 Regular 0.00 403,632.12 9830
2655 Core & Main LP 08/31/2023 Regular 0.00 420.96 9831
1737 DPC Industries Inc. 08/31/2023 Regular 0.00 1,946.35 9832
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September 20, 2023 Meeting Agenda Packet
Check Report Date Range: 08/01/2023 - 08/31/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
2800 Ferguson Enterprises LLC 08/31/2023 Regular 0.00 5,082.96 9833
3093 Four Man Furnace Inc. 08/31/2023 Regular 0.00 1,841.25 9834
2635 Halff Associates Inc. 08/31/2023 Regular 0.00 600.00 9835
2943 JP Morgan Chase Bank NA 08/31/2023 Regular 0.00 6,185.56 9836
3132 Legal Shield 08/31/2023 Regular 0.00 15.95 9837
2801 Pipeline Analysis LLC 08/31/2023 Regular 0.00 19,505.10 9838
3134 Prime Controls LP 08/31/2023 Regular 0.00 9,280.00 9839
2809 Rod L Abbott CPA LLC 08/31/2023 Regular 0.00 612.85 9840
1907 Ron Montgomery & Assoc Inc 08/31/2023 Regular 0.00 306.50 9841
3156 Southern Petroleum Lab Inc 08/31/2023 Regular 0.00 2,042.40 9842
2440 Tarrant County Public Health Laboratory 08/31/2023 Regular 0.00 80.00 9843
1000 Trophy Club Mud (Water Bills) 08/31/2023 Regular 0.00 423.50 9844
1120 Trophy Club Mud Petty Cash 08/31/2023 Regular 0.00 257.00 9845
3225 US Bank Voyager Fleet Systems 08/31/2023 Regular 0.00 3,396.47 9846
4060 Xylem Dewatering Solutions, Inc. 08/31/2023 Regular 0.00 18,900.00 9847
Total Regular: 0.00 1,316,667.51
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September 20, 2023 Meeting Agenda Packet
Check Report Date Range: 08/01/2023 - 08/31/2023
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
Payment Type: Bank Draft
3197 BenefitMall 08/04/2023 Bank Draft 0.00 266.67 DFT0000091
3113 TCDRS 08/31/2023 Bank Draft 0.00 9,587.08 DFT0000092
3124 IRS Tax Payment 08/04/2023 Bank Draft 0.00 12,897.57 DFT0000093
3197 BenefitMall 08/18/2023 Bank Draft 0.00 266.67 DFT0000094
3113 TCDRS 08/31/2023 Bank Draft 0.00 9,615.95 DFT0000095
3124 IRS Tax Payment 08/18/2023 Bank Draft 0.00 13,035.55 DFT0000096
3294 Texas Workforce Commission 08/04/2023 Bank Draft 0.00 7.17 DFT0000097
3113 TCDRS 08/31/2023 Bank Draft 0.00 66.78 DFT0000098
3124 IRS Tax Payment 08/25/2023 Bank Draft 0.00 53.78 DFT0000099
Total Bank Draft: 0.00 45,797.22
Bank Code Prosperity Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 92 68 0.00 1,316,667.51
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 9 9 0.00 45,797.22
EFT's 0 0 0.00 0.00
101 77 0.00 1,362,464.73
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September 20, 2023 Meeting Agenda Packet
Check Report Date Range: 08/01/2023 - 08/31/2023
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 92 68 0.00 1,316,667.51
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 9 9 0.00 45,797.22
EFT's 0 0 0.00 0.00
101 77 0.00 1,362,464.73
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 8/2023 1,362,464.73
1,362,464.73
9/14/2023 7:31:52 PM Page 4 of 4
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1
September 20, 2023 Meeting Agenda Packet
FY 2023 Combined Financials
YTD as of 8/31/2023
YTD
Revenues
YTD
Expenses
Amended
Revenues
■ Amended
Expenses
Adopted
Revenues
Adopted
Expenses
Adopted Budget vs YTD Actuals Revenues & Expenses
$10,840,182
$12,442,977
$12,921,200
$11,733,354
$11,733,354
$2,743 $64,184
0%
$1,387,787
$3,557,799
33%
13%
1%
$5,703,297
53%
YTD Expenses By
Departments
YTD Expense- Water
YTD Expense- WW
YTD Expense- Admin
YTD Expense- BOD
■ YTD Expense- Non Dept
Water Budget vs Actual
Water Consumption Budget vs Actual
140,000,000
134,083,000
120,000,000
108,707,084 126,270,812
100,000,000
101,683,000
79,654,000 104,510,967
80,000,000 70,083,7• r. 80,784,200
52,466,000
88979,203 49,007,000 49,082,000 46,119,000 61,944,185
,
60,000,000
40,000,000
41,702,881
41,572,326 36,351,669
20,000,000
34,501,000
0
—0—Budget Consumption
33,732,116
54,266,627
34,390,563
}Actual Consumption
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
1,000,000,000
900,000,000
800,000,000
700,000,000
600,000,000
500,000,000
400,000,000
300,000,000
200,000,000
100,000,000
0
Adopted Budget Water Consumption Vs Actual Water Consumption
998,602,388
808,128,121
Total Water Consumption
• Budgeted Water Consumption
• Projected Water Consumption
Presented by:
Finance Department
$1,000,000
$900,000
5800,000
5700,000
5600,000
$664,453
5500,000
5400,000
5300,000
5200,000
5100,000
50
Water Revenue Budget vs Actual
$536,842
$440,564
8438,585 $424,445 $404,421
0355,608
$779,457
597,742
8
395,329 8365,714
$335,705
$351,905
$466,063
3520,969
—0—Budget Revenue —a—Actual Revenue
$636,314
$940,104
$792,444
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug
$8,000,000
57,000,000
$6,000,000
55,000,000
$4,000,000
53,000,000
$2,000,000
51,000,000
$0
Adopted Budget Water Revenue Vs Projected Water Revenue
714 070
$7,567,593
$4,070,848
1
Total Water Revenue
54,801,243
• Budgeted Water Revenue
• Projected Water Revenue
Net Budgeted Water Revenue
Minus Budgeted Expenses
• Net Projected Water Revenue
Minus Projected Expenses
13 of 113
September 20, 2023 Meeting Agenda Packet
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
CURRENT MONTH YEAR TO DATE
ACTUAL BUDGETED VARIANCE ACTUAL BUDGETED VARIANCE
Budget Variance Report
As Of: 08/31/2023
ANNUAL BUDGET
TOTAL REMAINING %
REVENUE SUMMARY
Revenue, Asset, Liability, & Equity 1,616,385.74 1,687,011.37
(70,625.63) 10,840,181.71 11,460,895.07 (620,713.36) 87 12,442,977.00 (1,602,795.29) 13
TOTAL REVENUE 1,616,385.74 1,687,011.37
(70,625.63) 10,840,181.71 11,460,895.07 (620,713.36) 87 12,442,977.00 (1,602,795.29) 13
EXPENSE SUMMARY
Revenue, Asset, Liability, & Equity 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Water 1,066,432.65 1,056,606.66 (9,825.99) 5,703,297.31 6,536,023.26 832,725.95 80 7,086,597.00 (1,383,299.69) 20
Wastewater 215,460.45 977,260.74 761,800.29 3,557,798.55 3,886,038.14 328,239.59 85 4,178,314.00 (620,515.45) 15
Board of Directors 232.60 (7,984.99) (8,217.59) 2,742.60 1,815.11 (927.49) 98 2,800.00 (57.40) 2
Administration 103,047.72 171,427.23 68,379.51 1,387,786.84 1,450,069.53 62,282.69 88 1,578,549.00 (190,762.16) 12
Non Departmental 9,993.10 (32,075.56) (42,068.66) 64,184.35 65,168.84 984.49 86 74,940.00 (10,755.65) 14
TOTAL EXPENSE 1,395,166.52 2,165,234.08
770,067.56 10,715,809.65 11,939,114.88 1,223,305.23 83 12,921,200.00 2,205,390.35 17
REVENUE OVER/(UNDER) EXPENDITURE
221,219.22 (478,222.71)
699,441.93 124, 372.06
(478,219.81) 602,591.87
(478,223.00) (3,808,185.64)
9/15/2023 12:06:27 AM
14 of 113
Page 1 of 1
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue,
135-000-40000-000
135-000-40002-000
135-000-40015-000
135-000-40025-000
135-000-47000-000
135-000-47005-000
135-000-47025-000
135-000-47030-000
135-000-47035-000
135-000-47045-000
135-000-47070-000
135-000-49011-000
135-000-49016-000
135-000-49026-000
135-000-49035-000
135-000-49036-000
135-000-49075-000
135-000-49900-000
135-000-49903-000
Total Departme
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
August
Budget
August
Activity
Variance
Favorable Percent
(Unfavorable) Remaining
YTD
Budget
September 20, 2023 Meeting Agenda Packet
Monthly Budget Report
Account Summary
For Fiscal: Current Period Ending: 08/31/2023
YTD
Activity
Variance
Favorable Percent
(Unfavorable) Remaining
Total Budget
Asset, Liability, & Equity
Property Taxes 7,326.73 159.74 -7,166.99 -97.82% 80,594.03 86,503.60 5,909.57 7.33% 87,956.00
Property Taxes/Delinquent 24.99 8.44 -16.55 -66.23% 274.89 1,296.90 1,022.01 371.79% 300.00
Property Taxes/P &I 24.99 19.82 -5.17 -20.69% 274.89 1,099.05 824.16 299.81% 300.00
PID Surcharges 12,080.91 0.00 -12,080.91 -100.00% 132,890.01 0.00 -132,890.01 -100.00% 145,029.00
Water 990,300.55 1,205,245.69 214,945.14 21.71% 6,580,546.05 6,780,101.43 199,555.38 3.03% 7,142,255.00
Sewer 150,159.84 317,464.24 167,304.40 111.42% 3,348,618.24 3,365,788.15 17,169.91 0.51% 3,670,000.00
Penalties 6,497.40 9,895.49 3,398.09 52.30% 71,471.40 64,015.25 -7,456.15 -10.43% 78,000.00
Service Charges 466.48 425.00 -41.48 -8.89% 5,131.28 3,375.00 -1,756.28 -34.23% 5,600.00
Plumbing Inspections 24.99 0.00 -24.99 -100.00% 274.89 0.00 -274.89 -100.00% 300.00
Sewer Inspections 8.33 0.00 -8.33 -100.00% 91.63 0.00 -91.63 -100.00% 100.00
TCCC Effluent Charges 44,998.00 19,554.40 -25,443.60 -56.54% 94,978.00 85,396.72 -9,581.28 -10.09% 100,000.00
Interest Income 361,666.00 36,787.34 -324,878.66 -89.83% 378,326.00 362,448.60 -15,877.40 -4.20% 380,000.00
Cell Tower Revenue 24,211.36 4,000.00 -20,211.36 -83.48% 35,994.96 41,178.81 5,183.85 14.40% 37,179.00
Proceeds from Sale of Assets 27,082.50 22,750.00 -4,332.50 -16.00% 47,907.50 45,886.22 -2,021.28 -4.22% 50,000.00
Prior Year Reserves 47,722.57 0.00 -47,722.57 -100.00% 524,948.27 0.00 -524,948.27 -100.00% 572,900.00
GASB Reserves 13,661.20 0.00 -13,661.20 -100.00% 150,273.20 0.00 -150,273.20 -100.00% 164,000.00
Oversize Meter Reimbursement ii 171.43 0.00 -171.43 -100.00% 1,885.73 0.00 -1,885.73 -100.00% 2,058.00
Miscellaneous Income 583.10 0.00 -583.10 -100.00% 6,414.10 3,016.40 -3,397.70 -52.97% 7,000.00
Recovery of Prior Year Expense =MI 0.00 75.58 A 75.58 0.00% i 0.00 Mi5.58 j 75.58 0.00% A. 0.00
nt: 000 - Revenue, Asset, Liability, & Equity: 1,687,011.37 1,616,385.74 -70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Total Revenue:
1,687,011.37 1,616,385.74
33,914.67 31,364.33
1,416.10 3,211.26
498.38 0.00
299.88 225.00
4,264.96 4,176.09
11,795.74 8,444.02
406.17 350.33
62.05 71.31
199.92 290.69
-70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
2,550.34 7.52% 373,061.37 348,646.84 24,414.53 6.54% 407,139.00
-1,795.16 -126.77% 15,577.10 13,308.63 2,268.47 14.56% 17,000.00
498.38 100.00% 5,482.18 5,982.50 -500.32 -9.13% 5,983.00
74.88 24.97% 3,298.68 2,475.00 823.68 24.97% 3,600.00
88.87 2.08% 46,914.56 44,548.28 2,366.28 5.04% 51,200.00
3,351.72 28.41% 80,703.14 79,181.19 1,521.95 1.89% 87,627.00
55.84 13.75% 4,467.87 3,609.59 858.28 19.21% 4,876.00
-9.26 -14.92% 682.55 672.90 9.65 1.41% 745.00
-90.77 -45.40% 2,199.12 3,276.22 -1,077.10 -48.98% 2,400.00
9/15/2023 12:13:20 AM
15 of 113
Page 1 of 7
September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
135-010-50030-000
135-010-50035-000
135-010-50040-000
135-010-50045-000
135-010-50060-000
135-010-50070-000
135-010-55080-000
135-010-55085-000
135-010-55090-000
135-010-55105-000
135-010-55120-000
135-010-55135-000
135-010-55135-001
135-010-60010-000
135-010-60020-000
135-010-60066-000
135-010-60080-000
135-010-60100-000
135-010-60135-000
135-010-60135-001
135-010-60150-000
135-010-60285-000
135-010-60332-000
135-010-60360-000
135-010-65005-000
135-010-65010-000
135-010-65030-000
135-010-65050-000
135-010-65053-000
135-010-69005-000
135-010-69008-000
135-010-69009-000
135-010-69195-000
135-010-69281-000
135-020-50010-000
135-020-50016-000
135-020-50017-000
135-020-50020-000
135-020-50026-000
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Maintenance & Repairs
Generator Maint. and Repair
Vehicle Maintenance
Maintenance-Backhoe/SkidLoader
Cleaning Services
Lab Analysis
Lab Analysis for PID
Communications/Mobiles
Electricity
Publications/Books/Subscripts
Schools & Training
Travel & per diem
TCEQ Fees & Permits
TCEQ Fees & Permits for PID
Wholesale Water
Lawn Equipment & Maintenance
Interfund Transfer Out -Rev I&S
Furniture/Equipment < $5000
Fuel & Lube
Uniforms
Chemicals
Meter Expense
Meter Change Out Program
Capital Outlays
Short Term Debt -Principal
Short Term Debt -Interest
GASB Reserve for Replacement
Water Tank Inspection Contract
Total Department: 010 - Water:
Department: 020 - Wastewater
135-020-50005-000 Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical Insurance
August
Budget
2, 240.02
523.87
104.95
937.04
33.32
24.99
-5,857.66
166.60
7,482.50
83.30
208.25
624.75
166.60
624.75
-14,426.78
83.30
302.37
78.13
2,499.00
214.00
219,922.99
1,041.25
47,296.24
208.25
1,249.50
362.77
22,582.50
-11,914.00
7,247.10
693,941.60
2,655.77
39.15
Uhl 13,547.82
9,454.55
August
Activity
2,092.45
489.36
0.00
1,109.40
0.00
334.55
47, 707.02
0.00
0.00
0.00
161.23
790.00
80.00
486.64
25,507.09
0.00
211.00
0.00
4,633.70
0.00
403,632.12
0.00
51, 616.70
1,355.00
2,057.50
200.00
2,367.31
0.00
0.00
575,468.55
0.00
0.00
mama -
0.00
Variance
Favorable
(Unfavorable)
147.57
34.51
104.95
-172.36
33.32
-309.56
-53,564.68
166.60
7,482.50
83.30
47.02
-165.25
86.60
138.11
-39,933.87
83.30
91.37
78.13
-2,134.70
214.00
-183,709.13
1,041.25
-4,320.46
-1,146.75
-808.00
162.77
20,215.19
-11,914.00
7,247.10
118,473.05
2,655.77
39.15
115,547.82
9,454.55
Percent
Remaining
6.59%
6.59%
100.00%
-18.39%
100.00%
-1,238.74%
914.44%
100.00%
100.00%
100.00%
22.58%
-26.45%
51.98%
22.11%
276.80%
100.00%
30.22%
100.00%
-85.42%
100.00%
-83.53%
100.00%
-9.13%
-550.66%
-64.67%
44.87%
89.52%
100.00%
100.00%
17.07%
100.00%
100.00%
852.89%
100.00%
YTD
Budget
24,640.22
5,762.57
1,154.45
10, 307.44
366.52
274.89
185,565.74
1,832.60
11,647.50
916.30
2,290.75
6,872.25
1,832.60
6,872.25
175, 705.42
916.30
3,326.07
859.43
27,489.00
214.00
2,419,152.89
11,453.75
520,258.64
2,290.75
13,744.50
3,990.47
43,407.50
4,746.00
79,718.10
2,153,357.60
29, 213.47
430.65
149,026.02
104,000.05
YTD
Activity
22,491.73
5,060.09
53.98
12, 203.40
420.45
467.50
180, 714.68
875.96
12,871.11
2,516.06
1,934.75
5,212.44
2,026.58
5,151.08
166,158.11
0.00
3,123.72
44.79
27,945.73
213.92
2,095,551.61
4,800.00
567,783.30
1,355.00
16,460.88
3,097.65
46,189.83
0.00
87,000.00
1,726,016.85
31,882.11
470.26
60,639.00
110,863.59
Variance
Favorable
(Unfavorable)
2,148.49
702.48
1,100.47
-1,895.96
-53.93
-192.61
4,851.06
956.64
-1,223.61
-1,599.76
356.00
1,659.81
-193.98
1,721.17
9,547.31
916.30
202.35
814.64
-456.73
0.08
323,601.28
6,653.75
-47,524.66
935.75
-2,716.38
892.82
-2,782.33
4,746.00
-7,281.90
427,340.75
-2,668.64
-39.61
88,387.02
-6,863.54
Percent
Remaining
8.72%
12.19%
95.32%
-18.39%
-14.71%
-70.07%
2.61%
52.20%
-10.51%
-174.59%
15.54%
24.15%
-10.58%
25.05%
5.43%
100.00%
6.08%
94.79%
-1.66%
0.04%
13.38%
58.09%
-9.13%
40.85%
-19.76%
22.37%
-6.41%
100.00%
-9.13%
19.85%
-9.13%
-9.20%
Total Budget
26,891.00
6,289.00
1,260.00
11,249.00
400.00
300.00
204,800.00
2,000.00
12,066.00
1,000.00
2,500.00
7,500.00
2,000.00
7,500.00
194,810.00
1,000.00
3,630.00
938.00
30,000.00
214.00
2,640,132.00
12, 500.00
567,782.00
2,500.00
15,000.00
4,355.00
45, 500.00
6,420.00
87,000.00
2,300,000.00
31,882.00
470.00
5111 162,639.00
-6.60% 113,500.00
1,056,606.66 1,066,432.65
6,318.26
-14,665.10
336.11
524.79
3,471.19
-24,672.97
17,146.69
1,767.85
0.00
225.00
2,296.75
4,503.48
-9,825.99 -0.93% 6,536,023.26 5,703,297.31
-10,828.43
-16,432.95
336.11
299.79
1,174.44
-29,176.45
-171.38% 264,260.86 262,326.09
112.05% 12,823.90 14,353.51
100.00% 3,697.21 4,035.00
57.13% 5,772.69 4,125.00
33.83% 38,183.09 34,189.56
118.25% 55,777.33 59,344.92
832,725.95
1,934.77
-1,529.61
-337.79
1,647.69
3,993.53
-3,567.59
12.74% 7,086,597.00
0.73% 290,179.00
-11.93% 15,586.00
-9.14% 4,035.00
28.54% 6,300.00
10.46% 41,671.00
-6.40% 63,861.00
9/15/2023 12:13:20 AM Page 2 of 7
16 of 113
September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
Variance Variance
August August Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135-020-50027-000 Dental Insurance 452.06 166.51 285.55 63.17% 4,972.66 2,476.61 2,496.05 50.20% 5,427.00
135-020-50028-000 Vision Insurance 66.05 42.52 23.53 35.62% 726.55 520.98 205.57 28.29% 793.00
135-020-50029-000 Life Insurance & Other 199.92 144.16 55.76 27.89% 2,199.12 2,358.15 -159.03 -7.23% 2,400.00
135-020-50030-000 Social Security Taxes 1,823.02 1,138.78 684.24 37.53% 20,053.22 17,232.75 2,820.47 14.06% 21,885.00
135-020-50035-000 Medicare Taxes 426.32 266.33 159.99 37.53% 4,689.52 4,030.23 659.29 14.06% 5,118.00
135-020-50040-000 Unemployment Taxes 104.95 0.00 104.95 100.00% 1,154.45 43.66 1,110.79 96.22% 1,260.00
135-020-50045-000 Workman's Compensation 748.61 886.28 -137.67 -18.39% 8,234.71 9,749.08 -1,514.37 -18.39% 8,987.00
135-020-50060-000 Pre-emp Physicals/Testing 33.32 0.00 33.32 100.00% 366.52 150.00 216.52 59.07% 400.00
135-020-50070-000 Employee Relations 24.99 0.00 24.99 100.00% 274.89 1,167.97 -893.08 -324.89% 300.00
135-020-55080-000 Maintenance & Repairs 87,612.18 15,441.65 72,170.53 82.37% 199,733.98 201,538.68 -1,804.70 -0.90% 211,000.00
135-020-55081-000 Mainten & Repairs Collections 76,007.30 31,696.10 44,311.20 58.30% 310,080.30 254,112.55 55,967.75 18.05% 333,600.00
135-020-55085-000 Generator Maint. and Repair -5,414.30 0.00 -5,414.30 100.00% 2,082.70 2,836.29 -753.59 -36.18% 2,836.00
135-020-55090-000 Vehicle Maintenance 383.18 10.90 372.28 97.16% 4,214.98 639.87 3,575.11 84.82% 4,600.00
135-020-55091-000 Veh Maintenance Collections 1,082.90 0.00 1,082.90 100.00% 11,911.90 4,821.91 7,089.99 59.52% 13,000.00
135-020-55105-000 Maintenance-Backhoe/SkidLoader 249.90 0.00 249.90 100.00% 2,748.90 2,435.44 313.46 11.40% 3,000.00
135-020-55120-000 Cleaning Services 166.60 161.22 5.38 3.23% 1,832.60 1,934.65 -102.05 -5.57% 2,000.00
135-020-55125-000 Dumpster Services 3,330.00 10,726.54 -7,396.54 -222.12% 86,630.00 85,077.11 1,552.89 1.79% 95,000.00
135-020-55135-000 Lab Analysis 8,332.00 3,063.60 5,268.40 63.23% 41,652.00 42,587.37 -935.37 -2.25% 45,000.00
135-020-60010-000 Communications/Mobiles 624.75 200.72 424.03 67.87% 6,872.25 3,777.76 3,094.49 45.03% 7,500.00
135-020-60020-000 Electricity -9,327.72 23,176.41 -32,504.13 348.47% 220,845.08 223,155.23 -2,310.15 -1.05% 243,973.00
135-020-60080-000 Schools & Training 302.37 0.00 302.37 100.00% 3,326.07 2,560.75 765.32 23.01% 3,630.00
135-020-60100-000 Travel & per diem 86.46 0.00 86.46 100.00% 951.06 0.00 951.06 100.00% 1,038.00
135-020-60135-000 TCEQ Fees & Permits 999.60 0.00 999.60 100.00% 10,995.60 9,888.02 1,107.58 10.07% 12,000.00
135-020-60285-000 Lawn Equipment & Maintenance -6,167.20 0.00 -6,167.20 100.00% 7,160.80 5,740.00 1,420.80 19.84% 8,500.00
135-020-60331-000 Interfund Transfer Out -Tax I&S 9,683.20 10,567.70 -884.50 -9.13% 106,515.20 116,245.00 -9,729.80 -9.13% 116,245.00
135-020-60332-000 Interfund Transfer Out -Rev l&S 57,637.85 62,902.90 -5,265.05 -9.13% 634,016.35 691,931.70 -57,915.35 -9.13% 691,931.00
135-020-60360-000 Furniture/Equipment < $5000 41.65 346.60 -304.95 -732.17% 458.15 346.60 111.55 24.35% 500.00
135-020-65005-000 Fuel & Lube 1,041.25 1,338.97 -297.72 -28.59% 11,453.75 10,111.67 1,342.08 11.72% 12,500.00
135-020-65010-000 Uniforms 367.76 0.00 367.76 100.00% 4,045.36 2,931.96 1,113.40 27.52% 4,415.00
135-020-65030-000 Chemicals -7,292.75 0.00 -7,292.75 100.00% 19,779.75 22,109.42 -2,329.67 -11.78% 22,500.00
135-020-65031-000 Chemicals Collections 833.00 0.00 833.00 100.00% 9,163.00 6,002.80 3,160.20 34.49% 10,000.00
135-020-65045-000 Lab Supplies 2,748.90 213.79 2,535.11 92.22% 30,237.90 27,754.83 2,483.07 8.21% 33,000.00
135-020-65095-000 Maintenance Supplies 0.00 0.00 0.00 0.00% 0.00 2.70 -2.70 0.00% 0.00
135-020-69005-000 Capital Outlays 757,553.50 89,029.00 668,524.50 88.25% 1,503,088.50 1,230,778.23 272,310.27 18.12% 1,578,000.00
135-020-69008-000 Short Term Debt -Principal 7,144.30 0.00 7,144.30 100.00% 78,587.30 85,762.59 -7,175.29 -9.13% 85,766.00
135-020-69009-000 Short Term Debt -Interest 233.32 0.00 233.32 100.00% 2,566.52 2,834.91 -268.39 -10.46% 2,801.00
