HomeMy WebLinkAbout2024-0221 February 21 2024 Regular Board Meeting Agenda PacketFebruary 21, 2024 Regular Meeting Agenda Packet
BOARD OF DIRECTORS
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, February 21, 2024
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA
VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL
BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION
SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON-
EMERGENCY BASIS, UP TO TWO DIRECTORS' MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY
BY VIDEO CONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY
PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA.
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
Attachment: Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
2. Consider and act to approve the Consent Agenda.
a. January 17, 2024, Regular Meeting Minutes
1 of 39
February 21, 2024 Regular Meeting Agenda Packet
Attachment: January 17, 2024, Regular Meeting Minutes
REGULAR SESSION
3. Discussion and possible action regarding class and compensation study.
4. Discussion and possible action regarding use of District Annex building. (Thomas)
5. Discussion regarding updates to the Town of Trophy Club website. (Brewster)
6. Discussion and possible action regarding Aerie! Sewer Line crossing. (Thomas)
7. Discussion and possible action regarding adjustments to winter sewer averaging related to the January
weather event. (Carr)
8. Consider and act to approve Joint Election Agreement and Contract for Election Services with Denton
County for the May 4, 2024, General Election.
Attachment: Joint Election Agreement and Contract for Election Services
9. Consider and take appropriate action relating to cancelation of May 4, 2024, Director Election:
a. Accept Certification of Unopposed Candidates.
Aceptar certification de candidatos unicos.
Mot. Chap nhan chCrng nhan ci a coc Crng cu' vien khong bi phan ci~o"i
b. Adopt Order No. 2024-0221 Canceling Election.
Adoptar una Orden de cancelacion.
Thong qua lenh huy bau cu'
Attachment: Order No. 2024-0221
10. Discussion and review of District legal services. (Brewster/Carr)
11. Future agenda items: Board Members may provide requests for discussion items for a future agenda in
accordance with the board's approved bylaws. No further discussion will be held related to topics
proposed until they are posted on a future agenda in accordance with the Texas Open Meetings Act.
12. Next Regular Meeting date — March 20, 2024
Attachment: Meeting Calendar
THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME
DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS
AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY),
551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
2 of 39
February 21, 2024 Regular Meeting Agenda Packet
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES),
AND/OR 418.183 (HOMELAND SECURITY).
ADJOURN
3 of 39
NA
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
February 21, 2024 Regular Meeting Agenda Packet
Capital Improvement Projects
• Pump Station Improvement Project — Excavation of the header piping is under way and the
system shut -down for separation and plugging of the existing discharge header in
preparation of the new valves and fittings is scheduled. Preassembly of piping, valves, and
fittings will continue into March with the installation scheduled to begin at the end of
March or early April once the butterfly valves arrive. This project is tentatively scheduled to
be completed in August 2024.
• Lift Station Generators — This project is complete. Final punch list items are being addressed
and processing of final documentation is in progress.
• FY 2024 Water Line Project — Final plans have been received for the replacement of
approximately 7,150 linear feet of water lines along and adjacent to Inverness Drive, Forest
Hill Drive, Sonora Drive, Pagosa Court, Palo Duro Court, and Mesa Verde Court. Bidding will
occur in March and a request for contract approval is expected in April.
• WWTP CIP Improvements — Final design plans will be complete by the first week in March
for the installation of permanent Clean in Place (CIP) tanks and piping improvements to
perform cleaning of the Membrane Bioreactor (MBR) permeate membranes at the
Wastewater Treatment Plant (WWTP). Bidding will occur in March and a request for
contract approval is expected in April.
• FY 2024 Wastewater Improvements — Scheduling of a preconstruction meeting for point
repairs resulting from the annual wastewater system analysis performed in FY 2023 is in
progress. Once a schedule is received, construction is expected to be completed within
approximately four (4) months.
• FY 2024 Lift Station Improvements — Design is under way of standard details, specifications,
and updating of plan sheets for the removal and installation of chain link fence and
driveway improvements at Lift Station No. 2; removal and installation of aluminum hatches
on check valve vaults at Lift Stations No. 2, 3, and 6; removal and installation of new
aluminum hatch on the wet well at Lift Station No. 4; installation of manual valve vault
bypass line with quick connect at Lift Stations No. 2, 5, and 6; and installation of davit cranes
at Lift Stations No. 2, 3, 4, 5, 6, 7, 8, 9.
• Southlake emergency connection — We are awaiting Southlake to complete a Water Master
Plan Update, which is expected to be completed in May 2024.
4 of 39
February 21, 2024 Regular Meeting Agenda Packet
Water Billed
- -2024
180,000
160,000
140,000
120,000
100,000
80,000
60,000
--- _
40,000
-.
20,000 -
0
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,083
79,654
108,707
134,083
169,549
154,971
1,049,905
2024
112,006
61,555
48,355
221,916
Water Pumped
180,000
-2020 -2021 -2022 -2023 -2024
160,000
140,000
120,000
100,000
80,000
60,000
��
_
40,000
20,000
0 -
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
84,019
120,932
145,657
184,972
169,227
1,155,952
2024
122,699
69,114
53,685
245,498
5 of 39
February 21, 2024 Regular Meeting Agenda Packet
7
6
C' 5
0
7 4
0 3
3 2
1
0
Water Production
Jan -23
Jan -23
• Min 1.225
• Max 2.508
Avg 1.759
Feb -23
Feb -23
0.878
2.354
1.479
Mar -23 Apr -23
Mar -23
0.999
2.516
1.731
Apr -23
0.920
4.597
2.780
May -23
Jun -23
Jul -23
May -23
Jun -23
Jul -23
1.730
2.628
3.277
5.729
5.950
7.079
3.125
4.079
5.266
Aug -23
Aug -23
4.622
7.305
6.291
Sep -23
Sep -23
3.391
7.430
5.234
Oct -23
Nov -23
Oct -23
1.119
5.458
3.566
Nov -23
1.026
2.803
2.145
Dec -23 Jan -24
Dec -23
1.044
2.476
1.772
Jan -24
0.858
2.051
1.462
2.150
1.950
1.750
1.550
0 • 1.350
3
1.150
0.950
0.750
Wastewater Treated
. 1 1
.1 ■1 ■1 ■t ■1 ■t ■t II ■1 II 11
Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23
Daily Avg Flow Daily Max Flow -Daily Avg Max
Sep -23
Oct -23 Nov -23 Dec -23 Jan -24
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
Jan -23 Feb -23 Mar -23 Apr -23 May -23 Jun -23 Jul -23 Aug -23
CBOD Avg CBOD Max -Daily Avg Max -Daily Max
Sep -23
Oct -23 Nov -23 Dec -23 Jan -24
6 of 39
February 21, 2024 Regular Meeting Agenda Packet
7 of 39
Total Suspended Solids (TSS)
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
Jan -23
Feb -23
Mar -23
Apr -23
May -23
Jun -23 Jul -23 Aug -23
Sep -23
Oct -23
Nov -23
Dec -23
Jan -24
TSS Avg TSS Max Daily Avg Max -Daily Max
Ammonia Nitrogen (NH3)
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Jan -23
Feb -23
Mar -23
Apr -23
May -23
Jun -23 Jul -23 Aug -23
NH3 Avg NH3 Max Daily Avg Max Max
Sep -23
Oct -23
Nov -23
Dec -23
Jan -24
-Daily
Nitrate -Nitrogen (NO3)
50.0
40.0
30.0
20.0
10.0
0.0
Jan -23
Feb -23
Mar -23
Apr -23
May -23
Jun -23 Jul -23 Aug -23
Sep -23
Oct -23
Nov -23
Dec -23
Jan -24
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
7 of 39
February 21, 2024 Regular Meeting Agenda Packet
8 of 39
Potential of Hydrogen (pH)
9
8.5
8
7.5
7
1
6.5
