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Home My WebLink About2024-0221 February 21 2024 Regular Board Meeting Agenda PacketFebruary 21, 2024 Regular Meeting Agenda Packet BOARD OF DIRECTORS REGULAR MEETING TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Wednesday, February 21, 2024 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON- EMERGENCY BASIS, UP TO TWO DIRECTORS' MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY BY VIDEO CONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports Attachment: Staff Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the Consent Agenda. a. January 17, 2024, Regular Meeting Minutes 1 of 39 February 21, 2024 Regular Meeting Agenda Packet Attachment: January 17, 2024, Regular Meeting Minutes REGULAR SESSION 3. Discussion and possible action regarding class and compensation study. 4. Discussion and possible action regarding use of District Annex building. (Thomas) 5. Discussion regarding updates to the Town of Trophy Club website. (Brewster) 6. Discussion and possible action regarding Aerie! Sewer Line crossing. (Thomas) 7. Discussion and possible action regarding adjustments to winter sewer averaging related to the January weather event. (Carr) 8. Consider and act to approve Joint Election Agreement and Contract for Election Services with Denton County for the May 4, 2024, General Election. Attachment: Joint Election Agreement and Contract for Election Services 9. Consider and take appropriate action relating to cancelation of May 4, 2024, Director Election: a. Accept Certification of Unopposed Candidates. Aceptar certification de candidatos unicos. Mot. Chap nhan chCrng nhan ci a coc Crng cu' vien khong bi phan ci~o"i b. Adopt Order No. 2024-0221 Canceling Election. Adoptar una Orden de cancelacion. Thong qua lenh huy bau cu' Attachment: Order No. 2024-0221 10. Discussion and review of District legal services. (Brewster/Carr) 11. Future agenda items: Board Members may provide requests for discussion items for a future agenda in accordance with the board's approved bylaws. No further discussion will be held related to topics proposed until they are posted on a future agenda in accordance with the Texas Open Meetings Act. 12. Next Regular Meeting date — March 20, 2024 Attachment: Meeting Calendar THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY), 551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND 2 of 39 February 21, 2024 Regular Meeting Agenda Packet DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES), AND/OR 418.183 (HOMELAND SECURITY). ADJOURN 3 of 39 NA TROPHY CLUB MUNICIPAL UTILITY DISTRICT February 21, 2024 Regular Meeting Agenda Packet Capital Improvement Projects • Pump Station Improvement Project — Excavation of the header piping is under way and the system shut -down for separation and plugging of the existing discharge header in preparation of the new valves and fittings is scheduled. Preassembly of piping, valves, and fittings will continue into March with the installation scheduled to begin at the end of March or early April once the butterfly valves arrive. This project is tentatively scheduled to be completed in August 2024. • Lift Station Generators — This project is complete. Final punch list items are being addressed and processing of final documentation is in progress. • FY 2024 Water Line Project — Final plans have been received for the replacement of approximately 7,150 linear feet of water lines along and adjacent to Inverness Drive, Forest Hill Drive, Sonora Drive, Pagosa Court, Palo Duro Court, and Mesa Verde Court. Bidding will occur in March and a request for contract approval is expected in April. • WWTP CIP Improvements — Final design plans will be complete by the first week in March for the installation of permanent Clean in Place (CIP) tanks and piping improvements to perform cleaning of the Membrane Bioreactor (MBR) permeate membranes at the Wastewater Treatment Plant (WWTP). Bidding will occur in March and a request for contract approval is expected in April. • FY 2024 Wastewater Improvements — Scheduling of a preconstruction meeting for point repairs resulting from the annual wastewater system analysis performed in FY 2023 is in progress. Once a schedule is received, construction is expected to be completed within approximately four (4) months. • FY 2024 Lift Station Improvements — Design is under way of standard details, specifications, and updating of plan sheets for the removal and installation of chain link fence and driveway improvements at Lift Station No. 2; removal and installation of aluminum hatches on check valve vaults at Lift Stations No. 2, 3, and 6; removal and installation of new aluminum hatch on the wet well at Lift Station No. 4; installation of manual valve vault bypass line with quick connect at Lift Stations No. 2, 5, and 6; and installation of davit cranes at Lift Stations No. 2, 3, 4, 5, 6, 7, 8, 9. • Southlake emergency connection — We are awaiting Southlake to complete a Water Master Plan Update, which is expected to be completed in May 2024. 4 of 39 February 21, 2024 Regular Meeting Agenda Packet Water Billed - -2024 180,000 160,000 140,000 120,000 100,000 80,000 60,000 --- _ 40,000 -. 20,000 - 0 FY October November December January February March April May June July August September Total Year 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792 2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766 2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055 2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930 2021 98,232 57,380 40,841 42,725 40,786 41,078 67,776 50,736 64,195 100,853 97,864 112,674 815,140 2022 78,390 54,635 48,488 49,322 40,021 44,588 72,448 85,474 119,711 141,177 143,845 108,377 986,476 2023 101,683 49,007 52,466 49,082 34,501 46,119 70,083 79,654 108,707 134,083 169,549 154,971 1,049,905 2024 112,006 61,555 48,355 221,916 Water Pumped 180,000 -2020 -2021 -2022 -2023 -2024 160,000 140,000 120,000 100,000 80,000 60,000 �� _ 40,000 20,000 0 - FY October November December January February March April May June July August September Total Year 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053 2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344 2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090 2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660 2021 106,660 66,304 46,962 50,538 47,733 44,191 75,866 56,985 73,907 113,015 109,492 123,206 914,859 2022 91,078 61,928 54,930 52,679 49,094 51,606 81,977 92,915 133,828 152,199 161,534 117,252 1,101,020 2023 114,089 54,777 57,827 57,758 39,309 50,124 77,261 84,019 120,932 145,657 184,972 169,227 1,155,952 2024 122,699 69,114 53,685 245,498 5 of 39 February 21, 2024 Regular Meeting Agenda Packet 7 6 C' 5 0 7 4 0 3 3 2 1 0 Water Production Jan -23 Jan -23 • Min 1.225 • Max 2.508 Avg 1.759 Feb -23 Feb -23 0.878 2.354 1.479 Mar -23 Apr -23 Mar -23 0.999 2.516 1.731 Apr -23 0.920 4.597 2.780 May -23 Jun -23 Jul -23 May -23 Jun -23 Jul -23 1.730 2.628 3.277 5.729 5.950 7.079 3.125 4.079 5.266 Aug -23 Aug -23 4.622 7.305 6.291 Sep -23 Sep -23 3.391 7.430 5.234 Oct -23 Nov -23 Oct -23 1.119 5.458 3.566 Nov -23 1.026 2.803 2.145 Dec -23 Jan -24 Dec -23 1.044 2.476 1.772 Jan -24 0.858 2.051 1.462 2.150 1.950 1.750 1.550 0 • 1.350 3 1.150 0.950 0.750 Wastewater Treated . 