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HomeMy WebLinkAbout2024-0522 May 22, 2024 Regular Meeting Agenda PacketBOARD OF DIRECTORS REGULAR MEETING May 22, 2024 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 100 MUNICIPAL DRIVE TROPHY CLUB, TEXAS 76262 Wednesday, May 22, 2024 6:30 P.M. Svore Municipal Boardroom REGULAR MEETING AGENDA VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON- EMERGENCY BASIS, UP TO TWO DIRECTORS MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY BY VIDEO CONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA. CALL TO ORDER AND ANNOUNCE A QUORUM CITIZEN COMMENTS This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda. The Board is not permitted to take action on or discuss any comments made to the Board at this time concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the President or presiding officer. To speak during this item, you must complete the Speaker's form that includes the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has authority. REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports attachments: Monthly Staff Reports CONSENT AGENDA All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 2. Consider and act to approve the Consent Agenda. 1 of 36 May 22, 2024 Regular Meeting Agenda Packet a. April 16, 2024, Regular Meeting Minutes attachment: April 16, 2024, Regular Meeting Minutes REGULAR SESSION 3. Consider and act regarding May 4, 2024, general election and matters related thereto. a. Issue certificates of office to unopposed candidates. 4. Consider and act to elect officers of the Board of Directors. 5. Consider and act regarding Facility Use Agreement for the annex building to the Town of Trophy Club. attachment: Draft Facility Use Agreement 6. Consider and act to Approve Resolution No. 2024-0522 designating depository institutions, designating authorized signatories for the disbursement of District funds, providing for electronic transfers of District funds, and containing other matters relating thereto. attachment: Resolution No. 2024-0522 7. Consider and act to approve the purchase of eight (8) cranes for lift stations as a part of FY 2024 Capital Improvement Projects. attachment: Staff Report 8. Consider and act to approve rehabilitation of Well #1. attachment: Staff Report FUTURE AGENDA ITEMS Board Members may provide requests for discussion items for a future agenda in accordance with the board's approved bylaws. No further discussion will be held related to topics proposed until they are posted on a future agenda in accordance with the Texas Open Meetings Act 9. Items for future agendas. 10. Next Regular Meeting date—June 19, 2024 attachment: Meeting calendar 11. Set Budget Workshop date - THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS 2 of 36 May 22, 2024 Regular Meeting Agenda Packet AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY), 551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES), AND/OR 418.183 (HOMELAND SECURITY). ADJOURN 3 of 36 IPA TROPHY CLUB l MUNICIPAL UTILITY DISTRICT May 22, 2024 Regular Meeting Agenda Packet Capital Improvement Projects • Pump Station Improvement Project — The installation of the new header piping is roughly 50% completed and the last remaining system shut down is scheduled next week to install an additional isolation valve to minimize service disruption to residents in the event the pump station is taken offline for any reason. Electrical work is currently underway, and the replacement of the remaining header piping is scheduled to occur by the end of May. This project is tentatively scheduled to be completed in August 2024, weather permitting, and upon arrival of variable frequency drives (VFD). • FY 2024 Water Line Project — A preconstruction meeting was held on May 1st and a notice to proceed has been issued for the replacement of water lines along Inverness Drive, Forest Hill Drive, Sonora Drive, Pagosa Court, Palo Duro Court, and Mesa Verde Court. Construction is planned to begin along the Sonora Drive area the week of May 20th. The project is scheduled to be completed by the end of October 2024. • WWTP CIP Improvements — A preconstruction meeting was held on April 24th and a notice to proceed has been issued for the installation of permanent Clean in Place (CIP) tanks and piping improvements to perform cleaning of the Membrane Bioreactors (MBR) at the Wastewater Treatment Plant (WWTP). Construction is planned to begin at the end of May and is scheduled to be completed by the end of July 2024. • FY 2024 Wastewater Improvements — Point repairs have been delayed due to rainy weather. They are approximately 85% complete and expected to be finalized by the end of May. Preparatory work to manholes is complete and repairs are scheduled to begin next week. The manhole repairs are expected to be completed by the first week in June. • Southlake emergency connection — Southlake is scheduled to receive a draft of their Water Master Plan report in June 2024. Once received, Southlake staff will work with the city leadership to determine whether to proceed with this request. 4of36 May 22, 2024 Regular Meeting Agenda Packet Water Billed - -2024 180,000 160,000 140,000 120,000 100,000 80,000 60,000 40,000 +10 20,000 - 0 FY October November December January February March April May June July August September Total Year 2015 90,994 58,986 49,607 36,162 38,776 30,566 46,543 39,576 60,731 100,622 139,441 123,886 815,890 2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227 2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792 2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766 2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055 2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930 2021 98,232 57,380 40,841 42,725 40,786 41,078 67,776 50,736 64,195 100,853 97,864 112,674 815,140 2022 78,390 54,635 48,488 49,322 40,021 44,588 72,448 85,474 119,711 141,177 143,845 108,377 986,476 2023 101,683 49,007 52,466 49,082 34,501 46,119 70,083 79,654 108,707 134,083 169,549 154,971 1,049,905 2024 112,006 61,555 48,355 35,861 36,716 44,722 58,565 397,780 Water Pumped 180,000 -2020 -2021 -2022 -2023 -2024 160,000 140,000 120,000 100,000 80,000 ,.� 60,000 -=- _ /- 40,000 20,000 0 - FY October November December January February March April May June July August September Total Year 2015 106,251 67,825 58,659 45,691 39,675 35,752 56,704 48,637 72,934 117,302 143,413 142,394 935,237 2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193 2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053 2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344 2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090 2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660 2021 106,660 66,304 46,962 50,538 47,733 44,191 75,866 56,985 73,907 113,015 109,492 123,206 914,859 2022 91,078 61,928 54,930 52,679 49,094 51,606 81,977 92,915 133,828 152,199 161,534 117,252 1,101,020 2023 114,089 54,777 57,827 57,758 39,309 50,124 77,261 84,019 120,932 145,657 184,972 169,227 1,155,952 2024 122,699 69,114 53,685 42,905 45,875 51,064 65,014 450,356 5 of 36 May 22, 2024 Regular Meeting Agenda Packet 7 6 C' 5 0 7 4 0 3 3 2 1 0 Water Production Apr -23 Apr -23 • Min 0.920 • Max 4.597 Avg 2.780 May -23 May -23 1.730 5.729 3.125 Jun -23 Jun -23 2.628 5.950 4.079 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 3.277 4.622 3.391 1.119 1.026 