135-020-69195-000 GASB Reserve for Replacement 13,809.22 -62,000.00 75,809.22 548.98% 151,901.42 103,777.00 48,124.42 31.68% 165,777.00
Total Department: 020 - Wastewater: 977,260.74 215,460.45 761,800.29 77.95% 3,886,038.14 3,557,798.55 328,239.59 8.45% 4,178,314.00
Department: 026 - Board of Directors
135-026-50045-000 Workman's Compensation 1.24 0.62 0.62 50.00% 13.64 6.82 6.82 50.00% 15.00
135-026-60070-000 Dues & Memberships 62.47 0.00 62.47 100.00% 687.17 750.00 -62.83 -9.14% 750.00
135-026-60075-000 Meetings 124.95 231.98 -107.03 -85.66% 1,374.45 1,450.78 -76.33 -5.55% 1,500.00
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September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
135-026-60080-000
135-026-60100-000
135-026-60245-000
Schools & Training
Travel & per diem
Miscellaneous Expenses
Total Department: 026 - Board of Directors:
Department: 030 - Administration
135-030-50005-000
135-030-50010-000
135-030-50016-000
135-030-50020-000
135-030-50026-000
135-030-50027-000
135-030-50028-000
135-030-50029-000
135-030-50030-000
135-030-50035-000
135-030-50040-000
135-030-50045-000
135-030-50060-000
135-030-50070-000
135-030-55030-000
135-030-55070-000
135-030-55080-000
135-030-55085-000
135-030-55120-000
135-030-55160-000
135-030-55205-000
135-030-60005-000
135-030-60010-000
135-030-60020-000
135-030-60025-000
135-030-60035-000
135-030-60040-000
135-030-60050-000
135-030-60055-000
135-030-60070-000
135-030-60079-000
135-030-60080-000
135-030-60100-000
135-030-60245-000
135-030-60285-000
135-030-60360-000
135-030-65010-000
Salaries & Wages
Overtime
Longevity
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Software & Support
Independent Labor
Maintenance & Repairs
Generator Maint. and Repair
Cleaning Services
Professional Outside Services
Utility Billing Contract
Telephone
Communications/Mobiles
Electricity/Gas
Water
Postage
Service Charges & Fees
Bad Debt Expense
Insurance
Dues & Memberships
Public Education
Schools & Training
Travel & per diem
Miscellaneous Expenses
Lawn Equipment & Maintenance
Furniture/Equipment < $5000
Uniforms
Variance Variance
August August Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
-3,131.80 0.00 -3,131.80 100.00% 200.20 535.00 -334.80 -167.23% 535.00
-4,583.50 0.00 -4,583.50 100.00% -418.50 0.00 -418.50 100.00% 0.00
-458.35 0.00 -458.35 100.00% -41.85 0.00 -41.85 100.00% 0.00
-7,984.99 232.60 -8,217.59 102.91% 1,815.11 2,742.60 -927.49 -51.10% 2,800.00
51,724.13 47,701.69 4,022.44 7.78% 568,965.43 533,453.50 35,511.93 6.24% 620,938.00
166.60 86.77 79.83 47.92% 1,832.60 1,053.27 779.33 42.53% 2,000.00
201.83 0.00 201.83 100.00% 2,220.13 2,422.50 -202.37 -9.12% 2,423.00
6,149.53 5,697.59 451.94 7.35% 67,644.83 64,275.26 3,369.57 4.98% 73,824.00
-27,251.05 6,755.22 -34,006.27 124.79% 69,618.45 70,908.28 -1,289.83 -1.85% 79,352.00
504.04 241.48 262.56 52.09% 5,544.44 2,822.50 2,721.94 49.09% 6,051.00
74.88 55.37 19.51 26.06% 823.68 573.53 250.15 30.37% 899.00
199.92 100.35 99.57 49.80% 2,199.12 4,377.15 -2,178.03 -99.04% 2,400.00
3,229.70 2,834.81 394.89 12.23% 35,526.70 31,707.36 3,819.34 10.75% 38,772.00
755.36 662.99 92.37 12.23% 8,308.96 7,481.29 827.67 9.96% 9,068.00
125.94 0.00 125.94 100.00% 1,385.34 58.55 1,326.79 95.77% 1,512.00
124.61 107.60 17.01 13.65% 1,370.71 1,183.60 187.11 13.65% 1,496.00
41.65 0.00 41.65 100.00% 458.15 198.45 259.70 56.68% 500.00
333.20 178.33 154.87 46.48% 3,665.20 2,741.90 923.30 25.19% 4,000.00
10,970.61 1,372.49 9,598.12 87.49% 120,676.71 88,448.69 32,228.02 26.71% 131,700.00
-5,750.50 450.00 -6,200.50 107.83% 6,744.50 6,473.19 271.31 4.02% 8,000.00
-16,668.00 4,538.00 -21,206.00 127.23% 16,652.00 22,532.91 -5,880.91 -35.32% 20,000.00
249.90 0.00 249.90 100.00% 2,748.90 0.00 2,748.90 100.00% 3,000.00
999.60 967.35 32.25 3.23% 10,995.60 12,356.44 -1,360.84 -12.38% 12,000.00
6,250.83 497.50 5,753.33 92.04% 68,759.13 74,769.87 -6,010.74 -8.74% 75,040.00
749.70 178.96 570.74 76.13% 8,246.70 7,053.87 1,192.83 14.46% 9,000.00
499.80 485.56 14.24 2.85% 5,497.80 5,231.46 266.34 4.84% 6,000.00
249.90 48.22 201.68 80.70% 2,748.90 121.33 2,627.57 95.59% 3,000.00
-5,382.07 1,577.04 -6,959.11 129.30% 14,917.23 15,328.54 -411.31 -2.76% 16,957.00
416.50 423.50 -7.00 -1.68% 4,581.50 4,518.20 63.30 1.38% 5,000.00
-3,501.00 167.11 -3,668.11 104.77% 21,489.00 22,006.92 -517.92 -2.41% 24,000.00
53,913.50 15,525.91 38,387.59 71.20% 133,048.50 137,452.45 -4,403.95 -3.31% 141,000.00
11,624.95 0.00 11,624.95 100.00% 12,874.45 48.65 12,825.80 99.62% 13,000.00
16,547.06 8,117.81 8,429.25 50.94% 90,017.66 89,295.91 721.75 0.80% 97,400.00
541.45 160.00 381.45 70.45% 5,955.95 6,964.55 -1,008.60 -16.93% 6,500.00
-6,668.00 1,731.25 -8,399.25 125.96% 26,652.00 26,863.83 -211.83 -0.79% 30,000.00
270.72 348.97 -78.25 -28.90% 2,977.92 626.14 2,351.78 78.97% 3,250.00
132.28 0.00 132.28 100.00% 1,455.08 0.00 1,455.08 100.00% 1,588.00
0.00 0.00 0.00 0.00% 0.00 88.00 -88.00 0.00% 0.00
416.50 0.00 416.50 100.00% 4,581.50 2,998.73 1,582.77 34.55% 5,000.00
3,886.00 0.00 3,886.00 100.00% 12,216.00 13,052.82 -836.82 -6.85% 13,053.00
44.14 306.50 -262.36 -594.38% 485.54 306.50 179.04 36.87% 530.00
9/15/2023 12:13:20 AM Page 4 of 7
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September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
Variance Variance
August August Favorable Percent YTD YTD Favorable Percent
Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135-030-65055-000 Hardware 5,513.72 373.58 5,140.14 93.22% 12,510.92 13,587.13 -1,076.21 -8.60% 13,214.00
135-030-65085-000 Office Supplies 499.80 650.32 -150.52 -30.12% 5,497.80 4,209.64 1,288.16 23.43% 6,000.00
135-030-65095-000 Maintenance Supplies 333.20 428.31 -95.11 -28.54% 3,665.20 5,551.09 -1,885.89 -51.45% 4,000.00
135-030-69005-000 Capital Outlays 56,346.00 0.00 56,346.00 100.00% 56,346.00 74,952.60 -18,606.60 -33.02% 56,346.00
135-030-69170-000 Copier Lease Installments 333.20 *277.14 * 56.06 16.82% * 3,665.20 1 2,954.24 710.96 19.40% 4,000.00
135-030-69195-000 GASB Reserve for Replacement 2,227.10 0.00 2,227.10 100.00% 24,498.10 26,736.00 -2,237.90 -9.13% 26,736.00
Total Department: 030 -Administration: 171,427.23 103,047.72 68,379.51 39.89% 1,450,069.53 1,387,786.84 62,282.69 4.30% 1,578,549.00
Department: 039 - Non Departmental
135-039-55045-00L Legal -29,585.50 9,380.25 -38,965.75 131.71% 24,559.50 27,874.25 -3,314.75 -13.50% 30,000.00
135-039-55055-000 Auditing -3,984.46 612.85 -4,597.31 115.38% 24,170.94 23,163.95 1,006.99 4.17% 27,000.00
135-039-55060-000 Appraisal 1,077.90 ` 0.00 1,077.90 100.00% 11,856.90 _ 9,100.15 2,756.75 23.25% 12,940.00
135-039-55065-000 Tax Admin Fees 416.50 0.00 416.50 100.00% 4,581.50 4,046.00 535.50 11.69% 5,000.00
Total Department: 039 - Non Departmental: -32,075.56 9,993.10 -42,068.66 131.15% 65,168.84 64,184.35 984.49 1.51% 74,940.00
Total Expense: 2,165,234.08 1,395,166.52 770,067.56 35.57% 11,939,114.88 10,715,809.65 1,223,305.23 10.25% 12,921,200.00
Total Revenues 1,687,011.37 1,616,385.74 -70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
Total Fund: 135 - MUD 1 General Fund: -478,222.71 221,219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
Report Total: -478,222.71 221,219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
9/15/2023 12:13:20 AM Page 5 of 7
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September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
Group Summary
Variance Variance
August August Favorable Percent YTD YTD Favorable Percent
Departmen... Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
Fund: 135 - MUD 1 General Fund
Revenue
000 - Revenue, Asset, Liability, & Equity 1,687,011.37 1,616,385.74 -70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
Total Revenue: 1,687,011.37 1,616,385.74 -70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
Expense
010 - Water
020 - Wastewater
026 - Board of Directors
030 - Administration
039 - Non Departmental
1,056,606.66 1,066,432.65 -9,825.99 -0.93% 6,536,023.26 5,703,297.31 832,725.95 12.74% 7,086,597.00
977,260.74 215,460.45 761,800.29 77.95% 3,886,038.14 3,557,798.55 328,239.59 8.45% 4,178,314.00
-7,984.99 232.60 -8,217.59 102.91% 1,815.11 2,742.60 -927.49 -51.10% 2,800.00
171,427.23 103,047.72 68,379.51 39.89% 1,450,069.53 1,387,786.84 62,282.69 4.30% 1,578,549.00
-32,075.56 9,993.10 -42,068.66 131.15% 65,168.84 64,184.35 984.49 1.51% 74,940.00
Total Expense: 2,165,234.08 1,395,166.52 770,067.56 35.57% 11,939,114.88 10,715,809.65 1,223,305.23 10.25% 12,921,200.00
Total Revenues 1,687,011.37 1,616,385.74 -70,625.63 -4.19% 11,460,895.07 10,840,181.71 -620,713.36 -5.42% 12,442,977.00
Total Fund: 135 - MUD 1 General Fund: -478,222.71 221,- 219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
Report Total: -478,222.71 221,- 219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
9/15/2023 12:13:20 AM Page 6 of 7
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September 20, 2023 Meeting Agenda Packet
Monthly Budget Report For Fiscal: Current Period Ending: 08/31/2023
Fund Summary
Variance Variance
August August Favorable Percent YTD YTD Favorable Percent
Fund Budget Activity (Unfavorable) Remaining Budget Activity (Unfavorable) Remaining Total Budget
135 - MUD 1 General Fund -478,222.71 221,219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
Report Total: -478,222.71 221,219.22 699,441.93 -478,219.81 124,372.06 602,591.87 -478,223.00
9/15/2023 12:13:20 AM Page 7 of 7
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Department
Trophy Club Municipal Utility District No. 1
Asset
000 - Revenue, Asset, Liability, & Equity
Liability
000 - Revenue, Asset, Liability, & Equity
Equity
000 - Revenue, Asset, Liability, & Equity
122 - Trophy Club
MUD Fire Dept.
135 - MUD 1
General Fund
824,015.05 11,586, 690.55
September 20, 2023 Meeting Agenda Packet
Balance Sheet Funds 122 - 528
Account Summary
As Of 08/31/2023
137 - MUD 1 519 - 2016 Rev 520 - Revenue 528 - 2015
Consolidated Bond Const -SWIFT Bond 16" Revenue Bond Total
GASB Waterline Reserve Fund
3,258,146.58 813,745.15 1,173,923.91 938,238.63 18,594,759.87
Total Asset: 824,015.05 11,586,690.55 3,258,146.58 813,745.15 1,173,923.91 938,238.63 18,594,759.87
-17,884.96 1,014,780.42 0.00 81,691.15 0.00 0.00 1,078,586.61
Total Liability: -17,884.96 1,014,780.42 0.00 81,691.15 0.00 0.00 1,078,586.61
681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76
Total Total Beginning Equity: 681,803.57 10,447,538.07 2,985,574.58 705,530.20 1,339,096.93 900,604.41 17,060,147.76
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
1,515,556.81 10,840,181.71 272,572.00 26,523.80 51,015.19 37,634.22 12,743,483.73
1,355,460.37 10,715,809.65 0.00 0.00 216,188.21 0.00 12,287,458.23
160,096.44
841,900.01
824,015.05
124,372.06
10,571,910.13
11,586,690.55
272,572.00
3,258,146.58
3,258,146.58
26,523.80
732,054.00
813,745.15
-165,173.02
1,173,923.91
1,173,923.91
37,634.22
938,238.63
938,238.63
456,025.50
17,516,173.26
18,594,759.87
Monthly Financial Activity Footnotes:
Fund 122 Activity
Daily property tax deposits
Monthly transfer OUT to MUD General Fund to cover Town transfers and any other A/P expenses
Fund 135 Activity
• Daily property tax deposits
All A/P checks are cut through the General Fund
Monthly transfer IN to cover other fund A/P expenses
Monthly transfer OUT for l&S Revenue Bond payments for Fund 534, 535, & 536
Monthly bank interest
Fund 137 Activity
Transfer IN at beginning of fiscal year based on yearly budget and transfer OUT at fiscal year-end based on reserves balances
Fund 519 Activity
Monthly bank interest
Fund 520 Activity
Transfer OUT to MUD General Fund to cover Interconnect Waterline construction project expenses
Monthly bank interest
Fund 528 Activity
Monthly bank interest
9/15/2023 12:48:54 AM
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Page 1 of 1
Department
Asset
Trophy Club Municipal Utility District No. 1
533 - MUD 1 I&S 534 - 2015
Consolidated Revenue Bond I&S
000 - Revenue, Asset, Liability, & Equity 66,075.90
Total Asset: 66,075.90
000 - Revenue, Asset, Liability, 8t Equity
Total Liability: 29,302.23
000 - Revenue, Asset, Liability, & Equity
Total Total Beginning Equity: 4,145.11
1,041,311.14
1,008,682.58
Liability
Equity
29,302.23
535 - 2016 Rev
Bond l&S-SWIFT
38,966.70 11,662.57
38,966.70 11,662.57
536 - 2019 Rev
Bond I&S-
W&WW System
6,447.81
6,447.81
0.00 0.00 0.00
0.00 0.00 0.00
4,145.11 27,958.35
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
6,554.77 1,429.17
September 20, 2023 Meeting Agenda Packet
Balance Sheet I&S Funds 533 - 536
Account Summary
As Of 08/31/2023
Total
123,152.98
123,152.98
29,302.23
27,958.35
615,645.85
604,637.50
6,554.77 1,429.17
280,646.30
275,538.50
384,556.14
379,537.50
29,302.23
40,087.40
40,087.40
2,322,159.43
2,268,396.08
32,628.56
36,773.67
66,075.90
11,008.35
38,966.70
38,966.70
5,107.80
11,662.57
11,662.57
5,018.64
6,447.81
6,447.81
53,763.35
93,850.75
123,152.98
Monthly Financial Activity Footnotes:
Fund 533 Activity
Daily property tax deposits
Monthly transfer IN from Fund 135 for PID portion of semi-annual GO Bond payments
3/1 & 9/1 GO Bond payments (Interest and Principal)
Monthly bank interest
Fund 534 Activity
Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
3/1 & 9/1 Revenue Bond payments (Interest and Principal)
Monthly bank interest
Fund 535 Activity
Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
3/1 & 9/1 Revenue Bond payments (Interest and Principal)
Monthly bank interest
Fund 536 Activity
Monthly transfer IN for semi-annual MS Revenue Bond payment from Fund 533
3/1 & 9/1 Revenue Bond payments (Interest and Principal)
Monthly bank interest
9/15/2023 12:52:11 AM
23 of 113
Page 1 of 1
September 20, 2023 Meeting Agenda Packet
CASH STATUS AS OF AUGUST 2023
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
135-10250
TexPool 0 & M (XXXXX0002)-General Fund Operating ***
Prosperity Bank (XXX8701) Fire Operating
$0
$2,600,731
$2,600,731
135-10300
Prosperity Bank (XXX8701) General Fund Operating
*
$142,305
$5,660,898
$5,803,203
135-10305
Prosperity Bank Reserve -Savings Acct (XXXXX7724)
$1,355,177
$0
$1,355,177
135-11100
Petty Cash Administration
$0
$150
$150
135-11150
Petty Cash Utility Billing
$0
$450
$450
137-10250
TexPool 0 & M (XXXXX0002) GASB Replacement
$3,258,147
$0
$3,258,147
519-10250
Texpool Revenue Bond Construction (XXXXX015) SWIFT
$0
$0
$0
519-11155
Cash -Bond Escrow Bank of Texas (SWIFT)
$813,745
$0
$813,745
520-10250
Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)
$1,173,924
$0
$1,173,924
520-10300
Prosperity Bank Construction Water & Waste Water Systems 2019
$0
$0
$0
528-10250
TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements
$938,239
$0
$938,239
533-10250
TexPool Tax I & S (XXXXX0003)
$84,590
$0
$84,590
533-10300
Prosperity Bank (XXX8701) Tax I&S
$0
$0
$0
534-10250
TexPool Revenue I & S (XXXXX013) WWTP Improvements
$38,967
$0
$38,967
535-10250
Texpool Revenue I & S (XXXXX017) SWIFT
$11,663
$0
$11,663
536-10250
TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems
$6,448
$0
$6,448
$8,262,229
$16,085,432
Amount available in cash for spending (MUD Accounts)
*8/31/2023 Customer Water Deposits $142,305
Fire Department Cash
$8,262,229
122-10250
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
$0
$762,984
$762,984
122-10300
Prosperity Bank (XXX8701) Fire Operating
$0
$71,155
$71,155
$0
$834,139
$834,139
Amount available in cash for spending (Fire Department Accounts)
$834,139
General Fund 135 Available
$ 5,660,898 Prosperity General Fund
$ 2,600,731 Texpool General Fund
$ 600 Petty Cash
Total General Fund 135 Available for Spending $ 8,262,229
General Fund 135 Fund Balances
Nonspendable Fund Balance (Prepaids) $ 3,880
Assigned Fund Balance (FY2023 Capital Projects plus prior year carry forward) $ 4,770,878
Unassigned Fund Balance $ 5,672,780
Current Year Revenue/Expenses $ 124,372
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $10,571,910
24 of 113
ebills
Bills Mailed
Bank Draft
Credit Card Draft
Online Payments
Late Notices
Disconnects
Connections MUD
Connections PID
September 20, 2023 Meeting Agenda Packet
August Utility Billing Report
Fiscal Year 2022 - 2023
August
2022
September
2022
October
2022
November
2022
December
2022
January
2023
February
2023
March
2023
April
2023
May
2023
June
2023
July
2023
July
2023
1,629
1,654
1,667
1,710
1,746
1,765
1,777
1,773
1,767
1,794
1,766
1,750
1,744
3,850
3,832
3,822
3,801
3,768
3,741
3,751
3,744
3,743
3,734
3,755
3,749
3,747
704
703
706
711
630
606
599
599
590
588
589
585
578
1,484
1,481
1,501
1,494
2,251
2,540
2,719
3,016
2,998
2,754
3,134
3,101
2,957
1,170
1,203
1,159
1,049
310
326
337
0
0
0
547
413
289
290
327
327
268
5
2
0
4
0
0
0
0
8
9
9
13
7
3398
3399
3399
3399
3399
3394
3394
3394
3394
3394
3395
3395
3395
1443
1444
1444
1444
1444
1444
1443
1443
1443
1443
1443
1443
1443
August Permits
Fiscal Year 2023
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc. Income
Total
$
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
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tcmud.org Website Overview
August 2023
Traffic:
Website Users 1,664
New Users 1,310
Average Engagement Time 1m 18s
Acquisition:
Direct 1,004 sessions/ 747 Users
Organic Search 1,126 Sessions/ 814 Users
Referral 63 Sessions/ 35 Users
Organic Social 8 sessions/ 8 Users
Pages:
Home 4,363 Views/ 1,297 Users
Your Bill 264 Views/ 212 Users
Financial Transparency 137 Views/ 23 Users
Request Forms 133 Views/ 86 Users
Watering Schedule 110 Views/ 91 Users
Agendas/Meetings 107 views/ 31 users
Elections 99 views/ 53 users
Water Service 92 Views/ 80 Users
News 89 Views/ 70 users
Service Area Map 86 Views/ 74 Users
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Community Outreach Program Performance Overview
August 2023
Facebook Page Reach
New Page Likes
Posts
Page Visits
3,572 Accounts (Up 596.3% compared to the prior month)
36 (Up 1,100% compared to the prior month)
8 (Up 60% compared to prior month)
1,997 (Up 307.6% compared to prior month)
0 Facebook reach e
3,572 596.3%
3,000
2,000
1,000
0
Aug 3
Aug 7
Aug 11
Aug 15 Aug 19
Daily
Aug 23 Aug 27
Screenshot from Meta Business Suite dashboard for the Trophy Club Municipal Utility District No.1 Facebook Page
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Cumulative
Aug
September 20, 2023 Meeting Agenda Packet
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Reach 0 Engagements 0 Negative interactions 0
Total Reactions
593 0
0
Organic 593 (100%) Comments 0 0
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Trophy Club Municipal Utility District No.1
August t4 - et
C Dive into National Water Quality Month: Understanding Poor Water Quality C
In a world where clean water is a lifeline, National Water Quality Month prompts us to explore
the factors affecting our water's purity. • le
Imagine a day without a cool drink, a refreshing swim, or water for life to thrive. This month,
we're reminded of water's vital role, from ecosystems to our own lives. We should all reflect on
daily habits that impact water quality— it's a step towards preserving this invaluable resource.
r
Today, we're taking a look at four common -factors that contribute to poor water quality.
