HomeMy WebLinkAbout2024-0522 May 22, 2024 Regular Meeting Agenda PacketBOARD OF DIRECTORS
REGULAR MEETING
May 22, 2024 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, May 22, 2024
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA
VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL
BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION
SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON-
EMERGENCY BASIS, UP TO TWO DIRECTORS MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY
BY VIDEO CONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY
PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA.
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
attachments: Monthly Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
2. Consider and act to approve the Consent Agenda.
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May 22, 2024 Regular Meeting Agenda Packet
a. April 16, 2024, Regular Meeting Minutes
attachment: April 16, 2024, Regular Meeting Minutes
REGULAR SESSION
3. Consider and act regarding May 4, 2024, general election and matters related thereto.
a. Issue certificates of office to unopposed candidates.
4. Consider and act to elect officers of the Board of Directors.
5. Consider and act regarding Facility Use Agreement for the annex building to the Town of Trophy Club.
attachment: Draft Facility Use Agreement
6. Consider and act to Approve Resolution No. 2024-0522 designating depository institutions, designating
authorized signatories for the disbursement of District funds, providing for electronic transfers of District
funds, and containing other matters relating thereto.
attachment: Resolution No. 2024-0522
7. Consider and act to approve the purchase of eight (8) cranes for lift stations as a part of FY 2024 Capital
Improvement Projects.
attachment: Staff Report
8. Consider and act to approve rehabilitation of Well #1.
attachment: Staff Report
FUTURE AGENDA ITEMS
Board Members may provide requests for discussion items for a future agenda in accordance with the board's
approved bylaws. No further discussion will be held related to topics proposed until they are posted on a
future agenda in accordance with the Texas Open Meetings Act
9. Items for future agendas.
10. Next Regular Meeting date—June 19, 2024
attachment: Meeting calendar
11. Set Budget Workshop date -
THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME
DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS
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May 22, 2024 Regular Meeting Agenda Packet
AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY),
551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES),
AND/OR 418.183 (HOMELAND SECURITY).
ADJOURN
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IPA
TROPHY CLUB
l
MUNICIPAL
UTILITY
DISTRICT
May 22, 2024 Regular Meeting Agenda Packet
Capital Improvement Projects
• Pump Station Improvement Project — The installation of the new header piping is roughly
50% completed and the last remaining system shut down is scheduled next week to install
an additional isolation valve to minimize service disruption to residents in the event the
pump station is taken offline for any reason. Electrical work is currently underway, and the
replacement of the remaining header piping is scheduled to occur by the end of May. This
project is tentatively scheduled to be completed in August 2024, weather permitting, and
upon arrival of variable frequency drives (VFD).
• FY 2024 Water Line Project — A preconstruction meeting was held on May 1st and a notice to
proceed has been issued for the replacement of water lines along Inverness Drive, Forest
Hill Drive, Sonora Drive, Pagosa Court, Palo Duro Court, and Mesa Verde Court.
Construction is planned to begin along the Sonora Drive area the week of May 20th. The
project is scheduled to be completed by the end of October 2024.
• WWTP CIP Improvements — A preconstruction meeting was held on April 24th and a notice
to proceed has been issued for the installation of permanent Clean in Place (CIP) tanks and
piping improvements to perform cleaning of the Membrane Bioreactors (MBR) at the
Wastewater Treatment Plant (WWTP). Construction is planned to begin at the end of May
and is scheduled to be completed by the end of July 2024.
• FY 2024 Wastewater Improvements — Point repairs have been delayed due to rainy
weather. They are approximately 85% complete and expected to be finalized by the end of
May. Preparatory work to manholes is complete and repairs are scheduled to begin next
week. The manhole repairs are expected to be completed by the first week in June.
• Southlake emergency connection — Southlake is scheduled to receive a draft of their Water
Master Plan report in June 2024. Once received, Southlake staff will work with the city
leadership to determine whether to proceed with this request.
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May 22, 2024 Regular Meeting Agenda Packet
Water Billed
- -2024
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
+10
20,000 -
0
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,083
79,654
108,707
134,083
169,549
154,971
1,049,905
2024
112,006
61,555
48,355
35,861
36,716
44,722
58,565
397,780
Water Pumped
180,000
-2020 -2021 -2022 -2023 -2024
160,000
140,000
120,000
100,000
80,000 ,.�
60,000
-=-
_
/-
40,000
20,000
0 -
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
84,019
120,932
145,657
184,972
169,227
1,155,952
2024
122,699
69,114
53,685
42,905
45,875
51,064
65,014
450,356
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May 22, 2024 Regular Meeting Agenda Packet
7
6
C' 5
0
7 4
0 3
3 2
1
0
Water Production
Apr -23
Apr -23
• Min 0.920
• Max 4.597
Avg 2.780
May -23
May -23
1.730
5.729
3.125
Jun -23
Jun -23
2.628
5.950
4.079
Jul -23
Aug -23
Sep -23
Oct -23
Nov -23 Dec -23
Jul -23
Aug -23
Sep -23
Oct -23
Nov -23
3.277
4.622
3.391
1.119
1.026
7.079