7.079 7.305 7.430 5.458 2.803 5.266 6.291 5.234 3.566 2.145 Jan -24 Feb -24 Dec -23 1.044 2.476 1.772 Jan -24 0.858 2.051 1.462 Feb -24 0.580 2.571 Mar -24 Mar -24 1.352 2.867 1.592 1.848 Apr -24 Apr -24 1.291 3.223 2.1- 19 2.150 1.950 1.750 1.550 0 • 1.350 3 1.150 0.950 0.750 Wastewater Treated ■ 1 ■1 ■t ■1 ■I ■I Apr -23 ‚‚‚Il'''''' May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Daily Avg Flow Daily Max Flow -Daily Avg Max Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 20.0 18.0 16.0 14.0 12.0 10.0 8.0 6.0 4.0 2.0 0.0 Carbonaceous Biochemical Oxygen Demand (CBOD) Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 CBOD Avg CBOD Max -Daily Avg Max -Daily Max 6of36 May 22, 2024 Regular Meeting Agenda Packet 7of36 Total Suspended Solids (TSS) 40.0 35.0 30.0 25.0 20.0 15.0 10.0 5.0 0.0 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 TSS Avg TSS Max Daily Avg Max -Daily Max Ammonia Nitrogen (NH3) 10.00 9.00 8.00 7.00 6.00 5.00 4.00 3.00 2.00 1.00 0.00 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 NH3 Avg NH3 Max -Daily Avg Max -Daily Max Nitrate -Nitrogen (NO3) 50.0 40.0 30.0 20.0 0.0 100 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 NO3 Avg NO3 Max -Daily Avg Max -Daily Max 7of36 May 22, 2024 Regular Meeting Agenda Packet 8of36 Potential of Hydrogen (pH) 9 8.5 8 7.5 7 6.5 6 Apr -23 May -23 Jun -23 Jul -23 Aug -23 pH Min Sep -23 Oct -23 Nov -23 Dec -23 pH Max y pH Avg -Daily Avg Min -Daily Avg Max Jan -24 Feb -24 Mar -24 Apr -24 Dissolved Oxygen (DO) 9.0 8.5 8.0 7.5 U 7.0 II 6.5 6.0 ill a Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 DO Min DO Max DO Avg Min -Daily Avg -Daily Avg Max Escherichia coli (E. coli) 400 350 300 250 200 150 100 50 1.0 1.0 1.0 1.0 1.0 1.0 4.1 1.0 2.0 1.0 1.0 1.0 1.0 0 Apr -23 May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 E. Avg E. Max Avg Max Max coli coli -Daily -Daily 8of36 SP, TROPHY CLUB MUNICIPAL UTILITY DISTRICT Trophy Club Municipal Utility District No. 1 May 22, 2024 Regular Meeting Agenda Packet Check Report By Check Number Date Range: 04/01/2024 - 04/30/2024 Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Bank Code: Prosperity Bank -Prosperity Bank 3298 308 Construction LLC 04/08/2024 Regular 0.00 29,185.17 10304 3045 3RD Eye Surveillance LLC 04/08/2024 Regular 0.00 349.00 10305 3127 Allied Welding Supply Inc. 04/08/2024 Regular 0.00 27.12 10306 1005 Atlas Utility Supply Co. 04/08/2024 Regular 0.00 47,150.00 10307 4018 BP Energy Holding Company LLC 04/08/2024 Regular 0.00 37,196.26 10308 1030 City of Fort Worth 04/08/2024 Regular 0.00 4,953.00 10309 2655 Core & Main LP 04/08/2024 Regular 0.00 1,382.20 10310 3184 Dataprose LLC 04/08/2024 Regular 0.00 4,889.05 10311 2804 Fortiline Inc. 04/08/2024 Regular 0.00 6,102.00 10312 2788 G -Force Parking Lot Striping 04/08/2024 Regular 0.00 1,966.50 10313 4004 lnsituform Technologies LLC 04/08/2024 Regular 0.00 70,995.00 10314 2808 J&J Ramirez Tree Trimmers LLC 04/08/2024 Regular 0.00 2,000.00 10315 2943 JP Morgan Chase Bank NA 04/08/2024 Regular 0.00 8,906.89 10316 3179 NewGen Strategies & Solutions 04/08/2024 Regular 0.00 2,445.00 10317 2801 Pipeline Analysis LLC 04/08/2024 Regular 0.00 13,827.00 10318 3176 Rey -Mar Construction 04/08/2024 Regular 0.00 38,380.00 10319 3156 Southern Petroleum Lab Inc 04/08/2024 Regular 0.00 338.40 10320 3182 Strategic Government Resources 04/08/2024 Regular 0.00 1,034.89 10321 2440 Tarrant County Public Health Laboratory 04/08/2024 Regular 0.00 300.00 10322 2696 Texas Excavation Safety System 04/08/2024 Regular 0.00 318.55 10323 1000 Trophy Club Mud (Water Bills) 04/08/2024 Regular 0.00 144.10 10324 2798 Tyler Technologies Inc 04/08/2024 Regular 0.00 11,657.35 10325 3280 Watts Ellison LLC 04/08/2024 Regular 0.00 3,979.67 10326 2691 All Test Fire Protection LLC 04/24/2024 Regular 0.00 961.60 10327 3299 Bickerstaff Heath Delgado Acosta LLP 04/24/2024 Regular 0.00 1,897.50 10328 4018 BP Energy Holding Company LLC 04/24/2024 Regular 0.00 33,069.06 10329 2683 Charter Communications 04/24/2024 Regular 0.00 903.74 10330 3187 CLS Sewer Equipment Co.Inc 04/24/2024 Regular 0.00 593.33 10331 2606 Fisery Solutions LLC 04/24/2024 Regular 0.00 50.00 10332 2796 Garver 04/24/2024 Regular 0.00 5,007.00 10333 2635 Halff Associates Inc. 04/24/2024 Regular 0.00 7,674.85 10334 3278 Kyocera Document Solutions 04/24/2024 Regular 0.00 108.29 10335 2760 NDS Leasing 04/24/2024 Regular 0.00 175.00 10336 4019 Peterson Pump & Motor Service LLC 04/24/2024 Regular 0.00 1,760.00 10337 2440 Tarrant County Public Health Laboratory 04/24/2024 Regular 0.00 210.00 10338 1001 Town of Trophy Club 04/24/2024 Regular 0.00 136,746.38 10339 1081 Tri County Electric 04/24/2024 Regular 0.00 739.22 10340 1058 Verizon Wireless 04/24/2024 Regular 0.00 583.68 10341 2970 Air Mac 04/24/2024 Regular 0.00 11,364.34 10342 2772 Allied Waste Industries 04/24/2024 Regular 0.00 9,306.80 10343 1005 Atlas Utility Supply Co. 04/24/2024 Regular 0.00 35,500.00 10344 1030 City of Fort Worth 04/24/2024 Regular 0.00 158,127.35 10345 2655 Core & Main LP 04/24/2024 Regular 0.00 3,682.23 10346 2800 Ferguson Enterprises LLC 04/24/2024 Regular 0.00 371.45 10347 2796 Garver 04/24/2024 Regular 0.00 15,774.20 10348 3132 Legal Shield 04/24/2024 Regular 0.00 15.95 10349 2784 Manning Concrete Sawing 04/24/2024 Regular 0.00 3,717.00 10350 1737 PVS DX INC 04/24/2024 Regular 0.00 778.54 10351 3176 Rey -Mar Construction 04/24/2024 Regular 0.00 27,215.30 10352 1578 Smith Pump Company, Inc. 04/24/2024 Regular 0.00 8,247.80 10353 3156 Southern Petroleum Lab Inc 04/24/2024 Regular 0.00 2,176.80 10354 1001 Town of Trophy Club 04/24/2024 Regular 0.00 99,620.00 10355 3197 BenefitMall 04/12/2024 Bank Draft 0.00 373.33 DFT0000149 3113 TCDRS 04/30/2024 Bank Draft 0.00 9,843.77 DFT0000150 5/14/2024 11:30:22 AM Page 1 of 3 9 of 36 May 22, 2024 Regular Meeting Agenda Packet Check Report Date Range: 04/01/2024 - 04/30/2024 Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number 3124 IRS Tax Payment 04/12/2024 Bank Draft 0.00 13,259.70 DFT0000151 3294 Texas Workforce Commission 04/12/2024 Bank Draft 0.00 1,638.00 DFT0000152 3197 BenefitMall 04/26/2024 Bank Draft 0.00 373.33 DFT0000153 3113 TCDRS 04/30/2024 Bank Draft 0.00 14,901.43 DFT0000154 3124 IRS Tax Payment 04/26/2024 Bank Draft 0.00 25,515.67 DFT0000155 Bank Code Prosperity Bank Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 75 52 0.00 853,904.56 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 7 7 0.00 65,905.23 EFT's 0 0 0.00 0.00 82 59 0.00 919,809.79 5/14/2024 11:30:22 AM Page 2 of 3 10 of 36 Check Report May 22, 2024 Regular Meeting Agenda Packet Date Range: 04/01/2024 - 04/30/2024 All Bank Codes Check Summary Payable Payment Payment Type Count Count Discount Payment Regular Checks 75 52 0.00 853,904.56 Manual Checks 0 0 0.00 0.00 Voided Checks 0 0 0.00 0.00 Bank Drafts 7 7 0.00 65,905.23 EFT's 0 0 0.00 0.00 82 59 0.00 919,809.79 Fund Summary Fund Name Period Amount 996 MUD Consolidated Cash 4/2024 919,809.79 919,809.79 5/14/2024 11:30:22 AM Page 3 of 3 11 of 36 TROPHY CLUB 1 1 MUNICIPAL UTILITY DISTRICT Trophy Club Municipal Utility District No. 1 Fund: 135 - MUD 1 General Fund Revenue Department: 000 - Revenue, Asset, Liability, & Equity 135-000-40000-000 Property Taxes 135-000-40002-000 Property Taxes/Delinquent 135-000-40015-000 135-000-40025-000 135-000-47000-000 135-000-47005-000 135-000-47025-000 135-000-47030-000 