6
Jan -23
Feb -23
Mar -23
Apr -23
May -23
pH Min
Jun -23 Jul -23 Aug -23 Sep -23
pH Max . pH Avg —Daily Avg Min —Daily Avg Max
Oct -23
Nov -23
Dec -23
Jan -24
Dissolved Oxygen (DO)
9.0
8.5
■
,
'
8.0
7.5
7.0
6.5
6.0
A .J
Jan -23
Feb -23
Mar -23
Apr -23
May -23
Jun -23 Jul -23 Aug -23 Sep -23
Oct -23
Nov -23
Dec -23
Jan -24
DO Min
DO Max DO Avg Min
—Daily Avg —Daily Avg Max
Escherichia coli (E. coli)
400
350
300
250
200
150
100
50
1.0
1.0 1.0 1.0 1.0
1.0
2.0
1.0
1.0
2.0
1.0
1.0
1.0
0
Jan -23
Feb -23
Mar -23
Apr -23
May -23
Jun -23 Jul -23 Aug -23 Sep -23
Oct -23
Nov -23
Dec -23
Jan -24
E. coli
Avg E. Max Avg Max Max
coli —Daily —.Daily
8 of 39
February 21, 2024 Regular Meeting Agenda Packet
Check Report
Trophy Club Municipal Utility District No. 1 By Check Number
Date Range: 01/01/2024 - 01/31/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
Bank Code: Prosperity Bank -Prosperity Bank
Payment Type: Regular
2222 Aflac 01/08/2024 Regular 0.00 446.16 10099
3127 Allied Welding Supply Inc. 01/08/2024 Regular 0.00 21.69 10100
3197 BenefitMall 01/08/2024 Regular 0.00 52.00 10101
3299 Bickerstaff Heath Delgado Acosta LLP 01/08/2024 Regular 0.00 6,191.15 10102
4018 BP Energy Holding Company LLC 01/08/2024 Regular 0.00 37,190.77 10103
1030 City of Fort Worth 01/08/2024 Regular 0.00 166,425.88 10104
2655 Core & Main LP 01/08/2024 Regular 0.00 1,297.34 10105
4003 CW Janitorial Services 01/08/2024 Regular 0.00 1,399.99 10106
1737 PVS DX INC 01/08/2024 Regular 0.00 1,167.81 10107
2635 Halff Associates Inc. 01/08/2024 Regular 0.00 900.00 10108
4033 Health Care Service Corporation 01/08/2024 Regular 0.00 20,670.70 10109
3297 J&L Construction LLC 01/08/2024 Regular 0.00 90,958.32 10110
2943 JP Morgan Chase Bank NA 01/08/2024 Regular 0.00 13,295.91 10111
3278 Kyocera Document Solutions 01/08/2024 Regular 0.00 124.78 10112
3132 Legal Shield 01/08/2024 Regular 0.00 15.95 10113
3115 Metlife Group Benefits 01/08/2024 Regular 0.00 2,417.81 10114
1051 Millican Well Service LLC 01/08/2024 Regular 0.00 281.00 10115
1056 Office Depot Inc 01/08/2024 Regular 0.00 145.59 10116
2842 Omnisite 01/08/2024 Regular 0.00 290.00 10117
4019 Peterson Pump & Motor Service LLC 01/08/2024 Regular 0.00 13,670.00 10118
2698 Ritz Safety LLC 01/08/2024 Regular 0.00 111.11 10119
2633 Sluder Emergency Power Service 01/08/2024 Regular 0.00 4,678.06 10120
3156 Southern Petroleum Lab Inc 01/08/2024 Regular 0.00 2,186.40 10121
2440 Tarrant County Public Health Laboratory 01/08/2024 Regular 0.00 220.00 10122
2696 Texas Excavation Safety System 01/08/2024 Regular 0.00 208.05 10123
3133 Texas Rural Water Assoc 01/08/2024 Regular 0.00 4,136.85 10124
3133 Texas Rural Water Assoc 01/08/2024 Regular 0.00 -4,136.85 10124
1081 Tri County Electric 01/08/2024 Regular 0.00 675.07 10125
1000 Trophy Club Mud (Water Bills) 01/08/2024 Regular 0.00 336.18 10126
2798 Tyler Technologies Inc 01/08/2024 Regular 0.00 34,339.35 10127
3225 US Bank Voyager Fleet Systems 01/08/2024 Regular 0.00 1,522.75 10128
2634 Valley Solvents & Chemicals 01/08/2024 Regular 0.00 2,635.63 10129
2772 Allied Waste Industries 01/17/2024 Regular 0.00 11,074.70 10130
2683 Charter Communications 01/17/2024 Regular 0.00 903.72 10131
1030 City of Fort Worth 01/17/2024 Regular 0.00 13,188.00 10132
3184 Dataprose LLC 01/17/2024 Regular 0.00 2,661.03 10133
1026 Federal Express Corp 01/17/2024 Regular 0.00 7.13 10134
2983 NTTA 01/17/2024 Regular 0.00 590.44 10135
2392 Nusco LLC 01/17/2024 Regular 0.00 5,709.00 10136
4019 Peterson Pump & Motor Service LLC 01/17/2024 Regular 0.00 865.00 10137
3156 Southern Petroleum Lab Inc 01/17/2024 Regular 0.00 4,084.80 10138
3182 Strategic Government Resources 01/17/2024 Regular 0.00 180.00 10139
2440 Tarrant County Public Health Laboratory 01/17/2024 Regular 0.00 80.00 10140
1973 Texas Commission on Environmental Quality 01/17/2024 Regular 0.00 50.00 10141
1001 Town of Trophy Club 01/17/2024 Regular 0.00 233,859.75 10142
1081 Tri County Electric 01/17/2024 Regular 0.00 735.24 10143
1058 Verizon Wireless 01/17/2024 Regular 0.00 583.95 10144
3298 308 Construction LLC 01/31/2024 Regular 0.00 148,912.50 10145
3299 Bickerstaff Heath Delgado Acosta LLP 01/31/2024 Regular 0.00 4,425.85 10146
4018 BP Energy Holding Company LLC 01/31/2024 Regular 0.00 37,632.34 10147
1030 City of Fort Worth 01/31/2024 Regular 0.00 139,091.13 10148
2655 Core & Main LP 01/31/2024 Regular 0.00 10,000.00 10149
4003 CW Janitorial Services 01/31/2024 Regular 0.00 1,200.00 10150
2/12/2024 12:19:55 PM Page 1 of 4
9 of 39
Check Report
Vendor Number
2497
1832
2606
3258
2796
2641
4031
2943
3132
3216
2760
2983
4019
1737
2698
2809
3156
1000
3225
Vendor Name
DHS Automation Inc
First Financial Bank
Fisery Solutions LLC
Francotyp-Postalia, Inc.
Garver
Huber Technology Inc
JBB Old State LLC
JP Morgan Chase Bank NA
Legal Shield
M3 Networks
NDS Leasing
NTTA
Peterson Pump & Motor Service LLC
PVS DX INC
Ritz Safety LLC
Rod L Abbott CPA LLC
Southern Petroleum Lab Inc
Trophy Club Mud (Water Bills)
US Bank Voyager Fleet Systems
February 21, 2024 Regular Meeting Agenda Packet
Date Range: 01/01/2024 - 01/31/2024
Payment Date Payment Type Discount Amount Payment Amount Number
01/31/2024 Regular 0.00 1,210.00 10151
01/31/2024 Regular 0.00 22,557.37 10152
01/31/2024 Regular 0.00 50.00 10153
01/31/2024 Regular 0.00 161.39 10154
01/31/2024 Regular 0.00 6,663.74 10155
01/31/2024 Regular 0.00 3,000.00 10156
01/31/2024 Regular 0.00 249.36 10157
01/31/2024 Regular 0.00 5,785.76 10158
01/31/2024 Regular 0.00 15.95 10159
01/31/2024 Regular 0.00 12,550.54 10160
01/31/2024 Regular 0.00 350.00 10161
01/31/2024 Regular 0.00 13.66 10162
01/31/2024 Regular 0.00 960.00 10163
01/31/2024 Regular 0.00 1,167.81 10164
01/31/2024 Regular 0.00 567.82 10165
01/31/2024 Regular 0.00 11,784.29 10166
01/31/2024 Regular 0.00 1,728.00 10167
01/31/2024 Regular 0.00 294.21 10168
01/31/2024 Regular 0.00 1,499.72 10169
Total Regular: 0.00 1,090,319.65
2/12/2024 12:19:55 PM Page 2 of 4
10 of 39
Check Report
Vendor Number
Payment Type:
3197
3113
3124
3197
3113
3124
Vendor Name
Bank Draft
BenefitMall
TCDRS
IRS Tax Payment
BenefitMall
TCDRS
IRS Tax Payment
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
February 21, 2024 Regular Meeting Agenda Packet
Date Range: 01/01/2024 - 01/31/2024
Discount Amount Payment Amount Number
Payment Date Payment Type
01/05/2024
01/31/2024
01/05/2024
01/19/2024
01/31/2024
01/19/2024
Bank Draft
Bank Draft
Bank Draft
Bank Draft
Bank Draft
Bank Draft
Total Bank Draft:
Bank Code Prosperity Bank Summary
Payable
Count
113
0
0
6
0
119
Payment
Count
71
0
1
6
0
78
Discount Payment
0.00 1,094,456.50
0.00 0.00
0.00 -4,136.85
0.00 48,070.10
0.00 0.00
0.00 1,138,389.75
0.00 373.33 DFT0000129
0.00 9,967.22 DFT0000130
0.00 13,597.38 DFT0000131
0.00 373.33 DFT0000132
0.00 10,049.82 DFT0000133
0.00 13,709.02 DFT0000134
0.00 48,070.10
2/12/2024 12:19:55 PM Page 3 of 4
11 of 39
Check Report
February 21, 2024 Regular Meeting Agenda Packet
Date Range: 01/01/2024 - 01/31/2024
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 113 71 0.00 1,094,456.50
Manual Checks 0 0 0.00 0.00
Voided Checks 0 1 0.00 -4,136.85
Bank Drafts 6 6 0.00 48,070.10
EFT's 0 0 0.00 0.00
119 78 0.00 1,138,389.75
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 1/2024 1,138,389.75
1,138,389.75
2/12/2024 12:19:55 PM Page 4 of 4
12 of 39
February 21, 2024 Regular Meeting Agenda Packet
FY 2024 Combined Financials
YTD as of 1/31/2024
YTD
Revenues
• YTD
Expenses
Adopted Budget vs YTD Actuals Revenues & Expenses
$4,595,548
$5,294,856
$14,423,933
$14,423,933
$1,217 $48,037
0% 1%
51,319,282
25%
5624,924
12%
$3,301,396
62%
YTD Expenses By
Departments
YTD Expense- Water
YTD Expense- WW
YTD Expense- Admin
YTD Expense- BOD
■ YTD Expense- Non Dept
Water Budget vs Actual
140,000,000
120,000,000
100,000,000
80,000,000
60,000,000
40,000,000
20,000,000
0
92,199,177
