HomeMy WebLinkAbout2024-0619 June 19, 2024 Regular Meeting Meeting Agenda Packet5/
TPOPHY CLUB
BOARD OF DIRECTORS
REGULAR MEETING
June 19, 2024 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, June 19, 2024
6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA
VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL
BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION
SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON-
EMERGENCY BASIS, UP TO TWO DIRECTORS MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY
BY VIDEOCONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY
PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA.
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. 2023 Annual Drinking Water Quality Report
d. Finance Reports
e. Government Finance Officers Association ("GFOA") Distinguished Budget Presentation Award.
attachment: Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
2. Consider and act to approve the Consent Agenda.
a. May 22, 2024, Regular Meeting Minutes
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June 19, 2024 Regular Meeting Agenda Packet
attachment: Meeting Minutes
REGULAR SESSION
3. Consider and act to approve Resolution No. 2024-0619 amending the Fiscal Year 2024 Budget.
attachment: Resolution No. 2024-0619
4. Consider and act to approve the Cyber Liability and Data Breach Response Interlocal Agreement between
the Texas Municipal League Intergovernmental Risk Pool and Trophy Club Municipal Utility District No. 1
with an effective date of October 1, 2024, and authorize the General Manager to execute the agreement.
attachment: Interlocal Agreement
5. Discussion regarding community outreach. (Brewster/Carr)
6. Discussion regarding potential transfer of water/wastewater assets from the town to the District.
(Thomas)
7. Discussion regarding access and security at District facilities. (Carr/Brewster)
FUTURE AGENDA ITEMS
Board Members may provide requests for discussion items for a future agenda in accordance with the board's
approved bylaws. No further discussion will be held related to topics proposed until they are posted on a
future agenda in accordance with the Texas Open Meetings Act.
8. Items for future agendas.
9. Next Regular Meeting date—July 17, 2024
attachment: Meeting Calendar
*THE BOARD RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME DURING THE
MEETING PURSUANT TO THE APPLICABLE SECTION OF SUBCHAPTER D, CHAPTER 551, TEXAS GOVERNMENT
CODE, THE TEXAS OPEN MEETINGS ACT, WITH RESPECT TO ANY ITEM ON THE AGENDA. NO FINAL ACTION,
DECISION OR VOTE WILL BE TAKEN ON ANY SUBJECT OR MATTER IN EXECUTIVE SESSION. THIS NOTICE
MODIFIES THE DISTRICT'S PRIOR PRACTICE OF SPECIFICALLY IDENTIFYING ALL AGENDA ITEMS TO BE
DISCUSSED IN EXECUTIVE SESSION.
ADJOURN
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IPA
TROPHY CLUB
l
MUNICIPAL
UTILITY
DISTRICT
June 19, 2024 Regular Meeting Agenda Packet
Capital Improvement Projects
• Pump Station Improvement Project — The installation of the new header piping is complete.
A field change to replace an existing tee adjacent to a designed header connection and new
piping to Pump #5 is estimated to be completed in early July. Electrical work is ongoing with
no issues. This project is tentatively scheduled to be completed in August, pending arrival of
variable frequency drives (VFD).
• FY 2024 Water Line Project — Submittals are complete, and materials are in the process of
being delivered. Installation of temporary water lines has begun along Sonora Drive and
adjacent cul-de-sacs. Pipe replacement will begin along Sonora Drive starting at Monterey
Drive and working towards Village Trail. The project is scheduled to be completed by the
end of October 2024.
• WWTP CIP Improvements — Submittals for tanks, pumps, and materials are complete and
the contractor is awaiting delivery. Construction is planned to begin at the end of June and
is scheduled to be completed by the end of July 2024.
• FY 2024 Wastewater Improvements — Point repairs have been delayed due to rainy
weather. They are approximately 95% complete and expected to be finalized by the end of
June. Preparatory work to manholes is complete and repairs have yet to begin due to
material delays. The manhole repairs are expected to be completed by the end of June.
• Southlake emergency connection — Southlake is scheduled to receive a draft of their Water
Master Plan report in June 2024. Once received, Southlake staff will work with the city
leadership to determine whether to proceed with this request.