135-000-47035-000 135-000-47045-000 135-000-47070-000 135-000-49011-000 135-000-49016-000 135-000-49026-000 135-000-49035-000 135-000-49036-000 135-000-49075-000 135-000-49141-000 135-000-49900-000 Property Taxes/P &I PID Surcharges Water Sewer Penalties Service Charges Plumbing Inspections Sewer Inspections TCCC Effluent Charges Interest Income Cell Tower Revenue Proceeds from Sale of Assets Prior Year Reserves GASB Reserves Oversize Meter Reimbursement Interfund Transfer In Miscellaneous Income Department: 000 - Revenue, Asset, Liability, & Equity Total: Expense Department: 010 - Water 135-010-50005-000 135-010-50010-000 135-010-50016-000 135-010-50017-000 135-010-50020-000 135-010-50026-000 135-010-50027-000 135-010-50028-000 135-010-50029-000 135-010-50030-000 135-010-50035-000 135-010-50040-000 135-010-50045-000 135-010-50060-000 135-010-50070-000 135-010-55080-000 135-010-55085-000 135-010-55090-000 135-010-55105-000 135-010-55120-000 135-010-55135-000 135-010-55135-001 135-010-60010-000 135-010-60020-000 135-010-60066-000 135-010-60080-000 Revenue Total: Salaries & Wages Overtime Longevity Certification Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Maintenance & Repairs Generator Maint. and Repair Vehicle Maintenance Maintenance-Backhoe/SkidLoader Cleaning Services Lab Analysis Lab Analysis for PID Communications/Mobiles Electricity Publications/Books/Subscripts Schools & Training May 22, 2024 Regular Meeting Agenda Packet Original Current Total Budget Total Budget 85,733.51 300.00 300.00 143,223.25 6,939,998.00 3,679,786.00 105,800.00 3,350.00 300.00 100.00 70,000.00 150,000.00 49,320.00 25,000.00 1,933,264.00 50,000.00 2,058.00 1,178,400.00 7,000.00 85,733.51 300.00 300.00 143,223.25 6,939,998.00 3,679,786.00 105,800.00 3,350.00 300.00 100.00 70,000.00 150,000.00 49,320.00 25,000.00 1,933,264.00 50,000.00 2,058.00 1,178,400.00 7,000.00 Budget Report Account Summary For Fiscal: 2023-2024 Period Ending: 04/30/2024 Period Activity 662.91 -69.97 47.11 0.00 479,045.25 300,031.54 4,755.26 150.00 600.00 200.00 0.00 45,338.70 0.00 51,450.00 0.00 0.00 1,712.00 0.00 1,500.00 Variance Fiscal Favorable Percent Activity (Unfavorable) Remaining 84,008.32 63.98 243.74 0.00 3,179,564.47 2,051,901.39 50,298.87 2,775.00 1,200.00 350.00 14,977.60 303,940.31 28,720.00 51,450.00 0.00 0.00 3,424.00 1,200,330.86 2,821.00 -1,725.19 -236.02 -56.26 -143,223.25 -3,760,433.53 -1,627,884.61 -55,501.13 -575.00 900.00 250.00 -55,022.40 153,940.31 -20,600.00 26,450.00 -1,933,264.00 -50,000.00 1,366.00 21,930.86 -4,179.00 2.01 % 78.67 % 18.75 % 100.00 % 54.18 % 44.24 % 52.46 % 17.16 % 400.00 % 350.00 % 78.60 % 202.63 % 41.77 % 205.80 % 100.00 % 100.00 % 166.38 % 101.86 % 59.70 % 14,423,932.76 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64% 14,423,932.76 431,575.02 17,000.00 6,252.50 3,600.00 56,730.41 116,527.50 4,834.55 1,051.01 4,000.00 28,422.51 6,647.20 1,260.00 11,898.56 400.00 300.00 201,500.00 2,000.00 5,000.00 1,000.00 2,500.00 7,500.00 2,000.00 7,500.00 183,143.49 1,000.00 2,630.00 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64% 431,575.02 17,000.00 6,252.50 3,600.00 56,730.41 116,527.50 4,834.55 1,051.01 4,000.00 28,422.51 6,647.20 1,260.00 11,898.56 400.00 300.00 201,500.00 2,000.00 5,000.00 1,000.00 2,500.00 7,500.00 2,000.00 7,500.00 183,143.49 1,000.00 2,630.00 33,743.25 323.59 0.00 225.00 4,115.03 7,619.49 367.85 71.30 286.69 2,076.52 485.63 539.99 1,060.94 0.00 0.00 23,519.45 12,518.33 0.00 0.00 0.00 714.00 744.00 334.72 19,592.51 0.00 0.00 244,896.99 6,259.22 6,252.50 1,575.00 32,055.19 55,810.06 2,522.39 499.07 2,010.83 15,642.15 3,658.21 585.00 4,768.58 0.00 0.00 92,442.57 13,469.93 2,000.10 1,911.94 40.31 3,387.00 2,102.00 2,008.69 80,350.44 0.00 2,596.74 186,678.03 10,740.78 0.00 2,025.00 24,675.22 60,717.44 2,312.16 551.94 1,989.17 12,780.36 2,988.99 675.00 7,129.98 400.00 300.00 109,057.43 -11,469.93 2,999.90 -911.94 2,459.69 4,113.00 -102.00 5,491.31 102,793.05 1,000.00 33.26 43.26 % 63.18 % 0.00 % 56.25 % 43.50 % 52.11 % 47.83 % 52.52 % 49.73 % 44.97 % 44.97 % 53.57 % 59.92 % 100.00 % 100.00 % 54.12 % -573.50 % 60.00 % -91.19 % 98.39 % 54.84 % -5.10 % 73.22 % 56.13 % 100.00 % 1.26 % 5/14/2024 11:32:39 AM Page 1 of 6 12 of 36 May 22, 2024 Regular Meeting Agenda Packet Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 135-010-60100-000 Travel & per diem 577.50 577.50 0.00 604.10 -26.60 -4.61 % 135-010-60135-000 TCEQ Fees & Permits 29,500.00 29,500.00 0.00 12,807.15 16,692.85 56.59 135-010-60135-001 TCEQ Fees & Permits for PID 500.00 500.00 0.00 0.00 500.00 100.00 % 135-010-60150-000 Wholesale Water 2,655,497.13 2,655,497.13 158,127.35 970,482.43 1,685,014.70 63.45 % 135-010-60285-000 Lawn Equipment & Maintenance 12,500.00 12,500.00 0.00 4,800.00 7,700.00 61.60 % 135-010-60332-000 Interfund Transfer Out -Rev I&S 565,796.88 565,796.88 0.00 309,003.12 256,793.76 45.39 % 135-010-60334-000 Interfund Transfer Out 0.00 0.00 0.00 920,912.00 -920,912.00 0.00 % 135-010-65005-000 Fuel & Lube 23,575.00 23,575.00 1,541.98 9,702.57 13,872.43 58.84 % 135-010-65010-000 Uniforms 4,355.00 4,355.00 0.00 1,652.91 2,702.09 62.05 % 135-010-65030-000 Chemicals 58,200.00 58,200.00 4,460.77 24,454.59 33,745.41 57.98 % 135-010-65050-000 Meter Expense 20,000.00 20,000.00 0.00 0.00 20,000.00 100.00 % 135-010-65053-000 Meter Change Out Program 124,500.00 124,500.00 35,500.00 82,650.00 41,850.00 33.61 % 135-010-69005-000 Capital Outlays 4,200,000.00 4,200,000.00 314,307.00 1,373,220.39 2,826,779.61 67.30 % 135-010-69195-000 GASB Reserve for Replacement 378,659.00 378,659.00 0.00 378,659.00 0.00 0.00 % Department: 010 - Water Total: 9,179,933.26 9,179,933.26 622,275.39 4,665,793.17 4,514,140.09 49.17% Department: 020 - Wastewater 135-020-50005-000 Salaries & Wages 290,304.62 290,304.62 16,870.50 132,120.37 158,184.25 54.49 % 135-020-50010-000 Overtime 20,000.00 20,000.00 358.30 5,355.48 14,644.52 73.22 % 135-020-50016-000 Longevity 2,367.50 2,367.50 0.00 2,540.00 -172.50 -7.29 % 135-020-50017-000 Certification 5,100.00 5,100.00 375.00 1,725.00 3,375.00 66.18 % 135-020-50020-000 Retirement 40,934.05 40,934.05 2,112.47 17,529.92 23,404.13 57.18 % 135-020-50026-000 Medical Insurance 93,222.04 93,222.04 4,354.00 30,926.44 62,295.60 66.82 % 135-020-50027-000 Dental Insurance 3,385.28 3,385.28 202.37 1,309.01 2,076.27 61.33 % 135-020-50028-000 Vision Insurance 818.82 818.82 42.52 297.64 521.18 63.65 % 135-020-50029-000 Life Insurance & Other 3,000.00 3,000.00 170.26 1,187.82 1,812.18 60.41 % 135-020-50030-000 Social Security Taxes 20,507.87 20,507.87 1,052.37 8,485.17 12,022.70 58.62 % 135-020-50035-000 Medicare Taxes 4,796.20 4,796.20 246.13 1,984.41 2,811.79 58.63 % 135-020-50040-000 Unemployment Taxes 1,008.00 1,008.00 324.00 350.98 657.02 65.18 % 135-020-50045-000 Workman's Compensation 8,403.61 8,403.61 748.93 3,119.51 5,284.10 62.88 % 135-020-50060-000 Pre-emp Physicals/Testing 400.00 400.00 0.00 0.00 400.00 100.00 % 135-020-50070-000 Employee Relations 300.00 300.00 0.00 0.00 300.00 100.00 % 135-020-55080-000 Maintenance & Repairs 137,000.00 137,000.00 27,594.34 108,982.46 28,017.54 20.45 % 135-020-55081-000 Mainten & Repairs Collections 270,000.00 270,000.00 24,815.80 243,972.42 26,027.58 9.64 % 135-020-55085-000 Generator Maint. and Repair 11,000.00 11,000.00 0.00 6,478.06 4,521.94 41.11 % 135-020-55090-000 Vehicle Maintenance 4,600.00 4,600.00 0.00 227.94 4,372.06 95.04 % 