1 1 .1 ■1 ■1 ■t ■1 ■t ■t II ■1 II 11 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Daily Avg Flow Daily Max Flow -Daily Avg Max Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Carbonaceous Biochemical Oxygen Demand (CBOD) Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 CBOD Avg CBOD Max -Daily Avg Max -Daily Max Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 6 of 39 February 21, 2024 Regular Meeting Agenda Packet 7 of 39 Total Suspended Solids (TSS) 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 TSS Avg TSS Max Daily Avg Max -Daily Max Ammonia Nitrogen (NH3) 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 NH3 Avg NH3 Max Daily Avg Max Max Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 -Daily Nitrate -Nitrogen (NO3) 50.0 40.0 30.0 20.0 10.0 0.0 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 NO3 Avg NO3 Max -Daily Avg Max -Daily Max 7 of 39 February 21, 2024 Regular Meeting Agenda Packet 8 of 39 Potential of Hydrogen (pH) 9 8.5 8 7.5 7 1 6.5 6 Jan -23 Feb -23 Mar -23 Apr -23 May -23 pH Min Jun -23 Jul -23 Aug -23 Sep -23 pH Max . pH Avg —Daily Avg Min —Daily Avg Max Oct -23 Nov -23 Dec -23 Jan -24 Dissolved Oxygen (DO) 9.0 8.5 ■ , ' 8.0 7.5 7.0 6.5 6.0 A .J Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 DO Min DO Max DO Avg Min —Daily Avg —Daily Avg Max Escherichia coli (E. coli) 400 350 300 250 200 150 100 50 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 1.0 2.0 1.0 1.0 1.0 0 Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 E. coli Avg E. Max Avg Max Max coli —Daily —.Daily 8 of 39 February 21, 2024 Regular Meeting Agenda Packet Check Report Trophy Club Municipal Utility District No. 1 By Check Number Date Range: 01/01/2024 - 01/31/2024 Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: Prosperity Bank -Prosperity Bank Payment Type: Regular 2222 Aflac 01/08/2024 Regular 0.00 446.16 10099 3127 Allied Welding Supply Inc. 01/08/2024 Regular 0.00 21.69 10100 3197 BenefitMall 01/08/2024 Regular 0.00 52.00 10101 3299 Bickerstaff Heath Delgado Acosta LLP 01/08/2024 Regular 0.00 6,191.15 10102 4018 BP Energy Holding Company LLC 01/08/2024 Regular 0.00 37,190.77 10103 1030 City of Fort Worth 01/08/2024 Regular 0.00 166,425.88 10104 2655 Core & Main LP 01/08/2024 Regular 0.00 1,297.34 10105 4003 CW Janitorial Services 01/08/2024 Regular 0.00 1,399.99 10106 1737 PVS DX INC 01/08/2024 Regular 0.00 1,167.81 10107 2635 Halff Associates Inc. 01/08/2024 Regular 0.00 900.00 10108 4033 Health Care Service Corporation 01/08/2024 Regular 0.00 20,670.70 10109 3297 J&L Construction LLC 01/08/2024 Regular 0.00 90,958.32 10110 2943 JP Morgan Chase Bank NA 01/08/2024 Regular 0.00 13,295.91 10111 3278 Kyocera Document Solutions 01/08/2024 Regular 0.00 124.78 10112 3132 Legal Shield 01/08/2024 Regular 0.00 15.95 10113 3115 Metlife Group Benefits 01/08/2024 Regular 0.00 2,417.81 10114 1051 Millican Well Service LLC 01/08/2024 Regular 0.00 281.00 10115 1056 Office Depot Inc 01/08/2024 Regular 0.00 145.59 10116 2842 Omnisite 01/08/2024 Regular 0.00 290.00 10117 4019 Peterson Pump & Motor Service LLC 01/08/2024 Regular 0.00 13,670.00 10118 2698 Ritz Safety LLC 01/08/2024 Regular 0.00 111.11 10119 2633 Sluder Emergency Power Service 01/08/2024 Regular 0.00 4,678.06 10120 3156 Southern Petroleum Lab Inc 01/08/2024 Regular 0.00 2,186.40 10121 2440 Tarrant County Public Health Laboratory 01/08/2024 Regular 0.00 220.00 10122 2696 Texas Excavation Safety System 01/08/2024 Regular 0.00 208.05 10123 3133 Texas Rural Water Assoc 01/08/2024 Regular 0.00 4,136.85 10124 3133 Texas Rural Water Assoc 01/08/2024 Regular 0.00 -4,136.85 10124 1081 Tri County Electric 01/08/2024 Regular 0.00 675.07 10125 1000 Trophy Club Mud (Water Bills) 01/08/2024 Regular 0.00 336.18 10126 2798 Tyler Technologies Inc 01/08/2024 Regular 0.00 34,339.35 10127 3225 US Bank Voyager Fleet Systems 01/08/2024 Regular 0.00 1,522.75 10128 2634 Valley Solvents & Chemicals 01/08/2024 Regular 0.00 2,635.63 10129 2772 Allied Waste Industries 01/17/2024 Regular 0.00 11,074.70 10130 2683 Charter Communications 01/17/2024 Regular 0.00 903.72 10131 1030 City of Fort Worth 01/17/2024 Regular 0.00 13,188.00 10132 3184 Dataprose LLC 01/17/2024 Regular 0.00 2,661.03 10133 1026 Federal Express Corp 01/17/2024 Regular 0.00 7.13 10134 2983 NTTA 01/17/2024 Regular 0.00 590.44 10135 2392 Nusco LLC 01/17/2024 Regular 0.00 5,709.00 10136 4019 Peterson Pump & Motor Service LLC 01/17/2024 Regular 0.00 865.00 10137 3156 Southern Petroleum Lab Inc 01/17/2024 Regular 0.00 4,084.80 10138 3182 Strategic Government Resources 01/17/2024 Regular 0.00 180.00 10139 2440 Tarrant County Public Health Laboratory 01/17/2024 Regular 0.00 80.00 10140 1973 Texas Commission on Environmental Quality 01/17/2024 Regular 0.00 50.00 10141 1001 Town of Trophy Club 01/17/2024 Regular 0.00 233,859.75 10142 1081 Tri County Electric 01/17/2024 Regular 0.00 735.24 10143 1058 Verizon Wireless 01/17/2024 Regular 0.00 583.95 10144 3298 308 Construction LLC 01/31/2024 Regular 0.00 148,912.50 10145 3299 Bickerstaff Heath Delgado Acosta LLP 01/31/2024 Regular 0.00 4,425.85 10146 4018 BP Energy Holding Company LLC 01/31/2024 Regular 0.00 37,632.34 10147 1030 City of Fort Worth 01/31/2024 Regular 0.00 139,091.13 10148 2655 Core & Main LP 01/31/2024 Regular 0.00 10,000.00 10149 4003 CW Janitorial Services 01/31/2024 Regular 0.00 1,200.00 10150 2/12/2024 12:19:55 PM Page 1 of 4 9 of 39 Check Report Vendor Number 2497 1832 2606 3258 2796 2641 4031 2943 3132 3216 2760 2983 4019 1737 2698 2809 3156 1000 3225 Vendor Name DHS Automation Inc First Financial Bank Fisery Solutions LLC Francotyp-Postalia, Inc. Garver Huber Technology Inc JBB Old State LLC JP Morgan Chase Bank NA Legal Shield M3 Networks NDS Leasing NTTA Peterson Pump & Motor Service LLC PVS DX INC Ritz Safety LLC Rod L Abbott CPA LLC Southern Petroleum Lab Inc Trophy Club Mud (Water Bills) US Bank Voyager Fleet Systems February 21, 2024 Regular Meeting Agenda Packet Date Range: 01/01/2024 - 01/31/2024 Payment Date Payment Type Discount Amount Payment Amount Number 01/31/2024 Regular 0.00 1,210.00 10151 01/31/2024 Regular 0.00 22,557.37 10152 01/31/2024 Regular 0.00 50.00 10153 01/31/2024 Regular 0.00 161.39 10154 01/31/2024 Regular 0.00 6,663.74 10155 01/31/2024 Regular 0.00 3,000.00 10156 01/31/2024 Regular 0.00 249.36 10157 01/31/2024 Regular 0.00 5,785.76 10158 01/31/2024 Regular 0.00 15.95 10159 01/31/2024 Regular 0.00 12,550.54 10160 01/31/2024 Regular 0.00 350.00 10161 01/31/2024 Regular 0.00 13.66 10162 01/31/2024 Regular 0.00 960.00 10163 01/31/2024 Regular 0.00 1,167.81 10164 01/31/2024 Regular 0.00 567.82 10165 01/31/2024 Regular 0.00 11,784.29 10166 01/31/2024 Regular 0.00 1,728.00 10167 01/31/2024 Regular 0.00 294.21 10168 01/31/2024 Regular 0.00 1,499.72 10169 Total Regular: 0.00 1,090,319.65 2/12/2024 12:19:55 PM Page 2 of 4 10 of 39 Check Report Vendor Number Payment Type: 3197 3113 3124 3197 3113 3124 Vendor Name Bank Draft BenefitMall TCDRS IRS Tax Payment BenefitMall TCDRS IRS Tax Payment Payment Type Regular Checks Manual Checks Voided Checks Bank Drafts EFT's February 21, 2024 Regular Meeting Agenda Packet Date Range: 01/01/2024 - 01/31/2024 Discount Amount Payment Amount Number Payment Date Payment Type 01/05/2024 01/31/2024 01/05/2024 01/19/2024 01/31/2024 01/19/2024 Bank Draft Bank Draft Bank Draft Bank Draft Bank Draft Bank Draft Total Bank Draft: Bank Code Prosperity Bank Summary Payable Count 113 0 0 6 0 119 Payment Count 71 0 1 6 0 78 Discount Payment 0.00 1,094,456.50 0.00 0.00 0.00 -4,136.85 0.00 48,070.10 0.00 0.00 0.00 1,138,389.75 0.00 373.33 DFT0000129 0.00 9,967.22 DFT0000130 0.00 13,597.38 DFT0000131 0.00 373.33 DFT0000132 0.00 10,049.82 DFT0000133 0.00 13,709.02 DFT0000134 0.00 48,070.10 2/12/2024 12:19:55 PM Page 3 of 4 11 of 39 Check Report February 21, 2024 Regular Meeting Agenda Packet Date Range: 01/01/2024 - 01/31/2024 All Bank Codes Check Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 113 71 0.00 1,094,456.50 Manual Checks 0 0 0.00 0.00 Voided Checks 0 1 0.00 -4,136.85 Bank Drafts 6 6 0.00 48,070.10 EFT's 0 0 0.00 0.00 119 78 0.00 1,138,389.75 Fund Summary Fund Name Period Amount 996 MUD Consolidated Cash 1/2024 1,138,389.75 1,138,389.75 2/12/2024 12:19:55 PM Page 4 of 4 12 of 39 February 21, 2024 Regular Meeting Agenda Packet FY 2024 Combined Financials YTD as of 1/31/2024 YTD Revenues • YTD Expenses Adopted Budget vs YTD Actuals Revenues & Expenses $4,595,548 $5,294,856 $14,423,933 $14,423,933 $1,217 $48,037 0% 1% 51,319,282 25% 5624,924 12% $3,301,396 62% YTD Expenses By Departments YTD Expense- Water YTD Expense- WW YTD Expense- Admin YTD Expense- BOD ■ YTD Expense- Non Dept Water Budget vs Actual 140,000,000 120,000,000 100,000,000 80,000,000 60,000,000 40,000,000 20,000,000 0 92,199,177 Water Consumption Budget vs Actual Oct Budget Consumption Nov —1—Actual Consumption Dec 35,861,000 Jan 1,000,000,000 900,000,000 800,000,000 700,000,000 600,000,000 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 0 Adopted Budget Water Consumption Vs Actual Water Consumption RRA 67R RS7 894,020,281 Total Water Consumption ■ Budgeted Water Consumption ■ Projected Water Consumption Presented by: Finance Department $1,000,000 $900,000 $800,000 $700,000 $600,000 5500,000 5400,000 5300,000 5200,000 $100,000 $0 Water Revenue Budget vs Actual $297,607 $272,019 $237,590 Budget Revenue —J—Actual Revenue Oct Nov Dec Jan $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 50 Adopted Budget Water Revenue Vs Projected Water Revenue $5,166,291 $5,734,624 $2,510,794 4 Total Water Revenue $3,121,276 ■ Budgeted Water Revenue ■ Projected Water Revenue Net Budgeted Water Revenue Minus Budgeted Expenses ■ Net Projected Water Revenue Minus Projected Expenses 13 of 39 Fund: 135 - MUD 1 Ge Revenue Department: 000 - 135-000-40000-000 135-000-40002-000 135-000-40015-000 135-000-40025-000 135-000-47000-000 135-000-47005-000 135-000-47025-000 135-000-47030-000 135-000-47035-000 135-000-47045-000 135-000-47070-000 135-000-49011-000 135-000-49016-000 135-000-49026-000 135-000-49035-000 135-000-49036-000 135-000-49075-000 135-000-49141-000 135-000-49900-000 Trophy Club Municipal Utility District No. 1 neral Fund Revenue, Asset, Liability, & Equity Property Taxes Property Taxes/Delinquent Property Taxes/P & I PID Surcharges Water Sewer Penalties Service Charges Plumbing Inspections Sewer Inspections TCCC Effluent Charges Interest Income Cell Tower Revenue Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Oversize Meter Reimbursement Interfund Transfer In Miscellaneous Income Department: 000 - Revenue, Asset, Liability, & Equity Total: Expense Department: 010 - Water 135-010-50005-000 135-010-50010-000 135-010-50016-000 135-010-50017-000 135-010-50020-000 135-010-50026-000 135-010-50027-000 135-010-50028-000 135-010-50029-000 135-010-50030-000 135-010-50035-000 135-010-50040-000 135-010-50045-000 135-010-50060-000 135-010-50070-000 135-010-55080-000 135-010-55085-000 135-010-55090-000 135-010-55105-000 135-010-55120-000 135-010-55135-000 135-010-55135-001 135-010-60010-000 135-010-60020-000 135-010-60066-000 135-010-60080-000 February 21, 2024 Regular Meeting Agenda Packet Original Current Total Budget Total Budget 85,733.51 300.00 300.00 143,223.25 6,939,998.00 3,679,786.00 105,800.00 3,350.00 300.00 100.00 70,000.00 150,000.00 49,320.00 25,000.00 1,933,264.00 50,000.00 2,058.00 1,178,400.00 7,000.00 14,423,932.76 85,733.51 300.00 300.00 143,223.25 6,939,998.00 3,679,786.00 105,800.00 3,350.00 300.00 100.00 70,000.00 150,000.00 49,320.00 25,000.00 1,933,264.00 50,000.00 2,058.00 1,178,400.00 7,000.00 14,423,932.76 Budget Report Account Summary For Fiscal: 2023-2024 Period Ending: 01/31/2024 Period Activity 28,004.71 20.87 13.94 0.00 345,688.53 296,182.15 6,048.84 175.00 0.00 0.00 52.80 42,857.06 4,120.00 0.00 0.00 0.00 0.00 1,200,330.86 950.00 1,924,444.76 Variance Fiscal Favorable Percent Activity (Unfavorable) Remaining 71,262.71 86.53 52.08 0.00 1,929,806.50 1,155,289.07 38,499.70 1,825.00 450.00 100.00 14,834.40 164,416.82 16,360.00 0.00 0.00 0.00 1,284.00 1,200,330.86 950.00 4,595,547.67 -14,470.80 -213.47 -247.92 -143,223.25 -5,010,191.50 -2,524,496.93 -67,300.30 -1,525.00 150.00 0.00 -55,165.60 14,416.82 -32,960.00 -25,000.00 -1,933,264.00 -50,000.00 -774.00 21,930.86 -6,050.00 -9,828,385.09 16.88 71.16 % 82.64 100.00 % 72.19 68.60 % 63.61 45.52 % 150.00 % 0.00 % 78.81 % 109.61 % 66.83 % 100.00 % 100.00 % 100.00 % 37.61 % 101.86 % 86.43 % 68.14% Revenue Total: 14,423,932.76 14,423,932.76 1,924,444.76 4,595,547.67 -9,828,385.09 68.14% Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental lnsurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Maintenance & Repairs Generator Maint. and Repair Vehicle Maintenance Maintenance-Backhoe/SkidLoader Cleaning Services Lab Analysis Lab Analysis for PID Communications/Mobiles Electricity Publications/Books/Subscripts Schools & Training 431,575.02 431,575.02 17,000.00 17,000.00 6,252.50 6,252.50 3,600.00 3,600.00 56,730.41 56,730.41 116,527.50 116,527.50 4,834.55 4,834.55 1,051.01 1,051.01 4,000.00 4,000.00 28,422.51 28,422.51 6,647.20 6,647.20 1,260.00 1,260.00 11,898.56 11,898.56 400.00 400.00 300.00 300.00 201,500.00 201,500.00 2,000.00 2,000.00 5,000.00 5,000.00 1,000.00 1,000.00 2,500.00 2,500.00 7,500.00 7,500.00 2,000.00 2,000.00 7,500.00 7,500.00 183,143.49 183,143.49 1,000.00 1,000.00 2,630.00 2,630.00 33,882.67 501.33 0.00 225.00 4,153.09 7,619.51 367.85 71.30 286.69 2,093.20 489.54 31.94 -1,597.06 0.00 0.00 10,830.55 0.00 107.85 0.00 0.00 305.00 80.00 0.00 13,722.32 0.00 97.00 126,350.28 3,577.30 6,252.50 900.00 17,426.74 32,951.57 1,418.84 285.17 1,150.76 8,276.01 1,935.50 31.94 1,585.76 0.00 0.00 24,078.38 951.60 1,061.75 1,911.94 40.31 1,739.00 654.00 1,004.41 47,742.00 0.00 1,760.75 305,224.74 70.72 % 13,422.70 78.96 % 0.00 0.00 % 2,700.00 75.00 % 39,303.67 69.28 % 83,575.93 71.72 % 3,415.71 70.65 % 765.84 72.87 % 2,849.24 71.23 % 20,146.50 70.88 % 4,711.70 70.88 % 1,228.06 97.47 % 10,312.80 86.67 % 400.00 100.00 % 300.00 100.00 % 177,421.62 88.05 % 1,048.40 52.42 % 3,938.25 78.77 % -911.94 -91.19 % 2,459.69 98.39 % 5,761.00 76.81 % 1,346.00 67.30 % 6,495.59 86.61 % 135,401.49 73.93 % 1,000.00 100.00 % 869.25 33.05 % 14 of 39 Budget Report 135-010-60100-000 135-010-60135-000 135-010-60135-001 135-010-60150-000 135-010-60285-000 135-010-60332-000 135-010-60334-000 135-010-65005-000 135-010-65010-000 135-010-65030-000 135-010-65050-000 135-010-65053-000 135-010-69005-000 135-010-69195-000 February 21, 2024 Regular Meeting Agenda Packet For Fiscal: 2023-2024 Period Ending: 01/31/2024 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Travel & per diem 577.50 577.50 13.66 604.10 -26.60 -4.61 % TCEQ Fees & Permits 29,500.00 29,500.00 50.00 9,014.55 20,485.45 69.44 TCEQ Fees & Permits for PID 500.00 500.00 0.00 0.00 500.00 100.00 % Wholesale Water 2,655,497.13 2,655,497.13 139,091.13 559,477.97 2,096,019.16 78.93 Lawn Equipment & Maintenance 12,500.00 12,500.00 0.00 2,400.00 10,100.00 80.80 % Interfund Transfer Out -Rev I&S 565,796.88 565,796.88 51,500.52 206,002.08 359,794.80 63.59 Interfund Transfer Out 0.00 0.00 920,912.00 920,912.00 -920,912.00 0.00 % Fuel & Lube 23,575.00 23,575.00 1,118.06 5,393.62 18,181.38 77.12 % Uniforms 4,355.00 4,355.00 49.42 775.28 3,579.72 82.20 % Chemicals 58,200.00 58,200.00 2,149.31 12,733.75 45,466.25 78.12 % Meter Expense 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00 % Meter Change Out Program 124,500.00 124,500.00 0.00 0.00 124,500.00 100.00 % Capital Outlays 4,200,000.00 4,200,000.00 322,715.00 922,337.39 3,277,662.61 78.04 % GASB Reserve for Replacement 378,659.00 378,659.00 0.00 378,659.00 0.00 0.00 % Department: 010 - Water Total: 9,179,933.26 9,179,933.26 1,510,866.88 3,301,396.25 5,878,537.01 64.04% Department: 020 - Wastewater 135-020-50005-000 135-020-50010-000 135-020-50016-000 135-020-50017-000 135-020-50020-000 135-020-50026-000 135-020-50027-000 135-020-50028-000 135-020-50029-000 135-020-50030-000 135-020-50035-000 135-020-50040-000 135-020-50045-000 135-020-50060-000 135-020-50070-000 135-020-55080-000 135-020-55081-000 135-020-55085-000 135-020-55090-000 135-020-55091-000 135-020-55105-000 135-020-55120-000 135-020-55125-000 135-020-55135-000 135-020-60010-000 135-020-60020-000 