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June 19, 2024 Regular Meeting Agenda Packet
Water Billed
- -2024
180,000
160,000
140,000
120,000
100,000
80,000
60,000
-
40,000
+10
20,000 -
0
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,083
79,654
108,707
134,083
169,549
154,971
1,049,905
2024
112,006
61,555
48,355
35,861
36,716
44,722
58,565
53,386
451,166
Water Pumped
180,000
-2020 -2021 -2022 -2023 -2024
160,000
140,000
120,000
100,000
80,000 ,.�
60,000
-=-
_
�-
40,000
20,000
0 -
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
84,019
120,932
145,657
184,972
169,227
1,155,952
2024
122,699
69,114
53,685
42,905
45,875
51,064
65,014
55,365
505,721
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June 19, 2024 Regular Meeting Agenda Packet
7
6
C' 5
0
7 4
0 3
g 2
1
0
May -23
• Min 1.730
• Max 5.729
Avg 3.125
Water Production
May -23
Jun -23
Jun -23
2.628
5.950
4.079
Jul -23
Jul 23
3.277
7.079
Aug -23
Sep -23
Oct -23
Aug -23
4.622
7.305
Sep -23
Oct -23
3.391
1.119
7.430
5.266
6.291
5.234
5.458
3.566
Nov -23
Nov -23
1.026
2.803
2.145
Dec -23
Dec -23
1.044
2.476
1.772
Jan -24
Jan -24
0.858
2.051
1.462
Feb -24 Mar -24
Feb -24
0.580
Mar -24
1.352
2.571 2.867
1.592 1 1.848
_n
Apr -24 May -24
Apr -24 May -24
1.291 0.366
3.223 3.569
2.119 2.1- 19
2.150
1.950
1.750
1.550
0 • 1.350
3
1.150
0.950
0.750
Wastewater Treated
N I •i •I •I
May -23 Jun -23
• 1
Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23
Daily Avg Flow Daily Max Flow -Daily Avg Max
Jan -24
Feb -24 Mar -24 Apr -24 May -24
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
May -23 Jun -23 Jul -23 Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 May -24
CBOD Avg CBOD Max -Daily Avg Max -Daily Max
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June 19, 2024 Regular Meeting Agenda Packet
6 of 40
Total Suspended Solids (TSS)
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
May -23
Jun -23
Jul -23
Aug -23
Sep -23
Oct -23 Nov -23 Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
May -24
TSS Avg TSS Max Daily Avg Max -Daily Max
Ammonia Nitrogen (NH3)
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
May -23
Jun -23
Jul -23
Aug -23
Sep -23
Oct -23 Nov -23 Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
May -24
NH3 Avg NH3 Max -Daily Avg Max -Daily Max
Nitrate -Nitrogen (NO3)
50.0
40.0
30.0
20.0
0.0
100
May -23
Jun -23
Jul -23
Aug -23
Sep -23
Oct -23 Nov -23 Dec -23
Jan -24
Feb -24
Mar -24
Apr -24
May -24
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
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June 19, 2024 Regular Meeting Agenda Packet
7 of 40
Potential of Hydrogen (pH)
9
8.5
8
7.5
7
6.5111111
6
On
May -23
Jun -23
Jul -23
Aug -23
Sep -23
pH Min
Oct -23 Nov -23 Dec -23 Jan -24
pH Max y pH Avg -Daily Avg Min -Daily Avg Max
Feb -24
Mar -24
Apr -24
May -24
Dissolved Oxygen (DO)
9.0
8.5
8.0
II
7.5
7.0
6.5
1
6.0
II
May -23
Jun -23
Jul -23
Aug -23
Sep -23
Oct -23 Nov -23 Dec -23 Jan -24
Feb -24
Mar -24
Apr -24
May -24
DO Min
DO Max DO Avg Min
-Daily Avg -Daily Avg Max
Escherichia coli (E. coli)
400
350
300
250
200
150
100
50
1.0
1.0
1.0
1.0
1.0 1.0 1.0 1.0
1.0
4.1
1.0
1.0
1.0
0
May -23
Jun -23
Jul -23
Aug -23
Sep -23
Oct -23 Nov -23 Dec -23 Jan -24
Feb -24
Mar -24
Apr -24
May -24
E. Avg E. Max Avg Max Max
coli coli -Daily -Daily
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1 13. LSL4 I I„� AJI
Trophy Club Municipal Utility District No. 1
Public Water System ID No. TX0610018
2023 Annual Drinking Water Quality Report
Consumer Confidence Report June 2024
This
information is provided to you by: Trophy Club Municipal Utility District No. 1
100 Municipal Drive, Trophy Club, Texas 76262, Phone: (682) 831-4600
District Contact: Alan Fourmentin, General Manager
Our Drinking Water Meets or Exceeds All
Federal (EPA) Drinking Water Requirements
This report is a summary of the quality of the water we
provide our customers. The analysis was made by using the
data from the most recent U.S. Environmental Protection
Agency (EPA) required tests and is presented in the
following pages. We hope this information helps you
become more knowledgeable about what is in your drinking
water. Should you have questions or need additional copies
of this report, please call the District office at (682) 831-4600.