135-020-55091-000 Veh Maintenance Collections 13,000.00 13,000.00 593.33 4,301.52 8,698.48 66.91 % 135-020-55105-000 Maintenance-Backhoe/SkidLoader 3,000.00 3,000.00 0.00 1,541.03 1,458.97 48.63 % 135-020-55120-000 Cleaning Services 2,000.00 2,000.00 0.00 40.31 1,959.69 97.98 % 135-020-55125-000 Dumpster Services 100,000.00 100,000.00 17,899.46 61,906.71 38,093.29 38.09 % 135-020-55135-000 Lab Analysis 55,000.00 55,000.00 5,103.60 37,509.22 17,490.78 31.80 % 135-020-60010-000 Communications/Mobiles 7,500.00 7,500.00 200.71 1,686.77 5,813.23 77.51 % 135-020-60020-000 Electricity 242,978.33 242,978.33 39,301.91 129,426.82 113,551.51 46.73 % 135-020-60080-000 Schools & Training 2,119.00 2,119.00 0.00 727.50 1,391.50 65.67 % 135-020-60100-000 Travel & per diem 527.50 527.50 0.00 0.00 527.50 100.00 % 135-020-60135-000 TCEQ Fees & Permits 12,000.00 12,000.00 0.00 9,888.02 2,111.98 17.60 % 135-020-60285-000 Lawn Equipment & Maintenance 16,000.00 16,000.00 0.00 8,240.00 7,760.00 48.50 % 135-020-60331-000 Interfund Transfer Out -Tax l&S 115,885.76 115,885.76 0.00 63,210.54 52,675.22 45.45 % 135-020-60332-000 Interfund Transfer Out -Rev I&S 698,542.63 698,542.63 0.00 381,291.90 317,250.73 45.42 % 135-020-60334-000 Interfund Transfer Out 0.00 0.00 0.00 96,630.00 -96,630.00 0.00 % 135-020-65005-000 Fuel & Lube 13,000.00 13,000.00 522.50 8,174.77 4,825.23 37.12 % 135-020-65010-000 Uniforms 3,520.00 3,520.00 0.00 1,181.63 2,338.37 66.43 % 135-020-65030-000 Chemicals 32,500.00 32,500.00 0.00 16,029.05 16,470.95 50.68 % 135-020-65031-000 Chemicals Collections 10,000.00 10,000.00 0.00 5,709.00 4,291.00 42.91 % 135-020-65045-000 Lab Supplies 33,000.00 33,000.00 789.66 25,620.22 7,379.78 22.36 % 135-020-69005-000 Capital Outlays 1,050,000.00 1,050,000.00 53,934.50 670,812.97 379,187.03 36.11 % 135-020-69008-000 Short Term Debt -Principal 22,398.34 22,398.34 0.00 22,132.30 266.04 1.19 % 135-020-69009-000 Short Term Debt -Interest 442.39 442.39 0.00 425.07 17.32 3.92 % 135-020-69195-000 GASB Reserve for Replacement 155,762.00 155,762.00 0.00 155,762.00 0.00 0.00 % 5/14/2024 11:32:39 AM Page 2 of 6 13 of 36 May 22, 2024 Regular Meeting Agenda Packet Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024 Department: 020 - Wastewater Total: Department: 026 - Board of Directors 135-026-50045-000 135-026-60070-000 135-026-60075-000 135-026-60080-000 135-026-60100-000 135-026-60245-000 Department: 030 - 135-030-50005-000 135-030-50010-000 135-030-50016-000 135-030-50020-000 135-030-50026-000 135-030-50027-000 135-030-50028-000 135-030-50029-000 135-030-50030-000 135-030-50035-000 135-030-50040-000 135-030-50045-000 135-030-50060-000 135-030-50070-000 135-030-55030-000 135-030-55080-000 135-030-55085-000 135-030-55120-000 135-030-55160-000 135-030-55205-000 135-030-60005-000 135-030-60010-000 135-030-60020-000 135-030-60025-000 135-030-60035-000 135-030-60040-000 135-030-60050-000 135-030-60055-000 135-030-60070-000 135-030-60080-000 135-030-60100-000 135-030-60115-000 135-030-60285-000 135-030-60360-000 135-030-65010-000 135-030-65055-000 135-030-65085-000 135-030-65095-000 135-030-69170-000 135-030-69195-000 Department: 039 - 135-039-55045-000 135-039-55055-000 135-039-55060-000 Workman's Compensation Dues & Memberships Meetings Schools & Training Travel & per diem Miscellaneous Expenses Department: 026 - Board of Directors Total: Administration Salaries & Wages Overtime Longevity Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance & Other Social Security Taxes Medicare Taxes Unemployment Taxes Workman's Compensation Pre-emp Physicals/Testing Employee Relations Software & Support Maintenance & Repairs Generator Maint. and Repair Cleaning Services Professional Outside Services Utility Billing Contract Telephone Communications/Mobiles Electricity/Gas Water Postage Service Charges & Fees Bad Debt Expense Insurance Dues & Memberships Schools & Training Travel & per diem Elections Lawn Equipment & Maintenance Furniture/Equipment < $5000 Uniforms Hardware Office Supplies Maintenance Supplies Copier Lease Installments GASB Reserve for Replacement Department: 030 - Administration Total: Non Departmental Legal Auditing Appraisal Original Current Total Budget Total Budget Period Activity Fiscal Activity Variance Favorable Percent (Unfavorable) Remaining 3,506,323.94 15.00 750.00 1,500.00 4,000.00 5,000.00 500.00 3,506,323.94 197,612.66 2,268,839.98 1,237,483.96 35.29% 11,765.00 663,185.25 2,000.00 2,532.50 82,631.07 108,759.00 3,816.74 886.17 4,800.00 41,398.50 9,681.91 1,512.00 1,597.19 500.00 4,000.00 130,311.00 23,000.00 1,000.00 13,825.00 100,000.00 9,000.00 6,000.00 3,000.00 17,684.51 5,000.00 30,000.00 140,000.00 13,000.00 116,158.22 6,800.00 3,900.00 1,227.50 10,000.00 5,000.00 3,000.00 530.00 8,200.00 5,000.00 5,000.00 4,000.00 24,903.00 15.00 750.00 1,500.00 4,000.00 5,000.00 500.00 11,765.00 0.66 0.00 0.00 0.00 0.00 0.00 4.62 750.00 695.94 0.00 0.00 0.00 10.38 69.20 % 0.00 0.00 % 804.06 53.60 % 4,000.00 100.00 % 5,000.00 100.00 % 500.00 100.00 % 663,185.25 2,000.00 2,532.50 82,631.07 108,759.00 3,816.74 886.17 4,800.00 41,398.50 9,681.91 1,512.00 1,597.19 500.00 4,000.00 130,311.00 23,000.00 1,000.00 13,825.00 100,000.00 9,000.00 6,000.00 3,000.00 17,684.51 5,000.00 30,000.00 140,000.00 13,000.00 116,158.22 6,800.00 3,900.00 1,227.50 10,000.00 5,000.00 3,000.00 530.00 8,200.00 5,000.00 5,000.00 4,000.00 24,903.00 0.66 1,450.56 10,314.44 87.67% 78,300.16 303.56 0.00 9,401.05 6,531.00 253.55 55.36 386.56 4,749.38 1,110.74 647.98 139.51 210.45 0.00 7,843.59 4,678.60 0.00 1,600.00 7,755.41 177.79 0.00 48.25 2,623.11 0.00 330.92 358.20 0.00 9,618.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 71.47 0.00 283.29 0.00 398,872.68 1,620.34 2,597.50 49,576.34 46,389.66 1,738.64 387.49 2,685.87 23,635.24 5,643.99 702.00 621.57 210.45 2,991.57 121,106.93 11,294.34 1,348.04 9,454.70 85,070.24 4,485.11 2,933.86 289.55 9,813.89 1,735.92 15,813.49 100,299.42 0.00 67,329.08 2,016.00 1,313.10 0.00 0.00 3,287.69 0.00 0.00 4,562.24 2,369.69 4,253.39 1,939.24 24,903.00 264,312.57 39.86 % 379.66 18.98 % -65.00 -2.57 % 33,054.73 40.00 % 62,369.34 57.35 % 2,078.10 54.45 % 498.68 56.27 % 2,114.13 44.04 % 17,763.26 42.91 % 4,037.92 41.71 % 810.00 53.57 % 975.62 61.08 % 289.55 57.91 % 1,008.43 25.21 % 9,204.07 7.06 % 11,705.66 50.89 % -348.04 -34.80 % 4,370.30 31.61 % 14,929.76 14.93 % 4,514.89 50.17 % 3,066.14 51.10 % 2,710.45 90.35 % 7,870.62 44.51 % 3,264.08 65.28 % 14,186.51 47.29 % 39,700.58 28.36 % 13,000.00 100.00 % 48,829.14 42.04 % 4,784.00 70.35 % 2,586.90 66.33 % 1,227.50 100.00 % 10,000.00 100.00 % 1,712.31 34.25 % 3,000.00 100.00 % 530.00 100.00 % 3,637.76 44.36 % 2,630.31 52.61 % 746.61 14.93 % 2,060.76 51.52 % 0.00 0.00 % 1,612,839.56 65,000.00 30,000.00 13,071.00 1,612,839.56 137,478.37 65,000.00 30,000.00 13,071.00 3,712.00 0.00 0.00 1,013,292.26 599,547.30 37.17% 25,180.95 21,784.29 6,078.42 39,819.05 61.26 % 8,215.71 27.39 % 6,992.58 53.50 % 5/14/2024 11:32:39 AM Page 3 of 6 14 of 36 May 22, 2024 Regular Meeting Agenda Packet Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024 135-039-55065-000 Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining Tax Admin Fees 5,000.00 5,000.00 0.00 3,941.00 1,059.00 21.18 % Department: 039 - Non Departmental Total: 113,071.00 113,071.00 3,712.00 56,984.66 56,086.34 49.60% Expense Total: 14,423,932.76 14,423,932.76 961,079.08 8,006,360.63 6,417,572.13 