7.305
7.430
5.458
2.803
5.266
6.291
5.234
3.566
2.145
Jan -24
Feb -24
Dec -23
1.044
2.476
1.772
Jan -24
0.858
2.051
1.462
Feb -24
0.580
2.571
Mar -24
Mar -24
1.352
2.867
1.592
1.848
Apr -24
Apr -24
1.291
3.223
2.1- 19
2.150
1.950
1.750
1.550
0 • 1.350
3
1.150
0.950
0.750
Wastewater Treated
■ 1 ■1 ■t ■1 ■I ■I
Apr -23
‚‚‚Il''''''
May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23
Daily Avg Flow Daily Max Flow -Daily Avg Max
Dec -23
Jan -24 Feb -24
Mar -24 Apr -24
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24
CBOD Avg CBOD Max -Daily Avg Max -Daily Max
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May 22, 2024 Regular Meeting Agenda Packet
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Total Suspended Solids (TSS)
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
Apr -23
May -23
Jun -23
Jul -23
Aug -23
Sep -23 Oct -23 Nov -23
Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
TSS Avg TSS Max Daily Avg Max -Daily Max
Ammonia Nitrogen (NH3)
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Apr -23
May -23
Jun -23
Jul -23
Aug -23
Sep -23 Oct -23 Nov -23
Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
NH3 Avg NH3 Max -Daily Avg Max -Daily Max
Nitrate -Nitrogen (NO3)
50.0
40.0
30.0
20.0
0.0
100
Apr -23
May -23
Jun -23
Jul -23
Aug -23
Sep -23 Oct -23 Nov -23
Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
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May 22, 2024 Regular Meeting Agenda Packet
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Potential of Hydrogen (pH)
9
8.5
8
7.5
7
6.5
6
Apr -23
May -23
Jun -23
Jul -23
Aug -23
pH Min
Sep -23 Oct -23 Nov -23 Dec -23
pH Max y pH Avg -Daily Avg Min -Daily Avg Max
Jan -24
Feb -24
Mar -24
Apr -24
Dissolved Oxygen (DO)
9.0
8.5
8.0
7.5
U
7.0
II
6.5
6.0
ill
a
Apr -23
May -23
Jun -23
Jul -23
Aug -23
Sep -23 Oct -23 Nov -23 Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
DO Min
DO Max DO Avg Min
-Daily Avg -Daily Avg Max
Escherichia coli (E. coli)
400
350
300
250
200
150
100
50
1.0 1.0 1.0 1.0
1.0
1.0
4.1
1.0
2.0
1.0
1.0
1.0
1.0
0
Apr -23
May -23
Jun -23
Jul -23
Aug -23
Sep -23 Oct -23 Nov -23 Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
E. Avg E. Max Avg Max Max
coli coli -Daily -Daily
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SP,
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
Trophy Club Municipal Utility District No. 1
May 22, 2024 Regular Meeting Agenda Packet
Check Report
By Check Number
Date Range: 04/01/2024 - 04/30/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
Bank Code: Prosperity Bank -Prosperity Bank
3298 308 Construction LLC 04/08/2024 Regular 0.00 29,185.17 10304
3045 3RD Eye Surveillance LLC 04/08/2024 Regular 0.00 349.00 10305
3127 Allied Welding Supply Inc. 04/08/2024 Regular 0.00 27.12 10306
1005 Atlas Utility Supply Co. 04/08/2024 Regular 0.00 47,150.00 10307
4018 BP Energy Holding Company LLC 04/08/2024 Regular 0.00 37,196.26 10308
1030 City of Fort Worth 04/08/2024 Regular 0.00 4,953.00 10309
2655 Core & Main LP 04/08/2024 Regular 0.00 1,382.20 10310
3184 Dataprose LLC 04/08/2024 Regular 0.00 4,889.05 10311
2804 Fortiline Inc. 04/08/2024 Regular 0.00 6,102.00 10312
2788 G -Force Parking Lot Striping 04/08/2024 Regular 0.00 1,966.50 10313
4004 lnsituform Technologies LLC 04/08/2024 Regular 0.00 70,995.00 10314
2808 J&J Ramirez Tree Trimmers LLC 04/08/2024 Regular 0.00 2,000.00 10315
2943 JP Morgan Chase Bank NA 04/08/2024 Regular 0.00 8,906.89 10316
3179 NewGen Strategies & Solutions 04/08/2024 Regular 0.00 2,445.00 10317
2801 Pipeline Analysis LLC 04/08/2024 Regular 0.00 13,827.00 10318
3176 Rey -Mar Construction 04/08/2024 Regular 0.00 38,380.00 10319
3156 Southern Petroleum Lab Inc 04/08/2024 Regular 0.00 338.40 10320
3182 Strategic Government Resources 04/08/2024 Regular 0.00 1,034.89 10321
2440 Tarrant County Public Health Laboratory 04/08/2024 Regular 0.00 300.00 10322
2696 Texas Excavation Safety System 04/08/2024 Regular 0.00 318.55 10323
1000 Trophy Club Mud (Water Bills) 04/08/2024 Regular 0.00 144.10 10324
2798 Tyler Technologies Inc 04/08/2024 Regular 0.00 11,657.35 10325
3280 Watts Ellison LLC 04/08/2024 Regular 0.00 3,979.67 10326
2691 All Test Fire Protection LLC 04/24/2024 Regular 0.00 961.60 10327
3299 Bickerstaff Heath Delgado Acosta LLP 04/24/2024 Regular 0.00 1,897.50 10328
4018 BP Energy Holding Company LLC 04/24/2024 Regular 0.00 33,069.06 10329
2683 Charter Communications 04/24/2024 Regular 0.00 903.74 10330
3187 CLS Sewer Equipment Co.Inc 04/24/2024 Regular 0.00 593.33 10331
2606 Fisery Solutions LLC 04/24/2024 Regular 0.00 50.00 10332
2796 Garver 04/24/2024 Regular 0.00 5,007.00 10333
2635 Halff Associates Inc. 04/24/2024 Regular 0.00 7,674.85 10334
3278 Kyocera Document Solutions 04/24/2024 Regular 0.00 108.29 10335
2760 NDS Leasing 04/24/2024 Regular 0.00 175.00 10336
4019 Peterson Pump & Motor Service LLC 04/24/2024 Regular 0.00 1,760.00 10337
2440 Tarrant County Public Health Laboratory 04/24/2024 Regular 0.00 210.00 10338
1001 Town of Trophy Club 04/24/2024 Regular 0.00 136,746.38 10339
1081 Tri County Electric 04/24/2024 Regular 0.00 739.22 10340
1058 Verizon Wireless 04/24/2024 Regular 0.00 583.68 10341
2970 Air Mac 04/24/2024 Regular 0.00 11,364.34 10342
2772 Allied Waste Industries 04/24/2024 Regular 0.00 9,306.80 10343
1005 Atlas Utility Supply Co. 04/24/2024 Regular 0.00 35,500.00 10344
1030 City of Fort Worth 04/24/2024 Regular 0.00 158,127.35 10345
2655 Core & Main LP 04/24/2024 Regular 0.00 3,682.23 10346
2800 Ferguson Enterprises LLC 04/24/2024 Regular 0.00 371.45 10347
2796 Garver 04/24/2024 Regular 0.00 15,774.20 10348
3132 Legal Shield 04/24/2024 Regular 0.00 15.95 10349
2784 Manning Concrete Sawing 04/24/2024 Regular 0.00 3,717.00 10350
1737 PVS DX INC 04/24/2024 Regular 0.00 778.54 10351
3176 Rey -Mar Construction 04/24/2024 Regular 0.00 27,215.30 10352
1578 Smith Pump Company, Inc. 04/24/2024 Regular 0.00 8,247.80 10353