135-020-60080-000 135-020-60100-000 135-020-60135-000 135-020-60285-000 135-020-60331-000 135-020-60332-000 135-020-60334-000 135-020-65005-000 135-020-65010-000 135-020-65030-000 135-020-65031-000 135-020-65045-000 135-020-69005-000 135-020-69008-000 135-020-69009-000 135-020-69195-000 Salaries & Wages 290,304.62 290,304.62 18,912.97 69,681.73 220,622.89 76.00 % Overtime 20,000.00 20,000.00 541.08 3,350.59 16,649.41 83.25 % Longevity 2,367.50 2,367.50 0.00 2,540.00 -172.50 -7.29 % Certification 5,100.00 5,100.00 225.00 900.00 4,200.00 82.35 % Retirement 40,934.05 40,934.05 2,361.49 9,697.71 31,236.34 76.31 % Medical Insurance 93,222.04 93,222.04 4,354.00 17,864.44 75,357.60 80.84 % Dental Insurance 3,385.28 3,385.28 202.37 701.90 2,683.38 79.27 % Vision Insurance 818.82 818.82 42.52 170.08 648.74 79.23 % Life Insurance & Other 3,000.00 3,000.00 170.26 677.04 2,322.96 77.43 % Social Security Taxes 20,507.87 20,507.87 1,180.49 4,574.31 15,933.56 77.69 % Medicare Taxes 4,796.20 4,796.20 276.08 1,069.77 3,726.43 77.70 % Unemployment Taxes 1,008.00 1,008.00 19.66 19.66 988.34 98.05 % Workman's Compensation 8,403.61 8,403.61 -1,374.07 872.72 7,530.89 89.61 % Pre-emp Physicals/Testing 400.00 400.00 0.00 0.00 400.00 100.00 % Employee Relations 300.00 300.00 0.00 0.00 300.00 100.00 % Maintenance & Repairs 137,000.00 137,000.00 6,924.88 46,802.13 90,197.87 65.84 % Mainten & Repairs Collections 270,000.00 270,000.00 0.00 37,843.99 232,156.01 85.98 % Generator Maint. and Repair 11,000.00 11,000.00 0.00 6,478.06 4,521.94 41.11 % Vehicle Maintenance 4,600.00 4,600.00 85.00 227.94 4,372.06 95.04 % Veh Maintenance Collections 13,000.00 13,000.00 275.93 3,623.69 9,376.31 72.13 % Maintenance-Backhoe/SkidLoader 3,000.00 3,000.00 0.00 1,374.77 1,625.23 54.17 % Cleaning Services 2,000.00 2,000.00 0.00 40.31 1,959.69 97.98 % Dumpster Services 100,000.00 100,000.00 11,074.70 24,313.20 75,686.80 75.69 % Lab Analysis 55,000.00 55,000.00 4,084.80 23,832.82 31,167.18 56.67 % Communications/Mobiles 7,500.00 7,500.00 482.00 1,084.70 6,415.30 85.54 % Electricity 242,978.33 242,978.33 22,839.88 66,847.74 176,130.59 72.49 % Schools & Training 2,119.00 2,119.00 75.00 500.00 1,619.00 76.40 % Travel & per diem 527.50 527.50 0.00 0.00 527.50 100.00 % TCEQ Fees & Permits 12,000.00 12,000.00 0.00 9,888.02 2,111.98 17.60 % Lawn Equipment & Maintenance 16,000.00 16,000.00 0.00 2,720.00 13,280.00 83.00 % Interfund Transfer Out -Tax I&S 115,885.76 115,885.76 10,535.09 42,140.36 73,745.40 63.64 % Interfund Transfer Out -Rev I&S 698,542.63 698,542.63 63,548.65 254,194.60 444,348.03 63.61 % Interfund Transfer Out 0.00 0.00 96,630.00 96,630.00 -96,630.00 0.00 % Fuel & Lube 13,000.00 13,000.00 381.66 6,163.69 6,836.31 52.59 % Uniforms 3,520.00 3,520.00 550.65 1,132.55 2,387.45 67.83 % Chemicals 32,500.00 32,500.00 2,635.63 5,299.72 27,200.28 83.69 % Chemicals Collections 10,000.00 10,000.00 5,709.00 5,709.00 4,291.00 42.91 % Lab Supplies 33,000.00 33,000.00 0.00 16,970.67 16,029.33 48.57 % Capital Outlays 1,050,000.00 1,050,000.00 155,576.24 375,024.34 674,975.66 64.28 % Short Term Debt -Principal 22,398.34 22,398.34 22,132.30 22,132.30 266.04 1.19 % Short Term Debt -Interest 442.39 442.39 425.07 425.07 17.32 3.92 % GASB Reserve for Replacement 155,762.00 155,762.00 0.00 155,762.00 0.00 0.00 % 15 of 39 Budget Report Department: 020 - Wastewater Total: Department: 026 - Board of Directors 135-026-50045-000 Workman's Compensation 135-026-60070-000 Dues & Memberships 135-026-60075-000 Meetings 135-026-60080-000 Schools & Training Travel & per diem Miscellaneous Expenses Department: 026 - Board of Directors Total: 135-026-60100-000 135-026-60245-000 Department: 030 - Administration 135-030-50005-000 Salaries & Wages 135-030-50010-000 135-030-50016-000 135-030-50020-000 135-030-50026-000 135-030-50027-000 135-030-50028-000 135-030-50029-000 135-030-50030-000 135-030-50035-000 135-030-50040-000 135-030-50045-000 135-030-50060-000 135-030-50070-000 135-030-55030-000 135-030-55080-000 135-030-55085-000 Overtime Longevity Retirement Medical Insurance Dental lnsurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Software & Support Maintenance & Repairs Generator Maint. and Repair February 21, 2024 Regular Meeting For Fiscal: 2023-2024 Original Current Total Budget Total Budget Period Activity Fiscal Activity Agenda Packet Period Ending: 01/31/2024 Variance Favorable Percent (Unfavorable) Remaining 3,506,323.94 15.00 750.00 1,500.00 4,000.00 5,000.00 500.00 3,506,323.94 430,878.33 1,319,281.62 15.00 750.00 1,500.00 4,000.00 5,000.00 500.00 11,765.00 663,185.25 2,000.00 2,532.50 82,631.07 108,759.00 3,816.74 886.17 4,800.00 41,398.50 9,681.91 1,512.00 1,597.19 500.00 4,000.00 130,311.00 23,000.00 1,000.00 11,765.00 663,185.25 2,000.00 2,532.50 82,631.07 108,759.00 3,816.74 886.17 4,800.00 41,398.50 9,681.91 1,512.00 1,597.19 500.00 4,000.00 130,311.00 23,000.00 1,000.00 0.66 0.00 115.99 0.00 0.00 0.00 116.65 51,282.57 35.47 0.00 6,127.75 6,531.00 253.55 55.36 382.56 3,057.23 715.00 41.77 -215.49 0.00 0.00 14,021.77 0.00 0.00 2.64 750.00 463.96 0.00 0.00 0.00 1,216.60 192,401.10 240.82 2,597.50 24,720.72 26,796.66 977.99 221.41 1,530.24 11,139.01 2,721.48 41.77 203.04 0.00 2,859.44 106,275.34 2,732.73 1,348.04 2,187,042.32 62.37% 12.36 0.00 1,036.04 4,000.00 5,000.00 500.00 10,548.40 470,784.15 1,759.18 -65.00 57,910.35 81,962.34 2,838.75 664.76 3,269.76 30,259.49 6,960.43 1,470.23 1,394.15 500.00 1,140.56 24,035.66 20,267.27 -348.04 82.40 % 0.00 % 69.07 % 100.00 % 100.00 % 100.00 % 89.66% 70.99 % 87.96 % -2.57 % 70.08 % 75.36 % 74.38 % 75.01 % 68.12 % 73.09 % 71.89 % 97.24 % 87.29 % 100.00 % 28.51 % 18.44 % 88.12 % -34.80 % 135-030-55120-000 Cleaning Services 13,825.00 13,825.00 1,200.00 4,574.70 9,250.30 66.91 % 135-030-55160-000 135-030-55205-000 135-030-60005-000 135-030-60010-000 135-030-60020-000 135-030-60025-000 135-030-60035-000 135-030-60040-000 135-030-60050-000 135-030-60055-000 135-030-60070-000 135-030-60080-000 135-030-60100-000 135-030-60115-000 135-030-60285-000 135-030-60360-000 135-030-65010-000 135-030-65055-000 135-030-65085-000 135-030-65095-000 135-030-69170-000 135-030-69195-000 Professional Outside Services Utility Billing Contract Telephone Communications/Mobiles Electricity/Gas Water Postage Service Charges & Fees Bad Debt Expense Insurance Dues & Memberships Schools & Training Travel & per diem Elections Lawn Equipment & Maintenance Furniture/Equipment < $5000 Uniforms Hardware Office Supplies Maintenance Supplies Copier Lease Installments GASB Reserve for Replacement Department: 030 - Administration Total: Department: 039 - Non Departmental 135-039-55045-000 Legal 135-039-55055-000 Auditing 135-039-55060-000 Appraisal 100,000.00 9,000.00 6,000.00 3,000.00 17,684.51 5,000.00 30,000.00 140,000.00 13,000.00 116,158.22 6,800.00 3,900.00 1,227.50 10,000.00 5,000.00 3,000.00 530.00 8,200.00 5,000.00 5,000.00 4,000.00 24,903.00 1,612,839.56 65,000.00 30,000.00 13,071.00 100,000.00 9,000.00 6,000.00 3,000.00 17,684.51 5,000.00 30,000.00 140,000.00 13,000.00 116,158.22 6,800.00 3,900.00 1,227.50 10,000.00 5,000.00 3,000.00 530.00 8,200.00 5,000.00 5,000.00 4,000.00 24,903.00 1,612,839.56 65,000.00 30,000.00 13,071.00 0.00 629.41 489.42 0.00 1,805.38 294.21 2,198.84 9,017.92 0.00 9,618.44 97.00 1,200.00 0.00 0.00 0.00 0.00 0.00 0.00 412.38 743.59 350.00 0.00 110,345.13 6,435.35 11,784.29 0.00 73,120.30 2,594.30 1,955.06 144.78 4,343.26 1,447.72 9,659.76 72,501.57 0.00 38,473.76 1,382.00 2,513.10 0.00 0.00 1,409.01 0.00 0.00 2,476.46 2,063.15 3,528.39 1,026.67 24,903.00 624,924.28 18,201.55 21,784.29 4,110.57 26,879.70 6,405.70 4,044.94 2,855.22 13,341.25 3,552.28 20,340.24 67,498.43 13,000.00 77,684.46 5,418.00 1,386.90 1,227.50 10,000.00 3,590.99 3,000.00 530.00 5,723.54 2,936.85 1,471.61 2,973.33 0.00 987,915.28 46,798.45 8,215.71 8,960.43 26.88 % 71.17 % 67.42 % 95.17 % 75.44 % 