Water Consumption Budget vs Actual
Oct
Budget Consumption
Nov
—1—Actual Consumption
Dec
35,861,000
Jan
1,000,000,000
900,000,000
800,000,000
700,000,000
600,000,000
500,000,000
400,000,000
300,000,000
200,000,000
100,000,000
0
Adopted Budget Water Consumption Vs Actual Water Consumption
RRA 67R RS7
894,020,281
Total Water Consumption
■ Budgeted Water Consumption
■ Projected Water Consumption
Presented by:
Finance Department
$1,000,000
$900,000
$800,000
$700,000
$600,000
5500,000
5400,000
5300,000
5200,000
$100,000
$0
Water Revenue Budget vs Actual
$297,607
$272,019
$237,590
Budget Revenue —J—Actual Revenue
Oct Nov Dec Jan
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
50
Adopted Budget Water Revenue Vs Projected Water Revenue
$5,166,291
$5,734,624
$2,510,794
4
Total Water Revenue
$3,121,276
■ Budgeted Water Revenue
■ Projected Water Revenue
Net Budgeted Water Revenue
Minus Budgeted Expenses
■ Net Projected Water Revenue
Minus Projected Expenses
13 of 39
Fund: 135 - MUD 1 Ge
Revenue
Department: 000 -
135-000-40000-000
135-000-40002-000
135-000-40015-000
135-000-40025-000
135-000-47000-000
135-000-47005-000
135-000-47025-000
135-000-47030-000
135-000-47035-000
135-000-47045-000
135-000-47070-000
135-000-49011-000
135-000-49016-000
135-000-49026-000
135-000-49035-000
135-000-49036-000
135-000-49075-000
135-000-49141-000
135-000-49900-000
Trophy Club Municipal Utility District No. 1
neral Fund
Revenue, Asset, Liability, & Equity
Property Taxes
Property Taxes/Delinquent
Property Taxes/P & I
PID Surcharges
Water
Sewer
Penalties
Service Charges
Plumbing Inspections
Sewer Inspections
TCCC Effluent Charges
Interest Income
Cell Tower Revenue
Proceeds from Sale of Assets
Prior Year Reserves
GASB Reserves
Oversize Meter Reimbursement
Interfund Transfer In
Miscellaneous Income
Department: 000 - Revenue, Asset, Liability, & Equity Total:
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
135-010-50030-000
135-010-50035-000
135-010-50040-000
135-010-50045-000
135-010-50060-000
135-010-50070-000
135-010-55080-000
135-010-55085-000
135-010-55090-000
135-010-55105-000
135-010-55120-000
135-010-55135-000
135-010-55135-001
135-010-60010-000
135-010-60020-000
135-010-60066-000
135-010-60080-000
February 21, 2024 Regular Meeting Agenda Packet
Original Current
Total Budget Total Budget
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
14,423,932.76
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
14,423,932.76
Budget Report
Account Summary
For Fiscal: 2023-2024 Period Ending: 01/31/2024
Period
Activity
28,004.71
20.87
13.94
0.00
345,688.53
296,182.15
6,048.84
175.00
0.00
0.00
52.80
42,857.06
4,120.00
0.00
0.00
0.00
0.00
1,200,330.86
950.00
1,924,444.76
Variance
Fiscal Favorable Percent
Activity (Unfavorable) Remaining
71,262.71
86.53
52.08
0.00
1,929,806.50
1,155,289.07
38,499.70
1,825.00
450.00
100.00
14,834.40
164,416.82
16,360.00
0.00
0.00
0.00
1,284.00
1,200,330.86
950.00
4,595,547.67
-14,470.80
-213.47
-247.92
-143,223.25
-5,010,191.50
-2,524,496.93
-67,300.30
-1,525.00
150.00
0.00
-55,165.60
14,416.82
-32,960.00
-25,000.00
-1,933,264.00
-50,000.00
-774.00
21,930.86
-6,050.00
-9,828,385.09
16.88
71.16 %
82.64
100.00 %
72.19
68.60 %
63.61
45.52 %
150.00 %
0.00 %
78.81 %
109.61 %
66.83 %
100.00 %
100.00 %
100.00 %
37.61 %
101.86 %
86.43 %
68.14%
Revenue Total: 14,423,932.76 14,423,932.76 1,924,444.76 4,595,547.67 -9,828,385.09 68.14%
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical Insurance
Dental lnsurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Maintenance & Repairs
Generator Maint. and Repair
Vehicle Maintenance
Maintenance-Backhoe/SkidLoader
Cleaning Services
Lab Analysis
Lab Analysis for PID
Communications/Mobiles
Electricity
Publications/Books/Subscripts
Schools & Training
431,575.02 431,575.02
17,000.00 17,000.00
6,252.50 6,252.50
3,600.00 3,600.00
56,730.41 56,730.41
116,527.50 116,527.50
4,834.55 4,834.55
1,051.01 1,051.01
4,000.00 4,000.00
28,422.51 28,422.51
6,647.20 6,647.20
1,260.00 1,260.00
11,898.56 11,898.56
400.00 400.00
300.00 300.00
201,500.00 201,500.00
2,000.00 2,000.00
5,000.00 5,000.00
1,000.00 1,000.00
2,500.00 2,500.00
7,500.00 7,500.00
2,000.00 2,000.00
7,500.00 7,500.00
183,143.49 183,143.49
1,000.00 1,000.00
2,630.00 2,630.00
33,882.67
501.33
0.00
225.00
4,153.09
7,619.51
367.85
71.30
286.69
2,093.20
489.54
31.94
-1,597.06
0.00
0.00
10,830.55
0.00
107.85
0.00
0.00
305.00
80.00
0.00
13,722.32
0.00
97.00
126,350.28
3,577.30
6,252.50
900.00
17,426.74
32,951.57
1,418.84
285.17
1,150.76
8,276.01
1,935.50
31.94
1,585.76
0.00
0.00
24,078.38
951.60
1,061.75
1,911.94
40.31
1,739.00
654.00
1,004.41
47,742.00
0.00
1,760.75
305,224.74 70.72 %
13,422.70 78.96 %
0.00 0.00 %
2,700.00 75.00 %
39,303.67 69.28 %
83,575.93 71.72 %
3,415.71 70.65 %
765.84 72.87 %
2,849.24 71.23 %
20,146.50 70.88 %
4,711.70 70.88 %
1,228.06 97.47 %
10,312.80 86.67 %
400.00 100.00 %
300.00 100.00 %
177,421.62 88.05 %
1,048.40 52.42 %
3,938.25 78.77 %
-911.94 -91.19 %
2,459.69 98.39 %
5,761.00 76.81 %
1,346.00 67.30 %
6,495.59 86.61 %
135,401.49 73.93 %
1,000.00 100.00 %
869.25 33.05 %
14 of 39
Budget Report
135-010-60100-000
135-010-60135-000
135-010-60135-001
135-010-60150-000
135-010-60285-000
135-010-60332-000
135-010-60334-000
135-010-65005-000
135-010-65010-000
135-010-65030-000
135-010-65050-000
135-010-65053-000
135-010-69005-000
135-010-69195-000
February 21, 2024 Regular Meeting Agenda Packet
For Fiscal: 2023-2024 Period Ending: 01/31/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
Travel & per diem 577.50 577.50 13.66 604.10 -26.60 -4.61 %
TCEQ Fees & Permits 29,500.00 29,500.00 50.00 9,014.55 20,485.45 69.44
TCEQ Fees & Permits for PID 500.00 500.00 0.00 0.00 500.00 100.00 %
Wholesale Water 2,655,497.13 2,655,497.13 139,091.13 559,477.97 2,096,019.16 78.93
Lawn Equipment & Maintenance 12,500.00 12,500.00 0.00 2,400.00 10,100.00 80.80 %
Interfund Transfer Out -Rev I&S 565,796.88 565,796.88 51,500.52 206,002.08 359,794.80 63.59
Interfund Transfer Out 0.00 0.00 920,912.00 920,912.00 -920,912.00 0.00 %
Fuel & Lube 23,575.00 23,575.00 1,118.06 5,393.62 18,181.38 77.12 %
Uniforms 4,355.00 4,355.00 49.42 775.28 3,579.72 82.20 %
Chemicals 58,200.00 58,200.00 2,149.31 12,733.75 45,466.25 78.12 %
Meter Expense 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00 %
Meter Change Out Program 124,500.00 124,500.00 0.00 0.00 124,500.00 100.00 %
Capital Outlays 4,200,000.00 4,200,000.00 322,715.00 922,337.39 3,277,662.61 78.04 %
GASB Reserve for Replacement 378,659.00 378,659.00 0.00 378,659.00 0.00 0.00 %
Department: 010 - Water Total: 9,179,933.26 9,179,933.26 1,510,866.88 3,301,396.25 5,878,537.01 64.04%
Department: 020 - Wastewater
135-020-50005-000
135-020-50010-000
135-020-50016-000
135-020-50017-000
135-020-50020-000
135-020-50026-000
135-020-50027-000
135-020-50028-000
135-020-50029-000
135-020-50030-000
135-020-50035-000
135-020-50040-000
135-020-50045-000
135-020-50060-000
135-020-50070-000
135-020-55080-000
135-020-55081-000
135-020-55085-000
135-020-55090-000
135-020-55091-000
135-020-55105-000
135-020-55120-000
135-020-55125-000
135-020-55135-000
135-020-60010-000
135-020-60020-000
135-020-60080-000
135-020-60100-000
135-020-60135-000
135-020-60285-000
135-020-60331-000
135-020-60332-000
135-020-60334-000
135-020-65005-000
135-020-65010-000
135-020-65030-000
135-020-65031-000
135-020-65045-000
135-020-69005-000
135-020-69008-000
135-020-69009-000
135-020-69195-000
Salaries & Wages 290,304.62 290,304.62 18,912.97 69,681.73 220,622.89 76.00 %
Overtime 20,000.00 20,000.00 541.08 3,350.59 16,649.41 83.25 %
Longevity 2,367.50 2,367.50 0.00 2,540.00 -172.50 -7.29 %
Certification 5,100.00 5,100.00 225.00 900.00 4,200.00 82.35 %
Retirement 40,934.05 40,934.05 2,361.49 9,697.71 31,236.34 76.31 %
Medical Insurance 93,222.04 93,222.04 4,354.00 17,864.44 75,357.60 80.84 %