3156 Southern Petroleum Lab Inc 04/24/2024 Regular 0.00 2,176.80 10354
1001 Town of Trophy Club 04/24/2024 Regular 0.00 99,620.00 10355
3197 BenefitMall 04/12/2024 Bank Draft 0.00 373.33 DFT0000149
3113 TCDRS 04/30/2024 Bank Draft 0.00 9,843.77 DFT0000150
5/14/2024 11:30:22 AM Page 1 of 3
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May 22, 2024 Regular Meeting Agenda Packet
Check Report Date Range: 04/01/2024 - 04/30/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
3124 IRS Tax Payment 04/12/2024 Bank Draft 0.00 13,259.70 DFT0000151
3294 Texas Workforce Commission 04/12/2024 Bank Draft 0.00 1,638.00 DFT0000152
3197 BenefitMall 04/26/2024 Bank Draft 0.00 373.33 DFT0000153
3113 TCDRS 04/30/2024 Bank Draft 0.00 14,901.43 DFT0000154
3124 IRS Tax Payment 04/26/2024 Bank Draft 0.00 25,515.67 DFT0000155
Bank Code Prosperity Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 75 52 0.00 853,904.56
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 7 7 0.00 65,905.23
EFT's 0 0 0.00 0.00
82 59 0.00 919,809.79
5/14/2024 11:30:22 AM Page 2 of 3
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Check Report
May 22, 2024 Regular Meeting Agenda Packet
Date Range: 04/01/2024 - 04/30/2024
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 75 52 0.00 853,904.56
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 7 7 0.00 65,905.23
EFT's 0 0 0.00 0.00
82 59 0.00 919,809.79
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 4/2024 919,809.79
919,809.79
5/14/2024 11:30:22 AM Page 3 of 3
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TROPHY CLUB
1 1
MUNICIPAL
UTILITY
DISTRICT
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue, Asset, Liability, & Equity
135-000-40000-000 Property Taxes
135-000-40002-000 Property Taxes/Delinquent
135-000-40015-000
135-000-40025-000
135-000-47000-000
135-000-47005-000
135-000-47025-000
135-000-47030-000
135-000-47035-000
135-000-47045-000
135-000-47070-000
135-000-49011-000
135-000-49016-000
135-000-49026-000
135-000-49035-000
135-000-49036-000
135-000-49075-000
135-000-49141-000
135-000-49900-000
Property Taxes/P &I
PID Surcharges
Water
Sewer
Penalties
Service Charges
Plumbing Inspections
Sewer Inspections
TCCC Effluent Charges
Interest Income
Cell Tower Revenue
Proceeds from Sale of Assets
Prior Year Reserves
GASB Reserves
Oversize Meter Reimbursement
Interfund Transfer In
Miscellaneous Income
Department: 000 - Revenue, Asset, Liability, & Equity Total:
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
135-010-50030-000
135-010-50035-000
135-010-50040-000
135-010-50045-000
135-010-50060-000
135-010-50070-000
135-010-55080-000
135-010-55085-000
135-010-55090-000
135-010-55105-000
135-010-55120-000
135-010-55135-000
135-010-55135-001
135-010-60010-000
135-010-60020-000
135-010-60066-000
135-010-60080-000
Revenue Total:
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Maintenance & Repairs
Generator Maint. and Repair
Vehicle Maintenance
Maintenance-Backhoe/SkidLoader
Cleaning Services
Lab Analysis
Lab Analysis for PID
Communications/Mobiles
Electricity
Publications/Books/Subscripts
Schools & Training
May 22, 2024 Regular Meeting Agenda Packet
Original Current
Total Budget Total Budget
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
Budget Report
Account Summary
For Fiscal: 2023-2024 Period Ending: 04/30/2024
Period
Activity
662.91
-69.97
47.11
0.00
479,045.25
300,031.54
4,755.26
150.00
600.00
200.00
0.00
45,338.70
0.00
51,450.00
0.00
0.00
1,712.00
0.00
1,500.00
Variance
Fiscal Favorable Percent
Activity (Unfavorable) Remaining
84,008.32
63.98
243.74
0.00
3,179,564.47
2,051,901.39
50,298.87
2,775.00
1,200.00
350.00
14,977.60
303,940.31
28,720.00
51,450.00
0.00
0.00
3,424.00
1,200,330.86
2,821.00
-1,725.19
-236.02
-56.26
-143,223.25
-3,760,433.53
-1,627,884.61
-55,501.13
-575.00
900.00
250.00
-55,022.40
153,940.31
-20,600.00
26,450.00
-1,933,264.00
-50,000.00
1,366.00
21,930.86
-4,179.00
2.01 %
78.67 %
18.75 %
100.00 %
54.18 %
44.24 %
52.46 %
17.16 %
400.00 %
350.00 %
78.60 %
202.63 %
41.77 %
205.80 %
100.00 %
100.00 %
166.38 %
101.86 %
59.70 %
14,423,932.76
14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64%
14,423,932.76
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
400.00
300.00
201,500.00
2,000.00
5,000.00
1,000.00
2,500.00
7,500.00
2,000.00
7,500.00
183,143.49
1,000.00
2,630.00
14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64%
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
400.00
300.00
201,500.00
2,000.00
5,000.00
1,000.00
2,500.00
7,500.00
2,000.00
7,500.00
183,143.49
1,000.00
2,630.00
33,743.25
323.59
0.00
225.00
4,115.03
7,619.49
367.85
71.30
286.69
2,076.52
485.63
539.99
1,060.94
0.00
0.00
23,519.45
12,518.33
0.00
0.00
0.00
714.00
744.00
334.72
19,592.51
0.00
0.00
244,896.99
6,259.22
6,252.50
1,575.00
32,055.19
55,810.06
2,522.39
499.07
2,010.83
15,642.15
3,658.21
585.00
4,768.58
0.00
0.00
92,442.57
13,469.93
2,000.10
1,911.94
40.31
3,387.00
2,102.00
2,008.69
80,350.44
0.00
2,596.74
186,678.03
10,740.78
0.00
2,025.00
24,675.22
60,717.44
2,312.16
551.94
1,989.17
12,780.36
2,988.99
675.00
7,129.98
400.00
300.00
109,057.43
-11,469.93
2,999.90
-911.94
2,459.69
4,113.00
-102.00
5,491.31
102,793.05
1,000.00
33.26
43.26 %
63.18 %
0.00 %
56.25 %
43.50 %
52.11 %
47.83 %
52.52 %
49.73 %
44.97 %
44.97 %
53.57 %
59.92 %
100.00 %
100.00 %
54.12 %
-573.50 %
60.00 %
-91.19 %
98.39 %
54.84 %
-5.10 %
73.22 %
56.13 %
100.00 %
1.26 %
5/14/2024 11:32:39 AM Page 1 of 6
12 of 36
May 22, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
135-010-60100-000 Travel & per diem 577.50 577.50 0.00 604.10 -26.60 -4.61 %
135-010-60135-000 TCEQ Fees & Permits 29,500.00 29,500.00 0.00 12,807.15 16,692.85 56.59
135-010-60135-001 TCEQ Fees & Permits for PID 500.00 500.00 0.00 0.00 500.00 100.00 %
135-010-60150-000 Wholesale Water 2,655,497.13 2,655,497.13 158,127.35 970,482.43 1,685,014.70 63.45 %