71.05 % 67.80 % 48.21 % 100.00 % 66.88 % 79.68 % 35.56 % 100.00 % 100.00 % 71.82 % 100.00 % 100.00 % 69.80 % 58.74 % 29.43 % 74.33 % 0.00 % 61.25% 72.00 % 27.39 % 68.55 % 16 of 39 Tax Admin Fees 5,000.00 5,000.00 0.00 3,941.00 1,059.00 21.18 Department: 039 - Non Departmental Total: 113,071.00 113,071.00 18,219.64 48,037.41 65,033.59 57.52% Budget Report February 21, 2024 Regular Meeting Agenda Packet For Fiscal: 2023-2024 Period Ending: 01/31/2024 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 135-039-55065-000 Expense Total: 14,423,932.76 14,423,932.76 2,070,426.63 5,294,856.16 9,129,076.60 63.29% Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -145,981.87 -699,308.49 -699,308.49 0.00% Report Surplus (Deficit): 0.00 0.00 -145,981.87 -699,308.49 -699,308.49 0.00% 17 of 39 Department Trophy Club Municipal Utility District No. 1 Asset 000 - Revenue, Asset, Liability, & Equity Liability 000 - Revenue, Asset, Liability, & Equity Total Asset: Total Liability: Equity 000 - Revenue, Asset, Liability, & Equity Total Total Beginning Equity: Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 122 - Trophy Club MUD Fire Dept. 1,604,149.96 1,604,149.96 February 21, 2024 Regular Meeting Agenda Packet Balance Sheet Funds 122 - 528 Account Summary As Of 01/31/2024 135 - MUD 1 137 - MUD 1 519 - 2016 Rev 520 - Revenue 528 - 2015 General Fund Consolidated Bond Const- Bond 16" Revenue Bond GASB SWIFT Waterline Reserve Fund 10,989,409.35 4,916,432.58 915,124.31 0.00 959,483.87 10,989,409.35 4,916,432.58 915,124.31 0.00 959,483.87 231,785.89 231,785.89 759,281.93 983,235.05 0.00 81,691.15 0.00 0.00 983,235.05 0.00 81,691.15 0.00 0.00 10,705,482.79 3,258,146.58 735,325.73 1,179,058.79 942,342.55 759,281.93 1,101,168.86 488,086.72 613,082.14 1,372,364.07 1,604,149.96 10,705,482.79 4,595,547.67 5,294,856.16 -699,308.49 10,006,174.30 10,989,409.35 3,258,146.58 1,658,286.00 0.00 1,658,286.00 4,916,432.58 4,916,432.58 735,325.73 13,055.51 -85,051.92 98,107.43 833,433.16 915,124.31 1,179,058.79 21,272.07 1,200,330.86 -1,179,058.79 0.00 0.00 942,342.55 17,141.32 0.00 17,141.32 959,483.87 959,483.87 Monthly Financial Activity Footnotes: Fund 122 Activity Daily property tax deposits Monthly transfer OUT to MUD General Fund to cover Town transfers and any other A/P expenses Fund 135 Activity Daily property tax deposits All A/P checks are cut through the General Fund Monthly transfer IN to cover other fund A/P expenses Monthly transfer OUT for I&5 Revenue Bond payments for Fund 534, 535, & 536 Monthly bank interest Fund 137 Activity • Transfer IN at beginning of fiscal year based on yearly budget and transfer OUT at fiscal year-end based on reserves balances Fund 519 Activity Monthly bank interest Fund 520 Activity • Transfer OUT to MUD General Fund to cover Interconnect Waterline construction project expenses Monthly bank interest Fund 528 Activity Monthly bank interest 18 of 39 Total 19,384,600.07 19,384,600.07 1,296,712.09 1,296,712.09 17,579,638.37 17,579,638.37 7,406,471.43 6,898,221.82 508,249.61 18,087,887.98 19,384,600.07 Department Trophy Club Municipal Utility District No. 1 Asset 000 - Revenue, Asset, Liability, & Equity Total Asset: 533 - MUD 1 I&S 534 - 2015 535 - 2016 Rev 536 - 2019 Rev Consolidated Revenue Bond Bond I&S-SWIFT Bond I&S- I&S W&WW System 353,123.42 263,917.18 353,123.42 263,917.18 Liability 000 - Revenue, Asset, Liability, & Equity 39,684.11 112, 272.91 145, 798.97 February 21, 2024 Regular Meeting Agenda Packet Balance Sheet I&S Funds 533 - 536 Account Summary As Of 01/31/2024 112,272.91 145,798.97 0.00 0.00 0.00 Total Liability: 39,684.11 Equity 000 - Revenue, Asset, Liability, & Equity Total Total Beginning Equity: Total Revenue Total Expense Revenues Over/Under Expenses Total Equity and Current Surplus (Deficit): Total Liabilities, Equity and Current Surplus (Deficit): 85,836.20 85,836.20 227,603.11 0.00 227,603.11 313,439.31 353,123.42 0.00 0.00 0.00 39,137.14 11,713.62 6,476.05 39,137.14 11,713.62 6,476.05 224,780.04 100,559.29 139,322.92 0.00 0.00 0.00 224,780.04 100, 559.29 139,322.92 263,917.18 112,272.91 145,798.97 263,917.18 112,272.91 145,798.97 Total 875,112.48 875,112.48 39,684.11 39,684.11 143,163.01 143,163.01 692,265.36 0.00 692,265.36 835,428.37 875,112.48 Monthly Financial Activity Footnotes: Fund 533 Activity • Daily property tax deposits • Monthly transfer IN from Fund 135 for PID portion of semi-annual GO Bond payments • 3/1 & 9/1 GO Bond payments (Interest and Principal) • Monthly bank interest Fund 534 Activity • Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest Fund 535 Activity • Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest Fund 536 Activity • Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533 • 3/1 & 9/1 Revenue Bond payments (Interest and Principal) • Monthly bank interest 19 of 39 February 21, 2024 Regular Meeting Agenda Packet CASH STATUS AS OF JANUARY 2024 TexPool 0 & M (XXXXX0002)-Fire Operating Cash Restricted - Unable to be spent Unrestricted- Available for spending Total in Accounts (Restricted & Unrestricted) 135-10250 TexPool 0 & M (XXXXX0002)-General Fund Operating *** Prosperity Bank (XXX8701) Fire Operating $0 $2,973,721 $2,973,721 135-10300 Prosperity Bank (XXX8701) General Fund Operating * $145,880 $4,913,972 $5,059,852 135-10305 Prosperity Bank Reserve -Savings Acct (XXXXX7724) $1,957,500 $0 $1,957,500 135-11100 Petty Cash Administration $0 $150 $150 135-11150 Petty Cash Utility Billing $0 $450 $450 137-10250 TexPool 0 & M (XXXXX0002) GASB Replacement $4,916,433 $0 $4,916,433 519-10300 Prosperity Bank (XXX8701) SWIFT $85,052 $0 $85,052 519-11155 Cash -Bond Escrow Bank of Texas (SWIFT) $830,072 $0 $830,072 520-10250 Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018) $0 $0 $0 520-10300 Prosperity Bank Construction Water & Waste Water Systems 2019 $0 $0 $0 528-10250 TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements $959,484 $0 $959,484 533-10250 TexPool Tax I & S (XXXXX0003) $313,438 $0 $313,438 533-10300 Prosperity Bank (XXX8701) Tax I&S $0 $0 $0 534-10250 TexPool Revenue I & S (XXXXX013) WWTP Improvements $263,917 $0 $263,917 535-10250 Texpool Revenue I & S (XXXXX017) SWIFT $112,273 $0 $112,273 536-10250 TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems $145,799 $0 $145,799 $7,888,293 $17,618,141 Amount available in cash for spending (MUD Accounts) *1/31/2024 Customer Water Deposits $145,880 Fire Department Cash $7,888,293 122-10250 TexPool 0 & M (XXXXX0002)-Fire Operating Cash $0 $1,355,990 $1,355,990 122-10300 Prosperity Bank (XXX8701) Fire Operating $0 $0 $0 $0 $1,355,990 $1,355,990 Amount available in cash for spending (Fire Department Accounts) $1,355,990 General Fund 135 Available $ 4,913,972 Prosperity General Fund $ 2,973,721 Texpool General Fund $ 600 Petty Cash Total General Fund 135 Available for Spending $ 7,888,293 General Fund 135 Fund Balances Nonspendable Fund Balance (Prepaids) $ 3,880 Assigned Fund Balance (FY2024 Capital Projects plus prior year carry forward) $ 6,516,007 Unassigned Fund Balance $ 4,185,596 Current Year Revenue/Expenses $ (699,308) Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $10,006,174 20 of 39 ebills Bills Mailed Bank Draft Online Payments Late Notices Disconnects Connections MUD Connections Town February 21, 2024 Regular Meeting Agenda Packet January Utility Billing Report Fiscal Year 2023 - 2024 January 2023 February 2023 March 2023 April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 1,765 1,777 1,773 1,767 1,794 1,766 1,750 1,744 1,742 1,745 1,740 1,737 1,736 3,741 3,751 3,744 3,743 3,734 3,755 3,749 3,747 3,747 3,737 3,739 3,742 3,726 606 599 599 590 588 589 585 578 572 569 562 567 568 2,540 2,719 3,016 2,998 2,754 3,134 3,101 2,957 3,086 3,072 3,006 3,133 3,023 0 547 413 289 290 327 327 268 344 255 298 342 249 0 0 0 8 9 9 13 7 7 13 4 5 4 3,394 3,394 3,394 3,394 3,394 3,395 3,395 3,395 3,395 3,395 3,395 3,395 3,395 1,444 1,443 1,443 1,443 1,443 1,443 1,443 1,443 1,443 1,444 1,444 1,446 1,446 January Permits Fiscal Year 2023 - 2024 Date of Permit Permit No. Customer Deposit Due to FW Water Oversize Meter Plumbing Inspections Sewer Inspections Fire Line Misc. Income Total $ - $ - $ - $ - $ - $ - $ - $ - Total $ - $ - $ - $ - $ - $ - $ - $ - 21 of 39 February 21, 2024 Regular Meeting Agenda Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS January 17, 2024, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on January 17, 2024, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr Ben Brewster Doug Harper William C. Rose Jim Thomas STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager General Legal Counsel § § CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of January 17, 2024, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. b. c. Capital Improvement Projects Operations Reports (Nov/Dec) Finance Reports (Nov/Dec) • Quarterly Tax Collections 1st Quarter • Quarterly Investment Report 15t Quarter General Manager Alan Fourmentin presented the staff reports and answered questions related thereto. 