44.49% Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00% Report Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00% 5/14/2024 11:32:39 AM Page 4 of 6 15 of 36 May 22, 2024 Regular Meeting Agenda Packet Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024 Group Summary Department Fund: 135 - MUD 1 General Fund Revenue 000 - Revenue, Asset, Liability, & Equity Expense 010 - Water 020 - Wastewater 026 - Board of Directors 030 - Administration 039 - Non Departmental Variance Original Current Period Fiscal Favorable Percent Total Budget Total Budget Activity Activity (Unfavorable) Remaining 14,423,932.76 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64% Revenue Total: 14,423,932.76 14,423,932.76 885,422.80 6,976,069.54 -7,447,863.22 51.64% 9,179,933.26 9,179,933.26 3,506,323.94 3,506,323.94 11,765.00 11,765.00 1, 612, 839.56 1,612,839.56 113, 071.00 113, 071.00 622,275.39 197,612.66 0.66 137,478.37 3,712.00 4,665,793.17 2,268,839.98 1,450.56 1,013,292.26 56,984.66 4,514,140.09 1,237,483.96 10,314.44 599,547.30 56,086.34 49.17% 35.29% 87.67% 37.17% 49.60% Expense Total: 14,423,932.76 14,423,932.76 961,079.08 8,006,360.63 6,417,572.13 44.49% Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00% Report Surplus (Deficit): 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00% 5/14/2024 11:32:39 AM Page 5 of 6 16 of 36 May 22, 2024 Regular Meeting Agenda Packet Budget Report For Fiscal: 2023-2024 Period Ending: 04/30/2024 Fund Summary Fund 135 - MUD 1 General Fund Report Surplus (Deficit): Variance Original Current Period Fiscal Favorable Total Budget Total Budget Activity Activity (Unfavorable) 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 0.00 0.00 -75,656.28 -1,030,291.09 -1,030,291.09 5/14/2024 11:32:39 AM Page 6 of 6 17 of 36 ebills Bills Mailed Bank Draft Online Payments Late Notices Disconnects District Connections Town Connections May 22, 2024 Regular Meeting Agenda Packet April 2024 Utility Billing Report April 2023 May 2023 June 2023 July 2023 August 2023 September 2023 October 2023 November 2023 December 2023 January 2024 February 2024 March 2024 April 2024 1,767 1,794 1,766 1,750 1,744 1,742 1,745 1,740 1,737 1,736 1,734 1,744 1,741 3,743 3,734 3,755 3,749 3,747 3,747 3,737 3,739 3,742 3,726 3,729 3,737 3,747 590 588 589 585 578 572 569 562 567 568 565 565 562 2,998 2,754 3,134 3,101 2,957 3,086 3,072 3,006 3,133 3,023 3,036 3,246 2,992 289 290 327 327 268 344 255 298 342 249 298 299 245 8 9 9 13 7 7 13 4 5 4 8 7 3 3,394 3,394 3,395 3,395 3,395 3,395 3,395 3,395 3,395 3,395 3,395 3,394 3,394 1,443 1,443 1,443 1,443 1,443 1,443 1,444 1,444 1,446 1,446 1,447 1,447 1,450 April 2024 Permits Date of Permit Permit No. Customer Deposit Due to FW Water Oversize Meter Plumbing Inspections Sewer Inspections Fire Line Misc. Income Total 4/2/2024 2024-05 $ 100.00 $ 4,953.00 $ 428.00 $ 150.00 $ 50.00 $ - $ - $ 5,681.00 4/10/2024 2024-06 $ 100.00 $ 4,953.00 $ 428.00 $ 150.00 $ 50.00 $ 1,500.00 $ 7,181.00 4/15/2024 2024-07 $ 100.00 $ 4,953.00 $ 428.00 $ 150.00 $ 50.00 $ 5,681.00 4/24/2024 2024-08 $ 100.00 $ 4,953.00 $ 428.00 $ 150.00 $ 50.00 $ 5,681.00 Total $ 400.00 $ 19,812.00 $ 1,712.00 $ 600.00 $ 200.00 $ 1,500.00 $ - $ 24,224.00 18 of 36 May 22, 2024 Regular Meeting Agenda Packet REGULAR MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 BOARD OF DIRECTORS April 16, 2024, at 6:30 p.m. Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a regular session meeting on April 16, 2024, at 6:30 p.m., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and was open to the public. STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § BOARD MEMBERS PRESENT: Kevin R. Carr President Ben Brewster Vice President Doug Harper Secretary/Treasurer Jim Thomas Director BOARD MEMBERS ABSENT: William C. Rose Director STAFF PRESENT: Alan Fourmentin Laurie Slaght Mike McMahon Pam Liston General Manager District Secretary Operations Manager General Legal Counsel GUESTS PRESENT: Matt Weatherly Public Sector Personnel Consultants CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of April 16, 2024, called the meeting to order and announced a quorum present at 6:30 p.m. CITIZEN COMMENTS No citizens wished to speak REPORTS & UPDATES 1. Staff Reports a. Capital Improvement Projects b. Operations Reports c. Finance Reports • Quarterly Tax Collections 2nd Quarter • Quarterly Investment Report 2nd Quarter General Manager Alan Fourmentin presented the monthly staff reports to the Board and answered 19 of 36 May 22, 2024 Regular Meeting Agenda Packet questions related thereto. CONSENT AGENDA 2. Consider and act to approve the Consent Agenda. a. March 28, 2024, Regular Meeting Minutes b. April 10, 2024, Special Meeting Minutes Motion made by Director Thomas and seconded by Director Brewster to approve the consent agenda as presented. Motion carried unanimously. REGULAR SESSION 3. Receive updates from strategic committee members. (Brewster/Thomas) General Manager Fourmentin provided the Board with an update regarding strategic committee meeting and stated that a draft lease agreement would be brought to the next board meeting for review and approval. 4. Discussion and possible action regarding compensation and benefits study. Matt Weatherly with Public Sector Personnel Consultants presented an updated compensation and benefit study and answered questions related thereto. 5. Consider and act to approve Resolution No. 2024-0416 adopting Amended Drought Contingency Plan. Motion made by Director Thomas and seconded by Director Brewster to approve Resolution No. 2024- 0416 adopting Amended Drought Contingency Plan. Motion carried unanimously. Motion is Amended by Director Harper and seconded by Director Brewster to have the title of the resolution read Amended Drought Contingency and Emergency Water Management Plan. Motion on Amendment carried unanimously Main Motion as Amended carried unanimously 6. Consider and act to award bid and approve Contract No. 2024041601 for Wastewater Treatment Plant Membrane Bioreactor (MBR) Clean in Place (CIP) improvements as part of FY 2024 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. Motion made by Director Harper and seconded by Director Thomas to approve Contract No. 2024041601 for Wastewater Treatment Plant Membrane Bioreactor (MBR) Clean in Place (CIP) improvements as part 20 of 36 May 22, 2024 Regular Meeting Agenda Packet of FY 2024 Capital Improvement Projects to Rey -Mar Construction for an amount not to exceed $272,747.00 and authorize the General Manager to execute any necessary documents. Motion carried unanimously. 7. Consider and act to approve Contract No. 2024041602 with 2T Underground LLC for FY2024 Waterline improvements as part of FY 2024 Capital Improvement Projects and authorize the General Manager to execute the necessary documents. Motion made by Director Brewster and seconded by Director Harper Contract No. 2024041602 for replacement of water lines as part of FY 2024 Capital Improvement Projects to 2T Underground LLC for an amount not to exceed $1,679,179.00 and authorize the General Manger to execute any necessary documents. Motion carried unanimously. FUTURE AGENDA ITEMS Board Members may provide requests for discussion items for a future agenda in accordance with the board's approved bylaws. No further discussion will be held related to topics proposed until they are posted on a future agenda in accordance with the Texas Open Meetings Act 8. Items for future agendas. 