135-010-60285-000 Lawn Equipment & Maintenance 12,500.00 12,500.00 0.00 4,800.00 7,700.00 61.60 %
135-010-60332-000 Interfund Transfer Out -Rev I&S 565,796.88 565,796.88 0.00 309,003.12 256,793.76 45.39 %
135-010-60334-000 Interfund Transfer Out 0.00 0.00 0.00 920,912.00 -920,912.00 0.00 %
135-010-65005-000 Fuel & Lube 23,575.00 23,575.00 1,541.98 9,702.57 13,872.43 58.84 %
135-010-65010-000 Uniforms 4,355.00 4,355.00 0.00 1,652.91 2,702.09 62.05 %
135-010-65030-000 Chemicals 58,200.00 58,200.00 4,460.77 24,454.59 33,745.41 57.98 %
135-010-65050-000 Meter Expense 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00 %
135-010-65053-000 Meter Change Out Program 124,500.00 124,500.00 35,500.00 82,650.00 41,850.00 33.61 %
135-010-69005-000 Capital Outlays 4,200,000.00 4,200,000.00 314,307.00 1,373,220.39 2,826,779.61 67.30 %
135-010-69195-000 GASB Reserve for Replacement 378,659.00 378,659.00 0.00 378,659.00 0.00 0.00 %
Department: 010 - Water Total: 9,179,933.26 9,179,933.26 622,275.39 4,665,793.17 4,514,140.09 49.17%
Department: 020 - Wastewater
135-020-50005-000 Salaries & Wages 290,304.62 290,304.62 16,870.50 132,120.37 158,184.25 54.49 %
135-020-50010-000 Overtime 20,000.00 20,000.00 358.30 5,355.48 14,644.52 73.22 %
135-020-50016-000 Longevity 2,367.50 2,367.50 0.00 2,540.00 -172.50 -7.29 %
135-020-50017-000 Certification 5,100.00 5,100.00 375.00 1,725.00 3,375.00 66.18 %
135-020-50020-000 Retirement 40,934.05 40,934.05 2,112.47 17,529.92 23,404.13 57.18 %
135-020-50026-000 Medical Insurance 93,222.04 93,222.04 4,354.00 30,926.44 62,295.60 66.82 %
135-020-50027-000 Dental Insurance 3,385.28 3,385.28 202.37 1,309.01 2,076.27 61.33 %
135-020-50028-000 Vision Insurance 818.82 818.82 42.52 297.64 521.18 63.65 %
135-020-50029-000 Life Insurance & Other 3,000.00 3,000.00 170.26 1,187.82 1,812.18 60.41 %
135-020-50030-000 Social Security Taxes 20,507.87 20,507.87 1,052.37 8,485.17 12,022.70 58.62 %
135-020-50035-000 Medicare Taxes 4,796.20 4,796.20 246.13 1,984.41 2,811.79 58.63 %
135-020-50040-000 Unemployment Taxes 1,008.00 1,008.00 324.00 350.98 657.02 65.18 %
135-020-50045-000 Workman's Compensation 8,403.61 8,403.61 748.93 3,119.51 5,284.10 62.88 %
135-020-50060-000 Pre-emp Physicals/Testing 400.00 400.00 0.00 0.00 400.00 100.00 %
135-020-50070-000 Employee Relations 300.00 300.00 0.00 0.00 300.00 100.00 %
135-020-55080-000 Maintenance & Repairs 137,000.00 137,000.00 27,594.34 108,982.46 28,017.54 20.45 %
135-020-55081-000 Mainten & Repairs Collections 270,000.00 270,000.00 24,815.80 243,972.42 26,027.58 9.64 %
135-020-55085-000 Generator Maint. and Repair 11,000.00 11,000.00 0.00 6,478.06 4,521.94 41.11 %
135-020-55090-000 Vehicle Maintenance 4,600.00 4,600.00 0.00 227.94 4,372.06 95.04 %
135-020-55091-000 Veh Maintenance Collections 13,000.00 13,000.00 593.33 4,301.52 8,698.48 66.91 %
135-020-55105-000 Maintenance-Backhoe/SkidLoader 3,000.00 3,000.00 0.00 1,541.03 1,458.97 48.63 %
135-020-55120-000 Cleaning Services 2,000.00 2,000.00 0.00 40.31 1,959.69 97.98 %
135-020-55125-000 Dumpster Services 100,000.00 100,000.00 17,899.46 61,906.71 38,093.29 38.09 %
135-020-55135-000 Lab Analysis 55,000.00 55,000.00 5,103.60 37,509.22 17,490.78 31.80 %
135-020-60010-000 Communications/Mobiles 7,500.00 7,500.00 200.71 1,686.77 5,813.23 77.51 %
135-020-60020-000 Electricity 242,978.33 242,978.33 39,301.91 129,426.82 113,551.51 46.73 %
135-020-60080-000 Schools & Training 2,119.00 2,119.00 0.00 727.50 1,391.50 65.67 %
135-020-60100-000 Travel & per diem 527.50 527.50 0.00 0.00 527.50 100.00 %
135-020-60135-000 TCEQ Fees & Permits 12,000.00 12,000.00 0.00 9,888.02 2,111.98 17.60 %
135-020-60285-000 Lawn Equipment & Maintenance 16,000.00 16,000.00 0.00 8,240.00 7,760.00 48.50 %
135-020-60331-000 Interfund Transfer Out -Tax l&S 115,885.76 115,885.76 0.00 63,210.54 52,675.22 45.45 %
135-020-60332-000 Interfund Transfer Out -Rev I&S 698,542.63 698,542.63 0.00 381,291.90 317,250.73 45.42 %
135-020-60334-000 Interfund Transfer Out 0.00 0.00 0.00 96,630.00 -96,630.00 0.00 %
135-020-65005-000 Fuel & Lube 13,000.00 13,000.00 522.50 8,174.77 4,825.23 37.12 %
135-020-65010-000 Uniforms 3,520.00 3,520.00 0.00 1,181.63 2,338.37 66.43 %
135-020-65030-000 Chemicals 32,500.00 32,500.00 0.00 16,029.05 16,470.95 50.68 %
135-020-65031-000 Chemicals Collections 10,000.00 10,000.00 0.00 5,709.00 4,291.00 42.91 %
135-020-65045-000 Lab Supplies 33,000.00 33,000.00 789.66 25,620.22 7,379.78 22.36 %
135-020-69005-000 Capital Outlays 1,050,000.00 1,050,000.00 53,934.50 670,812.97 379,187.03 36.11 %
135-020-69008-000 Short Term Debt -Principal 22,398.34 22,398.34 0.00 22,132.30 266.04 1.19 %
135-020-69009-000 Short Term Debt -Interest 442.39 442.39 0.00 425.07 17.32 3.92 %
135-020-69195-000 GASB Reserve for Replacement 155,762.00 155,762.00 0.00 155,762.00 0.00 0.00 %
5/14/2024 11:32:39 AM Page 2 of 6
13 of 36
May 22, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024
Department: 020 - Wastewater Total:
Department: 026 - Board of Directors
135-026-50045-000
135-026-60070-000
135-026-60075-000
135-026-60080-000
135-026-60100-000
135-026-60245-000
Department: 030 -
135-030-50005-000
135-030-50010-000
135-030-50016-000
135-030-50020-000
135-030-50026-000
135-030-50027-000
135-030-50028-000
135-030-50029-000
135-030-50030-000
135-030-50035-000
135-030-50040-000
135-030-50045-000
135-030-50060-000
135-030-50070-000
135-030-55030-000
135-030-55080-000
135-030-55085-000
135-030-55120-000
135-030-55160-000
135-030-55205-000
135-030-60005-000
135-030-60010-000
135-030-60020-000
135-030-60025-000
135-030-60035-000
135-030-60040-000
135-030-60050-000
135-030-60055-000
135-030-60070-000
135-030-60080-000
135-030-60100-000
135-030-60115-000
135-030-60285-000
135-030-60360-000
135-030-65010-000
135-030-65055-000
135-030-65085-000
135-030-65095-000
135-030-69170-000
135-030-69195-000
Department: 039 -
135-039-55045-000
135-039-55055-000