22 of 39 February 21, 2024 Regular Meeting Agenda Packet CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. December 13, 2023, Regular Meeting Minutes Motion made by Director Rose and seconded by Director Thomas to approve the Consent Agenda. Motion carried unanimously. REGULAR SESSION 3. Consider and take appropriate action to approve the Fiscal Year 2023 Annual Financial Audit Report prepared by Rod Abbott PLLC. Rod Abbott, CPA District Auditor presented the Board with the audited financials and answered questions related thereto. Mr. Abbott stated that the District received a clean audit. Motion made by Director Rose and seconded by Director Harper to approve the Fiscal year 2023 Annual Financial Audit Report prepared by Rod Abbott PLLC. Motion carried unanimously 4. Consider and act regarding approval of Contract No. 2024011701 with Insituform Technologies, LLC for wastewater collection system repairs. Motion made by Director Rose and seconded by Director Brewster to approve Contract No. 2024011701 for wastewater collection system repairs with Insituform Technologies, LLC for an amount not to exceed $370,770.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. S. Consider and take appropriate action regarding District bank signatories including: a. Approve Resolution No. 2024-0117A designating authorized signers on Prosperity Bank accounts. b. Approve Resolution No. 2024-0117B designating depository institutions, designating authorized signatories for the disbursement of District funds, providing for electronic transfers of District funds, and containing other matters relating thereto. Motion made by Director Thomas and seconded by Director Rose to approve agenda items a. and b. Motion carried unanimously. 6. Consider and take appropriate action to approve matters related to May 4, 2024, General Election: a. Adopt Order No. 2024-0117A Calling the May 4, 2024, General Election. b. Approve Notice of Appointment of Agent. c. Authorize General Manager to sign and execute all necessary documents relating to the election. d. Authorize Other necessary actions as may be necessary or convenient for conducting the May 4, 23 of 39 February 21, 2024 Regular Meeting Agenda Packet 2024, General Election Motion made by Director Rose and seconded by Director Thomas to adopt Order No. 2024-0117A Calling the May 4, 2024, General Election, and approving Notice of Appointment of Agent, and authorizing the General Manager to sign and execute all necessary documents relating to the election, and authorizing other necessary actions as may be necessary or convenient for conducting the May 4, 2024, General Election. Motion carried unanimously. 7. Items for future agendas: Winter averaging adjustments for freezing weather (Carr) Aerial sewer line Corp of Engineers tree erosion (Thomas) Use of District Annex Building (Thomas) Discussion regarding Town website information (Brewster) Class and compensation (Staff) 8. Next Regular Meeting date — February 21, 2024 ADJOURN President Carr called the meeting adjourned at 7:34 p.m. Kevin R. Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 24 of 39 (SEAL) February 21, 2024 Regular Meeting Agenda Packet THE STATE OF TEXAS COUNTY OF DENTON JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES This CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions, herein referred to as "participating authority or participating authorities" located entirely or partially inside the boundaries of Denton County: Participating Authorities: [entities] This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 4, 2024 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections Administrator." RECITALS Each participating authority listed above plans to hold a General or Special Election on May 4, 2024. Denton County plans to hold county -wide voting for this General Election. The County owns the Hart InterCivic Verity Voting System, which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions (participating authorities) desire to use the County's voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections, in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all parties, IT IS AGREED as follows: I. ADMINISTRATION The participating authorities agree to hold a "Joint Election" with Denton County and each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Elections Administrator shall serve as the administrator for the Joint Election; however, each participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. 25 of 39 February 21, 2024 Regular Meeting Agenda Packet It is understood that other political subdivisions may wish to participate in the use of the County's Verity voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes, on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro -rated among the participants according to Section XI of this contract. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating authority and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed in Exhibit A of this agreement. In the event a voting location is not available or appropriate, the Elections Administrator will arrange for use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes to the locations listed in Exhibit A. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting bilingual polling place officials (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2020 Census shall have one or more election officials who are fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling 26 of 39 February 21, 2024 Regular Meeting Agenda Packet place shall be responsible for recruiting a bilingual worker for translation services at that polling place. The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. The Election judges and clerks who attend in-person voting equipment training and/or procedures training shall be compensated at a flat rate of $78. Election judges and clerks that elect to complete online training shall be compensated at a rate of a flat $50. In the event that an Election judge or clerk completes both in-person and online training, they shall be compensated for the training resulting in the highest pay and will not be compensated for both trainings. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying them of their appointment, the dates/times and locations of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County pursuant to Texas Election Code Section 32.091 and overtime after 40 hours worked per week, if applicable. The election judge, or their designee, will receive an additional sum of $25.00 for picking up the election supplies and equipment prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. Likewise, the Presiding Judge in Early Voting, or their designee, will receive an additional sum of $25.00 for picking up the election supplies prior to the first day of Early Voting and for returning the supplies and equipment to the Elections Department after Early Voting has ended. The compensation rates established by Denton County are: Early Voting — Presiding Judge ($15/hour), Alternate Judge ($14/ hour), Clerk ($13/ hour) Election Day — Presiding Judge ($15/hour), Alternate Judge ($14/ hour), Clerk ($13/ hour) The Elections Administrator may employ other personnel necessary for the proper administration of the election, as well as, pre and post-election administration. In such cases, costs shall be pro- rated among participants of this contract. Personnel working in support of full-time staff will be expensed on a pro -rated basis and include a time period of one week prior to the election, during the election, and one week post-election. Personnel working in support of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006. 27 of 39 February 21, 2024 Regular Meeting Agenda Packet If elections staff is required outside of the hours of the office's normal scope of business, the entity(ies) responsible for the hours will be billed for those hours. The Elections Administrator will determine when those hours are necessary, the number of staff and whom are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5 times the staffs hourly rate (See Sections XV #9). The Election Administrator has the right to waive these costs as they see fit. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for delivery of all election supplies and voting equipment including, but not limited to, the County's Verity voting system and equipment, official ballot paper, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. Any additional required materials (required by the Texas Election Code) must be provided by the participating authority, and delivered to the Elections Office thirty-three (33) calendar days (April 1, 2024) prior to Election Day. If this deadline is not met, the material must be delivered by the participating authority, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall be responsible for conducting all required testing of the voting equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Said list must be provided to the Elections Office within three (3) business days following the last day to file for a place on the ballot or after the election is ordered, whichever is later. The list of candidates and/or propositions must be completed on the ballot language form provided by the Elections Administrator, the information will preferably be in sentence case format, and must contain candidate contact information for the purposes of verifying the pronunciation of each candidate's name. Each participating authority shall be responsible for proofreading and approving the ballot insofar as it pertains to that authority's candidates and/or propositions. Each participating authority shall be responsible for proofing and approving the audio recording of the ballot insofar as it pertains to that authority's candidates and/or propositions. The approval must be finalized with the Elections Office within five (5) calendar days of the receipt of the proofs, or the provided proofs shall be considered approved. 28 of 39 February 21, 2024 Regular Meeting Agenda Packet The joint election ballots shall list the County's election first. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged with the Central Appraisal District, then the appropriate school district ballot content appearing on the ballot, followed by the appropriate city ballot content, and followed by the appropriate water district or special district ballot content. Early Voting by personal appearance and on Election Day shall be conducted exclusively on Denton County's Verity voting system including provisional ballots. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on the relevant employees upon hiring as required by Election Code 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authorities shall serve in that capacity without additional compensation. Exhibit A of this document includes locations, dates, and times that voting will be held for Early Voting by personal appearance. Any qualified voter of the Joint Election may vote early by personal appearance at any one of the joint early voting locations. All requests for temporary branch polling places will be considered and determined based on the availability of facility and if it is within the Election Code parameters. All costs for temporary locations including coverage by Election Administration staff will be borne by the requesting authority. The Elections Administrator will determine when those hours are necessary, the number of staff and who are necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5 times the staff's hourly rate (See Sections XV #10). The Election Administrator has the right to waive these costs as they see fit. The standard dates and hours for the May 4, 2024 election will be as follows: Monday, April 22, 2024 through Saturday, April 27, 2024; 8am — 5pm Sunday, April 28, 2024; 11 am-5pm Monday, April 29, 2024 through Tuesday, April 30, 2024; 7am-7pm 29 of 39 February 21, 2024 Regular Meeting Agenda Packet As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address of the Early Voting Clerk is as follows: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Email: elections@dentoncounty.gov Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots that are sent by a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A100 Denton, TX 76208 Email: elections@dentoncounty.gov The Elections Administrator shall post on the county website, the participating authority's Early Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code, the daily roster showing the previous day's early voting activity will be posted no later than 11:00 am each business day. VII. EARLY VOTING BALLOT BOARD Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint an Alternate Judge and one or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Brandy Grimes, Deputy Elections Administrator Tabulation Supervisor: Jason Slonaker, Technology Resources Coordinator 30 of 39 Presiding Judge: Alternate Judge: February 21, 2024 Regular Meeting Agenda Packet Early Voting Ballot Board Judge Early Voting Ballot Board Alternate Judge The counting station manager or their representative shall deliver timely cumulative reports of the election results as precincts report to the central counting station and are tabulated by posting on the Election Administrator's Election Night Results website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Election Administrator's Election Night Results website. To ensure the accuracy of reported election returns, results printed on the reports produced by Denton County's voting equipment will not be released to the participating authorities at the remote collection locations or from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct -by -precinct results that are required by Texas Election Code Section 67.004 for the participating authorities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or their designee, of the date of the canvass, no later than three days after Election Day. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office. IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside of Denton County agrees that they Elections Administrator shall administer only the Denton County portion of those elections. On a case-by-case basis, the Elections Administrator may consider administering an entities election for portions outside of Denton County. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within three (3) business days of the original election. Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. 