1. Industrial Waste: Improper disposal pollutes waterways from manufacturing plants.
2. Agricultural Runoff: Fertilizers cause harmful algae blooms, harming aquatic fife.
3. Untreated Waste: Aging infrastructure leaks sewage into groundwater and surface water.
4. Home Chemicals: Even household pesticides can threaten water sources.
You can help make a positive impact on water quality! 0
Start by being vigilant about proper disposal of household chemicals and pesticides,
preventing them from seeping into the water supply. When tending to your yard, opt for
environmentally friendly alternatives to harmful fertilizers to prevent agricultural runoff.
Regularly maintain your plumbing systems to avoid untreated waste leakage, which can
endanger both groundwater and surface water. Your conscious efforts can help reduce the
industrial waste burden on our local waterways. By making these small yet significant changes,
you're contributing to a cleaner, safer water future for us all.
DIVE IN:
NATIONAL WATER
QUALITY MONTH
UNDERSTANDING WATER QUALITY
IT'S IMPORTANT FOR ALL OF US
TO UNDERSTAND THE RIPPLE
EFFECTS OF HUMAN IMPACT!
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Posted: August 18, 2023 at 4:28 PM
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Trophy Club Municipal Utility District No.1
August 18 at 428 PM
Welcome back to our National Water Quality Month series, where we're diving into the positive
changes that come with cleaner, healthier water. 6
The Ripple Effect of Clean Water Clean water isn't just a luxury — it's a catalyst for change.
When we invest in improving water quality, we're nurturing a host of tangible benefits that
reach far beyond the surface.
lei Healthier Communities:
Access to safe drinking water reduces waterborne diseases, promoting the well-being of
everyone.
iO Thriving Ecosystems:
Cleaner water supports diverse aquatic life, leading to more robust and balanced ecosystems.
0 Recreation Revived:
Rivers, lakes, and beaches became inviting havens for swimming, boating, and fishing.
0 Economic Prosperity:
Businesses flourish as improved water quality draws tourism and supports industries reliant on
clean water.
By championing water quality, we're fostering a brighter future for our environment, our
communities, and ourselves. Join us in celebrating the positive transformations that clean
water brings.
¥1IONALATER
THE BENEFITS OF WATER QUALITY
11
WHEN WE WORK TOGETHER,
THE RESULTS OF OUR
COMMITMENT TO GLEAN WATER
BENEFIT THE WHOLE COMMUNITY.
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0
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Posted: August 22, 2023 at 3:45 PM
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Total Reactions Tota I
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Trophy Club Municipal Utility District No. 1
August 22 at 3,45 PM (3
As stewards of our environment, each of us plays a vital role in safeguarding water quality right
from our homes. r 6
Simple Steps, Powerful Impact
Maintaining clean water starts with mindful choices. Here are practical tips you can
incorporate into your daily routine to contribute to healthier water sources:
Mindful Landscaping:
Opt for native plants and natural fertilizers to minimize harmful runoff.
Proper Waste Disposal•
Dispose of chemicals, oils, and hazardous waste responsibly to prevent contamination.
Sustainable Cleaning:
Choose eco -friendly cleaning products to avoid harmful chemicals entering water systems.
Limit Pesticide Use:
Minimize pesticide application to protect aquatic life and groundwater quality.
Conservative Water Use:
Fix leaks promptly, install water -efficient appliances, and practice water -conscious habits.
• By adopting these practices, you're becoming a vital part of the solution, ensuring that
clean water remains abundant for generations to come. Let's unite as water guardians and
embrace these small changes with significant impacts.
WATER QUALITY TIPS
TOGETHER WE MAKE A DIFFERENCE
DISCOVER PRACTICAL HOME
TIPS FOR VSAFEGUARDING
WATER QUALITY
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0
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Posted: August 27, 2023 at 11:28 AM
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Trophy Club Municipal Utility District No. 1
August 27 at 11:2B AM•p
Attention i
Due to a 14 Inch water main break near the intersection of Trophy Club Drive and Indian Creek
Drive, residents in this area may experience disruption of service. We apologize for any
inconvenience and appreciate your patience while staff works diligently to make repairs.
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0
September 20, 2023 Meeting Agenda Packet
Posted: August 27, 2023 at 8:33 PM
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Trophy Club Municipal Utility District No. 1
August 27 at 8'33 P 1
UPDATE 8:33pm - We currently do not have an ETA on repair completion. This is a very large
break and our crew is working around the clock to get this fixed. If you need bottled water
please reach out to us at 682-831-4600.
We know this is a frustrating situation and are extremely sorry for the inconvenience this has
caused.
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Posted: August 28, 2023 at 2:22 AM
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Trophy Club Municipal Utility District No. 1
August 28 at 2:22 AM • Q
Update - 2:20 am
Main break has been repaired and water service has been restored. Thank you for your
patience, we greatly appreciate it.
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0
Posted: August 31, 2023 at 1:13 PM
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Trophy Club Municipal Utility District No. 1
August 31 at 1:13 PM •Q
As we conclude our National Water Quality Month celebration, here are some creative and
engaging ways to involve your children in the mission to conserve water:
• Educational Play: Use water -themed games and puzzles to spark conversations about
water's importance.
6 Drip Detective: Hunt for leaks together, fixing faucets and pipes to prevent wastage.
• Bucket List Adventures: Collect rainwater for plants and explore rain as a valuable resource.
Time Challenges: Encourage shorter showers by setting fun timers for them.
„id Eco -Art Transform recycled materials into water -themed crafts and artwork.
*, Mealtime Lessons: Discuss water's role in food and incorporate water -wise eating habits.
C) Community Advocates: Join local clean-up efforts to foster a sense of collective
responsibility.
By cultivating these practices, you're not only instilling water -saving habits but also nurturing a
generation that cherishes and protects our planet's most precious resource. Let's raise water -
wise kids who'll make waves of positive change! ®•
TEACHING THE VALUE
NATIONAL WATER
QUALITY MONTH
ATER CONS 0
NURTURING A GENERATION
OF ECO -CONSCIOUS MINDS
STARTS AT HOME
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0
September 20, 2023 Meeting Agenda Packet
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
August 23, 2023, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular meeting on August 23, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District
and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
Tracey Hunter Director
BOARD MEMBERS ABSENT:
William C. Rose Director
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Emily Rogers
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of August 23, 2023, called the meeting to order and announced a
quorum present at 6:31 p.m.
CITIZEN COMMENTS
There were no citizen comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
d. Digital Platform Analytics
General Manager Alan Fourmentin presented the monthly reports and answered questions related
thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. July 19, 2023, Regular Meeting Minutes
b. August 2, 2023, Special Session Minutes
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c. August 16, 2023, Special Session Minutes
d. Appointment of Wholesale Water Advisory Committee
Director Carr removed item d. Appointment of Wholesale Water Advisory Committee for further
discussion.
Motion made by Director Harper and seconded by Director Brewster to approve Consent Agenda items
a. b. c. as presented.
Motion carried unanimously.
Motion made by Director Harper and seconded by Director Brewster to approve consent agenda item
d. Appointment of Wholesale Water Advisory Committee members with the primary being Mike
McMahon, Operations manager and Alan Fourmentin, General Manager as the alternate.
Motion carried unanimously
REGULAR SESSION
3. Receive update from Strategic Committee. (Carr/Harper)
Director Carr stated there was no update.
4. Consider and act to adopt Order No. 2023-0823A declaring the 2011 Brush truck to be surplus
property of the District and authorize staff to sell such property.
Motion made by Director Hunter and seconded by Director Brewster to adopt Order No. 2023-0823A
declaring the 2011 Brush truck to be surplus property of the District and authorize staff to sell such
property to the Ponder Volunteer Fire Department for $60,000.
Motion carried unanimously.
5. Consider and act to approve Resolution No. 2023-0823A Amending the Fiscal Year 2023 Budget.
Motion made by Director Harper and seconded by Director Brewster to approve Resolution No. 2023-
0823A Amending the Fiscal Year 2023 Budget.
Motion carried unanimously.
6. Discussion and possible action regarding FY 2024 draft budget.
Motion made by Director Brewster and seconded by Director Harper to approve the draft FY2024
budget.
Motion carried unanimously.
7. Consider and act regarding tax rates for 2023 tax year:
a. Approve proposed tax rate for 2023 tax year; and,
b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax rates
for 2023 tax year.
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Motion made by Director Harper and seconded by Director Hunter to approve the proposed tax rate of
$0.06381 per $100 dollars of assessed valuation for publication for the 2023 tax year and authorize staff
to proceed with publication of public hearing to be conducted on September 20, 2023.
Motion is amended by the first and second to add setting the date for the public hearing
Amendment to the motion passes unanimously
Main Motion as amended carried unanimously
EXECUTIVE SESSION - THE BOARD DID NOT CONVENE INTO EXECUTIVE SESSION.
8. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney
in Executive Session on a matter in which the duty of the attorney to the Governmental Body under
the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open
Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated
litigation or settlement offers:
a. Consult with legal counsel regarding the Amended and Restated Interlocal Cooperation
Agreement for Administration of Fire Protection Services between the District and the Town of
Trophy Club, and seek legal advice regarding the potential renewal, termination, modification,
or replacement thereof.
REGULAR SESSION
10. Discussion and possible action regarding Amended and Restated Interlocal Cooperation Agreement
for Administration of Fire Protection Services with Town of Trophy Club.
Motion made by Director Brewster and seconded by Director Harper to approve Amended and Restated
Interlocal Cooperation Agreement for Administration of Fire Protection Services with the Town of
Trophy Club.
Motion carried unanimously.
11. Items for future agendas:
12. Future Meeting date(s): September 20, 2023, at 6:30 p.m.
ADJOURN
President Carr called the meeting adjourned at 7:23 p.m.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
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September 20, 2023 Meeting Agenda Packet
CERTIFICATE OF RESOLUTION 2023-0920A
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
I, the undersigned member of the Board of Directors of Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify
as follows:
1. That I am the duly qualified Secretary of the Board of Directors of the District,
and that, as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a
Regular Meeting on September 20, 2023, at the regular meeting place thereof, and the roll
was called of the duly constituted officers and members of the Board of Directors, to wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Tracey Hunter Director
All members of the Board were present except , thus
constituting a quorum. Whereupon, among other business, the following was transacted at
such meeting:
A RESOLUTION APPROVING THE 2024 FISCAL YEAR BUDGET OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
and duly introduced for the consideration of the Board of Directors of the District. It was
then duly moved and seconded that such Resolution be adopted and, after due discussion,
such motion, carrying with it the adoption of such Resolution, prevailed, and carried by the
following vote:
AYES:
NAYS: ABSTENSIONS:
3. That a true, full and correct copy of such Resolution adopted at such meeting is
attached to and follows this certificate; that such resolution has been duly recorded in the
minutes of the Board of Directors for such meeting; that the persons named in the above
and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members
of the Board of Directors as indicated therein, that each was duly and sufficiently notified
officially and personally, in advance, of the time, place and purpose of such meeting, and
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September 20, 2023 Meeting Agenda Packet
that such Resolution would be introduced and considered for adoption at such meeting, and
that each consented, in advance, to the holding of such meeting for such purpose; that the
canvassing of the officers and members of the Board of Directors present at and absent
from such meeting and of the votes of each on such motion, as set forth in the above and
foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour,
date, place and subject of such meeting was given and posted as required by Chapter 551,
Texas Government Code, as amended.
SIGNED AND SEALED the 20th day of September 2023.
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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RESOLUTION NO. 2023-0920A
A RESOLUTION APPROVING THE 2024 FISCAL YEAR BUDGET OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
conservation and reclamation district of the State of Texas created under Article XVI, Sec.
59 of the Texas Constitution, and the District operates under Chapters 49 and 54 of the
Texas Water Code, as amended;
WHEREAS, Section 49.057(b) of the Texas Water Code requires the board of
directors of a water district to adopt an annual budget;
WHEREAS, Title 30, Section 293.97(b), Texas Administrative Code, provides
that an operating budget shall be passed and approved by a resolution of the governing
board of a water district and shall be made a part of the governing board minutes; and
WHEREAS, the Board of Directors of the District desires to adopt a budget for the
2022 fiscal year in an open, public meeting, proper notice of which has been given as
required by law.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1:
Section 1. That the facts and recitations found in the preamble of this
Resolution are hereby found and declared to be true and correct and are
incorporated by reference herein and expressly made a part hereof, as if copied
verbatim.
Section 2. That the annual budget of revenues and expenditures necessary for
conducting the operations and affairs of the District for Fiscal Year 2024, attached
hereto, and incorporated herein as Exhibit A, is hereby approved, and adopted.
Said budget document shall be on file for public inspection in the office of the
District.
Section 3. The District's audited financial statements, bond transcripts; and
engineer's reports required by Texas Water Code § 49.106, are hereby incorporated
to the District's budget as an appendix as required by Texas Water Code §
49.057(b).
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September 20, 2023 Meeting Agenda Packet
Section 4. That the District's expenditures during the fiscal year shall be made
in accordance with the approved budget and any amendments thereto approved by
the Board of Directors.
Section 5. A copy of this Resolution and the budget approved hereby shall be
attached to the minutes of the Board's September 20, 2023, meeting.
Section 6.
passage.
That this Resolution shall become effective immediately upon its
RESOLVED, PASSED AND APPROVED by the Board of Directors of Trophy
Club Municipal Utility District No. 1, this the 20th day of September 2023.
Kevin R. Carr, President
Board of Directors
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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EXHIBIT "A"
(Approved FY 2024 Budget)
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September 20, 2023 Meetin: A:enda Packet
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, Texas 76262
(682) 831-4600
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15,000
1,324,945
541,701
179,500
2,061,146
2,061,146
2,061,146
1,264,340
Total Revenue 1,264,340
Debt Service Expense 1,264,340
Total Expense 1,264,340
Trophy Club MUD No. 1
September 20, 2023 Meeting Agenda Packet
FY 2024 ADOPTED BUDGET
TAX RATE SUMMARY COMPARISON
Fiscal Years 2023 2024 % of lncrease/Decrease
MUD Tarrant Co.
Fiscal Years 2023
2024
% oflncrease/Decrease
MUD Denton Co.
M&O (General Fund) Tax
0.00393
0.00336
-14.70%
919,078,121
M&O Fire Tax
0.05625
0.05186
-7,81%
12,316,662
M&O Tax Rate
0.06019
0.05522
-8.26%
Increase/Decrease: -0.01081
-0.00497
I & 5 (Debt Service) Tax
0.03115
0.00859
-72.42%
Increase/Decrease: -0.00374
-0.02256
Total Tax Rate: 0.09134
0.06381
-30.14%
J
Increase/Decrease: -0.01454
-0.02753
PROPERTY VALUE SUMMARY COMPARISON
Fiscal Years 2023 2024 % of lncrease/Decrease
MUD Tarrant Co.
590,349,578
677,155,614
14.70%
MUD Denton Co.
1,645,315,777
1,877,675,027
14.12%
PID
919,078,121
1,032,220,715
12.31%
Out of District & PID
704,864
12,316,662
1647.38%
Total Value: • 3,155,448,340 3,599,368,018 14.07%
FY 2024 BUDGET FUND SUMMARY
General Fund
Revenue
Tax Collections
PID Surcharges
Reserve Funds
Total Revenue
12,211,712
85,734
143,223
1,983,264
14,423,933
Water Expense
Wastewater Expense
Board of Directors Expense
Administration Expense
Non -Departmental Expense
Total Expense
9,179,933
3,506,324
11,765
1,612,840
113,071
14,423,933
Net Budget Surplus/Deficit
$0
Tax Debt Service Fund
Revenue
Tax Collections
PID Surcharge
200,771
219,481
115,886
Total Revenue 536,138
Debt Service Expense 536,138
Total Expense 536,138
Net Budget Surplus/Deficit
so
Fire Fund
Revenue
Tax Collections
PID Assessment
Reserve Funds
Total Revenue
Fire Expense
Total Expense
Net Budget Surplus/Deficit
so
Revenue Debt Service Fund
Revenue
Net Budget Surplus/Deficit
so
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September 20, 2023 Meeting Agenda Packet
FY 2024 Budget Calendar
4/1/2023 -
4/29/2023
Create Budget Calendar
Create new fiscal year baseline budget in Excel and Clear Gov Operational Budget
5/2/2023-
5/27/2023
Departmental budget meeting for base budget needs and wants, review calendar and set expectations
5/31/2023 -
6/4/2023
First round of Departmental Proposals should be submitted for review
Detail explanation on account increases and capital request with quotes and supporting documents
6/5/2023
Budget meeting with Town/Fire staff to review and update the Fire Budget, Budget Committee meeting to review draft
Present a projected General Fund and Fire Fund budget summary at the June Board meeting
6/8/2023 -
6/11/2023
Update excel budget worksheets YTD thru May, Revenue and Tax Bond Debt, TexPool Transfers (I&S)