135-039-55060-000
Workman's Compensation
Dues & Memberships
Meetings
Schools & Training
Travel & per diem
Miscellaneous Expenses
Department: 026 - Board of Directors Total:
Administration
Salaries & Wages
Overtime
Longevity
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Software & Support
Maintenance & Repairs
Generator Maint. and Repair
Cleaning Services
Professional Outside Services
Utility Billing Contract
Telephone
Communications/Mobiles
Electricity/Gas
Water
Postage
Service Charges & Fees
Bad Debt Expense
Insurance
Dues & Memberships
Schools & Training
Travel & per diem
Elections
Lawn Equipment & Maintenance
Furniture/Equipment < $5000
Uniforms
Hardware
Office Supplies
Maintenance Supplies
Copier Lease Installments
GASB Reserve for Replacement
Department: 030 - Administration Total:
Non Departmental
Legal
Auditing
Appraisal
Original Current
Total Budget Total Budget
Period
Activity
Fiscal
Activity
Variance
Favorable Percent
(Unfavorable) Remaining
3,506,323.94
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
3,506,323.94 197,612.66 2,268,839.98 1,237,483.96 35.29%
11,765.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
11,765.00
0.66
0.00
0.00
0.00
0.00
0.00
4.62
750.00
695.94
0.00
0.00
0.00
10.38 69.20 %
0.00 0.00 %
804.06 53.60 %
4,000.00 100.00 %
5,000.00 100.00 %
500.00 100.00 %
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
0.66 1,450.56 10,314.44 87.67%
78,300.16
303.56
0.00
9,401.05
6,531.00
253.55
55.36
386.56
4,749.38
1,110.74
647.98
139.51
210.45
0.00
7,843.59
4,678.60
0.00
1,600.00
7,755.41
177.79
0.00
48.25
2,623.11
0.00
330.92
358.20
0.00
9,618.44
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
71.47
0.00
283.29
0.00
398,872.68
1,620.34
2,597.50
49,576.34
46,389.66
1,738.64
387.49
2,685.87
23,635.24
5,643.99
702.00
621.57
210.45
2,991.57
121,106.93
11,294.34
1,348.04
9,454.70
85,070.24
4,485.11
2,933.86
289.55
9,813.89
1,735.92
15,813.49
100,299.42
0.00
67,329.08
2,016.00
1,313.10
0.00
0.00
3,287.69
0.00
0.00
4,562.24
2,369.69
4,253.39
1,939.24
24,903.00
264,312.57 39.86 %
379.66 18.98 %
-65.00 -2.57 %
33,054.73 40.00 %
62,369.34 57.35 %
2,078.10 54.45 %
498.68 56.27 %
2,114.13 44.04 %
17,763.26 42.91 %
4,037.92 41.71 %
810.00 53.57 %
975.62 61.08 %
289.55 57.91 %
1,008.43 25.21 %
9,204.07 7.06 %
11,705.66 50.89 %
-348.04 -34.80 %
4,370.30 31.61 %
14,929.76 14.93 %
4,514.89 50.17 %
3,066.14 51.10 %
2,710.45 90.35 %
7,870.62 44.51 %
3,264.08 65.28 %
14,186.51 47.29 %
39,700.58 28.36 %
13,000.00 100.00 %
48,829.14 42.04 %
4,784.00 70.35 %
2,586.90 66.33 %
1,227.50 100.00 %
10,000.00 100.00 %
1,712.31 34.25 %
3,000.00 100.00 %
530.00 100.00 %
3,637.76 44.36 %
2,630.31 52.61 %
746.61 14.93 %
2,060.76 51.52 %
0.00 0.00 %
1,612,839.56
65,000.00
30,000.00
13,071.00
1,612,839.56 137,478.37
65,000.00
30,000.00
13,071.00
3,712.00
0.00
0.00
1,013,292.26 599,547.30 37.17%
25,180.95
21,784.29
6,078.42
39,819.05 61.26 %
8,215.71 27.39 %
6,992.58 53.50 %
5/14/2024 11:32:39 AM Page 3 of 6
14 of 36
May 22, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024
135-039-55065-000
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
Tax Admin Fees 5,000.00 5,000.00 0.00 3,941.00 1,059.00 21.18 %
Department: 039 - Non Departmental Total: 113,071.00 113,071.00 3,712.00 56,984.66 56,086.34 49.60%
Expense Total: 14,423,932.76 14,423,932.76 961,079.08 8,006,360.63 6,417,572.13 44.49%
Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00%
Report Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00%
5/14/2024 11:32:39 AM Page 4 of 6
15 of 36
May 22, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024
Group Summary
Department
Fund: 135 - MUD 1 General Fund
Revenue
000 - Revenue, Asset, Liability, & Equity
Expense
010 - Water
020 - Wastewater
026 - Board of Directors
030 - Administration
039 - Non Departmental
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
14,423,932.76 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64%
Revenue Total: 14,423,932.76 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64%
9,179,933.26 9,179,933.26
3,506,323.94 3,506,323.94
11,765.00 11,765.00
1, 612, 839.56 1,612,839.56
113, 071.00 113, 071.00
622,275.39
197,612.66
0.66
137,478.37
3,712.00
4,665,793.17
2,268,839.98
1,450.56
1,013,292.26
56,984.66
4,514,140.09
1,237,483.96
10,314.44
599,547.30
56,086.34
49.17%
35.29%
87.67%
37.17%
49.60%
Expense Total: 14,423,932.76 14,423,932.76 961,079.08 8,006,360.63 6,417,572.13 44.49%
Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00%
Report Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00%
5/14/2024 11:32:39 AM Page 5 of 6
16 of 36
May 22, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024
Fund Summary
Fund
135 - MUD 1 General Fund
Report Surplus (Deficit):
Variance
Original Current Period Fiscal Favorable
Total Budget Total Budget Activity Activity (Unfavorable)
0.00 0.00
-75,656.28 -1,030,291.09 -1,030,291.09
0.00 0.00
-75,656.28 -1,030,291.09 -1,030,291.09
5/14/2024 11:32:39 AM Page 6 of 6
17 of 36
ebills
Bills Mailed
Bank Draft
Online Payments
Late Notices
Disconnects
District Connections
Town Connections
May 22, 2024 Regular Meeting Agenda Packet
April 2024 Utility Billing Report
April
2023
May
2023
June
2023
July
2023
August
2023
September
2023
October
2023
November
2023
December
2023
January
2024
February
2024
March
2024
April
2024
1,767
1,794
1,766
1,750
1,744
1,742
1,745
1,740
1,737
1,736
1,734
1,744
1,741
3,743
3,734
3,755
3,749
3,747
3,747
3,737
3,739
3,742
3,726
3,729
3,737
3,747
590
588
589
585
578
572
569
562
567
568
565
565
562
2,998
2,754
3,134
3,101
2,957
3,086
3,072
3,006
3,133
3,023
3,036
3,246
2,992
289
290
327
327
268
344
255
298
342
249
298
299
245
8
9
9
13
7
7
13
4
5
4
8
7
3
3,394
3,394
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,394
3,394
1,443
1,443
1,443
1,443
1,443
1,443
1,444
1,444
1,446
1,446
1,447
1,447
1,450
April 2024 Permits
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc.