Dental Insurance 3,385.28 3,385.28 202.37 701.90 2,683.38 79.27 %
Vision Insurance 818.82 818.82 42.52 170.08 648.74 79.23 %
Life Insurance & Other 3,000.00 3,000.00 170.26 677.04 2,322.96 77.43 %
Social Security Taxes 20,507.87 20,507.87 1,180.49 4,574.31 15,933.56 77.69 %
Medicare Taxes 4,796.20 4,796.20 276.08 1,069.77 3,726.43 77.70 %
Unemployment Taxes 1,008.00 1,008.00 19.66 19.66 988.34 98.05 %
Workman's Compensation 8,403.61 8,403.61 -1,374.07 872.72 7,530.89 89.61 %
Pre-emp Physicals/Testing 400.00 400.00 0.00 0.00 400.00 100.00 %
Employee Relations 300.00 300.00 0.00 0.00 300.00 100.00 %
Maintenance & Repairs 137,000.00 137,000.00 6,924.88 46,802.13 90,197.87 65.84 %
Mainten & Repairs Collections 270,000.00 270,000.00 0.00 37,843.99 232,156.01 85.98 %
Generator Maint. and Repair 11,000.00 11,000.00 0.00 6,478.06 4,521.94 41.11 %
Vehicle Maintenance 4,600.00 4,600.00 85.00 227.94 4,372.06 95.04 %
Veh Maintenance Collections 13,000.00 13,000.00 275.93 3,623.69 9,376.31 72.13 %
Maintenance-Backhoe/SkidLoader 3,000.00 3,000.00 0.00 1,374.77 1,625.23 54.17 %
Cleaning Services 2,000.00 2,000.00 0.00 40.31 1,959.69 97.98 %
Dumpster Services 100,000.00 100,000.00 11,074.70 24,313.20 75,686.80 75.69 %
Lab Analysis 55,000.00 55,000.00 4,084.80 23,832.82 31,167.18 56.67 %
Communications/Mobiles 7,500.00 7,500.00 482.00 1,084.70 6,415.30 85.54 %
Electricity 242,978.33 242,978.33 22,839.88 66,847.74 176,130.59 72.49 %
Schools & Training 2,119.00 2,119.00 75.00 500.00 1,619.00 76.40 %
Travel & per diem 527.50 527.50 0.00 0.00 527.50 100.00 %
TCEQ Fees & Permits 12,000.00 12,000.00 0.00 9,888.02 2,111.98 17.60 %
Lawn Equipment & Maintenance 16,000.00 16,000.00 0.00 2,720.00 13,280.00 83.00 %
Interfund Transfer Out -Tax I&S 115,885.76 115,885.76 10,535.09 42,140.36 73,745.40 63.64 %
Interfund Transfer Out -Rev I&S 698,542.63 698,542.63 63,548.65 254,194.60 444,348.03 63.61 %
Interfund Transfer Out 0.00 0.00 96,630.00 96,630.00 -96,630.00 0.00 %
Fuel & Lube 13,000.00 13,000.00 381.66 6,163.69 6,836.31 52.59 %
Uniforms 3,520.00 3,520.00 550.65 1,132.55 2,387.45 67.83 %
Chemicals 32,500.00 32,500.00 2,635.63 5,299.72 27,200.28 83.69 %
Chemicals Collections 10,000.00 10,000.00 5,709.00 5,709.00 4,291.00 42.91 %
Lab Supplies 33,000.00 33,000.00 0.00 16,970.67 16,029.33 48.57 %
Capital Outlays 1,050,000.00 1,050,000.00 155,576.24 375,024.34 674,975.66 64.28 %
Short Term Debt -Principal 22,398.34 22,398.34 22,132.30 22,132.30 266.04 1.19 %
Short Term Debt -Interest 442.39 442.39 425.07 425.07 17.32 3.92 %
GASB Reserve for Replacement 155,762.00 155,762.00 0.00 155,762.00 0.00 0.00 %
15 of 39
Budget Report
Department: 020 - Wastewater Total:
Department: 026 - Board of Directors
135-026-50045-000 Workman's Compensation
135-026-60070-000 Dues & Memberships
135-026-60075-000 Meetings
135-026-60080-000 Schools & Training
Travel & per diem
Miscellaneous Expenses
Department: 026 - Board of Directors Total:
135-026-60100-000
135-026-60245-000
Department: 030 - Administration
135-030-50005-000 Salaries & Wages
135-030-50010-000
135-030-50016-000
135-030-50020-000
135-030-50026-000
135-030-50027-000
135-030-50028-000
135-030-50029-000
135-030-50030-000
135-030-50035-000
135-030-50040-000
135-030-50045-000
135-030-50060-000
135-030-50070-000
135-030-55030-000
135-030-55080-000
135-030-55085-000
Overtime
Longevity
Retirement
Medical Insurance
Dental lnsurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Software & Support
Maintenance & Repairs
Generator Maint. and Repair
February 21, 2024 Regular Meeting
For Fiscal: 2023-2024
Original Current
Total Budget Total Budget
Period
Activity
Fiscal
Activity
Agenda Packet
Period Ending: 01/31/2024
Variance
Favorable Percent
(Unfavorable) Remaining
3,506,323.94
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
3,506,323.94 430,878.33 1,319,281.62
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
11,765.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
11,765.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
0.66
0.00
115.99
0.00
0.00
0.00
116.65
51,282.57
35.47
0.00
6,127.75
6,531.00
253.55
55.36
382.56
3,057.23
715.00
41.77
-215.49
0.00
0.00
14,021.77
0.00
0.00
2.64
750.00
463.96
0.00
0.00
0.00
1,216.60
192,401.10
240.82
2,597.50
24,720.72
26,796.66
977.99
221.41
1,530.24
11,139.01
2,721.48
41.77
203.04
0.00
2,859.44
106,275.34
2,732.73
1,348.04
2,187,042.32 62.37%
12.36
0.00
1,036.04
4,000.00
5,000.00
500.00
10,548.40
470,784.15
1,759.18
-65.00
57,910.35
81,962.34
2,838.75
664.76
3,269.76
30,259.49
6,960.43
1,470.23
1,394.15
500.00
1,140.56
24,035.66
20,267.27
-348.04
82.40 %
0.00 %
69.07 %
100.00 %
100.00 %
100.00 %
89.66%
70.99 %
87.96 %
-2.57 %
70.08 %
75.36 %
74.38 %
75.01 %
68.12 %
73.09 %
71.89 %
97.24 %
87.29 %
100.00 %
28.51 %
18.44 %
88.12 %
-34.80 %
135-030-55120-000
Cleaning Services
13,825.00
13,825.00
1,200.00 4,574.70
9,250.30 66.91 %
135-030-55160-000
135-030-55205-000
135-030-60005-000
135-030-60010-000
135-030-60020-000
135-030-60025-000
135-030-60035-000
135-030-60040-000
135-030-60050-000
135-030-60055-000
135-030-60070-000
135-030-60080-000
135-030-60100-000
135-030-60115-000
135-030-60285-000
135-030-60360-000
135-030-65010-000
135-030-65055-000
135-030-65085-000
135-030-65095-000
135-030-69170-000
135-030-69195-000
Professional Outside Services
Utility Billing Contract
Telephone
Communications/Mobiles
Electricity/Gas
Water
Postage
Service Charges & Fees
Bad Debt Expense
Insurance
Dues & Memberships
Schools & Training
Travel & per diem
Elections
Lawn Equipment & Maintenance
Furniture/Equipment < $5000
Uniforms
Hardware
Office Supplies
Maintenance Supplies
Copier Lease Installments
GASB Reserve for Replacement
Department: 030 - Administration Total:
Department: 039 - Non Departmental
135-039-55045-000 Legal
135-039-55055-000 Auditing
135-039-55060-000 Appraisal
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
1,612,839.56
65,000.00
30,000.00
13,071.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
1,612,839.56
65,000.00
30,000.00
13,071.00
0.00
629.41
489.42
0.00
1,805.38
294.21
2,198.84
9,017.92
0.00
9,618.44
97.00
1,200.00
0.00
0.00
0.00
0.00
0.00
0.00
412.38
743.59
350.00
0.00
110,345.13
6,435.35
11,784.29
0.00
73,120.30
2,594.30
1,955.06
144.78
4,343.26
1,447.72
9,659.76
72,501.57
0.00
38,473.76
1,382.00
2,513.10
0.00
0.00
1,409.01
0.00
0.00
2,476.46
2,063.15
3,528.39
1,026.67
24,903.00
624,924.28
18,201.55
21,784.29
4,110.57
26,879.70
6,405.70
4,044.94
2,855.22
13,341.25
3,552.28
20,340.24
67,498.43
13,000.00
77,684.46
5,418.00
1,386.90
1,227.50
10,000.00
3,590.99
3,000.00
530.00
5,723.54
2,936.85
1,471.61
2,973.33
0.00
987,915.28
46,798.45
8,215.71
8,960.43
26.88 %
71.17 %
67.42 %
95.17 %
75.44 %
71.05 %
67.80 %
48.21 %
100.00 %
66.88 %
79.68 %
35.56 %
100.00 %
100.00 %
71.82 %
100.00 %
100.00 %
69.80 %
58.74 %
29.43 %
74.33 %
0.00 %
61.25%
72.00 %
27.39 %
68.55 %
16 of 39
Tax Admin Fees 5,000.00 5,000.00 0.00 3,941.00 1,059.00 21.18
Department: 039 - Non Departmental Total: 113,071.00 113,071.00 18,219.64 48,037.41 65,033.59 57.52%
Budget Report
February 21, 2024 Regular Meeting Agenda Packet
For Fiscal: 2023-2024 Period Ending: 01/31/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
135-039-55065-000
Expense Total: 14,423,932.76 14,423,932.76 2,070,426.63 5,294,856.16 9,129,076.60 63.29%
Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -145,981.87 -699,308.49 -699,308.49 0.00%
Report Surplus (Deficit): 0.00 0.00 -145,981.87 -699,308.49 -699,308.49 0.00%
17 of 39
Department
Trophy Club Municipal Utility District No. 1
Asset
000 - Revenue, Asset, Liability, & Equity
Liability
000 - Revenue, Asset, Liability, & Equity
Total Asset:
Total Liability:
Equity
000 - Revenue, Asset, Liability, & Equity
Total Total Beginning Equity:
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
122 - Trophy Club
MUD Fire Dept.