9. Consider and act to set future meeting dates: a. Next Regular Meeting date — May 22, 2024 ADJOURN President Carr called the meeting adjourned at 7:58 p.m. Kevin R. Carr, President Doug Harper, Secretary/Treasurer Laurie Slaght, District Secretary 21 of 36 (SEAL) May 22, 2024 Regular Meeting Agenda Packet FACILITY USE AGREEMENT This Facility Use Agreement ("Agreement") is entered into by and between the Town of Trophy Club (the "Town"), a Texas municipal corporation, and Trophy Club Municipal Utility District No. 1, (the "District") a conservation and reclamation district of the State of Texas created and operating under chapters 49 and 54 of the Texas Water Code. For convenience, the Town and District may be referred to herein collectively as "parties" and individually as a "party." RECITALS WHEREAS, pursuant to the terms of the Agreement Regarding Real Property Matters (the "Real Property Agreement") signed by the Town and the District and effective August 4, 2020, District owns an approximate acre tract of land, more particularly described on Exhibit "A" attached hereto ("Property"); and WHEREAS, the Town desires to utilize the Property to host summer camp and community recreational programs for the public and to provide a recreational space for the public on the Property; and WHEREAS, the District desires to contract with the Town to permit the Town to utilize the Property for these public purposes in accordance with the terms of this Agreement. NOW, THEREFORE, for and in consideration of the mutual promises and covenants set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby agree as follows: 1.1 I. GRANT AND TERM OF AGREEMENT Term. The District hereby grants to the Town the right to possess and use the Property for an initial term commencing upon the Effective Date of this Agreement and terminating on December 31, 2025. This Agreement may be renewed by mutual agreement of the parties. 1.2 Rent. There shall be no annual rent payment required for this Agreement. The consideration for the use of the Property shall be other good and valuable consideration, which is evidenced by the mutual promises and covenants set forth in this Agreement. Both Parties acknowledge that the mutual promises and covenants from the other Party is sufficient consideration for this Agreement. 1.3 Utilities. The Town shall be responsible for payment of all deposits and utility bills at the Property, including but not limited to water, gas, electricity, sewer, garbage, janitorial, telephone, and internes services. 1.4 Permissible Uses. The Town shall have the right to possession of the Property for use for the purposes of programming a summer camp and community recreation programs. The grassy, open area located to the East of the Annex Building shall be available for the Q:VMUD Packets MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 22 of 36 Page 1 May 22, 2024 Regular Meeting Agenda Packet Town's use for these purposes. The Town may use the Property for other purposes upon prior approval by the District. 1.5 Town's Duties. During the term of this Agreement, the Town shall maintain the natural grass practice field on the Property, identified on Exhibit "B" to the Development Agreement, and the Town shall provide access to all Town utilities. The Town will provide the services in the same manner as it maintains Town parks but shall coordinate the schedule so as not to conflict with District events. 1.6 Taxes. The District shall pay all ad valorem taxes (real property taxes), if any, and all personal property/trade fixture taxes levied against the Property during the term of this Agreement. II. OPERATION OF PROPERTY 2.1 Operations. The Town shall have daily control of the Property, including controlling and granting to others access to and use of the Property, for the purposes allowed under this Agreement. 2.2 Routine Maintenance of Property. The Town shall have the duty to perform daily maintenance for operation of the Property (excluding work allocated to the District in Section 4.1) in good order and condition, normal wear and tear excepted. 2.3 District's Use of the Facilities. The District may arrange with the Town to reserve the Property for events. The Town shall give priority to requests from the District to use the Property if the request does not conflict with an already scheduled event. 2.4 Alterations/Improvements to the Property. If the Town desires to make any permanent alterations, additions, improvements, or modifications to the Property or the improvements on the Property, the Town shall obtain prior approval from the District. III. MAINTENANCE; CASUALTY 3.1 Maintenance. The District shall be responsible for maintaining the Property in a manner to keep all permanent improvements on the Property in a state of good repair, including the annex building and the parking areas. The District's maintenance obligation under this paragraph shall include any required repair of any structural issues and repair or replacement of HVAC systems. 3.2 Casualty. If there is casualty damage to the Property, the District shall be responsible for the repair, reconstruction, or replacement of the damaged improvements. If the Property is subject to casualty damage, the District may terminate this Agreement. Q:VMUD Packets MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 23 of 36 Page 2 May 22, 2024 Regular Meeting Agenda Packet IV. INSURANCE 4.1 Insurance by the Town. Without limiting any of the other obligations or liabilities of the Town, the Town agrees to purchase and maintain during the term of this Agreement, the types and minimum amounts of insurance coverages listed below, together with the coverage provisions and endorsements as indicated: (a) Worker's Compensation Insurance. Worker's compensation coverage shall be maintained for not less than the Texas Statutory limits. (b) Commercial General (Public) Liability Insurance. Commercial General (Public) Liability Insurance shall be maintained with a combined limit of $1,000,000 per occurrence for bodily injury and property damage and an annual aggregate limit of $2,000,000. 4.2 Insurance by District. Without limiting any of the other obligations or liability of the District, the District agrees to purchase and maintain during the term of this Agreement property insurance in an amount sufficient to cover the replacement value of the Property and to provide coverage for bodily injury with a combined limit of $1,000,000 per occurrence and an annual aggregate limit of $2,000,000. V. TERMINATION 5.1 Termination. This Agreement may not be terminated except in accordance with this section. (a) Termination for Convenience. This Agreement may be terminated by the District or the Town for any reason with thirty (30) days notice to the other Party, subject to the conditions in subsection (b). (b) Rights Surviving Termination. If the District gives notice of termination between January 1 and June 30 of each calendar year, the Town shall have a right, which survives termination, to use the Property for a summer camp event in the months of June through August in the same calendar year as the notice of termination was given. 