Income
Total
4/2/2024
2024-05
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ -
$ -
$ 5,681.00
4/10/2024
2024-06
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 1,500.00
$ 7,181.00
4/15/2024
2024-07
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 5,681.00
4/24/2024
2024-08
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 5,681.00
Total
$ 400.00
$ 19,812.00
$ 1,712.00
$ 600.00
$ 200.00
$ 1,500.00
$ -
$ 24,224.00
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REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
April 16, 2024, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on April 16, 2024, at 6:30 p.m., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and
was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
Jim Thomas Director
BOARD MEMBERS ABSENT:
William C. Rose Director
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Pam Liston
General Manager
District Secretary
Operations Manager
General Legal Counsel
GUESTS PRESENT:
Matt Weatherly Public Sector Personnel Consultants
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of April 16, 2024, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS
No citizens wished to speak
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
• Quarterly Tax Collections 2nd Quarter
• Quarterly Investment Report 2nd Quarter
General Manager Alan Fourmentin presented the monthly staff reports to the Board and answered
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questions related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. March 28, 2024, Regular Meeting Minutes
b. April 10, 2024, Special Meeting Minutes
Motion made by Director Thomas and seconded by Director Brewster to approve the consent agenda as
presented.
Motion carried unanimously.
REGULAR SESSION
3. Receive updates from strategic committee members. (Brewster/Thomas)
General Manager Fourmentin provided the Board with an update regarding strategic committee meeting
and stated that a draft lease agreement would be brought to the next board meeting for review and
approval.
4. Discussion and possible action regarding compensation and benefits study.
Matt Weatherly with Public Sector Personnel Consultants presented an updated compensation and
benefit study and answered questions related thereto.
5. Consider and act to approve Resolution No. 2024-0416 adopting Amended Drought Contingency Plan.
Motion made by Director Thomas and seconded by Director Brewster to approve Resolution No. 2024-
0416 adopting Amended Drought Contingency Plan.
Motion carried unanimously.
Motion is Amended by Director Harper and seconded by Director Brewster to have the title of the
resolution read Amended Drought Contingency and Emergency Water Management Plan.
Motion on Amendment carried unanimously
Main Motion as Amended carried unanimously
6. Consider and act to award bid and approve Contract No. 2024041601 for Wastewater Treatment Plant
Membrane Bioreactor (MBR) Clean in Place (CIP) improvements as part of FY 2024 Capital Improvement
Projects and authorize the General Manager to execute the necessary documents.
Motion made by Director Harper and seconded by Director Thomas to approve Contract No. 2024041601
for Wastewater Treatment Plant Membrane Bioreactor (MBR) Clean in Place (CIP) improvements as part
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of FY 2024 Capital Improvement Projects to Rey -Mar Construction for an amount not to exceed
$272,747.00 and authorize the General Manager to execute any necessary documents.
Motion carried unanimously.
7. Consider and act to approve Contract No. 2024041602 with 2T Underground LLC for FY2024 Waterline
improvements as part of FY 2024 Capital Improvement Projects and authorize the General Manager to
execute the necessary documents.
Motion made by Director Brewster and seconded by Director Harper Contract No. 2024041602 for
replacement of water lines as part of FY 2024 Capital Improvement Projects to 2T Underground LLC for an
amount not to exceed $1,679,179.00 and authorize the General Manger to execute any necessary
documents.
Motion carried unanimously.
FUTURE AGENDA ITEMS
Board Members may provide requests for discussion items for a future agenda in accordance with the board's
approved bylaws. No further discussion will be held related to topics proposed until they are posted on a
future agenda in accordance with the Texas Open Meetings Act
8. Items for future agendas.
9. Consider and act to set future meeting dates:
a. Next Regular Meeting date — May 22, 2024
ADJOURN
President Carr called the meeting adjourned at 7:58 p.m.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
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FACILITY USE AGREEMENT
This Facility Use Agreement ("Agreement") is entered into by and between the Town of
Trophy Club (the "Town"), a Texas municipal corporation, and Trophy Club Municipal Utility
District No. 1, (the "District") a conservation and reclamation district of the State of Texas created
and operating under chapters 49 and 54 of the Texas Water Code. For convenience, the Town and
District may be referred to herein collectively as "parties" and individually as a "party."
RECITALS
WHEREAS, pursuant to the terms of the Agreement Regarding Real Property Matters (the
"Real Property Agreement") signed by the Town and the District and effective August 4, 2020,
District owns an approximate acre tract of land, more particularly described on Exhibit
"A" attached hereto ("Property"); and
WHEREAS, the Town desires to utilize the Property to host summer camp and community
recreational programs for the public and to provide a recreational space for the public on the
Property; and
WHEREAS, the District desires to contract with the Town to permit the Town to utilize
the Property for these public purposes in accordance with the terms of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants set
forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, the parties do hereby agree as follows:
1.1
I.
GRANT AND TERM OF AGREEMENT
Term. The District hereby grants to the Town the right to possess and use the Property for
an initial term commencing upon the Effective Date of this Agreement and terminating on
December 31, 2025. This Agreement may be renewed by mutual agreement of the parties.
1.2 Rent. There shall be no annual rent payment required for this Agreement. The
consideration for the use of the Property shall be other good and valuable consideration,
which is evidenced by the mutual promises and covenants set forth in this Agreement. Both
Parties acknowledge that the mutual promises and covenants from the other Party is
sufficient consideration for this Agreement.
1.3 Utilities. The Town shall be responsible for payment of all deposits and utility bills at the
Property, including but not limited to water, gas, electricity, sewer, garbage, janitorial,
telephone, and internes services.
1.4 Permissible Uses. The Town shall have the right to possession of the Property for use for
the purposes of programming a summer camp and community recreation programs. The
grassy, open area located to the East of the Annex Building shall be available for the
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Town's use for these purposes. The Town may use the Property for other purposes upon
prior approval by the District.
1.5 Town's Duties. During the term of this Agreement, the Town shall maintain the natural
grass practice field on the Property, identified on Exhibit "B" to the Development
Agreement, and the Town shall provide access to all Town utilities. The Town will provide
the services in the same manner as it maintains Town parks but shall coordinate the
schedule so as not to conflict with District events.
1.6 Taxes. The District shall pay all ad valorem taxes (real property taxes), if any, and all
personal property/trade fixture taxes levied against the Property during the term of this
Agreement.
II.
OPERATION OF PROPERTY
2.1 Operations. The Town shall have daily control of the Property, including controlling and
granting to others access to and use of the Property, for the purposes allowed under this
Agreement.
2.2 Routine Maintenance of Property. The Town shall have the duty to perform daily
maintenance for operation of the Property (excluding work allocated to the District in
Section 4.1) in good order and condition, normal wear and tear excepted.
2.3 District's Use of the Facilities. The District may arrange with the Town to reserve the
Property for events. The Town shall give priority to requests from the District to use the
Property if the request does not conflict with an already scheduled event.
2.4 Alterations/Improvements to the Property. If the Town desires to make any permanent
alterations, additions, improvements, or modifications to the Property or the improvements
on the Property, the Town shall obtain prior approval from the District.
III.
