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HomeMy WebLinkAbout2023-1025 October 25, 2023 Regular Meeting MinutesOctober 25, 2023 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS October 25, 2023, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on October 25, 2023, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr Doug Harper William C. Rose Tracey Hunter President Secretary/Treasurer Director Director BOARD MEMBERS ABSENT: Ben Brewster Vice President STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers Stefanie Albright GUESTS PRESENT: Chris Ekrut General Manager District Secretary Operations Manager Finance Manager General Legal Counsel General Legal Counsel NewGen Strategies and Solutions CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of October 25, 2023, called the meeting to order, and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS Connie White Marion Hawker Gregory Scheig 119 Trophy Club Drive (#4) 345 Tennison Trail (#4) 105 Seminole Dr. (#5) 1 of 4 October 25, 2023 Regular Meeting Minutes REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports • Quarterly Tax Collections 4th Quarter • Quarterly Investment Report 4th Quarter d. Digital Platform Analytics General Manager Alan Fourmentin presented the monthly staff reports and answered questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. September 20, 2023, Regular Meeting minutes Motion made by Director Rose and seconded by Director Harper to approve the September 20, 2023, Regular Meeting Minutes. Motion carried unanimously REGULAR SESSION President Carr proposed moving agenda item No. 3 for discussion following item No. 5. With no objections the item is so moved. 3. Discussion and possible action regarding restocking of Hogan's Glen ponds. Motion made by Director Rose and seconded by Director Carr to approve the agreement for pond restocking and liability release dated October 25, 2023, between Trophy Club Municipal Utility District and Hogan's Glen Homeowners Association for an amount not to exceed $1,740. For: Carr, Rose, and Hunter Opposed: Harper Motion passed 3-1 4. Discussion and possible action regarding use of District Annex Building. Discussion only, no action taken. 5. Receive presentation, discussion, and possible action regarding Feasibility Study. Chris Ekrut with NewGen Strategies and Solutions presented the Feasibility Study findings regarding 2 of 4 October 25, 2023 Regular Meeting Minutes the dissolution of the District and answered questions related thereto. Discussion only, no action taken. 6. Discussion and possible action regarding Community Awareness and Communications Services Agreement with Four Man Furnace, Inc. (Hunter/Brewster) Motion made by Director Hunter and seconded by Director Carr to terminate the contract with FourMan Furnace for public awareness communication. For: Hunter, Carr Opposed: Rose, Harper Motion failed 2-2 7. Consider and act regarding District Bank Signatories, including: a. Approve Resolution No. 2023-1025A designating authorized signers on Prosperity Bank accounts. b. Approve Resolution No. 2023-1025B designating depository institutions, designating authorized signatories for the disbursement of District funds, providing for electronic transfers of District funds, and containing other matters relating thereto. Motion made by Director Rose and seconded by Director Carr to approve Resolution No. 2023-1025A and Resolution No. 2023-1025B. Motion carried unanimously 8. Discussion regarding Board Ethics training and legislative updates. (Carr) Attorney Albright provided an update on Board Ethics training and reviewed legislative updates. EXECUTIVE SESSION - THE BOARD DID NOT CONVENE INTO EXECUTIVE SESSION. 9. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers: a. Consult with legal counsel relating to Board Ethics Training and Legislative Updates. REGULAR SESSION 10. Items for future agendas: 3 of 4 October 25, 2023 Regular Meeting Minutes 11. Next Regular Meeting date — November 15, 2023, at 6:30 p.m. *THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION, DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE DISCUSSED IN EXECUTIVE SESSION. ADJOURN President Carr called the meeting adjourned at 8:21 p.m. Kevin R. Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 4 of 4