31 of 39 February 21, 2024 Regular Meeting Agenda Packet Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be determined by the Secretary of State, with early voting being held in accordance with the Election Code. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of general expenses, which are not directly attributable to an individual polling location, will be expensed by each participating authority's percentage of registered voters of the total registered voters of all participating authorities. Expenses for Early Voting by personal appearance shall be allocated based upon the actual costs associated with each early voting location. Each participating authority shall be responsible for an equal portion of the actual costs associated with the early voting locations within their jurisdiction. Participating authorities that do not have a polling location within their jurisdiction shall pay an equal portion of the nearest polling location. If an entity requests an Early Voting location outside of their jurisdiction and the request is granted, the participating authority shall be responsible for an equal portion of the actual cost associated with the early voting location requested. Election Day location expenses will be allocated based on each participating authority's percentage of registered voters assigned to each polling place. In the event that participating authorities with overlapping boundaries cannot make an agreement on Early Voting and/or Election Day locations, the requesting participating authority agrees to bear the entire expense of the location. Each participating authority requesting additional hours, outside of the standard hours, for a location or locations, agree to split the cost of the additional open hours equally amongst the requesting participating authorities. Costs for Early Voting by mail, in-person ballots, provisional ballots, and Poll Pad paper shall be allocated according to the actual number of ballots issued to each participating authority's voters and the cost shared equally amongst participating authorities of each ballot style. Each participating authority agrees to pay the Elections Administrator an administrative fee equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. 32 of 39 February 21, 2024 Regular Meeting Agenda Packet The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with an individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an Election Day polling place or early voting location within their Denton County territory shall pay a flat fee of $750 for election expenses. Election expenses, including but not limited to, overtime charges for Election Office staff, and any unforeseen expenses needed to conduct the election, will be borne by the participating authority or authorities, affected. The fee for programming each participating authority's election will be based on the number of races within their election. The fee schedule is as follows: Programming Fees # of Races DCEA fee 1-5 $750.00 6-10 $1,265.00 11-20 $1,650.00 21-40 $2,090.00 41-75 $2,640.00 76-100 $3,135.00 XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fees, if applicable. It is agreed that any of the joint election early voting locations that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting location at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such location(s). In the event that any early voting location is eliminated under this section, as addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. 33 of 39 February 21, 2024 Regular Meeting Agenda Packet XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the appropriate participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authorities agree that any recount shall take place at the office of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor, and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro -rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 34 of 39 February 21, 2024 Regular Meeting Agenda Packet 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one of more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9. Failure for a participating authority to meet the deadlines as outline in this contract may result in additional charges, including but not limited to, overtime charges, etc. Elections Staffing Hourly Rate (includes all benefit pay): Absentee Voting Coordinator Voter Registration Clerk Technology Resources Coordinator Elections Technician Voter Registration Coordinator Training Coordinator Election Coordinator $46.798 $34.157 $37.309 $48.225 $31.655 $38.186 $41.415 $47.168 $38.718 XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 4, 2024, election (or runoff election, if applicable). The participating authority's obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. 35 of 39 February 21, 2024 Regular Meeting Agenda Packet The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election: [costs] v.0524 [pagebreak] THIS PAGE INTENTIONALLY BLANK. 36 of 39 February 21, 2024 Regular Meeting Agenda Packet XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit: (1) It has on the 25th day of January, 2024 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the day of , 2024 been executed on behalf of Trophy Club Municipal Utility District No. 1 pursuant to an action of the Trophy Club Municipal Utility District No. 1 so authorizing. ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: Frank Phillips, CERA ACCEPTED AND AGREED TO BY TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1: APPROVED: ATTESTED: KEVIN R. CARR, PRESIDENT DOUG HARPER, SECRETARY/TREASURER 37 of 39 February 21, 2024 Regular Meeting Agenda Packet ORDER NO. 2024-0221 ORDER OF CANCELATION ORDEN DE CANCELACION LENH HUY The Board of Directors of Trophy Club Municipal Utility District No. 1 hereby cancels the election scheduled to be held on May 4, 2024, in accordance with Section 2.053(a) of the Texas Election Code. The following candidates have been certified as unopposed and are hereby elected as follows: El Distrito Municipal Nro. 1 de Trophy Club por la presente cancela la eleccion que, de lo contrario, se hubiera celebrado el 4 de mayo de 2024, de conformidad con la Seccion 2.053(a) del Codigo de Elecciones de Texas. Los siguientes candidatos han sido certificados como candidatos icnicos y por la presente quedan elegidos como se haya indicado a continuacion: Hoi clang quan tri cua Khu tien ich thanh pha Trophy Club sa 1 hu.?/ bo cuoc bau cir du kien to chirc vao ngay 4 thang 5 nam 2024, theo Mac 2.053(a) cua Bo luat bau ca Texas. Cac ung cir vien sau clay da cluac chiung nhan la khong co i'ng cir vien va claw bau nhu sau: Candidate (Candidato) (Ung vien) Kevin R. Carr Bill Rose Office Sought (Cargo al que presenta candidatura) (van phong tim kiem) Director, Place 1 Director, Place 2 A copy of this order will be posted on Election Day at each polling place that would have been used in the election. El dia de las elecciones se exhibith una copia de esta orden en todas las mesas electorales que se hubieran utilizados en la election. Mot ban sao cua lenh nay se dugc clang vao Ngay Bau cu tai moi dia diem bo phieu le ra da dugc sir dung trong cuoc bau cir. Kevin R. Carr President, Board of Directors Presidente, Mesa Directiva Chu tich, Hai clang pan tri Doug Harper Secretary, Board of Directors Secretario, Mesa Directiva This ky, Hoi ding quail tri (SEAL) Date of adoption (Fecha de adoption) (Ngay nhan con nuoi) 38 of 39 Trophy Club Municipal Utility District No.1 March 2024 Sun 9 Feb 25, 2024 Mon 26 Tue 27 Wed February 21, 2024 Regular Meeting Agenda �r Slaght Thu Mar 1 7am Early Voting - March Republican Primary Fri Sat 10 3 11 10 12 17 13 24 14 31 4 11 18 25 Apr 1 5 7am Election Day - Marc 12 19 26 2 6 13 20 ('.) Board of Directors Re 27 3 37 OT 37 Printed on: 02/16/2024 1:41pm 0 Central Time US & Ca Powered by Tr, teamup 7 14 21 28 4 8 15 22 29 Good Friday - Office Clo 5 2 9 16 23 30 6