MAINTENANCE; CASUALTY
3.1 Maintenance. The District shall be responsible for maintaining the Property in a manner
to keep all permanent improvements on the Property in a state of good repair, including the
annex building and the parking areas. The District's maintenance obligation under this
paragraph shall include any required repair of any structural issues and repair or
replacement of HVAC systems.
3.2 Casualty. If there is casualty damage to the Property, the District shall be responsible for
the repair, reconstruction, or replacement of the damaged improvements. If the Property
is subject to casualty damage, the District may terminate this Agreement.
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IV.
INSURANCE
4.1 Insurance by the Town. Without limiting any of the other obligations or liabilities of the
Town, the Town agrees to purchase and maintain during the term of this Agreement, the
types and minimum amounts of insurance coverages listed below, together with the
coverage provisions and endorsements as indicated:
(a) Worker's Compensation Insurance. Worker's compensation coverage shall be
maintained for not less than the Texas Statutory limits.
(b) Commercial General (Public) Liability Insurance. Commercial General (Public)
Liability Insurance shall be maintained with a combined limit of $1,000,000 per
occurrence for bodily injury and property damage and an annual aggregate limit of
$2,000,000.
4.2 Insurance by District. Without limiting any of the other obligations or liability of the
District, the District agrees to purchase and maintain during the term of this Agreement
property insurance in an amount sufficient to cover the replacement value of the Property
and to provide coverage for bodily injury with a combined limit of $1,000,000 per
occurrence and an annual aggregate limit of $2,000,000.
V.
TERMINATION
5.1 Termination. This Agreement may not be terminated except in accordance with this
section.
(a) Termination for Convenience. This Agreement may be terminated by the District
or the Town for any reason with thirty (30) days notice to the other Party, subject
to the conditions in subsection (b).
(b) Rights Surviving Termination. If the District gives notice of termination between
January 1 and June 30 of each calendar year, the Town shall have a right, which
survives termination, to use the Property for a summer camp event in the months
of June through August in the same calendar year as the notice of termination was
given.
5.2 Effect of Termination/Expiration. Upon the termination or expiration of this Agreement,
the parties' duties and obligations under this Agreement shall cease and the District shall
resume full control and use of the Property, except for rights or obligations that expressly
survive termination under the terms of this Agreement.
VI.
MISCELLANEOUS PROVISIONS
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6.1 Entire Agreement. This Agreement, together with the exhibits, contains the entire
agreement of the Parties with respect to the subject matter hereof, and may not be varied,
amended, or superseded except by written agreement between the Parties hereto.
6.2 Assignment. This Agreement may not be assigned without the prior written consent of the
non -assigning Party, and any assignment without such consent shall be void.
6.3 Binding. This Agreement shall be binding on the Property and the parties and their
respective successors -in -interest.
6.4 Severability. In the event any term or provision of this Agreement is determined by a court
of competent jurisdiction to be illegal, invalid, or unenforceable under present or future
laws, the legality, validity, and enforceability of the remaining provisions of this
Agreement shall not be affected thereby and the remainder of this Agreement shall remain
in effect.
6.5 Notice. Any notice required to be given by this Agreement shall be deemed to have been
given within three days of depositing in the mail, if sent to the other party by United States
certified mail, return receipt requested, or upon receipt of the notice if sent by other
receipted delivery service, at the address listed below:
To Town:
With copy to:
Town of Trophy Club
Attention: Town Manager
1 Trophy Wood Drive
Trophy Club, Texas 76262
Dean Roggia
Town Attorney
Taylor, Olson, Adkins, Sralla & Elam, L.L.P.
6000 Western Place, Suite 200
Fort Worth, Texas 76107
To District: Trophy Club Municipal Utility District No. 1
Attn: General Manager
100 Municipal Drive
Trophy Club, Texas 76262
With copy to:
Pamela Liston
General Legal Counsel
Liston Law Firm
P.O. Box 1882
Rowlett, TX 75030-1882
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The parties may at any time change their respective address for notice purposes by
delivering a notice of change of address to the other party in accordance with this section.
6.8 Amendment. This Agreement may not be amended or modified except by written
amendment that is signed by both parties.
6.9 No Joint Venture. Nothing in this Agreement should be construed by the parties or by any
third party to create the relationship of principal and agent of a partnership, joint venture,
or employment—it being understood the parties are solely acting as independent parties
for the purpose of effecting the provisions of this Agreement. As such, neither party has
the authority to represent or to bind the other with respect to any third -party agreement or
proposal.
6.10 Governing Law/Venue. This Agreement shall be governed by the law of the State of Texas.
Venue for any legal action to interpret or enforce the terms of this Agreement shall lie in
Tarrant County, Texas.
6.11 Attorney's Fees. In the event that it becomes necessary to take legal action to interpret or
enforce the terms of this Agreement, the prevailing party in such action shall be entitled to
recover reasonable attorney's fees and costs of court from the non -prevailing party.
SIGNED on this day of , 2024 to be effective on the
effective date.
TOWN OF TROPHY CLUB, TEXAS
By:
Name:
Title:
ATTEST: Date:
By:
Name:
Title:
TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1
By:
Name:
Title:
ATTEST: Date:
By:
Name:
Title:
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May 22, 2024 Regular Meeting Agenda Packet
Printed Name:
Title:
STATE OF TEXAS §
§
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day
personally appeared , known to me to be the person and officer whose
name is subscribed to the foregoing instrument and acknowledged to me that he is the
of , and that he/she is authorized by said
corporation to execute the foregoing instrument as the act of such corporation for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of
, 2024.
Notary Public in and for the State of Texas
Type or Print Notary's Name
My Commission Expires:
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May 22, 2024 Regular Meeting Agenda Packet
Printed Name:
Title:
STATE OF TEXAS
COUNTY OF DENTON
BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day
personally appeared , known to me to be the person and officer whose
name is subscribed to the foregoing instrument and acknowledged to me that he is the
of , and that he/she is authorized by said
corporation to execute the foregoing instrument as the act of such corporation for the purposes and
consideration therein expressed, and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of
, 2024.