employee cost projections, preliminary tax valuations, and consumption forecasting and demands
6/14/2023
Meeting with General Manager, Operations Manager, and Finance Manager to discuss 5 year CIP projection
Impact to rates and Cash Reserves, and overall projected budget review
6/17/2023 -
6/24/2023
Meet with department supervisors to address budget demands and required reductions
All departmental budget proposal submissions and documents are due to Finance Department
6/25/2023 -
6/28/2023
Review and approve resubmittal department proposals, reach out to Fire Department/Town for proposed Fire
Budget, update the excel budget with preliminary tax evaluations, and calculate preliminary District tax rate
6/30/2023
Provide consumption numbers and draft budget numbers for rate calculations to NewGen for rate assessment calculations
7/6/2023
Budget Committee Meeting to review initial draft budget and discuss potential rate impacts
7/13/2023
Meet with General Manager to present proposed budget
Review 5 year capital plan and preliminary tax valuations to put together for July Board Meeting
7/25/2023
Certified Tax Roll numbers released, update Tax Assessment worksheet, and update budget projections
Calculate HS tax averages and Comptroller Developed Water District Voter -Approval Tax Rate Worksheet
7/27/2023
Final projected budget numbers to NewGen for rate assessment and updated Rate Model
8/2/2023
Special Board Budget Workshop to review General Fund and Fire Fund Details
8/7/2023
Notify Town of Trophy Club of proposed Fire Assessment Rate and get final updated projected and proposed numbers
8/16/2023
Special Board Budget Workshop to review Fire Budget details with Fire Chief
8/17/2023 -
8/18/2023
Update and finalize the fiscal year draft General Fund and Fire Fund budget for Boar Meeting in August
8/23/2023
Regular Board meeting to review any final budget questions and set proposed Budget and Tax Rates for legal publications
8/21/2023 -
9/3/2023
Update District's website and Denton/Tarrant County TNT websites with Proposed Tax Rate and Public Hearing Notice
Notice of Public Hearing for Proposed Tax Rate published in Denton Chronicle (minimum 7 days prior)
9/20/2023
Public Hearing/Board meeting for adoption of District Property Tax Rate, Levy Tax Resolutions, and adopt District FY Budget
9/25/2023 -
9/30/2023
Update Denton County and Tarrant County TNT websites with Adopted Tax Rates
Update District's website with Adopted Tax Rates, Adopted Rate Order, and Notice to Purchaser
*Some of the following dates are estimated and maybe subject to change as needed
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September 20, 2023 Meeting Agenda Packet
TAX RATE ASSESSMENT
PID ASSESSMENT & SURCHARGE CALCULATIONS
FIRE TAX/ASSESSMENT RATE
NET TAX VALUE:
TARRANT COUNTY:
$677,155,614
DENTON COUNTY:
$1,877,675,027
DENTON CO. PID:
$1,032,220,715
OUT OF DISTRICT & PID
$12,316,662
REQUIRED REVENUE
FIRE
$1,866,646
TAX/ASSESS RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 35,993,680
FY 2023 Tax/Assess Rate =
0.05186
Revenue from MUD Tax =
Revenue from PID Assess =
$
$
Total: $
1,324,945
541,701
1,866,646
Certified
7/24/2023
7/24/2023
7/24/2023
M&O TAX/SURCHARGE RATE
NET TAX VALUE:
TARRANT COUNTY:
$677,155,614
DENTON COUNTY:
$1,877,675,027
DENTON CO. PID:
$1,032,220,715
REQUIRED REVENUE
M&O
113,071
95,000
*MUD (All of Dept. 39 Budget)
**PID (Legal and Auditor only Dept 39 Budget)
*
**
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 35,870,514
FY 2023 MUD M&O Tax Rate = 0.00336
FY 2023 PID Tax/Surcharge Rate = 0.00265
Revenue from MUD Tax =
Revenue from PID Surcharge =
$ 85,734
$ 27,337
Total: $ 113,071
Certified
7/24/2023
7/24/2023
7/24/2023
I&S TAX/SURCHARGE RATE
NET TAX VALUE:
NEW DEBT: CALCULATE AMOUNT DUE FROM PID
TARRANT COUNTY:
$677,155,614
DENTON COUNTY:
DENTON CO. PID:
REQUIRED REVENUE
TAX DEBT 2014 AND AFTER (I&S)
$402,713
$1,877,675,027
$1,032,220,715
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 35,870,514
FY 2023 PID Surcharge Rate = 0.01123
...NOT FINAL TAX RATE: ONLY USED TO CALCULATE PID SHARE
Revenue from MUD Tax =
Revenue from PID Surcharge =
$
$
Total: $
286,827
115,886
402,713
* * *
Certified
7/24/2023
7/24/2023
7/24/2023
MUD DEBT: CALCULATE MUD TAX
NET TAX VALUE:
TARRANT COUNTY:
$677,155,614
DENTON COUNTY:
$1,877,675,027
REQUIRED REVENUE
I&S MUD DEBT
$219,481
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 25,548,306
FY 2023 Tax Rate =
Revenue from MUD Tax =
Revenue from PID = N/A
$
$
Total: $
0.00859
219,481
219,481
Certified
7/24/2023
7/24/2023
Tax Rate Requirements 3.5%
Overall Tax Rate FY 2024
0.06381
Voter Approval Rate
0.06381
Contributions Required
$0
TAX COMPARISON
47 of 113
2023
2024
M&O (General Fund) Tax
0.00393
0.00336
M&O Fire Tax
0.05625
0.05186
M&O Tax Rate
0.06019
0.05522
Increase/Decrease Rate:
-0.01081
-0.00497
1 & S (Debt Service) Tax
0.03115
0.00859
Increase/Decrease Rate:
-0.00374
-0.02256
Total Tax Rate:
0.09134
0.06381
Increase/Decrease Rate:
-0.01454
-0.02753
47 of 113
September 20, 2023 Meeting Agenda Packet
FIRE DEPARTMENT FUND
Description
FY 2020
Actual
FY 2021
Actual
FY 2022
Actual
FY 2023
Adopted
FY 2023
Amended
FY 2023
Projected
FY 2024
Adopted
Budget vs
Amended
Budget %
Change
FY 2025
Proposed
Revenues - Town
671,577
697,488
693,010
716,522
745,734
867,427
950,494
204,760
27.46%
969,503
Assessment - Emergency Services
513,618
507,446
528,546
517,385
517,385
517,385
541,701
24,316
4.70%
626,787
Emergency Services Assessment/Delinquent
-
-
-
-
--
-
-
-
0.00%
-
PropertyTaxes/AssessmentsP&I
-
-
-
-
-
-
-
-
0.00%
-
Fire Permits/Sprinkler & Plan Review
47,977
4,226
5,000
5,000
5,000
5,000
5,000
-
0.00%
5,000
Fire Inspections
--
-
-
-
-
-
-
-
0.00%
-
Denton/Tarrant County Pledge - Fire
17,072
17,072
17,000
17,000
17,000
10,000
10,000
(7,000)
-41.18%
10,000
Grant Revenue
17,009
-
-
-
-
-
-
-
0.00%
-
Revenues - MUD Er
100,538
113,794
109,271
111,785
115,753
136,667
130,884
15,131
13.07%
133,502
Property Taxes/MUD Fire
1,223,805
1,205,268
1,279,821
1,257,579
1,257,579
1,257,579
1,324,945
67,366
5.36%
1,447,386
Property Taxes/Fire - Delinquent
3,736
32,221
2,425
-
-
6,970
-
-
0.00%
-
PropertyTaxes/FireP&I
6,897
5,283
4,639
-
-
12,633
-
-
0.00%
-
Capital Leases - Other Financial Sources
-
-
-
-
-
-
-
-
0.00%
-
Proceeds from Sale of Assets
-
-
-
-
-
60,000
-
-
0.00%
-
Prior Year Reserves
-
57,369
-
-
-
-
179,500
179,500
0.00%
-
GASB Reserves
-
-
554,301
-
-
-
-
-
0.00%
-
Miscellaneous Income
24,423
-
-
-
-
191,028
-
-
0.00%
-
Total Revenue
1,854,538
1,828,885
2,391,733
1,796,964
1,796,964
2,060,595
2,061,146
264,182
14.70%
2,089,173
Expenses - Town 50%/MUD 50%
Salaries -Regular
671,577
697,488
693,010
716,522
745,734
867,427
950,494
204,760
27.46%
969,503
Salaries - Part Time
-
49,275
37,954
50,000
50,000
29,779
50,000
-
0.00%
51,000
Salaries - Merits
-
-
-
35,337
35,337
-
-
(35,337)
-100.00%
-
Salaries - Overtime
75,008
115,592
128,564
83,580
83,580
142,736
40,303
(43,277)
-51.78%
41,109
Salaries - Longevity
6,838
7,343
7,574
7,607
7,607
6,916
7,441
(166)
-2.18%
7,590
Salaries - Stipend
-
-
-
-
-
-
-
-
0.00%
-
Certification Pay
9,063
10,176
8,277
10,838
10,838
10,546
11,250
413
3.81%
11,475
Salaries - Cell Phone Stipend
-
1,875
1,082
900
900
1,430
1,350
450
50.00%
1,350
Retirement
100,538
113,794
109,271
111,785
115,753
136,667
130,884
15,131
13.07%
133,502
Medical lnsurance
76,605
76,715
64,881
91,140
91,140
80,337
79,022
(12,118)
-13.30%
80,602
Dental Insurance
5,514
5,559
3,959
6,544
6,544
3,728
4,472
(2,072)
-31.66%
4,561
Vision Insurance
525
513
498
631
631
592
594
(37)
-5.86%
606
Life Insurance & Other
4,087
4,633
3,195
5,565
5,638
4,096
3,921
(1,717)
-30.46%
3,999
Social Security Taxes
44,880
52,773
51,451
51,444
53,339
38,956
61,194
7,856
14.73%
62,418
Medicare Taxes
10,496
12,338
12,057
12,031
12,474
9,874
14,311
1,837
14.72%
14,598
Unemployment Taxes
426
4,993
207
2,520
2,520
123
2,520
-
0.00%
2,570
Workman's Compensation
15,004
17,868
20,249
19,047
19,810
19,810
58,584
38,774
195.73%
59,756
Pre -Employment Physicals/Testing
3,867
4,078
4,342
-
-
5,785
-
-
0.00%
-
Tuition Reimbursement
1,497
5,074
4,043
-
-
2,315
7,000
7,000
0.00%
7,140
Professional Outside Services
-
1,567
40,504
1,750
1,750
1,750
1,750
-
0.00%
1,785
Physicals/Testing
--
-
-
-
-
7,000
7,000
0.00%
7,000
Software & Support
12,495
12,354
14,564
17,164
17,164
17,164
11,085
(6,079)
-35.42%
11,307
Tax Administration
-
1,521
1,542
1,600
1,600
1,579
1,600
-
0.00%
1,632
Advertising
-
-
-
1,000
1,000
-
200
(800)
-80.00%
204
Printing
141
280
266
300
300
249
1,100
800
266.67%
1,122
Schools & Training
14,427
9,478
11,449
19,900
19,900
19,900
19,900
-
0.00%
20,298
Electricity
4,970
5,530
5,853
8,400
8,400
8,400
8,400
-
0.00%
8,568
Water
3,935
3,734
3,318
4,000
4,000
4,000
4,000
-
0.00%
4,080
Communications/Mobiles
12,345
14,692
18,816
16,691
16,691
16,691
16,691
-
0.00%
17,025
Building Maintenance
22,727
25,176
55,628
22,200
22,200
42,512
37,200
15,000
67.57%
37,944
Vehicle Maintenance
31,865
17,136
24,128
40,800
40,800
40,800
49,029
8,229
20.17%
50,010
Equipment Maintenance
5,719
10,241
11,155
18,715
18,715
18,715
18,715
-
0.00%
19,089
Emergency Management
1,000
1,000
-
1,000
1,000
1,000
1,000
-
0.00%
1,020
Dispatch - Denton County
3,986
3,946
4,021
5,061
5,061
5,061
5,622
561
11.08%
5,734
Dues & Memberships
19,782
20,417
19,154
20,337
20,337
20,337
27,242
6,905
33.95%
27,787
Flags & Repair
-
215
--
-
-
-
-
0.00%
-
Travel & per diem
5,326
8,236
17,410
14,510
14,510
14,921
14,510
-
0.00%
14,800
Office Supplies
390
327
267
500
500
500
500
-
0.00%
510
Printer Supplies
-
1,007
1,371
1,600
1,600
1,600
2,600
1,000
62.50%
2,652
Postage
31
73
65
100
100
100
100
-
0.00%
102
Publications/Books/Subscripts
334
297
-
350
350
350
350
-
0.00%
357
Fuel
6,959
8,997
12,141
12,225
12,225
12,225
12,225
-
0.00%
12,470
Uniforms
7,001
7,850
9,129
9,645
9,645
9,645
9,645
-
0.00%
9,838
Safety Equipment/Protective Clothing
24,353
8,970
16,026
40,000
40,000
40,000
40,000
-
0.00%
40,800
Disposable Supplies
-
-
46
-
-
35
-
-
0.00%
-
Small Equipment
3,591
161
4,705
4,950
9,542
9,542
4,950
(4,592)
-48.13%
5,049
48 of 113
September 20, 2023 Meeting Agenda Packet
FIRE DEPARTMENT FUND
Description
FY 2020
Actual
FY 2021
Actual
FY 2022
Actual
FY 2023
Adopted
FY 2023
Amended
FY 2023
Projected
FY 2024
Adopted
Budget vs
Amended
Budget %
Change
FY 2025
Proposed
Hardware
2,592
1,106
2,504
4,458
4,458
4,458
4,458
-
0.00%
4,547
Maintenance & Supplies
1,113
375
1,648
1,500
1,500
1,500
1,500
-
0.00%
1,530
Miscellaneous Expense
27,936
3,562
3,954
4,000
4,000
4,000
4,000
-
0.00%
4,080
Programs & Special Projects
18,023
9,649
16,402
16,931
16,931
16,931
16,931
-
0.00%
17,270
Capital Outlays
-
-
-
-
-
-
6,500
6,500
0.00%
-
Expenses - MUD 100%
5,900
-
-
-
-
-
-
-
0.00%
-
Maintenance & Repairs (GASB34)
Rent And/or Usage
218,004
197,281
198,761
197,266
197,266
197,266
200,771
3,505
1.78%
199,211
Insurance
19,691
19,789
19,958
23,100
23,100
22,623
26,812
3,712
16.07%
28,153
Capital Outlays
39,743
-
554,301
-
-
191,028
-
-
0.00%
-
Short Term Debt - Interest
9,078
6,127
3,102
-
-
-
-
-
0.00%
-
GASB34/Reserve for Replacement
81,420
81,420
81,420
81,420
81,420
81,420
81,420
-
0.00%
81,420
Capital Leases - Principal
118,070
121,022
124,047
-
-
-
-
-
0.00%
-
Total Expense
1,748,871
1,783,622
2,428,271
1,796,964
1,837,910
2,167,420
2,061,146
223,236
12.15%
2,089,173
Total Fire Revenues
$ 1,854,538
$ 1,828,885
$ 2,391,733
$ 1,796,964
$ 1,796,964
$ 2,060,595
$ 2,061,146
264,182
14.70%
$ 2,089,173
Total Fire Expenses
$ 1,748,871
$ 1,783,622
$ 2,428,271
$ 1,796,964
$ 1,837,910
$ 2,167,420
$ 2,061,146
223,236
12.15%
$ 2,089,173
Net Budget Surplus (Deficit)
$ 105,667
$ 45,262
$ (36,538)
$ -
$ (40,946)
$ (106,825)
$ -
40,946
-
$ 0
Town/MUD Fire Contract Calculation
FY 2023
FY 2024
Fire Budget
1,796,964
2,061,146
Less: Rent/Debt Service
197,266
200,771
Less: TML Fire Insurance
23,100
26,812
Less: Capital Outlays
-
-
Less: Capital Leases Interest
-
-
Less: Capital Leases Principal
-
-
Less: GASB34/Reserve for Replacement
81,420
81,420
Less: ESD Assessment
517,385
541,701
Less: Fire Permits/Sprinkler
5,000
5,000
Less: Fire Inspections
-
-
Less: Denton County Fire Pledge
17,000
10,000
Less: Grant Proceeds
-
-
Annual transfer to Town from MUD/Fire Budget
$ 955,793
$ 1,195,442
Monthly payment to Town October - September
$ 79,649
$ 99,620
49 of 113
September 20, 2023 Meeting Agenda Packet
GENERAL FUND
•n
FY 2020
Actual
FY 2021
Actual
FY 2022
Actual
FY 2023
Adopted
FY 2023
Amended
FY 2023
Projected
FY 2024
Adopted
Budget vs
Budget Net
Budget %
Change
FY 2025
Proposed
Salaries & Wages
358,683
353,851
362,451
407,139
407,139
407,139
431,575
24,436
6.00%
453,154
Property Taxes
135,857
134,965
138,467
87,956
87,956
87,956
85,734
(2,223)
-2.53%
88,306
Property Taxes/Delinquent
402
527
(179)
300
300
1,297
300
-
0.00%
300
Property Taxes/P&I
769
581
541
300
300
1,099
300
-
0.00%
300
PID Surcharges
164,700
162,305
164,890
145,029
145,029
145,029
143,223
(1,806)
-1.24%
147,520
Water
5,765,931
5,617,478
6,843,941
6,710,979
7,142,255
7,142,255
6,939,998
229,019
3.41%
6,831,639
Sewer
3,254,599
3,604,966
3,856,157
3,839,686
3,670,000
3,670,000
3,679,786
(159,900)
-4.16%
3,679,786
Penalties
61,753
86,208
105,893
78,000
78,000
73,227
105,800
27,800
35.64%
108,974
Service Charges (Disconnect Fees)
9,950
12,100
4,695
5,600
5,600
4,500
3,350
(2,250)
-40.18%
3,350
Plumbing Inspections
5,300
300
600
300
300
300
300
-
0.00%
300
Sewer lnspections
5,050
100
150
100
100
100
100
-
0.00%
100
TCCC Effluent Charges
89,037
72,210
109,207
60,000
100,000
100,000
70,000
10,000
16.67%
70,000
Utility Fees
-
-
-
-
-
-
-
-
0.00%
-
CapitalLease- Other Sources-
235
-
-
-
-
-
-
-
0.00%
-
Interest Income
81,518
18,386
66,251
20,000
380,000
380,000
150,000
130,000
650.00%
150,000
Cell Tower Revenue
12,967
14,146
14,146
14,146
37,179
41,179
49,320
35,174
248.66%
50,800
Building Rent Income
5,833
-
-
-
-
-
-
-
0.00%
206,000
Proceeds from Sale of Assets
12,520
23,975
21,001
25,000
50,000
50,000
25,000-
-
0.00%
25,000
Prior Year Reserves
-
-
-
572,900
572,900
572,900
1,933,264
1,360,364
237.45%
262,859
GASB Reserves-
1,828
-
-
164,000
164,000
164,000
50,000
(114,000)
-69.51%
315,000
Loan Proceeds
-
-
-
-
-
-
-
-
0.00%
-
Oversize Meter Reimbursement
19,732
4,407
2,654
2,058
2,058
-
2,058
-
0.00%
2,058
Interfund Transfer In
-
-
-
-
-
-
1,178,400
1,178,400
0.00%
2,000
IntergovTransfer In-
5,334
5,551
6,865
7,500
-
-
-
-
0.00%
-
Miscellaneous Income
35,761
19,912
7,899
7,000
7,000
5,000
7,000
-
0.00%
7,000
Records Management Revenue
-
-
-
-
-
-
-
-
0.00%
-
Recovery of Prior Year Expense
-
-
85,000
-
-
76
-
-
0.00%
-
Reimbursement/Revenue Bond
-
-
-
-
-
-
-
-
0.00%
-
IbItotalRevenues
9,661,678
9,772,566
11,421,312
11,733,354
12,442,977
12,438,••
-
-
0.00%
-
Water Expenses
Salaries & Wages
358,683
353,851
362,451
407,139
407,139
407,139
431,575
24,436
6.00%
453,154
Overtime
20,986
22,293
32,273
17,000
17,000
13,100
17,000
-
0.00%
17,000
Longevity
5,083
5,435
5,713
5,983
5,983
5,983
6,253
270
4.51%
6,565
Certification
4,900
3,025
2,650
3,600
3,600
2,600
3,600
-
0.00%
3,600
Retirement
35,476
35,652
44,359
51,201
51,201
51,201
56,730
5,530
10.80%
59,567
Medical lnsurance
59,351
62,867
65,577
82,722
87,627
87,627
116,528
33,806
40.87%
128,180
Dental Insurance
3,641
3,835
3,923
4,876
4,876
3,962
4,835
(41)
-0.85%
5,318
Vision Insurance
563
561
553
745
745
745
1,051
306
41.15%
1,156
Life Insurance & Other
3,752
3,787
3,573
2,400
2,400
3,600
4,000
1,600
66.67%
4,400
Social Security Taxes
23,871
23,532
24,535
26,891
26,891
26,400
28,423
1,532
5.70%
29,844
Medicare Taxes
5,583
5,503
5,938
6,289
6,289
5,571
6,647
358
5.70%
6,980
Unemployment Taxes
974
1,671
143
1,260
1,260
65
1,260
-
0.00%
1,323
Workman's Compensation
8,846
12,500
10,909
11,249
11,249
13,313
11,899
649
5.77%
12,493
Pre-employment Physicals/Testing
235
-
55
400
400
420
400
-
0.00%
400
Employee Relations
87
103
182
300
300
468
300
-
0.00%
300
Engineering-
-
-
-
-
-
-
-
0.00%
-
Maintenance & Repairs
60,089
80,718
357,812
229,800
204,800
204,800
201,500
(28,300)
-12.32%
206,000
Generator Maintenance & Repairs
847
889
952
2,000
2,000
876
2,000
-
0.00%
2,000
Vehicle Maintenance
6,003
7,879
9,738
5,000
12,066
12,066
5,000
-
0.00%
5,150
Maintenance - Heavy Equipment
1,828
1,114
237
1,000
1,000
2,516
1,000
-
0.00%
1,030
Cleaning Services
1,050
1,198
1,935
2,500
2,500
2,500
2,500
-
0.00%
2,500
Lab Analysis - MUD
4,561
3,641
5,285
7,500
7,500
4,500
7,500
-
0.00%
7,500
Lab Analysis - PID
2,216
2,047
1,583
2,000
2,000
1,500
2,000
-
0.00%
2,000
Communications/Mobiles
5,334
5,551
6,865
7,500
7,500
6,600
7,500
-
0.00%
7,500
Electricity
131,998
123,528
138,327
228,250
194,810
194,810
183,143
(45,107)
-19.76%
192,301
Publications/Books/Subscripts
850
1,366
875
1,000
1,000
1,000
1,000
-
0.00%
1,000
Dues & Memberships
105
-
125
-
-
-
-
-
0.00%
-
Schools&Training
2,920
1,986
2,649
3,630
3,630
2,400
2,630
(1,000)
-27.55%
2,630
Safety Program
-
105
-
-
-
-
-
-
0.00%
-
Travel & per diem-
-
59
938
938
100
578
(360)
-38.40%
578
Rent/Lease Equipment
-
-
-
-
-
-
-
-
0.00%
-
TCEQ Fees & Permits - MUD
25,706
34,779
21,486
30,000
30,000
30,000
29,500
(500)
-1.67%
29,500
TCEQ Fees & Permits - PID
-
-
437
-
214
214
500
500
0.00%
500
Wholesale Water
1,865,024
1,893,513
2,672,206
2,640,131
2,640,131
2,640,131
2,655,497
15,366
0.58%
2,788,272
Miscellaneous Expenses
-
-
-
-
-
-
-
-
0.00%
-
Property Maintenance
1,392
245
-
--
-
-
-
0.00%
-
Lawn Services
6,000
8,700
6,315
12,500
12,500
12,500
12,500
-
0.00%
12,500
Interfund Transfer Out - Revenue l&S
527,381
565,819
569,455
567,782
567,782
567,783
565,797
(1,986)
-0.35%
565,797
Interfund Transfer Out - Bond Reserve
36,800
-
-
-
-
-
-
-
0.00%
-
Interfund Transfer Out - Bank Reserve
-
-
-
-
-
-
-
-
0.00%
-
Furniture/Equipment < $5000
562
382
1,923
2,500
2,500
1,355
-
(2,500)
-100.00%
-
Fuel & Lube
10,066
14,940
21,815
15,000
15,000
17,200
23,575
8,575
57.17%
24,282
Uniforms
3,425
2,966
2,474
4,355
4,355
2,900
4,355
-
0.00%
4,355
Chemicals
21,491
25,231
30,633
25,000
45,500
45,500
58,200
33,200
132.80%
59,946
Small Tools
-
640
-
-
-
-
-
-
0.00%
-
Safety Equipment
-
-
-
-
-
-
-
-
0.00%
-
Meter Expense
61,774
9,287
-
20,000
6,420
6,420
20,000
-
0.00%
20,000
50 of 113
September 20, 2023 Meeting Agenda Packet
GENERAL FUND
Description
FY 2020
Actual
FY 2021
Actual
FY 2022
Actual
FY 2023
Adopted
FY 2023
Amended
FY 2023
Projected
FY
Budget vs
Budget Net
Budget %
Change
FY 2025
Proposed
Meter Change Out Program
36,900
86,625
66,372
87,000
87,000
87,000
124,500
37,500
43.10%
128,235
Capital Outlays
451,480
689,134
950,880
1,752,000
2,300,000
2,300,000
4,200,000
2,448,000
139.73%
1,765,000
Short Term Debt - Principal
30,512
30,962
31,418
31,882
31,882
31,882
-
(31,882)
-100.00%
-
ShortTermDebt- Interest
3,230
2,314
1,404
470
470
470
-
(470)
-100.00%
-
Gasb34 Reserves
475,899
697,986
75,000
162,639
162,639
162,639
378,659
216,020
132.82%
378,659
Water Tank Inspection Contract
102,077
107,607
112,364
113,500
113,500
110,864
-
(113,500)
-100.00%
-
Bond Related Expenses
1,220
-
-
-
-
-
-
-
0.00%
-
Subtotal Water Expenses
4,410,770
4,935,767
5,653,457
6,577,931
7,086,596
7,072,720
9,179,933
2,602,002
39.56%
6,937,514
Wastewater Expenses
Salaries & Wages
425,068
458,805
382,301
309,655
290,179
290,179
290,305
(19,350)
-6.25%
304,820
Overtime
22,679
32,324
31,627
33,000
15,586
15,586
20,000
(13,000)
-39.39%
20,000
Longevity
6,873
7,420
7,955
4,035
4,035
4,035
2,368
(1,668)
-41.33%
2,486
Certification
7,575
7,800
5,900
6,300
6,300
4,200
5,100
(1,200)
-19.05%
5,100
Retirement
42,091
46,910
47,229
41,671
41,671
41,671
40,934
(737)
-1.77%
42,981
Medical lnsurance
84,736
91,201
71,491
96,579
63,861
63,861
93,222
(3,357)
-3.48%
102,544
Dental Insurance
4,900
5,036
3,957
5,427
5,427
3,961
3,385
