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HomeMy WebLinkAbout2024-01 January 17, 2024 Regular Meeting MinutesJanuary 17, 2024 Regular Meeting Minutes REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS January 17, 2024, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on January 17, 2024, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS COUNTIES OF DENTON AND TARRANT BOARD MEMBERS PRESENT: Kevin R. Carr Ben Brewster Doug Harper William C. Rose Jim Thomas STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Steven Krolczyk Emily Rodgers President Vice President Secretary/Treasurer Director Director General Manager District Secretary Operations Manager Finance Manager General Legal Counsel CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of January 17, 2024, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS There were no citizen comments REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports (Nov/Dec) c. Finance Reports (Nov/Dec) • Quarterly Tax Collections 1st Quarter • Quarterly Investment Report 1st Quarter General Manager Alan Fourmentin presented the staff reports and answered questions related thereto. 1 of 3 January 17, 2024 Regular Meeting Minutes CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. December 13, 2023, Regular Meeting Minutes Motion made by Director Rose and seconded by Director Thomas to approve the Consent Agenda. Motion carried unanimously. REGULAR SESSION 3. Consider and take appropriate action to approve the Fiscal Year 2023 Annual Financial Audit Report prepared by Rod Abbott PLLC. Rod Abbott, CPA District Auditor presented the Board with the audited financials and answered questions related thereto. Mr. Abbott stated that the District received a clean audit. Motion made by Director Rose and seconded by Director Harper to approve the Fiscal year 2023 Annual Financial Audit Report prepared by Rod Abbott PLLC. Motion carried unanimously 4. Consider and act regarding approval of Contract No. 2024011701 with Insituform Technologies, LLC for wastewater collection system repairs. Motion made by Director Rose and seconded by Director Brewster to approve Contract No. 2024011701 for wastewater collection system repairs with Insituform Technologies, LLC for an amount not to exceed $370,770.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 5. Consider and take appropriate action regarding District bank signatories including: a. Approve Resolution No. 2024-0117A designating authorized signers on Prosperity Bank accounts. b. Approve Resolution No. 2024-0117B designating depository institutions, designating authorized signatories for the disbursement of District funds, providing for electronic transfers of District funds, and containing other matters relating thereto. Motion made by Director Thomas and seconded by Director Rose to approve agenda items a. and b. Motion carried unanimously. 6. Consider and take appropriate action to approve matters related to May 4, 2024, General Election: a. Adopt Order No. 2024-0117A Calling the May 4, 2024, General Election. b. Approve Notice of Appointment of Agent. c. Authorize General Manager to sign and execute all necessary documents relating to the election. d. Authorize Other necessary actions as may be necessary or convenient for conducting the May 4, 2 of 3 January 17, 2024 Regular Meeting Minutes 2024, General Election Motion made by Director Rose and seconded by Director Thomas to adopt Order No. 2024-0117A Calling the May 4, 2024, General Election, and approving Notice of Appointment of Agent, and authorizing the General Manager to sign and execute all necessary documents relating to the election, and authorizing other necessary actions as may be necessary or convenient for conducting the May 4, 2024, General Election. Motion carried unanimously. 7. Items for future agendas: Winter averaging adjustments for freezing weather (Carr) Aerial sewer line Corp of Engineers tree erosion (Thomas) Use of District Annex Building (Thomas) Discussion regarding Town website information (Brewster) Class and compensation (Staff) 8. Next Regular Meeting date — February 21, 2024 ADJOURN President Carr called the meeting adjourned at 7:34 p.m. Kevin R. Carr, President Doug Harper, Secretary/ reasurer Laurie Slaght, District Secreta 3 of 3