1,604,149.96
1,604,149.96
February 21, 2024 Regular Meeting Agenda Packet
Balance Sheet Funds 122 - 528
Account Summary
As Of 01/31/2024
135 - MUD 1 137 - MUD 1 519 - 2016 Rev 520 - Revenue 528 - 2015
General Fund Consolidated Bond Const- Bond 16" Revenue Bond
GASB SWIFT Waterline Reserve Fund
10,989,409.35 4,916,432.58 915,124.31 0.00 959,483.87
10,989,409.35 4,916,432.58 915,124.31 0.00 959,483.87
231,785.89
231,785.89
759,281.93
983,235.05 0.00 81,691.15 0.00 0.00
983,235.05 0.00 81,691.15 0.00 0.00
10,705,482.79 3,258,146.58 735,325.73 1,179,058.79 942,342.55
759,281.93
1,101,168.86
488,086.72
613,082.14
1,372,364.07
1,604,149.96
10,705,482.79
4,595,547.67
5,294,856.16
-699,308.49
10,006,174.30
10,989,409.35
3,258,146.58
1,658,286.00
0.00
1,658,286.00
4,916,432.58
4,916,432.58
735,325.73
13,055.51
-85,051.92
98,107.43
833,433.16
915,124.31
1,179,058.79
21,272.07
1,200,330.86
-1,179,058.79
0.00
0.00
942,342.55
17,141.32
0.00
17,141.32
959,483.87
959,483.87
Monthly Financial Activity Footnotes:
Fund 122 Activity
Daily property tax deposits
Monthly transfer OUT to MUD General Fund to cover Town transfers and any other A/P expenses
Fund 135 Activity
Daily property tax deposits
All A/P checks are cut through the General Fund
Monthly transfer IN to cover other fund A/P expenses
Monthly transfer OUT for I&5 Revenue Bond payments for Fund 534, 535, & 536
Monthly bank interest
Fund 137 Activity
• Transfer IN at beginning of fiscal year based on yearly budget and transfer OUT at fiscal year-end based on reserves balances
Fund 519 Activity
Monthly bank interest
Fund 520 Activity
• Transfer OUT to MUD General Fund to cover Interconnect Waterline construction project expenses
Monthly bank interest
Fund 528 Activity
Monthly bank interest
18 of 39
Total
19,384,600.07
19,384,600.07
1,296,712.09
1,296,712.09
17,579,638.37
17,579,638.37
7,406,471.43
6,898,221.82
508,249.61
18,087,887.98
19,384,600.07
Department
Trophy Club Municipal Utility District No. 1
Asset
000 - Revenue, Asset, Liability, & Equity
Total Asset:
533 - MUD 1 I&S 534 - 2015 535 - 2016 Rev 536 - 2019 Rev
Consolidated Revenue Bond Bond I&S-SWIFT Bond I&S-
I&S W&WW System
353,123.42 263,917.18
353,123.42 263,917.18
Liability
000 - Revenue, Asset, Liability, & Equity 39,684.11
112, 272.91 145, 798.97
February 21, 2024 Regular Meeting Agenda Packet
Balance Sheet I&S Funds 533 - 536
Account Summary
As Of 01/31/2024
112,272.91 145,798.97
0.00 0.00 0.00
Total Liability: 39,684.11
Equity
000 - Revenue, Asset, Liability, & Equity
Total Total Beginning Equity:
Total Revenue
Total Expense
Revenues Over/Under Expenses
Total Equity and Current Surplus (Deficit):
Total Liabilities, Equity and Current Surplus (Deficit):
85,836.20
85,836.20
227,603.11
0.00
227,603.11
313,439.31
353,123.42
0.00 0.00 0.00
39,137.14 11,713.62 6,476.05
39,137.14 11,713.62 6,476.05
224,780.04 100,559.29 139,322.92
0.00 0.00 0.00
224,780.04 100, 559.29 139,322.92
263,917.18 112,272.91 145,798.97
263,917.18 112,272.91 145,798.97
Total
875,112.48
875,112.48
39,684.11
39,684.11
143,163.01
143,163.01
692,265.36
0.00
692,265.36
835,428.37
875,112.48
Monthly Financial Activity Footnotes:
Fund 533 Activity
• Daily property tax deposits
• Monthly transfer IN from Fund 135 for PID portion of semi-annual GO Bond payments
• 3/1 & 9/1 GO Bond payments (Interest and Principal)
• Monthly bank interest
Fund 534 Activity
• Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
Fund 535 Activity
• Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
Fund 536 Activity
• Monthly transfer IN for semi-annual I&S Revenue Bond payment from Fund 533
• 3/1 & 9/1 Revenue Bond payments (Interest and Principal)
• Monthly bank interest
19 of 39
February 21, 2024 Regular Meeting Agenda Packet
CASH STATUS AS OF JANUARY 2024
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
135-10250
TexPool 0 & M (XXXXX0002)-General Fund Operating ***
Prosperity Bank (XXX8701) Fire Operating
$0
$2,973,721
$2,973,721
135-10300
Prosperity Bank (XXX8701) General Fund Operating
*
$145,880
$4,913,972
$5,059,852
135-10305
Prosperity Bank Reserve -Savings Acct (XXXXX7724)
$1,957,500
$0
$1,957,500
135-11100
Petty Cash Administration
$0
$150
$150
135-11150
Petty Cash Utility Billing
$0
$450
$450
137-10250
TexPool 0 & M (XXXXX0002) GASB Replacement
$4,916,433
$0
$4,916,433
519-10300
Prosperity Bank (XXX8701) SWIFT
$85,052
$0
$85,052
519-11155
Cash -Bond Escrow Bank of Texas (SWIFT)
$830,072
$0
$830,072
520-10250
Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)
$0
$0
$0
520-10300
Prosperity Bank Construction Water & Waste Water Systems 2019
$0
$0
$0
528-10250
TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements
$959,484
$0
$959,484
533-10250
TexPool Tax I & S (XXXXX0003)
$313,438
$0
$313,438
533-10300
Prosperity Bank (XXX8701) Tax I&S
$0
$0
$0
534-10250
TexPool Revenue I & S (XXXXX013) WWTP Improvements
$263,917
$0
$263,917
535-10250
Texpool Revenue I & S (XXXXX017) SWIFT
$112,273
$0
$112,273
536-10250
TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems
$145,799
$0
$145,799
$7,888,293
$17,618,141
Amount available in cash for spending (MUD Accounts)
*1/31/2024 Customer Water Deposits $145,880
Fire Department Cash
$7,888,293
122-10250
TexPool 0 & M (XXXXX0002)-Fire Operating Cash
$0
$1,355,990
$1,355,990
122-10300
Prosperity Bank (XXX8701) Fire Operating
$0
$0
$0
$0
$1,355,990
$1,355,990
Amount available in cash for spending (Fire Department Accounts)
$1,355,990
General Fund 135 Available
$ 4,913,972 Prosperity General Fund
$ 2,973,721 Texpool General Fund
$ 600 Petty Cash
Total General Fund 135 Available for Spending $ 7,888,293
General Fund 135 Fund Balances
Nonspendable Fund Balance (Prepaids) $ 3,880
Assigned Fund Balance (FY2024 Capital Projects plus prior year carry forward) $ 6,516,007
Unassigned Fund Balance $ 4,185,596
Current Year Revenue/Expenses $ (699,308)
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $10,006,174
20 of 39
ebills
Bills Mailed
Bank Draft
Online Payments
Late Notices
Disconnects
Connections MUD
Connections Town
February 21, 2024 Regular Meeting Agenda Packet
January Utility Billing Report
Fiscal Year 2023 - 2024
January
2023
February
2023
March
2023
April
2023
May
2023
June
2023
July
2023
August
2023
September
2023
October
2023
November
2023
December
2023
January
2024
1,765
1,777
1,773
1,767
1,794
1,766
1,750
1,744
1,742
1,745
1,740
1,737
1,736
3,741
3,751
3,744
3,743
3,734
3,755
3,749
3,747
3,747
3,737
3,739
3,742
3,726
606
599
599
590
588
589
585
578
572
569
562
567
568
2,540
2,719
3,016
2,998
2,754
3,134
3,101
2,957
3,086
3,072
3,006
3,133
3,023
0
547
413
289
290
327
327
268
344
255
298
342
249
0
0
0
8
9
9
13
7
7
13
4
5
4
3,394
3,394
3,394
3,394
3,394
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,395
1,444
1,443
1,443
1,443
1,443
1,443
1,443
1,443
1,443
1,444
1,444
1,446
1,446
January Permits
Fiscal Year 2023 - 2024
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc. Income
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
21 of 39
February 21, 2024 Regular Meeting Agenda Packet
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
January 17, 2024, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on January 17, 2024, at 6:30 p.m., in the Boardroom of the Administration Building,
100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District
and was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Kevin R. Carr
Ben Brewster
Doug Harper
William C. Rose
Jim Thomas
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Steven Krolczyk
Emily Rodgers
President
Vice President
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
§
§
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of January 17, 2024, called the meeting to order and announced a
quorum present at 6:30 p.m.
CITIZEN COMMENTS
There were no citizen comments
REPORTS & UPDATES
1.
Staff Reports
a.
b.
c.