(2,041)
-37.62%
3,724
Vision Insurance
784
781
566
793
793
740
819
26
3.30%
901
Life Insurance & Other
4,563
4,810
3,400
2,400
2,400
2,700
3,000
600
25.00%
3,300
Social Security Taxes
27,142
30,252
26,257
21,885
21,885
19,343
20,508
(1,377)
-6.29%
21,533
Medicare Taxes
6,348
7,075
6,141
5,118
5,118
4,623
4,796
(322)
-6.29%
5,036
Unemployment Taxes
1,100
1,960
70
1,260
1,260
44
1,008
(252)
-20.00%
1,008
Workman's Compensation
12,653
16,302
13,414
8,987
8,987
10,635
8,404
(584)
-6.50%
8,824
Pre-employment Physicals/Testing
357
-
292
400
400
400
400
-
0.00%
400
Employee Relations
105
135
445
300
300
1,168
300
-
0.00%
300
Engineering
23,200
-
-
--
-
-
-
0.00%
-
Independent Labor
3,000
-
-
-
-
-
-
-
0.00%
-
Maintenance & Repairs - WWTP
87,020
99,418
193,823
134,600
211,000
211,000
137,000
2,400
1.78%
110,000
Maintenance & Repairs - Collections
27,259
187,743
286,403
281,000
333,600
333,600
270,000
(11,000)
-3.91%
270,000
Generator Maintenance & Repairs
3,198
4,055
4,604
9,000
2,836
2,836
11,000
2,000
22.22%
11,000
Vehicle Maintenance - WWTP
1,203
2,831
524
4,600
4,600
1,000
4,600
-
0.00%
4,600
Vehicle Maintenance - Collections
2,173
7,905
18,947
13,000
13,000
10,000
13,000
-
0.00%
13,000
Maintenance -Heavy Equipment
1,471
1,390
1,325
3,000
3,000
3,000
3,000
-
0.00%
3,000
Cleaning Services
1,050
1,197
1,935
2,000
2,000
2,000
2,000
-
0.00%
2,000
Dumpster Services
91,387
92,408
91,740
100,000
95,000
95,000
100,000
-
0.00%
103,000
Lab Analysis
37,205
40,690
44,380
40,000
45,000
45,000
55,000
15,000
37.50%
56,650
Communications/Mobiles
5,716
5,997
6,383
7,500
7,500
5,500
7,500
-
0.00%
7,500
Electricity
132,686
146,660
172,359
276,318
243,973
243,973
242,978
(33,340)
-12.07%
255,127
Publications/Books/Subscripts-
-
-
-
-
-
-
-
0.00%
-
Dues & Memberships
216
-
-
--
-
-
-
0.00%
-
Schools &Training
4,349
2,827
1,700
3,630
3,630
2,500
2,119
(1,511)
-41.63%
2,119
Safety Program
109
-
-
--
-
-
-
0.00%
-
Travel & per diem
411
-
-
1,038
1,038
-
528
(510)
-49.16%
528
Rent/Lease Equipment
-
575
-
-
-
-
-
-
0.00%
-
Advertising-
-
-
-
-
-
-
-
0.00%
-
TCEQ Fees & Permits
10,088
28,791
20,314
12,000
12,000
9,888
12,000
-
0.00%
12,000
Miscellaneous Expenses
-
-
-
-
-
-
-
-
0.00%
-
Property Maintenance
2,618
-
-
--
-
-
-
0.00%
-
Lawn Services
6,525
10,430
6,067
16,000
8,500
8,500
16,000
-
0.00%
16,000
Interfund Transfer Out - Tax l&S
114,563
114,681
115,924
116,245
116,245
116,245
115,886
(359)
-0.31%
115,886
Interfund Transfer Out - Revenue I&S
673,867
688,005
690,085
691,931
691,931
691,932
698,543
6,612
0.96%
698,543
Interfund Transfer Out - Bond Reserve
46,000
-
-
-
-
-
-
-
0.00%
-
Interfund Transfer Out - Bank Reserve
-
38,802
-
-
-
-
--
0.00%
-
Furniture/Equipment < $5000
1,055
228
-
500
500
500
-
(500)
-100.00%
-
Fuel & Lube
8,220
13,408
13,686
12,500
12,500
10,000
13,000
500
4.00%
13,000
Uniforms
3,732
4,168
3,299
4,415
4,415
3,000
3,520
(895)
-20.27%
3,520
Chemicals - WWTP
23,055
23,442
25,284
32,500
22,500
22,500
32,500
-
0.00%
33,475
Chemicals - Collections
10,449
4,895
5,776
10,000
10,000
6,003
10,000
-
0.00%
10,300
Small Tools
-
343
-
-
-
-
--
0.00%
-
Safety Equipment
1,167
307
-
-
-
-
-
-
0.00%
-
Lab Supplies
26,446
28,349
31,073
33,000
33,000
29,000
33,000
-
0.00%
33,000
Capital Outlays
324,270
222,147
381,214
895,000
1,578,000
1,578,000
1,050,000
155,000
17.32%
570,000
Short Term Debt -Principal
79,142
81,295
83,484
85,766
85,766
85,766
22,398
(63,368)
-73.88%
Short Term Debt -Interest
11,269
8,496
5,707
2,801
2,801
2,835
442
(2,359)
-84.21%
-
Gasb34 Reserves
530,899
752,986
130,000
165,777
165,777
165,777
155,762
(10,015)
-6.04%
155,762
Capital Lease Issuance Cost
-
-
-
-
-
-
-
-
0.00%
-
Subtotal Wastewater Expenses
2,941,991
3,325,280
2,937,081
3,491,931
4,178,315
4,148,502
3,506,324
14,393
0.41%
3,022,965
Board of Directors Expenses
Salaries & Wages
-
-
-
-
-
-
-
-
0.00%
-
SocialSecurityTaxes
-
-
-
-
-
-
-
-
0.00%
-
Medicare Taxes
-
-
-
-
-
-
-
-
0.00%
-
UnemploymentTaxes-
-
-
-
-
-
-
-
0.00%
-
Workman's Compensation
24
9
10
15
15
15
15
-
0.00%
15
Publications/Books/Subscriptions
-
-
-
-
-
-
-
-
0.00%
-
Dues & Memberships
675
1,195
700
750
750
750
750
-
0.00%
750
Meetings
1,034
1,418
1,416
1,500
1,500
1,500
1,500
-
0.00%
1,500
Schools &Training
-
-
625
4,000
535
535
4,000
-
0.00%
4,000
51 of 113
September 20, 2023 Meeting Agenda Packet
GENERAL FUND
Desai •
FY 2020
Actual
FY 2021
Actual
FY 2022
Actual
FY 2023
Adopted
FY 2023
Amended -
FY 2023
Projected
FY 2024
Adopted
Budget vs
Budget Net
Budget %
Change
FY 2025
Proposed
Travel & per diem
-
-
-
5,000
-
-
5,000
-
0.00%
5,000
Miscellaneous Expenses
-
58
-
500
-
-
500
-
0.00%
500
Subtotal Board of Directors Expenses
1,733
2,680
2,751
11,765
2,800
2,800
11,765
-
0.00%
11,765
Administration Expenses
Salaries & Wages
453,839
516,401
534,749
620,938
620,938
620,938
663,185
42,247
6.80%
696,345
Overtime
50
97
549
2,000
2,000
1,500
2,000
-
0.00%
2,000
Longevity
2,208
2,668
2,973
2,423
2,423
2,423
2,533
110
4.54%
2,659
Retirement
41,774
48,136
59,277
73,825
73,825
73,825
82,631
8,806
11.93%
86,763
Medical Insurance
80,099
75,830
69,806
116,290
79,352
79,352
108,759
(7,531)
-6.48%
119,635
Dental lnsurance
4,436
4,204
3,762
6,051
6,051
3,081
3,817
(2,234)
-36.92%
4,198
Vision Insurance
667
616
527
899
899
638
886
(13)
-1.45%
975
Life lnsurance & Other
4,307
4,829
4,507
2,400
2,400
5,100
4,800
2,400
100.00%
5,280
Social Security Taxes
26,325
30,429
31,981
38,772
38,772
37,404
41,399
2,626
6.77%
43,468
Medicare Taxes
6,157
7,116
7,479
9,068
9,068
8,813
9,682
614
6.77%
10,166
Unemployment Taxes
1,008
1,512
54
1,512
1,512
59
1,512-
0.00%
1,512
Workman's Compensation
1,178
1,542
1,511
1,496
1,496
1,291
1,597
101
6.78%
1,677
Pre-employment Physicals/Testing
-
-
516
500
500
500
500
-
0.00%
500
Employee Relations
3,140
3,422
3,471
4,000
4,000
4,000
4,000
-
0.00%
4,000
Engineering
-
-
-
-
-
-
-
-
0.00%
-
Software & Support
124,037
96,552
107,761
131,700
131,700
131,700
130,311
(1,389)
-1.05%
134,220
Independent Labor
90,481
16,573
29,113
15,000
8,000
8,000
-
(15,000)
-100.00%
-
Maintenance & Repairs
18,794
94,832
66,308
40,000
20,000
20,000
23,000
(17,000)
-42.50%
13,000
Generator Maintenance & Repairs
1,169
670
717
3,000
3,000
1,000
1,000
(2,000)
-66.67%
1,000
Building Maintenance & Supplies
-
-
-
-
-
-
-
-
0.00%
Cleaning Services
17,143
17,315
12,266
12,000
12,000
12,356
13,825
1,825
15.21%
13,825
Professional Outside Services
57,100
103,120
75,415
75,040
75,040
75,040
100,000
24,960
33.26%
103,000
Utility Billing Contract
7,132
7,188
7,346
9,000
9,000
9,000
9,000
-
0.00%
9,000
Telephone
24,055
7,365
5,909
6,000
6,000
6,000
6,000
-
0.00%
6,000
Communications/Mobiles
2,784
2,700
2,700
3,000
3,000
300
3,000
-
0.00%
3,000
Electricity
6,315
13,873
15,200
24,369
16,957
16,957
17,685
(6,685)
-27.43%
17,685
Water
1,945
3,828
4,107
5,000
5,000
5,000
5,000
-
0.00%
5,000
Postage
20,402
21,713
22,408
30,000
24,000
24,000
30,000
-
0.00%
30,000
Bank Service Charges & Fees
73,964
90,222
92,832
95,000
141,000
141,000
140,000
45,000
47.37%
140,000
Bad Debt Expense
16,874
10,998
9,562
1,500
13,000
13,000
13,000
11,500
766.67%
13,000
Insurance
79,988
80,698
86,013
88,200
97,400
97,400
116,158
27,958
31.70%
121,966
Publications/Books/Subscripts
125
183
--
-
-
-
-
0.00%
-
Dues & Memberships
4,607
6,017
6,522
6,500
6,500
6,900
6,800
300
4.62%
6,800
Meetings
149
289
--
-
-
-
-
0.00%
-
Public Education
1,875
3,063
3,867
40,000
30,000
30,000
-
(40,000)
-100.00%
-
Schools &Training
3,018
3,639
913
3,250
3,250
1,000
3,900
650
20.00%
3,900
Travel & per diem
1,205
304
509
1,588
1,588
-
1,228
(360)
-22.68%
1,228
Physicals/Testing
-
-
-
-
-
-
-
-
0.00%
-
Elections
138
9,330
7,143
-
-
-
10,000
10,000
0.00%
-
Advertising
6,112
625
10,412
-
-
-
-
-
0.00%
-
Security
264
312
-
-
-
-
-
-
0.00%
-
Miscellaneous Expenses
6,096
392
112
-
-
88
-
-
0.00%
-
General Manager Contingency-
-
-
-
-
-
-
-
0.00%
-
Lawn Services-
-
4,227
5,000
5,000
5,000
5,000
-
0.00%
5,000
Furniture/Equipment < $5000
2,027
4,012
3,284
10,000
13,053
13,053
3,000
(7,000)
-70.00%
3,000
Uniforms-
-
443
530
530
530
530
-
0.00%
530
Hardware IT
24,611
20,339
12,206
8,400
13,214
13,587
8,200
(200)
-2.38%
8,200
Office Supplies
5,383
4,682
4,217
6,000
6,000
5,000
5,000
(1,000)
-16.67%
5,000
Printer Supplies & Maintenance
-
-
-
-
-
-
-
0.00%
-
Maintenance Supplies
4,596
4,553
6,190
4,000
4,000
5,000
5,000
1,000
25.00%
5,000
Printing
-
-
-
-
-
-
-
-
0.00%
Capital Outlays
156,107
123,356
113,654
-
56,346
74,953
--
0.00%
Copier Lease
3,027
3,168
3,242
4,000
4,000
4,000
4,000
-
0.00%
4,000
Gasb34 Reserves-
-
-
26,736
26,736
26,736
24,903
(1,833)
-6.86%
24,903
Subtotal Administration Expenses
1,386,708
1,448,713
1,435,755
1,534,986
1,578,548
1,585,523
1,612,840
77,854
5.07%
1,657,434
Non Departmental Expenses
Legal
109,011
42,018
55,890
65,000
30,000
30,000
65,000-
0.00%
65,000
Auditing
31,908
21,000
25,375
33,800
27,000
27,000
30,000
(3,800)
-11.24%
30,000
Appraisal
11,909
11,122
14,582
12,940
12,940
12,940
13,071
131
1.01%
13,463
Tax Admin Fees
3,756
3,821
3,874
5,000
5,000
4,046
5,000
-
0.00%
5,150
Subtotal Non Departmental Expenses
156,584
77,961
99,721
116,740
74,940
73,986
113,071
(3,669)
-3.14%
113,613
Total General Fund Revenues
$ 9,661,678
$ 9,772,566
$ 11,421,312
$ 11,733,354
$ 12,442,977
$ 12,438,917
$ 14,423,933
$ 2,690,579
22.93%
$ 11,743,292
Total General Fund Expenses
$ 8,897,786
$ 9,790,401
$ 10,128,766
$ 11,733,354
$ 12,921,199
$ 12,883,531
$ 14,423,933
$ 2,690,579
22.93%
$ 11,743,292
Net Budget Surplus (Deficit)
$ 763,892
$ (17,835)
$ 1,292,546
$ 0
$ (478,222)
$ (444,613)
$ 0
$ 0
$ 0
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TAX DEBT PAYMENTS
LONG TERM TAX DEBT
September 20, 2023 Meeting Agenda Packet
REVENUE DEBT PAYMENTS
LONG TERM REVENUE DEBT
MUD/PID
Reimburse
Par Amount
Principal
FY 2024
Interest
3/01
Interest
9/01
Subtotal
Interest
Paying
Agent Fee
Total
Maturity
Date
First Callable
Date
Project/Reason
Series 2012 (Tax)
MUD
$2,355,000
50
50
50
50
50
$0
9/1/2023
9/1/2020
Refund MUD #2 Unlimited Tax Bonds Series 2002
and costs of issuance
Series 2013 (Tax)
MUD
51,905,000
$0
$0
$0
$0
$0
$0
9/1/2023
9/1/2023
Refund MUD #2 Unlimited Tax Bonds Series 2003
& Unlimited Tax Refunding Bonds Series 2005 and
costs of issuance
Series 2020 (Tax)
MUD
51,220,000
$120,000
$6,338
$6,338
$12,675
$750
5133,425
9/1/2031
9/1/2031
Refund MUD #1 Unlimited Tax Bonds Series 2010
and costs of issuance of the Bonds, Trophy Club
Fire Station
SUBTOTAL MUD ONLY TAX BONDS:
55,480,000
5120,000
$6,338
56,338
$12,675
$750
$133,425
Series 2014 (Tax)
MUD/PID
$5,765,000
$290,000
556,156
556,156
$112,313
5400
5402,713
9/1/2034
9/1/2024
Tax Bonds for WWTP Expansion
SUBTOTAL MUD/PID TAX BONDS:
$5,765,000
5290,000
556,156
556,156
5112,313
5400
5402,713
TOTAL ALL TAX BONDS:
$11,245,000
$410,000
$62,494
$62,494
$124,988
$1,150
$536,138
REVENUE DEBT PAYMENTS
LONG TERM REVENUE DEBT
CAPITAL LEASE PAYMENTS
SHORT TERM REVENUE DEBT
Revenue
Rates
Par Amount
Principal
FY 2024
Interest
3/01
Interest
9/01
Subtotal
Interest
Paying
Agent Fee
Total
Maturity
Date
First Callable
Date
Project/Reason
Series 2015 (Revenue) WWTP
59,230,000
$435,000
587,919
587,919
$175,838
$400
5611,238
9/1/2035
9/1/2025
Revenue Bonds for WWTP Expansion
Series 2016 (Revenue) SWIFT
$4,635,000
$220,000
$26,557
$26,557
553,115
$400
5273,515
9/1/2036
9/1/2027
Revenue Bonds for Fort Worth Line NSII
Series 2019 (Revenue) WT & WW
$7,080,000
5170,000
5104,594
5104,594
$209,188
5400
$379,588
9/1/2049
9/1/2028
Revenue Bonds for 16in Water Line (77%) Overrun
for WWTP Expansion (23%)
TOTAL ALL REVENUE BONDS:
$20,945,000
$825,000
$219,070
$219,070
$438,140
$1,200
$1,264,340
CAPITAL LEASE PAYMENTS
SHORT TERM REVENUE DEBT
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Revenue
Rates
Par Amount
Principal
FY 2023
Interest
2/01
Interest
8/01
Subtotal
Interest
Paying
Agent Fee
Total
Payoff Date
Reason
Department
Vaccon Truck (Water usage 43%)
5154,843
$0
$0
$0
$0
$ -
$0
2/1/2023
Replacement
Water
Vaccon Truck (WW usage 57%)
$205,257
$0
$0
$0
$0
$ -
$0
2/1/2023
Replacement
Wastewater
Camera Van
5205,504
$22,398
$442
$0
$442
$ -
$22,841
2/1/2024
Replacement
Wastewater
Total:
$565,604
$22,398
$442
$0
$442
$ -
$22,841
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September 20, 2023 Meeting Agenda Packet
$2,000,000.00 -
$1,800,000.00 -
$1,600,000.00 -
$1,400,000.00 -
$1,200,000.00
$1,000,000.00 -
$800,000.00 -
$600,000.00 -
$400,000.00 -
$200,000.00 -
M
Annual Long -Term Debt Payments
1
URI
WT & WW REV SERIES 2019
($7,080,000)
■ WT REV SERIES 2016
($4,635,000)
■ WW REV SERIES 2015
($9,230,000)
■ UTR GO SERIES 2020
($1,220,000)
■ UTR GO SERIES 2014
($5,765,000)
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049
$25,000.00
$20,000.00
$15,000.00
$10,000.00
$5,000.00
$-
Annual Capital Lease Payments
2024
CAMERA VAN LEASE 2019
($210,000)
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CAPITAL OUTLAYS (5 Year )
Department
FY 2024
FY 2025
FY 2026
FY 2027
FY 2028
Water
Water Line Replacement
$ 2,000,000
$ 1,700,000
$ 1,751,000
$ 1,803,530
$ 1,857,636
Pump Station Improvements
$ 2,200,000
$ -
$ -
$ -
$ -
Fleet Replacement
$ -
$ 65,000
$ -
$ 50,000
$ -
MBR CIP Tanks
$ -
$ -
$ -
$ -
$
Water Grand Totals
$ 4,200,000
$ 1,765,000
$ 1,751,000
$ 1,853,530
$ 1,857,636
Wastewater
Wastewater Line Improvements
$ 400,000
$ 200,000
$ 200,000
$ 200,000
$ 200,000
Lift Station Improvements
$ 225,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
Return Pump
$ -
$ -
$ 40,000
$ 40,000
$ 40,000
MBR CIP Tanks
$ 375,000
$ -
$ -
$ -
$ -
Crane Pulley
$ -
$ 35,000
$ -
$ -
$ -
Concrete Repairs
$ -
$ 35,000
$ -
$ -
$ -
Fleet Replacement
$ 50,000
$ 250,000
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
Wastewater Grand Totals
$ 1,050,000
$ 570,000
$ 290,000
$ 290,000
$ 290,000
Administration
$ -
$ -
$ -
$ -
$
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$
Admin Grand Totals
$ -
$ -
$ -
$ -
$ -
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September 20, 2023 Meeting Agenda Packet
ANNUAL WATER CONSUMPTION AND REVENUE BY YEAR
1,200,000
1,000,000
800,000
600,000
400,000
200,000
Annual Consumption in (Thousand) Gallons
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$-
Annual Water Revenue
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
AVERAGE MONTHLY METERS AND AVERAGE GALLONS BY YEAR
5,000
4,900
4,800
4,700
4,600
4,500
4,400
4,300
4,200
4,100
4,000
3,900
Average Monthly Meters
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
24,000
22,000
20,000
18,000
16,000
14,000
12,000
10,000
8,000
6,000
4,000
2,000
Average Monthly Gallons per Meter
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
ANNUAL WASTEWATER FLOW AND REVENUE BY YEAR
500,000
400,000
300,000
200,000
100,000
0
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Annual WWTP Flow in (Thousand) Gallons
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$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
Annual Wastewater Revenue
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
September 20, 2023 Meeting Agenda Packet
ORDER NO. 2023-0920A
ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
LEVYING DEBT SERVICE AND MAINTENANCE TAXES
FOR THE 2023 TAX YEAR
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
duly created and existing municipal utility district created and operating under Chapters 49
and 54 of the Texas Water Code, as amended.
WHEREAS, Section 54.601 of the Texas Water Code provides that at the time
bonds payable in whole or in part from taxes are issued, the board of a water district shall
levy a continuing direct annual ad valorem tax for each year while all or part of the bonds
are outstanding on all taxable property within the district in sufficient amounts to pay the
interest on the bonds as it becomes due and to create a sinking fund for the payment of the
principal of the bonds when due;
WHEREAS, Section 49.107 of the Texas Water Code provides that a district may
levy and collect a tax for maintenance and operation purposes.
WHEREAS, at an election properly conducted in accordance with all applicable
laws, the eligible residents of the District previously authorized the issuance of District tax
bonds, and the levy and collection of District debt service and maintenance taxes.
WHEREAS, the District has issued its unlimited tax bonds pursuant to the
foregoing authorization.
WHEREAS, the Board of Directors of the District approved a proposed ad valorem
tax rate for the 2023 tax year at a meeting conducted on September 20, 2023.
WHEREAS, in accordance with the requirements set forth at Section 49.236 of the
Texas Water Code and other applicable laws, the District has given proper notice and
conducted a public hearing regarding the adoption of ad valorem tax rates for the 2023 tax
year.
WHEREAS, after conducting the public hearing, the Board of Directors of the
District desires to proceed with the levy and collection of a debt service tax and a
maintenance tax for the 2023 tax year; and
WHEREAS, the District has complied with the applicable requirements of the
Texas Water Code and other statutes relating to the procedures for establishing ad valorem
taxes by municipal utility districts. Now, therefore,
BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
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September 20, 2023 Meeting Agenda Packet
Section 1. The facts and recitations found in the preamble of this Order are
hereby found and declared to be true and correct and are incorporated by reference herein
and expressly made a part hereof, as if copied verbatim.
Section 2. There is hereby levied for the 2023 tax year the following ad
valorem taxes:
(i)
An ad valorem debt service tax rate of $0.00859 on each $100 of taxable
value on all taxable property within the District; and
(ii) An ad valorem maintenance tax rate of $0.05522 on each $100 of taxable
value on all taxable property within the District.
Section 3. The Board of Directors hereby finds and declares that the tax rates
adopted and levied by this Order do not exceed the maximum tax rates authorized by the
voters of the District.
Section 4. All taxes collected pursuant to this Order, after paying reasonable
costs of levying, assessing, and collecting same, shall be used for authorized purposes, as
may be specified by the Board of Directors in accordance with applicable laws.
ADOPTED, PASSED AND APPROVED this 20th day of September 2023.
Kevin R. Carr
President, Board of Directors
ATTEST:
Doug Harper (SEAL)
Secretary, Board of Directors
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September 20, 2023 Meeting Agenda Packet
RESOLUTION NO. 2023-0920B
A RESOLUTION TO APPROVE THE 2023 TAX ROLL FOR
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESOLVED: Pursuant to Section 26.09(e) of the Texas Tax Code, the
Board of Directors of Trophy Club Municipal Utility District No. 1 hereby approves the
2023 certified appraisal rolls dated July 22nd, 2023, from Denton County Central Appraisal
District and dated July 20th, 2023, from Tarrant Appraisal District, in which the certified
appraised values were listed as $1,877,675,027 and $677,155,614 respectively, for a total
certified appraised value of $2,554,830,641. The 2023 tax rate approved by the Board of
Directors of Trophy Club Municipal Utility District No. 1 is $0.06381 per $100 assessed
valuation. The amount of tax entered on the certified appraisal rolls and applied to all
taxable property within the District results in a $1,630,159 tax levy. The Board hereby
approves such appraisal rolls with amounts of tax entered and declares that such shall
constitute the District's tax roll for the 2023 tax year.
RESOLVED, ADOPTED AND APPROVED by the Board of Directors
of Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this 20th day of
September 2023.