5.2 Effect of Termination/Expiration. Upon the termination or expiration of this Agreement, the parties' duties and obligations under this Agreement shall cease and the District shall resume full control and use of the Property, except for rights or obligations that expressly survive termination under the terms of this Agreement. VI. MISCELLANEOUS PROVISIONS Q:VMUD Packets MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 24 of 36 Page 3 May 22, 2024 Regular Meeting Agenda Packet 6.1 Entire Agreement. This Agreement, together with the exhibits, contains the entire agreement of the Parties with respect to the subject matter hereof, and may not be varied, amended, or superseded except by written agreement between the Parties hereto. 6.2 Assignment. This Agreement may not be assigned without the prior written consent of the non -assigning Party, and any assignment without such consent shall be void. 6.3 Binding. This Agreement shall be binding on the Property and the parties and their respective successors -in -interest. 6.4 Severability. In the event any term or provision of this Agreement is determined by a court of competent jurisdiction to be illegal, invalid, or unenforceable under present or future laws, the legality, validity, and enforceability of the remaining provisions of this Agreement shall not be affected thereby and the remainder of this Agreement shall remain in effect. 6.5 Notice. Any notice required to be given by this Agreement shall be deemed to have been given within three days of depositing in the mail, if sent to the other party by United States certified mail, return receipt requested, or upon receipt of the notice if sent by other receipted delivery service, at the address listed below: To Town: With copy to: Town of Trophy Club Attention: Town Manager 1 Trophy Wood Drive Trophy Club, Texas 76262 Dean Roggia Town Attorney Taylor, Olson, Adkins, Sralla & Elam, L.L.P. 6000 Western Place, Suite 200 Fort Worth, Texas 76107 To District: Trophy Club Municipal Utility District No. 1 Attn: General Manager 100 Municipal Drive Trophy Club, Texas 76262 With copy to: Pamela Liston General Legal Counsel Liston Law Firm P.O. Box 1882 Rowlett, TX 75030-1882 Q:VMUD Packets 3MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 25 of 36 Page 4 May 22, 2024 Regular Meeting Agenda Packet The parties may at any time change their respective address for notice purposes by delivering a notice of change of address to the other party in accordance with this section. 6.8 Amendment. This Agreement may not be amended or modified except by written amendment that is signed by both parties. 6.9 No Joint Venture. Nothing in this Agreement should be construed by the parties or by any third party to create the relationship of principal and agent of a partnership, joint venture, or employment—it being understood the parties are solely acting as independent parties for the purpose of effecting the provisions of this Agreement. As such, neither party has the authority to represent or to bind the other with respect to any third -party agreement or proposal. 6.10 Governing Law/Venue. This Agreement shall be governed by the law of the State of Texas. Venue for any legal action to interpret or enforce the terms of this Agreement shall lie in Tarrant County, Texas. 6.11 Attorney's Fees. In the event that it becomes necessary to take legal action to interpret or enforce the terms of this Agreement, the prevailing party in such action shall be entitled to recover reasonable attorney's fees and costs of court from the non -prevailing party. SIGNED on this day of , 2024 to be effective on the effective date. TOWN OF TROPHY CLUB, TEXAS By: Name: Title: ATTEST: Date: By: Name: Title: TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 By: Name: Title: ATTEST: Date: By: Name: Title: Q:VMUD Packets 3MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 26 of 36 Page 5 May 22, 2024 Regular Meeting Agenda Packet Printed Name: Title: STATE OF TEXAS § § COUNTY OF TARRANT § BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day personally appeared , known to me to be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that he is the of , and that he/she is authorized by said corporation to execute the foregoing instrument as the act of such corporation for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of , 2024. Notary Public in and for the State of Texas Type or Print Notary's Name My Commission Expires: Q:VMUD Packets 3MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 27 of 36 Page 6 May 22, 2024 Regular Meeting Agenda Packet Printed Name: Title: STATE OF TEXAS COUNTY OF DENTON BEFORE ME, the undersigned authority in and for Tarrant County, Texas, on this day personally appeared , known to me to be the person and officer whose name is subscribed to the foregoing instrument and acknowledged to me that he is the of , and that he/she is authorized by said corporation to execute the foregoing instrument as the act of such corporation for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the day of , 2024. Notary Public in and for the State of Texas My Commission Expires: Q:VMUD Packets MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 28 of 36 Page 7 Exhibit A Property Description Q:VMUD Packets MUD 1\2024\2024-05 May 22, 2024 Regular meeting\Facility Use Agreement - Annex Building (003) redline.docx 29 of 36 May 22, 2024 Regular Meeting Agenda Packet Page 8 May 22, 2024 Regular Meeting Agenda Packet TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 RESOLUTION NO. 2024-0522 RESOLUTION DESIGNATING DEPOSITORY INSTITUTIONS, DESIGNATING AUTHORIZED SIGNATORIES FOR THE DISBURSEMENT OF DISTRICT FUNDS, PROVIDING FOR ELECTRONIC TRANSFERS OF DISTRICT FUNDS, AND CONTAINING OTHER MATTERS RELATING THERETO STATE OF TEXAS § COUNTIES OF DENTON AND TARRANT § WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a duly created and existing municipal utility District created and operating under Chapters 49 and 54 of the Texas Water Code, as amended; WHEREAS, Section 49.156 of the Water Code requires the Board of Directors of the District, by order or resolution, to designate one or more banks or savings associations within the state to serve as the depository for the funds of the District; WHEREAS, the Board of Directors of the District desires to designate depository institutions for funds of the District in accordance with Section 49.156 of the Water Code; WHEREAS, Section 49.151 of the Water Code provides that except as otherwise set forth therein, a District's money shall be disbursed only by check, draft, order, or other instrument that shall be signed by at least a majority of the directors. The statute allows a Board, by resolution, to allow the General Manager, Treasurer, Bookkeeper, or other employee of the District to sign disbursements. The statute also provides that the board may allow disbursements of District money to be transferred by Federal Reserve wire system to accounts in the name of the District or accounts not in the name of the District; WHEREAS, in accordance with the foregoing statutes, the Board of Directors desires to designate banks or savings associations to serve as the depository for the funds of the District; to provide for the disbursement of funds of the District; and to provide for the electronic transfer of funds, all subject to certain limitations specified herein by the Board of Directors herein for the safekeeping and protection of public funds. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT: 1. The facts and recitations found in the preamble of this Resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. 2. Designation of Depository Institutions: (a) In accordance with Section 49.156 of the Texas Water Code, the Board of Directors hereby designates those banks and savings associations set forth on Exhibit "A" attached hereto (hereinafter, the "Authorized Depository Institutions") 30 of 36 May 22, 2024 Regular Meeting Agenda Packet to serve as depositories for the funds of the District. (b) The District's General Manager and Board of Directors are hereby authorized to open and close accounts at the Authorized Depository Institutions. (c) No funds of the District shall be deposited at any of the Authorized Depository Institutions in excess of the amounts insured by the Federal Deposit Insurance Corporation unless they are secured in the manner provided by law under the Public Funds Collateral Act (Chapter 2257, Government Code). (d) In accordance with Section 49.156 of the Water Code, the Board of Directors hereby authorizes the following designated representatives to supervise the substitution of securities pledged to secure the District's funds at the Authorized Depository Institutions: Alan Fourmentin General Manager Regina Van Dyke Finance Manager 3. Authorized Signatories for District Accounts: (a) Checks, drafts, and other withdrawal or transfer orders issued against funds of the District on deposit at the Authorized Depository Institutions may be signed only by the members of the Board of Directors of the District and its General Manager, each of whom are identified below: a. William C. Rose Director b. Kevin R. Carr Director c. Ben Brewster Director d. Douglas Harper Director e. Jim Thomas Director f. Alan Fourmentin General Manager (b) The authority of all other persons to sign disbursements, transfer or withdraw funds, or otherwise conduct any transactions related to the District's funds is hereby terminated for all purposes. (c) The General Manager is hereby directed to ensure that signature cards for all District depository accounts contain current information and only the names of those individuals authorized to sign disbursements on behalf of the District. 4. Disbursement Authority: (a) General Manager Disbursement Authority. The General Manager is authorized to disburse District funds and approve expenditures in accordance with the terms and conditions of Order 2018-0618B, such Order shall remain in full force and effect for all purposes. (b) Other Disbursements. In accordance with Section 49.151 of the Water Code, and except as otherwise provided hereunder and in Order 2018-0618B, disbursements of the District's funds by check, draft, order, or other instrument shall be signed by at least a majority of the directors. (c) Additional Limitations on Disbursement Authority. 31 of 36 May 22, 2024 Regular Meeting Agenda Packet i. Non -payroll checks made payable to the General Manager of the District may not be signed by the General Manager. ii. Checks made payable to any Director of the District for director's fees or reimbursement of expenses may not be signed by the Director receiving the check. 5. Electronic Transfers: Except as authorized below, the electronic transfer of District funds is prohibited: (a) Except as otherwise specified herein, District funds may be transferred between District accounts or to third party accounts only upon approval of the Board of Directors. (b) The General Manager is authorized to approve the electronic transfer of District funds in accordance with the terms and conditions of Order 2018-0618B. 6. This Resolution supersedes and replaces all previous orders, resolutions and policies relating to the subject matter hereof. This Resolution does not supersede or replace Order 2018-0618B. 7. This Resolution shall be effective immediately upon adoption. 8. District staff are hereby directed to take any and all actions that may be required by the Authorized Depository Institutions to implement this Resolution. RESOLVED, PASSED AND APPROVED this the 22nd day of May 2024. Kevin R. Carr President, Board of Directors ATTEST: Doug Harper Secretary, Board of Directors (SEAL) 32 of 36 May 22, 2024 Regular Meeting Agenda Packet Exhibit "A" Authorized Depository Institutions Name of Bank Address Town State Zip Prosperity Bank 217 North Main Keller TX 76248 TexPool 1001 Texas Avenue Suite 1400 Houston TX 77002 JP Morgan Chase All locations worldwide 33 of 36 Q TROPHY CLUB MUNICIPAL UTILITY DISTRICT May 22, 2024 Regular Meeting Agenda Packet STAFF REPORT May 22, 2024 AGENDA ITEM: Consider and act to approve the purchase of eight (8) cranes for lift stations as a part of the FY 2024 Capital Improvement Projects. DESCRIPTION: Design was recently completed for miscellaneous improvements including: removal and installation of chain link fence and driveway improvements at Lift Station No. 2; removal and installation of aluminum hatches on check valve vaults at Lift Stations No. 2, 3, and 6; removal and installation of new aluminum hatch on the wet well at Lift Station No. 4; installation of manual valve vault bypass line with quick connect at Lift Stations No. 2, 5, and 6; and installation of davit cranes at Lift Stations No. 2, 3, 4, 5, 6, 7, 8, 9. This purchasing request specifically addresses the installation of davit cranes at Lift Stations No. 2, 3, 4, 5, 6, 7, 8, 9 and will complete budgeted Lift Station Improvements for FY 2024. Quotes were requested and received from the following vendors: • Lowest - Fortiline Waterworks: $49,518.57 • Second lowest: Manufacturers Distributor, Inc. (MDI) - $7,523.38 each x 8 = $60,191.04 • Third lowest - Global Pump Solutions: $67,432.00 RECOMMENDATION: Staff recommends approving the purchase of eight (8) davit cranes from Fortiline Waterworks for an amount not to exceed $49,518.57. 34 of 36 Q TROPHY CLUB MUNICIPAL UTILITY DISTRICT May 22, 2024 Regular Meeting Agenda Packet STAFF REPORT May 22, 2024 AGENDA ITEM: Consider and act to approve rehabilitation of Well #1. DESCRIPTION: On March 8, 2024, during calibration of Well #1, staff discovered water running back into the well at a rate of approximately 38 gallons per minute when the well was shut off. Upon further video inspection, it was found that the well had holes in the casing pipe subsequently degrading the well and causing the well screen to become obstructed. The current pump and motor are 12 years old and are recommended to be replaced due to age and potential for reoccurring issues. Rehabilitation includes the replacement of pump, motor, piping, check valves, and well screen cleaning. Quotes were requested and received from the following vendors: • Lowest - Millican Well Service, LLC: $126,434.33 • Second lowest - Barco Well Service: $136,877.66 • Third lowest - MS Drilling Co., LLC: $140,000.00 RECOMMENDATION: Staff recommends approving the rehabilitation of Well #1 to Millican Well Service for an amount not to exceed $126,434.33. 35 of 36 Independence Day Office Trophy Club Municipal Utility District No. 1 June 2024 Sun 22 May 26, 2024 23 2 24 9 25 16 26 23 Mon Tue 27 Memorial Day - Office CI 3 10 17 24 28 4 11 18 25 27 30 Jul 1 2 May 22, 2024 Regular Meeting Agenda lari.Vite Slaght Wed Thu Fri Sat 29 5 12 19 Board of Directors Re. 26 6 13 20 27 4 Jun 1 7 8 14 15 21 22 28 29 5 6 36 of 36 Printed on: 05/17/2024 8:30am 0 Central Time US & Ca Powered by Tr, teamup