Capital Improvement Projects
Operations Reports (Nov/Dec)
Finance Reports (Nov/Dec)
• Quarterly Tax Collections 1st Quarter
• Quarterly Investment Report 15t Quarter
General Manager Alan Fourmentin presented the staff reports and answered questions related thereto.
22 of 39
February 21, 2024 Regular Meeting Agenda Packet
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. December 13, 2023, Regular Meeting Minutes
Motion made by Director Rose and seconded by Director Thomas to approve the Consent Agenda.
Motion carried unanimously.
REGULAR SESSION
3. Consider and take appropriate action to approve the Fiscal Year 2023 Annual Financial Audit Report
prepared by Rod Abbott PLLC.
Rod Abbott, CPA District Auditor presented the Board with the audited financials and answered
questions related thereto. Mr. Abbott stated that the District received a clean audit.
Motion made by Director Rose and seconded by Director Harper to approve the Fiscal year 2023 Annual
Financial Audit Report prepared by Rod Abbott PLLC.
Motion carried unanimously
4. Consider and act regarding approval of Contract No. 2024011701 with Insituform Technologies, LLC for
wastewater collection system repairs.
Motion made by Director Rose and seconded by Director Brewster to approve Contract No. 2024011701
for wastewater collection system repairs with Insituform Technologies, LLC for an amount not to exceed
$370,770.00 and authorize the General Manager to execute any necessary documents.
Motion carried unanimously.
S. Consider and take appropriate action regarding District bank signatories including:
a. Approve Resolution No. 2024-0117A designating authorized signers on Prosperity Bank accounts.
b. Approve Resolution No. 2024-0117B designating depository institutions, designating authorized
signatories for the disbursement of District funds, providing for electronic transfers of District funds,
and containing other matters relating thereto.
Motion made by Director Thomas and seconded by Director Rose to approve agenda items a. and b.
Motion carried unanimously.
6. Consider and take appropriate action to approve matters related to May 4, 2024, General Election:
a. Adopt Order No. 2024-0117A Calling the May 4, 2024, General Election.
b. Approve Notice of Appointment of Agent.
c. Authorize General Manager to sign and execute all necessary documents relating to the election.
d. Authorize Other necessary actions as may be necessary or convenient for conducting the May 4,
23 of 39
February 21, 2024 Regular Meeting Agenda Packet
2024, General Election
Motion made by Director Rose and seconded by Director Thomas to adopt Order No. 2024-0117A Calling
the May 4, 2024, General Election, and approving Notice of Appointment of Agent, and authorizing the
General Manager to sign and execute all necessary documents relating to the election, and authorizing
other necessary actions as may be necessary or convenient for conducting the May 4, 2024, General
Election.
Motion carried unanimously.
7. Items for future agendas:
Winter averaging adjustments for freezing weather (Carr)
Aerial sewer line Corp of Engineers tree erosion (Thomas)
Use of District Annex Building (Thomas)
Discussion regarding Town website information (Brewster)
Class and compensation (Staff)
8. Next Regular Meeting date — February 21, 2024
ADJOURN
President Carr called the meeting adjourned at 7:34 p.m.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
24 of 39
(SEAL)
February 21, 2024 Regular Meeting Agenda Packet
THE STATE OF TEXAS COUNTY OF DENTON
JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES
This CONTRACT for election services is made by and between the Denton County Elections
Administrator and the following political subdivisions, herein referred to as "participating
authority or participating authorities" located entirely or partially inside the boundaries of
Denton County:
Participating Authorities:
[entities]
This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas
Education Code Section 11.0581 for a joint May 4, 2024 election to be administered by Frank
Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections
Administrator."
RECITALS
Each participating authority listed above plans to hold a General or Special Election on May 4,
2024. Denton County plans to hold county -wide voting for this General Election.
The County owns the Hart InterCivic Verity Voting System, which has been duly approved by
the Secretary of State pursuant to Texas Election Code Chapter 122 as amended and is compliant
with the accessibility requirements for persons with disabilities set forth by Texas Election Code
Section 61.012. The contracting political subdivisions (participating authorities) desire to use the
County's voting system and to compensate the County for such use and to share in certain other
expenses connected with joint elections, in accordance with the applicable provisions of
Chapters 31 and 271 of the Texas Election Code, as amended.
NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to all
parties, IT IS AGREED as follows:
I. ADMINISTRATION
The participating authorities agree to hold a "Joint Election" with Denton County and each other
in accordance with Chapter 271 of the Texas Election Code and this agreement. The Elections
Administrator shall coordinate, supervise, and handle all aspects of administering the Joint
Election as provided in this agreement. Each participating authority agrees to pay the Elections
Administrator for equipment, supplies, services, and administrative costs as provided in this
agreement. The Elections Administrator shall serve as the administrator for the Joint Election;
however, each participating authority shall remain responsible for the decisions and actions of its
officers necessary for the lawful conduct of its election. The Elections Administrator shall
provide advisory services in connection with decisions to be made and actions to be taken by the
officers of each participating authority as necessary.
25 of 39
February 21, 2024 Regular Meeting Agenda Packet
It is understood that other political subdivisions may wish to participate in the use of the
County's Verity voting system and polling places, and it is agreed that the Elections
Administrator may enter into other contracts for election services for those purposes, on
terms and conditions generally similar to those set forth in this contract. In such cases, costs shall
be pro -rated among the participants according to Section XI of this contract.
II. LEGAL DOCUMENTS
Each participating authority shall be responsible for the preparation, adoption, and publication of
all required election orders, resolutions, notices, and any other pertinent documents required by
the Texas Election Code and/or the participating authority's governing body, charter, or
ordinances, except that the Elections Administrator shall be responsible for the preparation and
publication of all voting equipment testing notices that are required by the Texas Election Code.
Election orders should include language that would not necessitate amending the order if any of
the Early Voting and/or Election Day polling places change.
Preparation of the necessary materials for notices and the official ballot shall be the
responsibility of each participating authority, including translation to languages other than
English. Each participating authority shall provide a copy of their respective election orders and
notices to the Elections Administrator.
III. VOTING LOCATIONS
The Elections Administrator shall select and arrange for the use of and payment for all Early
Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual
voting location for each election precinct in elections conducted by each participating authority
and shall be compliant with the accessibility requirements established by Election Code Section
43.034 and the Americans with Disabilities Act (ADA). The proposed voting locations are listed
in Exhibit A of this agreement. In the event a voting location is not available or appropriate, the
Elections Administrator will arrange for use of an alternate location. The Elections Administrator
shall notify the participating authorities of any changes to the locations listed in Exhibit A.
IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL
Denton County shall be responsible for the appointment of the presiding judge and alternate
judge for each polling location. The Elections Administrator shall make emergency
appointments of election officials if necessary.
Upon request by the Elections Administrator, each participating authority agrees to assist in
recruiting bilingual polling place officials (fluent in both English and Spanish). In compliance
with the Federal Voting Rights Act of 1965, as amended, each polling place containing more
than 5% Hispanic population as determined by the 2020 Census shall have one or more election
officials who are fluent in both the English and Spanish languages. If a presiding judge is not
bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend
a bilingual worker for the polling place. If the Elections Administrator is unable to recommend
or recruit a bilingual worker, the participating authority or authorities served by that polling
26 of 39
February 21, 2024 Regular Meeting Agenda Packet
place shall be responsible for recruiting a bilingual worker for translation services at that polling
place.
The Elections Administrator shall notify all election judges of the eligibility requirements of
Subchapter C of Chapter 32 of the Texas Election Code and will take the necessary steps to
insure that all election judges appointed for the Joint Election are eligible to serve.
The Elections Administrator shall arrange for the training and compensation of all election
judges and clerks. The Election judges and clerks who attend in-person voting equipment
training and/or procedures training shall be compensated at a flat rate of $78. Election judges
and clerks that elect to complete online training shall be compensated at a rate of a flat $50. In
the event that an Election judge or clerk completes both in-person and online training, they shall
be compensated for the training resulting in the highest pay and will not be compensated for both
trainings.
The Elections Administrator shall arrange for the date, time, and place for presiding election
judges to pick up their election supplies. Each presiding election judge will be sent a letter from
the Elections Administrator notifying them of their appointment, the dates/times and locations of
training and distribution of election supplies, and the number of election clerks that the presiding
judge may appoint.
Each election judge and clerk will receive compensation at the hourly rate established by Denton
County pursuant to Texas Election Code Section 32.091 and overtime after 40 hours worked per
week, if applicable. The election judge, or their designee, will receive an additional sum of
$25.00 for picking up the election supplies and equipment prior to Election Day and for returning
the supplies and equipment to the central counting station after the polls close. Likewise, the
Presiding Judge in Early Voting, or their designee, will receive an additional sum of $25.00 for
picking up the election supplies prior to the first day of Early Voting and for returning the
supplies and equipment to the Elections Department after Early Voting has ended.
The compensation rates established by Denton County are:
Early Voting — Presiding Judge ($15/hour), Alternate Judge ($14/ hour), Clerk ($13/ hour)
Election Day — Presiding Judge ($15/hour), Alternate Judge ($14/ hour), Clerk ($13/ hour)
The Elections Administrator may employ other personnel necessary for the proper administration
of the election, as well as, pre and post-election administration. In such cases, costs shall be pro-
rated among participants of this contract. Personnel working in support of full-time staff will be
expensed on a pro -rated basis and include a time period of one week prior to the election, during
the election, and one week post-election. Personnel working in support of the Early Voting
Ballot Board and/or central counting station on election night will be compensated at the hourly
rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and
127.006.
27 of 39
February 21, 2024 Regular Meeting Agenda Packet
If elections staff is required outside of the hours of the office's normal scope of business, the
entity(ies) responsible for the hours will be billed for those hours. The Elections Administrator
will determine when those hours are necessary, the number of staff and whom are necessary,
along with to whom the hours are to be billed. Cost for these hours will be billed at a rate of 1.5
times the staffs hourly rate (See Sections XV #9). The Election Administrator has the right to
waive these costs as they see fit.