Kevin R. Carr, President
Board of Directors
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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(SEAL)
September 20, 2023 Meeting Agenda Packet
CERTIFICATE OF RESOLUTION 2023-0920B
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
I, the undersigned member of the Board of Directors of Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify
as follows:
1. That I am the duly qualified Secretary of the Board of Directors of the District,
and that as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a
Regular Meeting on September 20, 2023, at the regular meeting place thereof, and the roll
was called of the duly constituted officers and members of the Board of Directors, to wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Tracey Hunter Director
All members of the Board were present except , thus
constituting a quorum. Whereupon, among other business, the following was transacted at
such meeting:
RESOLUTION 2023-0920B APPROVING TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TAX
ROLL FOR FISCAL YEAR 2022
and duly introduced for the consideration of the Board of Directors. It was then duly moved
and seconded that such Resolution be adopted and, after due discussion, such motion,
carrying with it the adoption of such Resolution prevailed and carried by the following
vote:
AYES:
NAYS: ABSTENTIONS:
3. That a true, full and correct copy of such Resolution adopted at such meeting is
attached to and follows this certificate; that such Resolution has been duly recorded in the
minutes of the Board of Directors for such meeting; that the persons named in the above
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September 20, 2023 Meeting Agenda Packet
and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members
of the Board of Directors as indicated therein, that each was duly and sufficiently notified
officially and personally, in advance, of the time, place and purpose of such meeting, and
that such Resolution would be introduced and considered for adoption at such meeting, and
that each consented, in advance, to the holding of such meeting for such purpose; that the
canvassing of the officers and members of the Board of Directors present at and absent
from such meeting and of the votes of each on such motion, as set forth in the above and
foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour,
date, place and subject of such meeting was given and posted as required by Chapter 551,
Texas Gov. Code.
RESOLVED, PASSED and APPROVED on this 20th day of September 2023.
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght
District Secretary
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(SEAL)
September 20, 2023 Meeting Agenda Packet
AMENDMENT AND RESTATED INFORMATION FORM
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
STATE OF TEXAS §
§
COUNTIES OF DENTON AND TARRANT §
Pursuant to V.T.C.A., Texas Water Code, Sections 49.452, 49.4521, and 49.455, as
amended, the Board of Directors of Trophy Club Municipal Utility District No. 1 (the
"District") hereby gives the following amendment to information form and revised notice to
purchaser form to all sellers and purchasers of real estate situated within the boundaries of said
District. We do hereby certify that the only modifications to be made by this amendment are
changes to items numbered as follows:
• The most recent rate of District -wide taxes on property located in the District for
maintenance and operation purposes is $0.05522 on each $100 of assessed
valuation. The most recent rate of District -wide taxes on property located in the
District for debt service is $0.00859 on each $100 of assessed valuation.
• The particular form of Notice to Purchasers required by Sections 49.452 and
49.4521 of the Texas Water Code to be furnished by a seller to a purchaser of real
property in the District, completed by the District with all information required to
be furnished by the District, is attached hereto as Exhibit "A".
WITNESS OUR HANDS THIS THE 20th DAY OF SEPTEMBER 2023.
(SEAL)
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Kevin R. Carr, President
Ben Brewster, Vice President
Doug Harper, Secretary/Treasurer
William C. Rose, Director
Tracey Hunter, Director
THE STATE OF TEXAS
COUNTY OF DENTON
§
§
§
September 20, 2023 Meeting Agenda Packet
BEFORE ME, the undersigned, a Notary Public in and for said County and State, on this
day personally appeared KEVIN R. CARR, BEN BREWSTER, DOUG HARPER, WILLIAM
C. ROSE, and TRACEY HUNTER known to me to be the persons and officers whose names
are subscribed to the foregoing instrument and affirmed and acknowledged that said instrument
is correct and accurate to the best of their knowledge and belief, and that they executed the same
for the purposes and in the capacities therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 20th day of September 2023.
(SEAL)
Notary Public, State of Texas
My Commission expires:
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September 20, 2023 Meeting Agenda Packet
EXHIBIT "A"
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September 20, 2023 Meeting Agenda Packet
NOTICE TO PURCHASER OF SPECIAL
TAXING OR ASSESSMENT DISTRICT
The real property that you are about to purchase is located in Trophy Club Municipal Utility
District No. 1 and may be subject to District taxes or assessments.
The District may, subject to voter approval, impose taxes and issue bonds. The District may impose
an unlimited rate of tax in payment of such bonds. The current rate of the District property tax is
$0.06381 on each $100 of assessed valuation, The District may impose assessments and issue
bonds and impose an assessment in payment of such bonds.
The total amounts of bonds payable wholly or partly from property taxes excluding refunding
bonds that are separately approved by the voters, approved by the voters are $32,859,217 for water,
sewer, and drainage facilities; and $2,000,000 for firefighting facilities.
The aggregate initial principal amounts of all such bonds issued are $32,855,000 for water, sewer,
and drainage facilities; and $2,000,000 for firefighting facilities.
The District is located partially within the corporate boundaries of the Town of Trophy Club. The
Town of Trophy Club and the District overlap but may not provide duplicate services or
improvements. Property located in the Town of Trophy Club and the District is subject to taxation
by the Town of Trophy Club and the District. The District is located partially within the corporate
boundaries of the Town of Westlake. The Town of Westlake and the District overlap but may not
provide duplicate services or improvements. Property located in the Town of Westlake and the
District is subject to taxation by the Town of Westlake and the District.
The purpose of this District is to provide water and sanitary sewer facilities and services and fire-
fighting facilities and activities. The cost of district facilities is not included in the purchase price
of your property.
PURCHASER IS ADVISED THAT THE INFORMATION SHOWN ON THIS FORM IS
SUBJECT TO CHANGE BY THE DISTRICT AT ANY TIME. THE DISTRICT
ANNUALLY ESTABLISHES TAX RATES. PURCHASER IS ADVISED TO CONTACT
THE DISTRICT TO DETERMINE THE STATUS OF ANY CURRENT OR PROPOSED
CHANGES TO THE INFORMAITON SHOWN ON THIS FORM.
The undersigned purchaser hereby acknowledges receipt of the foregoing notice at or before
the execution of a binding contract for the purchase of the real property or at closing of
purchase of the real property
Date Signature of Purchaser
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September 20, 2023 Meeting Agenda Packet
CERTIFICATE OF ORDER NO. 2023-0920B
ADOPTING AMENDED AND RESTATED INVESTMENT POLICY
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
§
§
I, the undersigned District Secretary of Trophy Club Municipal Utility District No. 1 (the
"District"), hereby certify as follows:
1. The Board convened in regular session, open to the public, on the 20th day of September
2023, at the regular meeting place thereof, and the roll was called of the members of the Board,
to -wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Tracey Hunter Director
All members of the Board were present except the following, , thus constituting
a quorum. Whereupon, among other business, the following was transacted at such meeting:
ORDER NO. 2023-0920B ADOPTING AMENDED
AND RESTATED INVESTMENT POLICY
was duly introduced for the consideration of the Board. It was then duly moved and seconded that
such Order be adopted; and, after due discussion, such motion, carrying with it the adoption of
said Order, prevailed and carried by the following vote:
AYES:
NAYS: ABSTENTIONS
2. A true, full, and correct copy of the aforesaid Order adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; such
Order has been duly recorded in said Board's minutes of such meeting; the above and foregoing
paragraph is a true, full, and correct excerpt from the Board's minutes of such meeting pertaining
to the adoption of such Order; the persons named in the above and foregoing paragraph are the
duly chosen, qualified, and acting officers and members of the Board as indicated therein; each of
the officers and members of the Board was duly and sufficiently notified officially and personally,
in advance of the time, place, and purpose of such meeting and that such Order would be
introduced and considered for adoption at such meeting and each of such officers and members
consented, in advance, to the holding of such meeting for such purpose; such meeting was open to
the public, as required by law, and public notice of the time, place and purpose of such meeting
was given as required by Chapter 551, Government Code and Section 49.063, Texas Water Code,
as amended.
SIGNED AND SEALED the 20th day of September 2023.
Laurie Slaght, District Secretary
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(SEAL)
September 20, 2023 Meeting Agenda Packet
ORDER NO. 2023-0920B
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
ADOPTING INVESTMENT POLICY
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
WHEREAS, V.T.C.A., Government Code, Chapter 2256, as amended (the "Public Funds
Investment Act"), requires the governing body of political subdivisions to adopt a written
investment policy concerning the investment of its funds and funds under its control;
WHEREAS, Section 49.157(a) of the Texas Water Code, as amended, provides that all
District deposits and investments shall be governed by Subchapter A, Chapter 2256, Government
Code (Public Funds Investment Act); and,
WHEREAS, Section 49.157(b) of the Texas Water Code, as amended, provides that an
authorized representative of the District may invest and reinvest the funds of the District and
provide for money to be withdrawn from the appropriate accounts of the District for the investment
on such terms as the board considers advisable.
WHEREAS, the Board of Directors (the "Board") of Trophy Club Municipal Utility
District No. 1 (the "District") has previously designated one or more investment officers and
adopted a policy relating to the investment of District funds in accordance with the Public Funds
Investment Act; and,
WHEREAS, the Public Funds Investment Act requires that the Board of Directors of the
District review the Investment Policy and its investment strategies not less than annually and make
any changes thereto as determined by the Board of Directors to be necessary and prudent, and to
adopt an order or resolution stating that it has reviewed the Investment Policy and investment
strategies and recording any changes made thereto.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT:
Section 1. The matters and facts recited in the preamble to this Order are found to be true
and correct and the same are incorporated herein as a part of this Order.
Section 2. The Board has reviewed its Investment Policy and the investment strategies set
forth therein in accordance with the requirements of Section 2256.005(e) of the Public Funds
Investment Act. Based upon such review, the Board finds and declares that the Investment Policy
in the form attached hereto, including the written investment strategies set forth therein, is hereby
approved and adopted, and such Policy shall replace and supersede in its entirety the prior
Investment Policy of the District, together with any and all other resolutions or orders relating to
the investment of the District's funds. The Investment Policy has been revised to update the
District's authorized investment firms set forth in Exhibit "C".
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Section 3. The General Manager is authorized to do all things necessary and proper to
evidence the Board's adoption of this Order and to carry out the intent hereof. Upon execution, a
permanent copy of this Order shall be filed in the permanent records of the District.
ADOPTED, PASSED AND APPROVED by the Board of Directors of Trophy Club
Municipal Utility District No. 1 on this 20stday of September 2023.
Kevin R. Carr, President
Board of Directors
ATTEST:
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
INVESTMENT POLICY
SEPTEMBER 20, 2023
I.
STATUTORY AUTHORITY
1.01 Statutory Authority. This Policy has been adopted pursuant to, and in accordance
with the requirements of, Chapter 2256 of the Texas Government Code (the Public Funds
Investment Act) and Chapter 2257 of the Texas Government Code (the Public Funds Collateral
Act).
II.
POLICY
2.01 Policy. It is the policy of Trophy Club Municipal Utility District No. 1 ("District")
that after allowing for the anticipated cash flow requirements of the District and giving due
consideration to the safety and risk of investment, all available funds shall be invested in
conformance with these legal and administrative guidelines, seeking to optimize interest earnings
to the maximum extent possible.
2.02 Cash Management. Effective cash management is recognized as essential to good
fiscal management. Investment interest is a source of revenue to District funds. The District
investment portfolio shall be designed and managed in a manner designed to be responsive to
public trust, to be in compliance with legal requirements and limitations, and to maximize this
revenue source.
Investments shall be made with the primary objectives of:
* Safety and preservation of principal
* Maintenance of sufficient liquidity to meet operating needs
* Public trust from prudent investment activities
* Optimization of interest earnings on the portfolio
III.
PURPOSE
3.01 Purpose. The purpose of this investment policy is to comply with Chapter 2256 of
the Government Code ("Public Funds Investment Act"), which requires the District to adopt a
written investment policy regarding the investment of its funds and funds under its control. The
Investment Policy addresses the methods, procedures and practices that must be exercised to
ensure effective and judicious fiscal management of District funds.
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IV.
SCOPE
4.01 Scope. This Policy applies to the investment of all funds of Trophy Club Municipal
Utility District No. 1 (the "District") and funds under its control. The Board of the District shall
review this Investment Policy and the investment strategies set forth herein not less than annually
and shall make any changes thereto as determined by the Board of the District to be necessary and
prudent for the management of District funds. Not less than annually, the Board shall adopt a
written order or resolution stating that it has reviewed the Investment Policy and investment
strategies and setting forth any changes made thereto.
4.02 This Policy shall govern the investment of all financial assets of the District. These
funds are accounted for in the Basic Financial Statements and include:
* General Fund
* Capital Projects Funds
* Debt Service Funds, including reserves and sinking funds, to the extent not required
by law or existing contract to be kept segregated and managed separately
* Any new fund created by the District, unless specifically exempted from this Policy
by the District Board of Directors or by law.
4.03 The District consolidates fund cash balances to maximize investment earnings.
Investment income will be allocated to the various funds based on their respective participation
and in accordance with generally accepted accounting principles.
4.04 This Policy shall apply to all transactions involving the financial assets and related
activity for all the foregoing funds. However, this policy does not apply to the assets administered
for the benefit of the District by outside agencies under deferred compensation programs.
V.
OBJECTIVES
5.01 Investment Objectives. Investment of funds shall be governed by the following
investment objectives, in order of priority:
i. Preservation and safety of principal - The foremost objective of the District's Investment
Policy is to assure safety of the invested funds. Investments shall be undertaken in a
manner that seeks to ensure the preservation of capital while minimizing credit rate and
interest rate risk. Investment for speculation is prohibited.
ii. Liquidity - Funds will be invested with maturities necessary to maintain sufficient liquidity
to provide adequate and timely working funds.
iii. Yield - Return on investment is of least importance compared to the safety and liquidity
objectives described above.
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VI.
INVESTMENT PARAMETERS
6.01. Investment Strategies. The District's overall investment strategy shall be to
purchase high credit quality investments that preserve the safety of capital, maximize liquidity,
promote diversification, and provide reasonable market yield (in that order of priority), based on
the District's anticipated cash flows and the maintenance of a liquidity buffer for unanticipated
liabilities. Investments are to be chosen in a manner which promotes diversity by market sector,
credit, and maturity. The choice of high credit quality investments and high-grade money market
instruments are designed to assure the marketability of those investments should liquidity needs
arise. Detailed strategies by fund type are set forth in Exhibit "A" of this Policy. The Board of
the District shall review annually the investment strategies and shall make any changes thereto as
determined by the Board to be necessary and prudent for the management of the District's funds.
6.02 Maximum Maturities. The District will match its investments with anticipated
cash flow requirements. To match anticipated cash flow requirements, the maximum weighted
average maturity of the overall portfolio shall not exceed 365 days and a benchmark of the six-
month and one-year Treasury Bills shall be used to measure risk in the portfolio. Unless matched
to a specific cash flow requirement, the District will not directly invest in securities maturing more
than 24 months from the date of purchase.
6.03 Diversification. The District will diversify its portfolio to reduce risk. The
following table sets forth the minimum diversification standards by security type:
Type of Investment
Maximum Percentage of District Portfolio
US Agencies/Instrumentalities
50%
Certificates of Deposit/Share Certificates
90%
Local Government Investment Pools
90%
Money Market Accounts
90%
6.04. Competitive Bidding Requirement. All securities, including certificates of
deposit, will be purchased, or sold after three (3) offers/bids are taken to verify that the District is
receiving fair market value/price for the investment. Bids for certificates of deposit may be
solicited orally, in writing, electronically, or by any combination of these methods.
6.05. Delivery versus Payment. All security transactions entered into by the District
shall be conducted on a delivery versus payment (DVP) basis. Securities will be held by a third -
party custodian designated by the Investment Officer and evidenced by safekeeping receipts.
6.06 Rating Declines or Loss of Rating. The Investment Officer shall monitor the
credit rating on all authorized investments in the District's portfolio based on independent
information from a nationally recognized rating agency. Ratings monitoring will be performed on
a monthly basis for all authorized investments except mutual funds and commercial paper. Ratings
monitoring will be performed on a weekly basis for mutual funds and commercial paper. If any
security falls below the minimum rating required by this Policy (i.e. Public Funds Investment Act),
the Investment Officer shall immediately solicit bids for and sell the security if possible, regardless
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of a loss of principal.
6.07 Electronic Wire Transfers. The Investment Officer may use electronic means to
transfer or invest funds collected or controlled by the District. Electronic transfers shall only be
made with prior written approval by the General Manager.
VII.
DELEGATION OF INVESTMENT AUTHORITY
7.01 Appointment of Investment Officer. The person serving as General Manager is
hereby appointed the Investment Officer of the District. The Investment Officer shall be
responsible for the investment of District funds in accordance with this Investment Policy. If the
Board has contracted with another investing entity to invest the District's funds, as authorized by
the Public Funds Investment Act, the Investment Officer of the other investing entity is considered
to be the Investment Officer of the District for such purposes. The authority hereby granted to the
Investment Officer to invest the District's funds is effective until rescinded by the Board, until the
expiration of the officer's term or the termination of the person's employment with the District, or
if an investment management firm, until the expiration of the contract with the District.
7.02 Investment Training. The Board appointed Treasurer, General Manager/
Investment Officer, and Finance Manager shall attend at least one investment training session from
an independent source and containing at least six (6) hours of instruction relating to investment
responsibilities within 12 (twelve) months after taking office or assuming duties. The Treasurer,
General Manager/Investment Officer, and Finance Manager shall also attend an investment
training session within each two-year period that begins on the first day of the District's fiscal year
and consists of the two consecutive fiscal years after that date after the first year and receive not
less than four (4) hours of instruction relating to investment responsibilities from an independent
source. Training must include education on investment controls, security risks, strategy risks,
market risks, diversification of investment portfolio and compliance with the Public Funds
Investment Act. Certificates and/or other documentation of completed training hours shall be
maintained with this Policy as Exhibit "E".
7.03 Internal Controls. The Investment Officer is responsible for establishing and
maintaining an internal control structure designed to ensure that the assets of the District are
protected from loss, theft, or misuse. The internal control structure shall be designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and
(2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the Investment Officer shall establish a process for annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall
address the following points.
• Control of collusion.
• Separation of transactions authority from accounting and record keeping.
• Custodial safekeeping.
• Written confirmation for telephone (voice) transactions for investments and wire
transfers.
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• Development of a wire transfer agreement with the depository bank or third -party
custodian.
7.04 Prudence. The standard of care to be used by the Investment Officer shall be
prudent person standard and shall be applied in the context of managing the overall portfolio.
These standard states that the person designated as the Investment Officer shall exercise the
judgment and care, under prevailing circumstances, that a prudent person would exercise in the
management of the person's own affairs. In determining whether the Investment Officer has
exercised prudence with respect to an investment decision, the determination shall take into
consideration (i) the investment of all funds over which the Investment Officer has responsibility
rather than consideration as to the prudence of a single investment, and (ii) whether the investment
decision was consistent with this Investment Policy.
7.05 Ethics. Officers and employees involved in the investment of District funds shall
refrain from personal activity that could conflict with the proper execution and management of the
District's investment program. Employees and investment officials shall disclose, in writing, any
material interests, including personal business relationships, with any financial institution with
which it is proposed that the District conduct business. For purposes of District investments,
employees or investment officials have a personal business relationship with a business
organization if:
i. the individual owns 10 (ten) percent or more of the voting stock or shares of the business
organization or owns $5,000 or more of the fair market value of the business organization;
or
ii. funds received by the individual from the business organization exceed 10 percent of the
individual's gross income for the previous year; or
iii. the individual has acquired from the business organization during the previous year
investments with a book value of $2,500 or more for the personal account of the individual.
7.06 Limitation of Personal Liability. Authorized representatives of the District who
invest the District's funds in accordance with this Policy shall have no personal liability for any
individual security's credit risk or market price changes provided deviations from expectations are
reported in a timely manner and appropriate action is taken to control adverse developments.
VIII.
INVESTMENT REPORTS
8.01 Internal Management Reports. The Investment Officer shall prepare and submit
not less than quarterly to the Board of Directors of the District written reports of investment
transactions for all funds of the District for the preceding reporting period. The quarterly reports
shall comply with the requirements of Section 2256.023 of the Public Funds Investment Act.
Specifically, the quarterly report shall:
i. Describe in detail the investment position of the District.
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ii. Be prepared jointly by all Investment Officers.
iii. Be signed by each Investment Officer.
iv. Contain a summary statement of each pooled fund group that states the:
(A) beginning market value for the reporting period; and
(B) ending market value for the period; and
(C) fully accrued interest for the reporting period; and
(D) state the book value and market value of each separately invested asset at
the end of the reporting period by the type of asset and fund type invested; and
(E) state the maturity date of each separately invested asset that has a maturity
date; and
(F) state the account or fund or pooled group fund in the state agency or local
government for which each individual investment was acquired; and
(G) state the compliance of the investment portfolio of the District as it relates
to: (i) the investment strategy expressed in this Policy; and (ii) relevant provisions of the
Public Funds Investment Act.
IX.
COLLATERAL, SAFEKEEPING, AND CUSTODY REQUIREMENTS
9.01 Collateral Policy. Consistent with the requirements of the Public Funds Collateral
Act, it is the policy of the District to require full collateralization of all District funds on deposit
with a depository bank and for repurchase agreements. In order to anticipate market changes and
provide a level of security for all funds, the collateralization level will be 102% of market value of
principal and accrued interest on the deposits or investments, less an amount insured by the FDIC.
At its discretion, the District may require a higher level of collateralization for certain investment
securities. Securities pledged as collateral shall be held by an independent third party with which
the District has a current custodial agreement. The General Manager is responsible for entering
into collateralization agreements with third party custodians in compliance with this Policy. The
agreements are to specify the acceptable investment securities for collateral, including provisions
relating to possession of the collateral, the substitution or release of investment securities,
ownership of securities, and the method of valuation of securities. A clearly marked evidence of
ownership (safekeeping receipt) must be supplied to the District and retained. Collateral shall be
reviewed at least monthly to assure that the market value of the pledged securities is adequate.
9.02 Authorized Collateral for Time and Demand Deposits. The District shall accept
only the following securities as collateral for time and demand deposits:
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i. FDIC insurance coverage.
ii. Obligations of the United States, its agencies or instrumentalities, or other evidence of
indebtedness of the United States guaranteed as to principal and interest.
iii. Obligations of Texas or other states or of a county, city or other political subdivision of a
state having been rated as not less than "A" or its equivalent by two nationally recognized
rating agencies.
iv. A letter of credit issued by a federal home loan bank.
9.03 Authorized Collateral for Repurchase Agreements. The District shall accept as
collateral for repurchase agreements only obligations of the United States, its agencies, or
instrumentalities.
X.
AUTHORIZED INVESTMENTS
10.01 Authorized Investments. The following are authorized investments for the
District's funds, as further described and restricted by the Public Funds Investment Act:
i. Obligations of, or guaranteed by, the United States. Obligations of the United States, its
agencies, and instrumentalities, excluding mortgage-backed securities, and that are
authorized investments under Section 2256.009 of the Public Funds Investment Act.
ii. State Obligations. Obligations of the State of Texas or any state of the United States or
their respective agencies and instrumentalities, agencies, counties, cities, and other political
subdivisions rated as to investment quality by a nationally recognized investment rating
firm not less than A or its equivalent, and that are authorized investments under Section
2256.009 of the Public Funds Investment Act.
iii. Other Governmental Obligations. Obligations, the principal, and interest of which are
unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State
of Texas or the United States or their respective agencies and instrumentalities, including
obligations that are fully guaranteed or insured by the Federal Deposit Insurance
Corporation or by the explicit full faith and credit of the United States.
iv. Certificates of Deposit/Share Certificates.