Notary Public in and for the State of Texas
My Commission Expires:
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Page 7
Exhibit A
Property Description
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May 22, 2024 Regular Meeting Agenda Packet
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May 22, 2024 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESOLUTION NO. 2024-0522
RESOLUTION DESIGNATING DEPOSITORY INSTITUTIONS, DESIGNATING
AUTHORIZED SIGNATORIES FOR THE DISBURSEMENT OF DISTRICT
FUNDS, PROVIDING FOR ELECTRONIC TRANSFERS OF DISTRICT FUNDS,
AND CONTAINING OTHER MATTERS RELATING THERETO
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT
§
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a duly
created and existing municipal utility District created and operating under Chapters 49 and 54 of
the Texas Water Code, as amended;
WHEREAS, Section 49.156 of the Water Code requires the Board of Directors of the
District, by order or resolution, to designate one or more banks or savings associations within the
state to serve as the depository for the funds of the District;
WHEREAS, the Board of Directors of the District desires to designate depository
institutions for funds of the District in accordance with Section 49.156 of the Water Code;
WHEREAS, Section 49.151 of the Water Code provides that except as otherwise set forth
therein, a District's money shall be disbursed only by check, draft, order, or other instrument that
shall be signed by at least a majority of the directors. The statute allows a Board, by resolution, to
allow the General Manager, Treasurer, Bookkeeper, or other employee of the District to sign
disbursements. The statute also provides that the board may allow disbursements of District
money to be transferred by Federal Reserve wire system to accounts in the name of the District or
accounts not in the name of the District;
WHEREAS, in accordance with the foregoing statutes, the Board of Directors desires to
designate banks or savings associations to serve as the depository for the funds of the District; to
provide for the disbursement of funds of the District; and to provide for the electronic transfer of
funds, all subject to certain limitations specified herein by the Board of Directors herein for the
safekeeping and protection of public funds.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
1. The facts and recitations found in the preamble of this Resolution are hereby found
and declared to be true and correct and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
2. Designation of Depository Institutions:
(a) In accordance with Section 49.156 of the Texas Water Code, the Board of
Directors hereby designates those banks and savings associations set forth on
Exhibit "A" attached hereto (hereinafter, the "Authorized Depository Institutions")
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May 22, 2024 Regular Meeting Agenda Packet
to serve as depositories for the funds of the District.
(b) The District's General Manager and Board of Directors are hereby
authorized to open and close accounts at the Authorized Depository Institutions.
(c) No funds of the District shall be deposited at any of the Authorized
Depository Institutions in excess of the amounts insured by the Federal Deposit Insurance
Corporation unless they are secured in the manner provided by law under the Public Funds
Collateral Act (Chapter 2257, Government Code).
(d) In accordance with Section 49.156 of the Water Code, the Board of
Directors hereby authorizes the following designated representatives to supervise the
substitution of securities pledged to secure the District's funds at the Authorized
Depository Institutions:
Alan Fourmentin General Manager
Regina Van Dyke Finance Manager
3. Authorized Signatories for District Accounts:
(a) Checks, drafts, and other withdrawal or transfer orders issued against funds
of the District on deposit at the Authorized Depository Institutions may be signed only by
the members of the Board of Directors of the District and its General Manager, each of
whom are identified below:
a. William C. Rose Director
b. Kevin R. Carr Director
c. Ben Brewster Director
d. Douglas Harper Director
e. Jim Thomas Director
f. Alan Fourmentin General Manager
(b) The authority of all other persons to sign disbursements, transfer or
withdraw funds, or otherwise conduct any transactions related to the District's funds is
hereby terminated for all purposes.
(c) The General Manager is hereby directed to ensure that signature cards for
all District depository accounts contain current information and only the names of those
individuals authorized to sign disbursements on behalf of the District.
4. Disbursement Authority:
(a) General Manager Disbursement Authority. The General Manager is
authorized to disburse District funds and approve expenditures in accordance with
the terms and conditions of Order 2018-0618B, such Order shall remain in full force
and effect for all purposes.
(b) Other Disbursements. In accordance with Section 49.151 of the Water
Code, and except as otherwise provided hereunder and in Order 2018-0618B,
disbursements of the District's funds by check, draft, order, or other instrument
shall be signed by at least a majority of the directors.
(c) Additional Limitations on Disbursement Authority.
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May 22, 2024 Regular Meeting Agenda Packet
i. Non -payroll checks made payable to the General Manager of the
District may not be signed by the General Manager.
ii. Checks made payable to any Director of the District for director's
fees or reimbursement of expenses may not be signed by the Director
receiving the check.
5. Electronic Transfers: Except as authorized below, the electronic transfer of District
funds is prohibited:
(a) Except as otherwise specified herein, District funds may be transferred
between District accounts or to third party accounts only upon approval of the
Board of Directors.
(b) The General Manager is authorized to approve the electronic transfer of
District funds in accordance with the terms and conditions of Order 2018-0618B.
6. This Resolution supersedes and replaces all previous orders, resolutions and
policies relating to the subject matter hereof. This Resolution does not supersede
or replace Order 2018-0618B.
7. This Resolution shall be effective immediately upon adoption.
8. District staff are hereby directed to take any and all actions that may be required by
the Authorized Depository Institutions to implement this Resolution.
RESOLVED, PASSED AND APPROVED this the 22nd day of May 2024.
Kevin R. Carr
President, Board of Directors
ATTEST:
Doug Harper
Secretary, Board of Directors (SEAL)
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May 22, 2024 Regular Meeting Agenda Packet
Exhibit "A"
Authorized Depository Institutions
Name of Bank
Address
Town
State
Zip
Prosperity Bank
217 North Main
Keller
TX
76248
TexPool
1001 Texas Avenue Suite 1400
Houston
TX
77002
JP Morgan Chase
All locations worldwide
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TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
May 22, 2024 Regular Meeting Agenda Packet
STAFF REPORT
May 22, 2024
AGENDA ITEM: Consider and act to approve the purchase of eight (8) cranes for lift stations as a
part of the FY 2024 Capital Improvement Projects.
DESCRIPTION: Design was recently completed for miscellaneous improvements including:
removal and installation of chain link fence and driveway improvements at Lift Station No. 2;
removal and installation of aluminum hatches on check valve vaults at Lift Stations No. 2, 3, and
6; removal and installation of new aluminum hatch on the wet well at Lift Station No. 4;
installation of manual valve vault bypass line with quick connect at Lift Stations No. 2, 5, and 6;
and installation of davit cranes at Lift Stations No. 2, 3, 4, 5, 6, 7, 8, 9.
This purchasing request specifically addresses the installation of davit cranes at Lift Stations No.
2, 3, 4, 5, 6, 7, 8, 9 and will complete budgeted Lift Station Improvements for FY 2024. Quotes
were requested and received from the following vendors:
• Lowest - Fortiline Waterworks: $49,518.57
• Second lowest: Manufacturers Distributor, Inc. (MDI) - $7,523.38 each x 8 = $60,191.04
• Third lowest - Global Pump Solutions: $67,432.00
RECOMMENDATION: Staff recommends approving the purchase of eight (8) davit cranes from
Fortiline Waterworks for an amount not to exceed $49,518.57.
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May 22, 2024 Regular Meeting Agenda Packet
STAFF REPORT
May 22, 2024
AGENDA ITEM: Consider and act to approve rehabilitation of Well #1.
DESCRIPTION: On March 8, 2024, during calibration of Well #1, staff discovered water running
back into the well at a rate of approximately 38 gallons per minute when the well was shut off.
Upon further video inspection, it was found that the well had holes in the casing pipe
subsequently degrading the well and causing the well screen to become obstructed. The current
pump and motor are 12 years old and are recommended to be replaced due to age and potential
for reoccurring issues. Rehabilitation includes the replacement of pump, motor, piping, check
valves, and well screen cleaning.
Quotes were requested and received from the following vendors:
• Lowest - Millican Well Service, LLC: $126,434.33
• Second lowest - Barco Well Service: $136,877.66
• Third lowest - MS Drilling Co., LLC: $140,000.00
RECOMMENDATION: Staff recommends approving the rehabilitation of Well #1 to Millican Well
Service for an amount not to exceed $126,434.33.
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