V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT
The Elections Administrator shall arrange for delivery of all election supplies and voting
equipment including, but not limited to, the County's Verity voting system and equipment,
official ballot paper, sample ballots, voter registration lists, and all forms, signs, maps and other
materials used by the election judges at the voting locations. The Elections Administrator shall
ensure availability of tables and chairs at each polling place and shall procure rented tables and
chairs for those polling places that do not have tables and/or chairs. Any additional required
materials (required by the Texas Election Code) must be provided by the participating authority,
and delivered to the Elections Office thirty-three (33) calendar days (April 1, 2024) prior to
Election Day. If this deadline is not met, the material must be delivered by the participating
authority, to all Early Voting and Election Day locations affected, prior to voting commencing.
The Elections Administrator shall be responsible for conducting all required testing of the voting
equipment, as required by Chapters 127 and 129 of the Texas Election Code.
At each polling location, joint participants shall share voting equipment and supplies to the
extent possible. The participating authorities shall share a mutual ballot in those precincts where
jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places
where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter
registration information, maps, instructions, and other information needed to enable the election
judges in the voting locations that have more than one ballot style to conduct a proper election.
Each participating authority shall furnish the Elections Administrator a list of candidates and/or
propositions showing the order and the exact manner in which the candidate names and/or
proposition(s) are to appear on the official ballot (including titles and text in each language in
which the authority's ballot is to be printed). Said list must be provided to the Elections
Office within three (3) business days following the last day to file for a place on the ballot or
after the election is ordered, whichever is later. The list of candidates and/or propositions must
be completed on the ballot language form provided by the Elections Administrator, the
information will preferably be in sentence case format, and must contain candidate contact
information for the purposes of verifying the pronunciation of each candidate's name. Each
participating authority shall be responsible for proofreading and approving the ballot insofar as it
pertains to that authority's candidates and/or propositions. Each participating authority shall be
responsible for proofing and approving the audio recording of the ballot insofar as it pertains to
that authority's candidates and/or propositions. The approval must be finalized with the
Elections Office within five (5) calendar days of the receipt of the proofs, or the provided
proofs shall be considered approved.
28 of 39
February 21, 2024 Regular Meeting Agenda Packet
The joint election ballots shall list the County's election first. The joint election ballots that
contain ballot content for more than one joint participant because of overlapping territory shall
be arranged with the Central Appraisal District, then the appropriate school district ballot content
appearing on the ballot, followed by the appropriate city ballot content, and followed by the
appropriate water district or special district ballot content.
Early Voting by personal appearance and on Election Day shall be conducted exclusively on
Denton County's Verity voting system including provisional ballots.
The Elections Administrator shall be responsible for the preparation, testing, and delivery of the
voting equipment for the election as required by the Election Code.
The Elections Administrator shall conduct criminal background checks on the relevant
employees upon hiring as required by Election Code 129.051(g).
VI. EARLY VOTING
The participating authorities agree to conduct joint early voting and to appoint the Election
Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the
Texas Election Code. Each participating authority agrees to appoint the Elections
Administrator's permanent county employees as deputy early voting clerks. The participating
authorities further agree that the Elections Administrator may appoint other deputy early voting
clerks to assist in the conduct of early voting as necessary, and that these additional deputy early
voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section
83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of
the Denton County Elections Administrator or any participating authorities shall serve in that
capacity without additional compensation.
Exhibit A of this document includes locations, dates, and times that voting will be held for Early
Voting by personal appearance. Any qualified voter of the Joint Election may vote early by
personal appearance at any one of the joint early voting locations. All requests for temporary
branch polling places will be considered and determined based on the availability of facility and
if it is within the Election Code parameters. All costs for temporary locations including coverage
by Election Administration staff will be borne by the requesting authority. The Elections
Administrator will determine when those hours are necessary, the number of staff and who are
necessary, along with to whom the hours are to be billed. Cost for these hours will be billed at a
rate of 1.5 times the staff's hourly rate (See Sections XV #10). The Election Administrator has
the right to waive these costs as they see fit.
The standard dates and hours for the May 4, 2024 election will be as follows:
Monday, April 22, 2024 through Saturday, April 27, 2024; 8am — 5pm
Sunday, April 28, 2024; 11 am-5pm
Monday, April 29, 2024 through Tuesday, April 30, 2024; 7am-7pm
29 of 39
February 21, 2024 Regular Meeting Agenda Packet
As Early Voting Clerk, the Elections Administrator shall receive applications for early voting
ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code.
Any requests for early voting ballots to be voted by mail received by the participating authorities
shall be forwarded immediately by fax or courier to the Elections Administrator for
processing. The address of the Early Voting Clerk is as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
PO Box 1720
Denton, TX 76202
Email: elections@dentoncounty.gov
Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots
that are sent by a contract carrier (ie. UPS, FedEx, etc.) shall be delivered to the Early Voting
Clerk at the Denton County Elections Department physical address as follows:
Frank Phillips, Early Voting Clerk
Denton County Elections
701 Kimberly Drive, Suite A100
Denton, TX 76208
Email: elections@dentoncounty.gov
The Elections Administrator shall post on the county website, the participating authority's Early
Voting Roster on a daily basis. In accordance with Section 87.121 of the Election Code, the
daily roster showing the previous day's early voting activity will be posted no later than 11:00
am each business day.
VII. EARLY VOTING BALLOT BOARD
Denton County shall appoint the Presiding Judge of an Early Voting Ballot Board (EVBB) to
process early voting results from the Joint Election. The Presiding Judge, with the assistance of
the Elections Administrator, shall appoint an Alternate Judge and one or more additional
members to constitute the EVBB. The Elections Administrator shall determine the number of
EVBB members required to efficiently process the early voting ballots.
VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS
The Elections Administrator shall be responsible for establishing and operating the central
counting station to receive and tabulate the voted ballots in accordance with the provisions of the
Texas Election Code and of this agreement.
The participating authorities hereby, in accordance with Section 127.002, 127.003, and 127.005
of the Texas Election Code, appoint the following central counting station officials:
Counting Station Manager: Brandy Grimes, Deputy Elections Administrator
Tabulation Supervisor: Jason Slonaker, Technology Resources Coordinator
30 of 39
Presiding Judge:
Alternate Judge:
February 21, 2024 Regular Meeting Agenda Packet
Early Voting Ballot Board Judge
Early Voting Ballot Board Alternate Judge
The counting station manager or their representative shall deliver timely cumulative reports of
the election results as precincts report to the central counting station and are tabulated by posting
on the Election Administrator's Election Night Results website. The manager shall be responsible
for releasing unofficial cumulative totals and precinct returns from the election to the joint
participants, candidates, press, and general public by distribution of hard copies at the central
counting station (if requested) and by posting to the Election Administrator's Election Night
Results website. To ensure the accuracy of reported election returns, results printed on the
reports produced by Denton County's voting equipment will not be released to the participating
authorities at the remote collection locations or from individual polling locations.
The Elections Administrator will prepare the unofficial canvass reports after all precincts have
been counted and will deliver a copy of the unofficial canvass to each participating authority as
soon as possible after all returns have been tabulated. The Elections Administrator will include
the tabulation and precinct -by -precinct results that are required by Texas Election Code Section
67.004 for the participating authorities to conduct their respective canvasses. Each participating
authority shall be responsible for the official canvass of its respective election(s), and shall notify
the Elections Administrator, or their designee, of the date of the canvass, no later than three days
after Election Day.
The Elections Administrator shall be responsible for conducting the post-election manual recount
required by Section 127.201 of the Texas Election Code unless a waiver is granted by the
Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to
each participating authority and the Secretary of State's Office.
IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON
COUNTY
Each participating authority with territory containing population outside of Denton County
agrees that they Elections Administrator shall administer only the Denton County portion of
those elections. On a case-by-case basis, the Elections Administrator may consider
administering an entities election for portions outside of Denton County.
X. RUNOFF ELECTIONS
Each participating authority shall have the option of extending the terms of this agreement
through its runoff election, if applicable. In the event of such runoff election, the terms of this
agreement shall automatically extend unless the participating authority notifies the Elections
Administrator in writing within three (3) business days of the original election.
Each participating authority shall reserve the right to reduce the number of early voting locations
and/or Election Day voting locations in a runoff election.
31 of 39
February 21, 2024 Regular Meeting Agenda Packet
Each participating authority eligible to hold runoff elections agrees that the date of the runoff
election, if necessary, shall be determined by the Secretary of State, with early voting being held
in accordance with the Election Code.
XI. ELECTION EXPENSES AND ALLOCATION OF COSTS
The participating authorities agree to share the costs of administering the Joint Election.
Allocation of general expenses, which are not directly attributable to an individual polling
location, will be expensed by each participating authority's percentage of registered voters of the
total registered voters of all participating authorities.
Expenses for Early Voting by personal appearance shall be allocated based upon the actual costs
associated with each early voting location. Each participating authority shall be responsible for
an equal portion of the actual costs associated with the early voting locations within their
jurisdiction. Participating authorities that do not have a polling location within their jurisdiction
shall pay an equal portion of the nearest polling location. If an entity requests an Early Voting
location outside of their jurisdiction and the request is granted, the participating authority shall
be responsible for an equal portion of the actual cost associated with the early voting location
requested.
Election Day location expenses will be allocated based on each participating authority's
percentage of registered voters assigned to each polling place.
In the event that participating authorities with overlapping boundaries cannot make an agreement
on Early Voting and/or Election Day locations, the requesting participating authority agrees to
bear the entire expense of the location.
Each participating authority requesting additional hours, outside of the standard hours, for a
location or locations, agree to split the cost of the additional open hours equally amongst the
requesting participating authorities.