(a) Fully insured or collateralized certificates of deposit or share certificates that
are approved investments under Section 2256.010 of the Public Funds
Investment Act: (i) from a depository institution that has its main office or a
branch office in the State of Texas; and (ii) that are guaranteed or insured by
the Federal Deposit Insurance Corporation or its successor, or by the National
Credit Union Share Insurance Fund or its successor, as applicable. Authorized
certificates of deposit shall include such certificates purchased through the
CDARS program with a Texas bank.
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(b) Fully insured certificates of deposit purchased from a broker or a bank that has
its main office or a branch office in the State of Texas and is selected from the
list of qualified brokers attached to this Investment Policy. All investments in
such brokered certificates of deposit shall be made on a delivery versus payment
basis to the District's safekeeping agent, and the Investment Officer shall verify
that the bank is fully insured by the Federal Deposit Insurance Corporation prior
to purchase. In the event any bank from which the District has purchased a
brokered certificate of deposit merges with, or is acquired by, another bank in
which brokered certificates of deposit are owned by the District, the Investment
Officer shall immediately contact the banks and liquidate any brokered
certificate that exceeds FDIC insurance levels.
v. Repurchase Agreements. Fully collateralized repurchase agreements with a defined
termination date executed with a primary dealer as defined by the Federal Reserve or a
financial institution doing business in this state, and that are authorized investments under
Section 2256.011 of the Public Funds Investment Act.
vi. Mutual Funds. Money Market Mutual funds that: 1) are registered and regulated by the
Securities and Exchange Commission, 2) have a dollar weighted average stated maturity
of 90 days or less, 3) seek to maintain a net asset value of $1.00 per share, and 4) are rated
AAA by at least one nationally recognized rating service.
vii. Investment Pools. AAA -rated, constant -dollar local government investment pools that
meet the requirements set forth in the Public Funds Investment Act for the investment of
public funds, including Sections 2256.016, .017, .018, and .019, and provided further that
such investments must be approved by the Board of Directors of the District by separate
resolution.
viii. Interest bearing accounts of any FDIC bank in Texas.
XI.
AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
11.01 Authorized Financial Dealers and Institutions. The Board may contract with an
investment management firm registered under the Investment Advisers Act of 1940 (15 U.S.C.
Section 80b-1 et seq.) or with the State Securities Board to provide for the investment and
management of public funds; provided, that a contract may not be for a term longer than two years,
and any renewal or extension thereof must be made by the Board by order or resolution.
XII.
MISCELLANEOUS
12.01 Policy to be presented to Investment Officer. The Investment Officer shall be
presented a copy of this Investment Policy and shall execute a written instrument substantially in
the form attached hereto as Exhibit "B" to the effect that the Investment Officer has:
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i. received and thoroughly reviewed a copy of this Investment Policy; and
ii. implemented procedures and controls to comply with the Investment Policy.
12.02 Policy to be presented to Investment Firms. A written copy of the Investment
Policy shall be presented to any business organization offering to engage in an investment
transaction with the District. For purposes of this Policy, a "business organization" is an
investment pool or investment management firm under contract with the District to invest or
manage the District's investment portfolio that has accepted authority granted by the District under
the contract to exercise investment discretion in regard to the District's funds. The qualified
representative of the business organization offering to engage in an investment transaction with
the District shall execute a written instrument in a form acceptable to the District and the business
organization substantially to the effect that the business organization has:
i. Received and reviewed the Investment Policy of the District; and
ii. Acknowledged that the business organization has implemented procedures and controls in
an effort to preclude investment transactions conducted between the District and the
organization that are not authorized by the District's Investment Policy, except to the extent
that this authorization is dependent on an analysis of the makeup of the District's entire
portfolio or requires an interpretation of subjective investment standards. The Investment
Officer may not acquire or otherwise obtain any authorized investment described in the
Investment Policy from a person who has not delivered to the District the written
instrument set forth in Exhibit "B" hereof.
The District shall maintain a copy of each of the executed written statements described in
Sections 12.01 and 12.02 for the auditor and include them as Exhibit "D" of this policy.
At any time that the District amends this Investment Policy, the Investment Officer shall
present the amended Investment Policy to all persons and/or business organizations at which funds
of the District are invested and shall obtain a new written instrument as described in Section
10.01(B) hereof.
12.03 Annual Financial Audit. The District, in conjunction with its annual financial
audit, shall perform a compliance audit of management controls on investments and adherence to
the District's established investment policies.
12.04 Selection of Authorized Brokers. The District shall annually review, revise and
adopt a list of qualified brokers that are authorized to engage in investment transactions with the
District. Approved Investment Brokers are those listed in Exhibit C of this Policy.
12.05 Repeal of Prior Orders. Any and all prior orders or resolutions relating to the
investment of District funds are hereby repealed and this Policy shall supersede any such prior
orders or resolutions as of the date of its adoption by the Board of Directors.
12.06 Effective Date. This Policy shall be effective as of September 20, 2023.
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EXHIBIT "A"
INVESTMENT STRATEGY
Operating Funds
Suitability - All investments authorized in the Investment Policy are suitable for Operating
Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for the pooled operating funds have as their primary objective
to assure that anticipated cash flows are matched with adequate investment liquidity. The
dollar -weighted average maturity of operating funds, based on the stated final maturity date of
each security, will be calculated, and limited to one year or less. Constant $1 net asset value
investment pools and money market mutual funds shall be an integral component in
maintaining daily liquidity. Investments for these funds shall not exceed an 18 -month period
from date of purchase.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Operating Funds shall be the 91 -day Treasury
bill.
Reserve and Deposit Funds
Suitability - All investments authorized in the Investment Policy are suitable for Reserve and
Deposit Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for reserve and deposit funds shall have as the primary
objective the ability to generate a dependable revenue stream to the appropriate reserve fund
from investments with a low degree of volatility. Except as may be required by the bond
ordinance specific to an individual issue, investments should be of high quality, with short -to -
intermediate -term maturities. The dollar -weighted average maturity of reserve and deposit
funds, based on the stated final maturity date of each security, will be calculated, and limited
to two years or less.
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Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Reserve and Deposit Funds shall be the ninety-
one (91) day Treasury bill.
Bond and Certificate Capital Project Funds and Special Purpose Funds
Suitability - All investments authorized in the Investment Policy are suitable for Bond and
Certificate Capital Project Funds and Special Purpose Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for bond and certificate capital project funds, special projects
and special purpose funds' portfolios will have as their primary objective to assure that
anticipated cash flows are matched with adequate investment liquidity. The stated final
maturity dates of investments held should not exceed the estimated project completion date or
a maturity of no greater than three years. The dollar -weighted average maturity of bond and
certificate capital project funds and special purpose funds, based on the stated final maturity
date of each security, will be calculated, and limited to two years or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Bond and Certificate Capital Project Funds and
Special Purpose Funds shall be the ninety-one (91) day Treasury bill. A secondary objective
of these funds is to achieve a yield equal to or greater than the arbitrage yield of the applicable
bond or certificate.
Debt Service Funds
Suitability - All investments authorized in the Investment Policy are suitable for Debt Service
Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
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Liquidity - Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the required
payment date. Securities purchased shall not have a stated final maturity date which exceeds
the debt service payment date. The dollar -weighted average maturity of debt service funds,
based on the stated final maturity date of each security, will be calculated, and limited to one
year or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Debt Service Funds shall be the ninety-one (91)
day Treasury bill.
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EXHIBIT "B"
INVESTMENT OFFICER AND INVESTMENT FIRM CERTIFICATION
OF RECEIPT AND REVIEW OF INVESTMENT POLICY
THE STATE OF TEXAS
COUNTY OF DENTON
1, Alan Fourmentin of Trophy Club Municipal Utility District No. 1
do hereby certify that I have been presented a copy of the Amended and Restated Investment
Policy for Trophy Club Municipal Utility District No. 1 dated September 20, 2023. I have thoroughly
reviewed the Investment Policy and acknowledge that Trophy Club MUD No. 1 has implemented
procedures and controls to comply with the Investment Policy.
WITNESS MY HAND THIS 20th day of September , 2023.
Name: Alan Fourmentin
Title: General Manager
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EXHIBIT "C"
APPROVED INVESTMENT FIRMS
Name of Bank
Phone Number
Address
Town
State
Zip
Prosperity Bank
817-378-2210
217 North Main
Keller
TX
76248
First Financial
817-329-8615
95 Trophy Club Dr
Trophy Club
TX
76262
TexPool
866-839-7665
1001 Texas Avenue Suite 1400
Houston
TX
77002
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EXHIBIT "D"
TRAINING CERTIFICATES FOR INVESTMENT OFFICER
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eptember
eeung agenaa rac
University of North Texas Center for Public Management
and
Government Treasurers' Organization of Texas
Co -Sponsored by El Paso County
Certificate of Attendance
presented to
.Can Fourmentin
For completion of training on the Texas Public Funds Investment Act and related investment issues
June 21, 2022 4 hours
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Patrick Shinkle
Center for Public Management
TSBPA CPE Sponsor 007716
15,1
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 20, 2023 Meeting Agenda Packet
STAFF REPORT
September 20, 2023
AGENDA ITEM:
Consider and act regarding approval of task order agreement with Halff Associates for
professional engineering services for the replacement of the existing water lines at a total cost
of $86,200 and authorize the General Manager to execute the necessary documents to
implement Board action.
DESCRIPTION:
Halff Associates will provide professional engineering services for the design, bidding, and
construction phase services for the replacement of approximately 7,150 linear feet of water
lines along and adjacent to Inverness Drive, Forest Hill Drive, Sonora Drive, Pagosa Court, Palo
Duro Court, and Mesa Verde Court as a part of FY 2024 Capital Improvement Projects.
ATTACHMENTS:
Halff Task Order Proposal
RECOMMENDATION:
Approval of Task Order Agreement as stated above as part of FY 2024 Capital Improvement
Projects.
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e halff
August 3, 2023
P36681.005
Mr. Alan Fourmentin
Trophy Club Municipal Utility District No.1
100 Municipal Drive
Trophy Club, Texas 76262
RE: Proposal for FY 2024 8 -Inch Water Line Design
Dear Mr. Fourmentin,
We are pleased to present the following scope of services and fee schedule to provide professional engineering
services for the Trophy Club Municipal Utility District No. 1 (District). Per our discussion, the District would
like Halff Associates to prepare engineering design plans for the replacement of the existing water lines along
Inverness Drive, Forest Hill Drive, Sonora Drive, Pagosa Court, Palo Duro Court, and Mesa Verde Court.
This contract proposal includes the following items: Attachment 'A' — Scope of Services and Attachment 'B'
— Fee Summary. Refer to Halff's Agreement for Professional Engineering Services on a Task Order Basis,
executed by the District on October 18, 2018, for the terms and conditions of this proposal. The fees quoted
in this proposal will be honored for up to 60 days from the date of this proposal. The signed Agreement by
both parties will serve as Notice to Proceed (NTP). Engineering services will begin upon NTP and following
the initial meeting with the District. See Attachment 'B' for signature page.
We trust this proposal meets your requirements for this project. We appreciate the opportunity to be of
service to you, and trust that our association on this project will be mutually beneficial. Please feel free to
contact us if you have any questions or comments concerning this proposal.
Sincerely,
HALFF ASSOCIATES, INC.
Leah M. Hodge, PE, CFM
Project Manager
C: Ron King, PE - Halff
2601 Meacham Blvd., Suite 600, Fort Worth, TX 76137 1 halff.com
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ATTACHMENT 'A'
Scope of Services
Overview
September 20, 2023 Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 3, 2023
Page 2
Halff will prepare design plans for 8 -inch water lines and services, an approximate total length of 7,150 linear
feet. The existing asbestos cement (AC) lines will be replaced in-place by AWWA C-900 pipe. The District
has provided record drawings of the existing water lines. The water lines will be replaced in the existing
alignment.
The Inverness Drive water line replacement will begin at Forest Hill Drive and end at Indian Creek Drive.
The total length is approximately 2,5001£
The Forest Hill Drive replacement will begin at Indian Creek Drive and end at Fresh Meadow Court. The
total length is approximately 1,260 if.
The Sonora Drive replacement will begin at Monterey Drive and end at Village Trail. The total length is
approximately 2,300 if.
The Pagosa Court replacement will begin at Sonora Drive and end at the cul-de-sac for a total length of 490
lf.
The Palo Duro Court replacement will begin at Sonora Drive and end at the cul-de-sac for a total length of
3201f.
The Mesa Verde Court replacement will begin at Sonora Drive and end at the cul-de-sac for a total length of
2801f.
Basemap Preparation
No survey will be performed as part of this project. The basemap will be prepared using an aerial image,
record drawings, and field verification. GIS property boundaries from the Denton County Appraisal District
will be utilized.
Final Design Phase (90% Submittal)
Final plans will be prepared and submitted to the District for review.
The plans will include the following sheets:
1. Cover Sheet with locator map and sheet index.
2. General notes/specifications sheet.
3. Project layout sheet.
4. Water line plan sheets; no profiles.
5. Construction detail sheets.
6. Contract Documents and Specifications (separate document).
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September 20, 2023 Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 3, 2023
Page 3
Halff will deliver a PDF and two half size (11"x17") hard copies of the Construction Plans to the District for
review. Halff will submit an estimate of probable construction cost with the 90% submittal. A review meeting
with the District will be conducted at the end of the 90% Design Phase.
Construction Plans (100% Submittal)
District comments will be addressed, and the plans will be submitted for construction. Each plan sheet will
be stamped, dated and signed by the Engineer. Contract Documents and Specifications will be prepared.
Halff will submit an updated estimate of probable construction cost with the 100% submittal.
Halff will deliver a PDF, and one full size (22"x34") and three half size (11"x17") hard copies of the
Construction Plans to the District.
Bidding and Construction Phase Services
Halff will provide bidding and construction phase services, including the following tasks:
1. Provide Link to Bidding Documents and Maintain Plan holder List through Civcast
2. Attend Pre -Bid Meeting
3. Issue Addenda and Respond to Contractor Questions
4. Prepare Bid Tabulation and Letter of Recommendation
5. Prepare Conformed Contract Documents for Execution (4 Originals)
6. Provide Plans for Construction (1-22"x34" and 3-11"x17")
7. Attend Pre -Construction Meeting
8. Review Submittals and Answer RFIs
9. Review Pay Applications
10. Prepare Project Closeout Documents
11. Prepare Record Drawings
12. Update GIS Shapefiles and Asset Management Spreadsheet
Schedule
• Completion of final construction plans and contract documents and specifications (90%): 90 calendar
days from notice to proceed.
• Completion of construction plans (100%): 150 calendar days from notice to proceed, excluding
District review time.
• Bidding services: 30 calendar days from District's approval of construction plans.
• Construction services: In accordance with construction schedule
• Closure: 30 calendar days from the date of construction completion
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September 20, 2023 Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 3, 2023
Page 4
Additional services not included in the Scope of Services:
• Geotechnical investigation
• Subsurface Utility Engineering (SUE) services
• Traffic control services
• ROW/Easement services, including temporary right -of -entries
• Pavement replacement or rehabilitation outside of the trench width
• Public meetings
• Performance of materials testing or specialty testing services
• Services related to submitting for permits (ie. Town, utilities, etc.)
• Services related to survey construction staking
• Construction site visits
• Construction inspection services, including final walk through
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ATTACHMENT 'B'
Fee Summary
PROPOSED FEE SCHEDULE
September 20, 2023 Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 3, 2023
Page 5
I. Construction Plan Preparation $65,400 (Lump Sum)
IL Bidding and Construction Phase Services $20,800 (Lump Sum)
TOTAL FEE $86,200
This project will be a lump sum fee. The lump sum fee will not be exceeded without prior approval from the
District. The lump sum fee will be invoiced monthly based on percent completed. Halff will coordinate with
the District to establish the billing schedule.
Direct costs, including printing, plotting, and reproduction, postage, messenger service, specialized equipment
(such as GPS), long distance telephone calls and vehicle mileage will be considered reimbursable and will be
billed at 1.10 times the direct cost incurred.
Additional services may be requested by the District on a task order basis. Halff will develop a separate scope
and fee for each additional service and obtain approval from the District prior to initiating work on the
additional services. A summary of current hourly billing rates and current unit pricing schedule is in Halff's
Agreement for Professional Engineering Services on a Task Order Basis with the District (dated October 18,
2018).
Unless otherwise stated, fees quoted in this proposal exclude state and federal sales taxes on professional
services. Current Texas law requires assessment of sales tax on certain kinds of surveying services but does
not require sales taxes on other professional services. In the event that new or additional state or federal taxes
are implemented on the professional services provided under this contract during the term of the work, such
taxes will be added to the applicable billings and will be in addition to the quoted fees and budgets.
The fees and budgets established above do not include revisions once the project is underway. If revisions
are requested, a revision to the scope and budget will be required.
Refer to Halff's Agreement for Professional Engineering Services on a Task Order Basis, executed by the
District on October 18, 2018, for the terms and conditions of this proposal. We will proceed upon receiving
the signed copy of this proposal. Signature blocks are on the following page.
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e halff
September 20, 2023 Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 3, 2023
Page 6
Submitted: Approved:
HALFF ASSOCIATES, INC. TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO.1
e,
By:
Signature Signature
Ron King
Printed Name Printed Name
W/WW Team Leader
Title Title
8/3/2023
Date Date
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TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 20, 2023 Meeting Agenda Packet
STAFF REPORT
September 20, 2023
AGENDA ITEM:
Consider and act regarding approval of work order with Garver for professional engineering
services related to Wastewater Treatment Plant Improvements at a total cost of $75,498 and
authorize the General Manager to execute the necessary documents to implement Board
action.
DESCRIPTION:
Garver will provide design, bidding, and construction services related to the installation of
permanent Clean in Place (CIP) Systems to perform high pH and low pH cleaning of the MBR
permeate membranes including associated tanks, pumps, electrical, and piping; installation of a
fan and louver on a hatch on the south side of the MBR complex; and replacement of the vault
for the backflow preventer.
ATTACHMENT:
Work Order #2301627
RECOMMENDATION:
Approval of Work Order Agreement as stated above as part of FY2024 Capital Improvement
Projects.
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September 20, 2023 Meeting Agenda Packet
Work Order 2301627
to the
Master Agreement For
Professional Services
Trophy Club Municipal Utility District No. 1
Project No. 2301627
Version 1
Trophy Club MUD No. 1 WWTP MBR Garver Project No. 2301627
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This WORK ORDER ("Work Order") is made by and between the Trophy Club Municipal Utility District
No. 1 (hereinafter referred to as "Owner") and Garver, LLC, (hereinafter referred to as "Garver") in
accordance with the provisions of the MASTER AGREEMENT FOR PROFESSIONAL SERVICES
executed on July 27, 2021 (the"Agreement').
Under this Work Order, the Owner intends to perform WWTP CIP and Hatch Improvements to include
the following:
• Installation of permanent Clean In Place (CIP) Systems to perform high pH and low pH cleaning.
The cleaning chemical will be manually added and batched in the new storage tank. Cleaning will
be manually started and stopped using local controls. Two systems will be provided: one near PA
Tank #1 and one located near PA Tank #2. Potable water routing will be evaluated during the
preliminary design phase for feasibility and cost-effectiveness.
• Installation of a fan and louver on a hatch on the south side of the MBR complex.
• Replacement of the vault for the backflow preventer.
Garver will provide professional services related to these improvements as described herein. Terms
not defined herein shall have the meaning assigned to them in the Agreement.
SECTION 1 - SCOPE OF SERVICES
Garver shall provide the following Services:
1. TASK 1 - PROJECT MANAGEMENT
1.1. Garver will also perform the following:
(a) Conduct a kick-off meeting with the Owner to discuss project scope, introduce teams,
establish lines of communication, and present the project schedule. At that time, up to
two (2) Garver members will visit the WWTP to observe the areas of improvements.
(b) Garver will prepare and provide up to twelve (12) monthly progress/status reports,
sufficient to support monthly billings. Monthly status reports shall be submitted with
monthly invoices and project updates.
(c) Garver will develop a Project Management Plan (PMP) for internal use. This will include
the development of a detailed schedule to communicate key deadlines to the design
teams. Garver will also develop a Quality Control/Assurance Plan and perform internal
Quality Assurance/Quality Control (QA/QC) reviews of all major deliverables.
2. TASK 2 - PRELIMINARY DESIGN
The Preliminary Design phase submittal will include preliminary drawings and an opinion of probable
construction cost (OPCC).
The preliminary design phase will represent approximately 50 percent of final construction contract
plans. This submittal will not include technical specifications or "front end" contract documents. Garver
will incorporate comments from the Owner on the Preliminary Design in the Final Design. Garver will
complete the Preliminary Design within 45 days from receipt of the Notice to Proceed (NTP).
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2.1. Design Submittal Workshops
September 20, 2023 Meeting Agenda Packet
GARVER will lead a 50% design workshop to solicit comments and feedback from the Owner. This
workshop will be conducted at the Owner's office and will be attended by up to two (2) Garver members.
2.2. Deliverables
This task will include the following deliverables:
1. Preliminary Design Drawings — one (1) electronic (pdf) copy to the Owner
3. TASK 3 - FINAL DESIGN
During the final design phase of the project, Garver will conduct final designs to prepare construction
plans and specifications for one (1) construction contract, including final construction details, special
provisions, and OPCC. The final design phase is anticipated to have two major submittals: a 90%
Design and a 100% Design/Issued for Bid. Garver will complete the 90% Design/TCEQ Deliverable
within 60 days from receipt of Owner's approval of the Preliminary Design.
3.1. Drawings and Specifications
Based upon the results of the approved preliminary design by the Owner, Garver will develop the
detailed plans and specifications as a part of the Final Design for a single construction contract. Garver
will utilize Engineers Joint Council Documents Committee (EJCDC) standard documents as a base for
developing the project's front-end documents. EJCDC's standard General Conditions shall be utilized
with edits being provided by the Supplementary Conditions. Multiple design scenarios or bid packages
and/or pre -purchased equipment packages are not included as part of the level of effort provided with
this agreement.
The drawings will include:
• General Drawings
• Demolition Plans and Sections
• Site Plan
• Process Mechanical
• Instrumentation
• Electrical Plans and Schematics
3.2. Contract Documents
The Contract Documents will consist of drawings and specifications that set forth requirements for
construction of the improvements, and shall include proposal forms, notice to bidders, bid forms, bond
forms, and other information as required by the Owner to competitively bid the work. Garver's standard
contract forms including documents from the EJCDC will be used, along with Garver's standard drawing
format and technical specifications.
Standard forms required by the funding source will also be included as necessary.
3.3. TCEQ Construction Permit
Garver will prepare and submit a TCEQ Construction Permit Application.
3.4. Design Submittal Workshops
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Garver will lead a 90% design workshop to solicit comments and feedback from the Owner. This
workshop will be conducted at the Owner's office and will be attended by up to two (2) Garver members.
3.5. Deliverables
This task will include the following deliverables:
(a) 90% design documents (plans, specifications, and OPCC) — one (1) electronic (pdf) copy
of each to the Owner
(b) 100% design/Issue for Bid documents (plans, specifications, and OPCC) — one (1)
electronic (pdf) copy of each to the Owner)
4. TASK 4 - BIDDING SERVICES
This task will accomplish the following:
• Advertise for bids
• Conduct a pre-bid meeting
• Prepare a letter of recommendation
• Conducta pre -construction meeting
Garver will complete the Bidding Services within 30 days from receipt of Owner's approval to advertise.
4.1. Bidding Assistance
The scope of services assumes the bidding period for bidders is 45 calendar days. During the bidding
period phase of the project, the following tasks will be accomplished:
(a) Garver will prepare and submit Advertisement for Bids to an online plan room (such as
Civcast). Other construction contract documents and any other necessary information
will also be uploaded. Garver will also respond to questions submitted by potential
bidders.
(b) The Owner will submit the advertisement to newspaper(s) for publication and will pay for
those advertising costs outside of this contract.
(c) Garver will support the contract documents by preparing addenda as appropriate and
posting on Garver's online plan room.
(d) Garver will participate in a pre-bid meeting.
(e) Garver will prepare pre-bid meeting minutes. Following Owner authorization, post the
pre-bid meeting minutes with attendance record on GARVER's online plan room.
(f) Garver will participate and chair a construction site tour by interested pre-bid meeting
attendees and other interested parties.
(g) Garver will prepare a bid tabulation.
(h) Garver will evaluate bids and recommend award.
5. TASK 5 - CONSTRUCTION ADMINISTRATION SERVICES
During the construction phase of work, Garver will accomplish the following:
(a) Issue a Notice to Proceed letter to the Contractor and prepare and attend
preconstruction meeting.
(b) Attend regular progress/coordination meetings, up to a maximum of six (6), with the
Owner/Contractor.
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(c) Evaluate and respond to construction material submittals and shop drawings.
Corrections or comments made by Garver on the shop drawings during this review will
not relieve Contractor from compliance with requirements of the drawings and
specifications. The check will only be for review of general conformance with the design
concept of the project and general compliance with the information given in the contract
documents. The Contractor will be responsible for confirming and correlating all
quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work
in a safe and satisfactory manner. Garver's review shall not constitute approval of safety
precautions or constitute approval of construction means, methods, techniques,
sequences, procedures, or assembly of various components. When certification of
performance characteristics of materials, systems or equipment is required by the
Contract Documents, either directly or implied for a complete and workable system,
Garver shall be entitled to rely upon such submittal or implied certification to establish that
the materials, systems or equipment will meet the performance criteria required by the
Contract Documents. The fee is based upon approximately 10 estimated submittals.
(d) Issue instructions to the Contractor on behalf of the Owner and issue necessary
clarifications (respond to RFIs) regarding the construction contract documents. The fee
is based upon approximately five (5) estimated RFIs.
(e) When authorized by the Owner, prepare change orders for changes in the work from
that originally provided for in the construction contract documents. If redesign or
substantial engineering or surveying is required in the preparation of these change order
documents, the Owner will pay Garver an additional fee to be agreed upon by the Owner
and Garver. The fee is based upon reviewing approximately two (2) contract modification
requests and preparing up to one (1) change orders.
(f) Participate in final project inspection, prepare punch list, review final project closing
documents, and submit final pay request. Garver will also provide a project certification
letter with final project cost to the Owner.
6. Extra Work
The following items are not included under this agreement but will be considered as extra work:
• Boundary, topographic, or any other survey
• Realignment or modification of the electrical utility service to the sites
• Realignment of the site boundary or fencing
• Site lighting improvements
• Design of a new building to house the new pumps
• Arc flash or other power system studies
• Design for generator systems
• Submittals or deliverables in addition to those listed herein
• Redesign for the Owner's convenience or due to changed conditions after previous alternate
direction and/or approval
SECTION 2 — PAYMENT
For the Services set forth above, Owner will pay Garver as follows:
The table below presents a summary of the fee amounts and fee types for this Work Order.
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WORK DESCRIPTION
September 20, 2023 Meeting Agenda Packet
FEE AMOUNT FEE TYPE
Task 1 - Project Management $4,738 LUMP SUM
Task 2 - Preliminary Design (50%) $22,902 LUMP SUM
Task 3 - Final Design (90% and 100%) $23,542 LUMP SUM
Task 4 — Bidding Services $9,274 LUMP SUM
Task 5 — Construction Admin Services $15,042 TIME & MATERIALS
TOTAL FEE $75,498
The total amount to be paid under this Work Order is $75,498.
Additional Services (Extra Work). For services not described or included in Section 2, but requested by
the Owner in writing or otherwise, the Owner will pay Garver as expressly set forth in the applicable
Amendment, or in the event the Amendment is silent, for the additional time spent on the Project, at the
rates shown in this Appendix A for each classification of Garver's personnel (may include contract staff
classified at Garver's discretion) plus reimbursable expenses including but not limited to printing, courier
service, reproduction, and travel. The rates shown in Appendix A will be increased annually on or about
June 30, 2024.
SECTION 3 — APPENDICES
3.1 The following Appendices are attached to and made a part of this Work Order:
Appendix A — Hourly Rate Schedule
This Work Order may be executed in two (2) or more counterparts each of which shall be deemed an
original, but all of which together shall constitute one and the same instrument.
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The effective date of this Work Order shall be the last date written below.
Trophy Club Municipal Utility District No. 1 GARVER, LLC
By:
By: r -c '�'`-r" ,r
Y
Signature Signature
Name: Alan Fourmentin
Name* Lance Klement
Printed Name Printed Name
Title: General Manager Title. North Texas Water Team Leader
8/31/2023
Date: Date:
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Classification
September 20, 2023 Meeting Agenda Packet
APPENDIX A
HOURLY RATE SCHEDULE
Rates ClassWIcatian
Rates
Engineers 1 Architects Resource Specialists
E-1 $ 130.00 RS -1 $ 104.00
E-2 $ 144.00 RS•2 $ 137.00
E-3 $ 174.00 RS -3 $ 194.00
E-4 $ 203.00 RS -4 $ 258.00
E-5 $ 247.00 RS -5 $ 335.00
E-6 $ 304,00 RS -6 $ 411.00
E-7 $ 422.00 RS•7 $ 460.00
Planners EnvironrnentaI Specialists
P-1 $ 157.00 ES -1 $ 104.00
P-2 $ 196.00 ES -2 $ 131.00
P-3 $ 244.00 ES -3 $ 168.00
P-4 $ 273.00 ES -4 $ 198.00
P-5 $ 308.00 ES -5 $ 248.00
ES -6 $ 318.00
Designers ES -7 $ 398.00
D•1 $ 118.00 ES -8 $ 450.00
D-2 $ 135.00
D-3 $ 151,00 Project Controls
D-4 $ 193.00 PC -1 $ 106.00
PC -2 $ 14-0.00
Technicians PC•3 $ 178.00
T-1 $ 95.00 PC -4 $ 229.00
T-2 $ 114.00 PC -5 $ 280.00
T-3 $ 139.00 PC -6 $ 361.00
T-4 $ 160.00 PC -7 $ 454.00
Surveyors Administration 1 Management
S-1 $ 58.00 AM -1 $ 75.00
5-2 $ 77.00 AM -2 $ 96.00
3-3 $ 103.00 AM -3 $ 134.00
5-4 $ 148.00 AM•4 $ 171.00
3-5 $ 167.00 AM -6 $ 209.00
3-6 $ 218.00 AM -5 $ 272.00
2 -Man Crew (Survey) $ 226.00 AM -7 $ 320.00
3 -Mari Crew (Survey) $ 2B2.00 M-1 $ 510.00
2.Man Crew (GPS Survey) $ 245.00
3 -Man Crew (GPS Surrey) $ 302.00
Construction Observation
C-1 $ 112,00
C-2 $ 140.00
C-3 $ 171.00
C-4 $ 221.00
C-6 $ 259.00
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TROPHY CLUB
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September 20, 2023 Meeting Agenda Packet
STAFF REPORT
September 20, 2023
AGENDA ITEM:
Consider and act regarding approval of work order agreement with Pipeline Analysis, LLC for
professional engineering services related to the District wastewater collection system at a total
cost not to exceed $200,680.00 and authorize the General Manager execute the necessary
documents to implement Board action.
DESCRIPTION:
The District wastewater collection system has been divided into multiple study areas to be
performed over an eleven -year period. This will be the fourth year of condition assessment
efforts, which also coincide with the sanitary sewer overflow initiative (SSOI) executed with the
Texas Commission on Environmental Quality (TCEQ) in September 2021 and expires September
2032. This work order includes smoke testing, cleaning, and CCTV of approximately 39,000
linear feet of pipe and inspection of approximately 150 manholes.
Upon completion of this work order and subsequent years of studies, the results will assist in
determining annual capital improvement funding, long-term asset management needs,
implementation with our computerized maintenance management system (CMMS), further
refinement of the geographic information system (GIS), and provide the necessary data needed
for annual reporting to TCEQ.
ATTACHMENT:
Work Order No. 3
RECOMMENDATION:
Approval of work order as stated above as part of FY 2024 budget.
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September 20, 2023 Meeting Agenda Packet
Sanitary Sewer Condition Assessment and
Infiltration/Inflow Reduction Program
Work Order No.3
Alan Four mentin
General Manager
afourinent in i of tc mu d .orq
1':682 ri00
F: E_7 1.01 0:312
June 5, 2023
PIPELINE ANALYSIS"`
WASTEWATER COLLECTION ENGINEERS
PIPELINE ANALYSIS LLC
1115 Main Street
Garland, Texas 75040
800-637-0164
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PURPOSE
September 20, 2023 Meeting Agenda Packet
WORK ORDER NO.3
SCOPE OF SERVICES
The purpose of this project is to perform a phased systematic condition assessment of the District wastewater
collection system to identity system defects that contribute to wet weather infiltration/inflow. Best
management practice is to perform a condition assessment of the wastewater collection system assets
followed by repairs and rehabilitation. Such inspections and testing will identify system defects that, if
repaired early, will minimize rehabilitation costs, and extend the life of system assets. All work will follow the
Pipeline Analysis LLC Master Service Agreement Contract No. 2021101801. This work will comply with
sections of the TCEQ SSO Initiative agreement entered into on September 27, 2021.
The District wastewater collection system consists of approximately 371,320 linear feet of mainline sewer
and 1,600 manholes. Exhibit A presents the estimated cost for Work Order 3. The following summarizes
the project tasks and approach to this phased project:
Work Tasks
TASK 100 MOBILIZATION
Mobilize project team and coordinate startup. Establish personnel assignments and responsibilities.
Inventory equipment needs and order expendable supplies. Review all relevant existing materials, previous
reports, etc. developed for or by the District concerning this project, including, but not limited to, the following:
1. Previous studies for the service areas to be investigated
2. Sewer maps
Deliverable:
1. Delivery of equipment and personnel
2. Work maps of Basin with delineated boundaries
To Be Provided by the District:
• Access for placement of equipment and personnel
• Copies of all applicable reports, maps and historical data for the study area at no cost to
ENGINEER
• As -built drawings, sewer key maps, street plans, electronic aerial photographs if available and
if requested at no cost to ENGINEER
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TASK 200 MANHOLE/PIPE INSPECTION
September 20, 2023 Meeting Agenda Packet
The existing GIS maps will be used and updated during the course of field inspections. Field verification of
the map will be necessary to resolve flow directions, "race track" connections, split flow locations, and identify
assets not shown on the existing sewer maps. The updated maps will be used for subsequent field testing
and inspections. Work Order 3 includes the inspection and map update of Basin 8 consisting of
approximately 150 manholes and 39,000 linear feet of mainline sewer.
Manholes can be a significant source of extraneous infiltration/inflow and thereby reduce system wet weather
capacity. For this reason, each manhole within the District will be inspected and undergo a condition
assessment. The data gathered during this phase of the project will be used to prioritize manholes for
rehabilitation and establish the base data necessary to accurately determine mainline sewer rehabilitation
alternatives and costs. Other important deliverables resulting from this work task are the updating of the
collection system map, determination of debris levels in pipes and verification of pipe sizes. This information
is critical in preparing subsequent rehabilitation plans, cleaning requirements to restore capacity and updating
of the system maps.
Inspection personnel will use digital cameras during the inspection of all manholes on this project. All
photographs will be included in the field inspection computer database so that a permanent electronic record
can be maintained. During inspection, each of the following types of information will be obtained to establish
the condition and prioritize least cost repairs:
1. Manhole/Cleanout ID
2. Inspection Status — (including buried, could not locate, etc)
3. Address and GPS coordinates (sub -meter x,y) of manhole
4. Surface cover, grade, type of cover (paved, yard, etc.)
5. Material of construction — brick, concrete, etc.
6. Area and Internal photos of manhole
7. All incoming and outgoing pipe depths from rim to invert
8. All incoming and outgoing pipe digital photographs
9. Defects — Active, Evidence or No Infiltration/Inflow with digital photographs
10. Field corrections to collection system map
Upon completion of the manhole inspection, a prioritized manhole rehabilitation report will be prepared that
will include:
• Documentation with summary of field observations
• List of manholes/lines requiring immediate attention
• Digital photos
• Documentation for preparing manhole rehabilitation quantities
• Field updated map(s)
• Prioritized Manhole Repair Recommendations and Cost Estimates
To Be Provided by the District:
• Access (if requested) to manholes that are buried or could not be opened.
3
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• Assistance in locating assets (if requested)
Measurement of Payment:
September 20, 2023 Meeting Agenda Packet
Payment for this work task shall be a unit price for each manhole documented. Those manholes that are
located, but buried or could not be opened will be noted and a list provided to the District. Manholes that
could not be located using metal detectors or probes will be listed as Could Not Locate (CNL). CNL manholes
will not be billed. Manholes located, but were buried or could not be opened will be billed. The District will
provide replacement covers at no cost should a cover be broken while attempting opening.
TASK 300 SMOKE TESTING OF STUDY AREA
Smoke testing of Basin 8 will provide detailed information on wet weather inflow sources for the study area.
In order to identify defects in the lines, non-toxic smoke will be forced into the sewer by high-capacity blowers.
Data documentation includes measurements from two permanent points and will be sufficient to establish the
location of each defect and determine the best repair method and priority. Color digital photographs will be
taken to document each defect during the smoke test. The estimated total footage to be smoke tested is
39,000 linear feet.
Forty-eight (48) hours prior to testing, door hangers will be used to notify residents. A telephone number
will be provided for those individuals with questions or for anyone requiring special assistance. Each day the
fire department will be notified of the crew location since smoke may enter homes through defective plumbing.
To Be Provided by the District:
• Review and approval of Notice to Residents
• Letter of introduction to be carried by field crews
• Previous smoke testing data, if any
Final Report Deliverables:
• Defects listing and database
• Defect location sketch
• Digital photographs
• Smoke Notification Flyers and Notification of Residents
• Priority ranking of defects (both private and public sector)
• Repair methods and estimated costs
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September 20, 2023 Meeting Agenda Packet
TIZIOPli4 CLIPS
F11;N1r1PAL
L]iLLITY
DISTRICT
SMOKE TESTING
NOTICE TO RESIDENT
For the next few days, inspection crews will conduct a
physical survey of the wastewater collection system. Pipeline
Analysis will perform this study, which involves opening
manholes in the streets and backyard utility easements.
Information gained from this study will be used to repair and
improve the wastewater collection system.
One important task of the survey will be smoke testing of
sewer lines to locate breaks and defects in the system.
During this testing, white smoke will exit through vent pipes
on the roofs of homes and through sewer line breaks. The
smoke is non-toxic, leaves no residue, and creates no fire
hazard. The smoke should not enter your home unless
defective plumbing exists or drain traps are dry.
If you have seldom -used drains, please pour a gallon of
water in the drain to fill the drain trap. This procedure will
help prevent the possibility of smoke entering your living
areas through those drains.
Field crews will perform testing of all sewers in the area. At
no time will field crews have to enter your business or
residence.
Your cooperation is appreciated. Should you have any
additional questions concerning this study or if you desire
special assistance, please phone:
800-637-0164
PIPELINE ANALYSIS'
WASTEWATER COLLECTION SYSTEM ENGINEERS
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Task 400 Dye Flooding
September 20, 2023 Meeting Agenda Packet
Dye water testing can be anticipated to assist in locating specific defects during the evaluation. Non-toxic
dye will be introduced as a powder or liquid. Cross -connections, roof drains and area drains, that are
suspected of being connected to the sanitary sewer, may be positively identified using the dye tracer
procedure. Field documentation and photographs will be used to record all findings. Internal inspection will
determine the exact source of the `cross -connection' and establish the best repair option (i.e., point repair,
direct connection, etc.). Five (5) dye flood locations are estimated.
To Be Provided by the District:
• Water for dye flooding at no cost to Engineer
TASK 500 & 600 CLEANING AND CCTV
Preparatory cleaning shall consist of hydraulic jet cleaning to facilitate the internal CCTV inspection.
Preparatory cleaning will consist of not more than three passes of the jet hose (normal cleaning). Heavy
cleaning to remove large deposits of debris is not included in this work task. Debris will be removed from the
line and transported for disposal. CCTV investigation is found to be critical in establishing the mainline
condition and best practical repair methods. The total footage in Basin 8 for cleaning and CCTV inspection
is estimated to be 39,000 linear feet. The following information will be gathered:
1. Field forms, equipment, supplies and oversight QA/QC
2. Document findings. Data to include:
a. Date inspected
b. Line segment being inspected
c. Project name
d. Location (Address)
e. Footage location from manhole
f. Defect code and/or type and severity rating using the national Pipeline Assessment
Certification Program (PACP) codes
g. Pipeline surface cover
3. Review video and logs
4. Provide reports on of segments televised in electronic format
5. Summary of line segments cleaned and CCTV'd
6. Results of TV inspection provided on printed logs
7. Prepare prioritized mainline rehabilitation plan
To Be Provided by the District:
• Access to site of work for placement of equipment and personnel
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• Disposal site for any debris removed from the sewer system
• Water for cleaning and dye testing at no cost to engineer
Measurement of Payment:
September 20, 2023 Meeting Agenda Packet
Pipeline Analysis will invoice for the actual linear feet of sewer cleaned per the unit price specified in Exhibit
A. In the case of CCTV, should the camera not be able to pass the entire length of the segment (due to
protruding taps, roots, dropped joints, etc.), then an attempt will be made from the opposite direction (if
possible). Where a reverse setup was attempted, then the entire segment length will be billed at the unit
price specified. If a reverse setup cannot be performed, then the actual segment footage CCTV'd will be
billed.
TASK 700 ADMINISTRATION AND PROJECT MANAGEMENT
This task includes internal project administration and oversight including scheduling, budget, quality
assurance and control meetings and reporting. The project schedule will be reviewed and milestones for the
completion of each task will be assigned. The project schedule will be reviewed and updated monthly to
ensure that all tasks are completed in a timely and organized fashion.
Management work items include:
1. Field crew supervision and project planning
2. Prepare monthly billings
3. Schedule equipment and order supplies
Major system deficiencies that are identified during the field inspections that if corrected would result in
significant reduction in 1/1 or is deemed to be of a safety concern will be recorded and forwarded as soon as
possible to the District's designated project manager. Likewise, should the District undertake a major repair
within the study area, they will notify ENGINEER to determine the impact on data analysis.
Deliverables:
1. Monthly invoice
2. Status reports
3. Project schedule and updates
To Be Provided by the District:
• All reports or materials deemed necessary by ENGINEER and identified during the course of the
project that is not specifically stated above will be provided at no additional cost to the
ENGINEER
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TASK 800 DEFECT ANALYSIS/ REHABILITATION
September 20, 2023 Meeting Agenda Packet
This project will generate a considerable amount of data that will require proper entry and quality control.
Data collection will include the following:
1. All collected data will be integrated into the project existing defect database and will be compatible
with ArcGIS.
2. All collected defect data will be correlated between sources to address duplicate defects that were
identified by different testing methods. Identify duplicate defects to ensure multiple rehabilitation
methods are not recommended for the same defect.
3. Defect data will be presented graphically (data visualization).
4. Much of the baseline data required for rehabilitation decision is gathered during the normal course
of field investigations. For example, "area photos" are taken of each manhole in the direction of the
outgoing pipe. This photograph not only shows the location of the manhole but also provide data on
the line cover and easement conditions.
5. Since private sector defects can contribute to excessive inflow, proper documentation for subsequent
repair is important. Property owner address, photograph and sufficient information to document the
defect will be recorded. Private sector defects will be prioritized and repair methods/costs
established.
6. Rehabilitation recommendations will consider the best repair for the particular asset (manhole,
pipeline, etc.) being rehabilitated. A long-term least -cost solution may have an initial higher cost, but
provide a higher level of service and lower operating and maintenance cost. Supporting data will be
provided on accompanying flash drive.
To Be Provided by the District:
• Complaint records and SSO database if requested
TASK 900 FINAL SSES REPORT AND TCEQ ANNUAL PROGRESS REPORT
Prepare and submit three (3) Final SSES Report and electronic data that includes the following:
• Executive Summary
• Description of all tasks
• Manhole and pipe inspection summary/inventory
• Manhole and pipeline defect summary
• Service lateral defect summary
• Smoke test data summary
• CCTV data summary
• Recommendations and Cost Estimates for Private and Public sector repairs
Compile applicable information necessary to complete and submit the TCEQ SSOI Annual Progress Report
(TCEQ Form 20595) on behalf of the District as stipulated in the SSOI Agreement Enforcement Case No.
59814.
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RiSTRIGT
September 20, 2023 Meeting Agenda Packet
Basin 8 Study Area Map
Manhole Inspection, Smoke Testing and CCTV Inspection
■
ice■■■■■ ■
li
LILLP
TROPH4 CLUB
MUNICIPAL
UTILITY
DISTRICT
September 20, 2023 Meeting Agenda Packet
Exhibit A
Project Cost and Schedule
Basin 8
Basin 8 Condition Assessment
Task
Description
Estimated
Quantity
Unit
Price
Total
100
Mobilization
L.S.
L.S.
$ 4,170.00
200
Manhole/Pipe Inspection -(100%)
150
$ 145.00
$ 21,750.00
300
Smoke Testing, Public Awareness, Data Entry & Analysis (100%)
39,000
$ 0.65
$ 25,350.00
400
Dye Flooding
5
$ 650.00
$ 3,250.00
500
Preparatory Cleaning
39,000
$ 1.80
$ 70,200.00
600
CCTV Inspection
39,000
$ 1.55
$ 60,450.00
700
Admin.,Project Mgt.
L.S.
L.S.
$ 1,980.00
800
Defect Analysis/Rehab.
L.S.
L.S.
$ 1,730.00
900
Database, Cost Estimates, Mapping, Final Reports
L.S.
L.S.
$ 11,800.00
Total Not To Exceed
$ 200,680.00
Task
Description
Month
Est. Quantity
1
2
3
4
5
6
7
100
Mobilization
200
Manhole/Pipe Inspection -(100%)
-
150
300
Smoke Testing, Public Awareness, Data Entry & Analysis (100%)
39,000
400
Dye Flooding
5
500
Preparatory Cleaning
rr
39,000
600
CCTV Inspection
39,000
700
Admin.,Project Mgt.
800
Defect Analysis/Rehab.
900
Database, Cost Estimates, Mapping, Final Reports
Anticipated notice to proceed February 2024
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WORK ORDER MANAGER
September 20, 2023 Meeting Agenda Packet
The Work Order Manager will be the primary contact person during performance of this work and will provide
the ENGINEER the basin study area(s) to be inspected. All correspondence or inquiries should be addressed
to the Work Order Manager. This work task will be coordinated by:
Alan Fourmentin
General Manager
682-831-4600
afourmentintcmud.org
APPROVAL
The undersigned has reviewed and approved this Work Order and authorizes Pipeline Analysis LLC to
perform the work as presented:
Authorized by:
Alan Fourmentin
General Manager
(Date)
ACCEPTED BY
The undersigned has reviewed and approved this Work Order. Pipeline Analysis is authorized to perform
the scope of services in Work Order 3 as presented without exceeding contract not -to -exceed limits.
Authorized by:
Mattie A. Engels, P.E.
Vice -President
June 5, 2023
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