Costs for Early Voting by mail, in-person ballots, provisional ballots, and Poll Pad paper shall be
allocated according to the actual number of ballots issued to each participating authority's voters
and the cost shared equally amongst participating authorities of each ballot style.
Each participating authority agrees to pay the Elections Administrator an administrative fee
equal to ten percent (10%) of its total billable costs in accordance with Section 31.100(d) of the
Texas Election Code.
The Denton County Elections Administrator shall deposit all funds payable under this contract
into the appropriate fund(s) within the county treasury in accordance with Election Code Section
31.100.
32 of 39
February 21, 2024 Regular Meeting Agenda Packet
The Denton County Elections Administrator reserves the right to adjust the above formulas in
agreement with an individual jurisdiction if the above formula results in a cost allocation that is
inequitable.
If any participating authority makes a special request for extra Temporary Branch Early Voting
by Personal Appearance locations as provided by the Texas Election Code, that entity agrees to
pay the entire cost for that request.
Participating authorities having the majority of their voters in another county, and fewer than 500
registered voters in Denton County, and that do not have an Election Day polling place or early
voting location within their Denton County territory shall pay a flat fee of $750 for election
expenses.
Election expenses, including but not limited to, overtime charges for Election Office staff, and
any unforeseen expenses needed to conduct the election, will be borne by the participating
authority or authorities, affected.
The fee for programming each participating authority's election will be based on the number of
races within their election. The fee schedule is as follows:
Programming Fees
# of Races
DCEA fee
1-5
$750.00
6-10
$1,265.00
11-20
$1,650.00
21-40
$2,090.00
41-75
$2,640.00
76-100
$3,135.00
XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION
Any participating authority may withdraw from this agreement and the Joint Election should it
cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The
withdrawing authority is fully liable for any expenses incurred by the Denton County Elections
Administrator on behalf of the authority plus an administrative fee of ten percent (10%) of such
expenses. Any monies deposited with the Elections Administrator by the withdrawing authority
shall be refunded, minus the aforementioned expenses and administrative fees, if applicable.
It is agreed that any of the joint election early voting locations that are not within the boundaries
of one or more of the remaining participating authorities, with the exception of the early voting
location at the Denton County Elections Building, may be dropped from the joint election unless
one or more of the remaining participating authorities agreed to fully fund such location(s). In
the event that any early voting location is eliminated under this section, as addendum to the
contract shall be provided to the remaining participants within five days after notification of all
intents to withdraw have been received by the Elections Administrator.
33 of 39
February 21, 2024 Regular Meeting Agenda Packet
XIII. RECORDS OF THE ELECTION
The Elections Administrator is hereby appointed general custodian of the voted ballots and all
records of the Joint Election as authorized by Section 271.010 of the Texas Election Code.
Access to the election records shall be available to each participating authority as well as to the
public in accordance with applicable provisions of the Texas Election Code and the Texas Public
Information Act. The election records shall be stored at the offices of the Elections
Administrator or at an alternate facility used for storage of county records. The Elections
Administrator shall ensure that the records are maintained in an orderly manner so that the
records are clearly identifiable and retrievable.
Records of the election shall be retained and disposed of in accordance with the provisions of
Section 66.058 of the Texas Election Code. If records of the election are involved in any pending
election contest, investigation, litigation, or open records request, the Elections Administrator
shall maintain the records until final resolution or until final judgment, whichever is applicable.
It is the responsibility of each participating authority to bring to the attention of the Elections
Administrator any notice of pending election contest, investigation, litigation or open records
request which may be filed with the appropriate participating authority.
XIV. RECOUNTS
A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this
document, the presiding officer of the contracting participating authorities agree that any recount
shall take place at the office of the Elections Administrator, and that the Elections Administrator
shall serve as Recount Supervisor, and the participating authority's official or employee who
performs the duties of a secretary under the Texas Election Code shall serve as Recount
Coordinator.
The Elections Administrator agrees to provide advisory services to each participating authority
as necessary to conduct a proper recount.
XV. MISCELLANEOUS PROVISIONS
1. It is understood that to the extent space is available, other districts and political
subdivisions may wish to participate in the use of the County's election equipment and
voting places, and it is agreed that the Elections Administrator may contract with such
other districts or political subdivisions for such purposes and that in such event there may
be an adjustment of the pro -rata share to be paid to the County by the participating
authorities.
2. The Elections Administrator shall file copies of this document with the Denton County
Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas
Election Code.
34 of 39
February 21, 2024 Regular Meeting Agenda Packet
3. Nothing in this contract prevents any party from taking appropriate legal action against
any other party and/or other election personnel for a breach of this contract or a violation
of the Texas Election Code.
4. This agreement shall be construed under and in accord with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Denton
County, Texas.
5. In the event that one of more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability shall not affect any other provision hereof and this
agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein.
6. All parties shall comply with all applicable laws, ordinances, and codes of the State of
Texas, all local governments, and any other entities with local jurisdiction.
7. The waiver by any party of a breach of any provision of this agreement shall not operate
as or be construed as a waiver of any subsequent breach.
8. Any amendments of this agreement shall be of no effect unless in writing and signed by
all parties hereto.
9. Failure for a participating authority to meet the deadlines as outline in this contract may
result in additional charges, including but not limited to, overtime charges, etc.
Elections Staffing Hourly Rate (includes all benefit pay):
Absentee Voting Coordinator
Voter Registration Clerk
Technology Resources Coordinator
Elections Technician
Voter Registration Coordinator
Training Coordinator
Election Coordinator
$46.798
$34.157 $37.309
$48.225
$31.655 $38.186
$41.415
$47.168
$38.718
XVI. COST ESTIMATES AND DEPOSIT OF FUNDS
The total estimated obligation for each participating authority under the terms of this agreement
is listed below. The exact amount of each participating authority's obligation under the terms of
this agreement shall be calculated after the May 4, 2024, election (or runoff election, if
applicable). The participating authority's obligation shall be paid to Denton County within 30
days after the receipt of the final invoice from the Denton County Elections Administrator.
35 of 39
February 21, 2024 Regular Meeting Agenda Packet
The total estimated obligation for each participating authority under the terms of this agreement
shall be provided within 45 days after the last deadline for ordering an election:
[costs]
v.0524
[pagebreak]
THIS PAGE INTENTIONALLY BLANK.
36 of 39
February 21, 2024 Regular Meeting Agenda Packet
XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL
IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows, to -wit:
(1) It has on the 25th day of January, 2024 been executed by the Denton County Elections
Administrator pursuant to the Texas Election Code so authorizing;
(2) It has on the day of , 2024 been executed on behalf of Trophy Club
Municipal Utility District No. 1 pursuant to an action of the Trophy Club Municipal Utility District
No. 1 so authorizing.
ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR:
APPROVED:
Frank Phillips, CERA
ACCEPTED AND AGREED TO BY TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1:
APPROVED: ATTESTED:
KEVIN R. CARR, PRESIDENT DOUG HARPER, SECRETARY/TREASURER
37 of 39
February 21, 2024 Regular Meeting Agenda Packet
ORDER NO. 2024-0221
ORDER OF CANCELATION
ORDEN DE CANCELACION
LENH HUY
The Board of Directors of Trophy Club Municipal Utility District No. 1 hereby cancels the
election scheduled to be held on May 4, 2024, in accordance with Section 2.053(a) of the Texas
Election Code. The following candidates have been certified as unopposed and are hereby elected
as follows:
El Distrito Municipal Nro. 1 de Trophy Club por la presente cancela la eleccion que, de
lo contrario, se hubiera celebrado el 4 de mayo de 2024, de conformidad con la Seccion 2.053(a)
del Codigo de Elecciones de Texas. Los siguientes candidatos han sido certificados como
candidatos icnicos y por la presente quedan elegidos como se haya indicado a continuacion:
Hoi clang quan tri cua Khu tien ich thanh pha Trophy Club sa 1 hu.?/ bo cuoc bau cir du
kien to chirc vao ngay 4 thang 5 nam 2024, theo Mac 2.053(a) cua Bo luat bau ca Texas. Cac ung
cir vien sau clay da cluac chiung nhan la khong co i'ng cir vien va claw bau nhu sau:
Candidate (Candidato) (Ung vien)
Kevin R. Carr
Bill Rose
Office Sought (Cargo al que presenta candidatura)
(van phong tim kiem)
Director, Place 1
Director, Place 2
A copy of this order will be posted on Election Day at each polling place that would have been
used in the election.
El dia de las elecciones se exhibith una copia de esta orden en todas las mesas electorales que se
hubieran utilizados en la election.
Mot ban sao cua lenh nay se dugc clang vao Ngay Bau cu tai moi dia diem bo phieu le ra da dugc
sir dung trong cuoc bau cir.
Kevin R. Carr
President, Board of Directors
Presidente, Mesa Directiva
Chu tich, Hai clang pan tri
Doug Harper
Secretary, Board of Directors
Secretario, Mesa Directiva
This ky, Hoi ding quail tri
(SEAL)
Date of adoption (Fecha de adoption) (Ngay nhan con nuoi)
38 of 39
Trophy Club Municipal Utility District No.1
March 2024
Sun
9 Feb 25, 2024
Mon
26
Tue
27
Wed
February 21, 2024 Regular Meeting Agenda �r Slaght
Thu
Mar 1
7am Early Voting - March Republican Primary
Fri Sat
10 3
11 10
12 17
13 24
14 31
4
11
18
25
Apr 1
5
7am Election Day - Marc
12
19
26
2
6
13
20
('.) Board of Directors Re
27
3
37 OT 37
Printed on: 02/16/2024 1:41pm 0 Central Time US & Ca Powered by Tr, teamup
7
14
21
28
4
8
15
22
29
Good Friday - Office Clo
5
2
9
16
23
30
6