The report is also available on our website at
www.tcmud.org.
Special Population Advisory
You may be more vulnerable than the general
population to certain microbial contaminants, such as
Cryptosporidium, in drinking water. Infants, some
elderly, or immunocompromised persons such as those
undergoing chemotherapy for cancer; those who have
undergone organ transplants; those who are undergoing
treatment with steroids; and people with HIV/AIDS or
other immune system disorders can be particularly at
risk from infections. You should seek advice about
drinking water from your physician or health care
provider. Additional guidelines on appropriate means to
lessen the risk of infection by Cryptosporidium are
available from the Safe Drinking Water Hotline at (800)
426-4791.
Water Sources:
The sources of drinking water (both tap water and
bottled water) include rivers, lakes, streams, ponds,
reservoirs, springs, and wells. As water travels over the
surface of the land or through the ground, it dissolves
naturally occurring minerals, and in some cases,
radioactive material, and can pick up substances
resulting from the presence of animals or from human
activity. Contaminants that may be present in source
water before treatment include:
• Microbial contaminants, such as viruses and
bacteria, which may come from sewage treatment
plants, septic systems, and agricultural livestock
operations and wildlife.
• Inorganic contaminants, such as salts and metals,
which can be naturally occurring or result from urban
storm water runoff, industrial or domestic
wastewater discharges, oil and gas production,
mining, or farming.
• Pesticides and herbicides, which may come from a
variety of sources such as agriculture and urban
storm water runoff, and residential uses.
• Organic chemical contaminants, including synthetic
and volatile organic chemicals, which are by-
products of industrial processes and petroleum
production, and can also come from gas stations,
urban storm water runoff, and septic systems.
• Radioactive contaminants, which can be naturally
occurring or be the result of oil and gas production
and mining activities.
Public Participation Opportunities
Date:
Time:
Location:
June 19, 2024
6:30 p.m.
100 Municipal Dr.
Trophy Club, TX 76262
Este informe incluye informacion importante
sobre el agua potable. Si tiene preguntas o
comentarios sobre este informe en espanol, favor de
Ilamar al tel. (682) 831-4600 para hablar con una
persona bilingue en espanol.
Where Do We Get Our Drinking Water?
Our drinking water is obtained from both surface and
groundwater sources. Surface water is purchased from the
City of Fort Worth and its sources are Lake Worth, Eagle
Mountain Lake, Lake Bridgeport, Richland Chambers
Reservoir, Cedar Creek Reservoir, and the Clear Fork
Trinity River (from Lake Benbrook). Groundwater sources
are from four wells including three from the Paluxy Aquifer
and one from the Trinity Aquifer. The Texas Commission on
Environmental Quality (TCEQ) completed an assessment of
your drinking water sources and results indicate that some
of your sources are susceptible to certain contaminants. The
sampling requirements for your water system are based on
this susceptibility and previous sample data. Any detection
of these contaminants may be found in this report. For more
information about your sources of water please refer to the
Source Water Assessment Viewer available at
http://www.tceq.texas.gov/gis/swaview. Further details
about sources and source -water assessments are available
on Texas Drinking Water Watch at
http://dww2.tceq.texas.gov/DWW/.
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June 19, 2024 Regular Meeting Agenda Packet
All Drinking Water May Contain Contaminants
When drinking water meets federal standards there may not be any health -based benefits to purchasing bottled water or
point -of -use devices. Drinking water, including bottled water, may reasonably be expected to contain at least small amounts
of some contaminants. The presence of contaminants does not necessarily indicate that water poses a health risk. In order
to ensure tap water is safe to drink, the EPA and TCEQ prescribe regulations which limit the number of certain contaminants
in water provided by public water systems. FDA regulations establish limits for contaminants in bottled water, which must
provide the same protection for public health. More information about contaminants and potential health effects can be
obtained by calling the EPA's Safe Drinking Water Hotline at (800) 426-4791.
Water Quality Data
The table in this report lists all the drinking water contaminants we detected during tests conducted from the previous
calendar year, unless otherwise noted. The state requires us to monitor for certain contaminants less than once per year
because the concentrations of these contaminants are not expected to vary significantly from year to year. Therefore, some
of the data, though representative of the water quality, is more than one year old.
Secondary Constituents
Many constituents (such as calcium, sodium, or iron) which are often found in drinking water, can cause taste, color, and
odor problems. The taste and odor constituents are called secondary constituents and are regulated by the State of Texas,
not the EPA. These constituents are not cause for health concerns. Therefore, secondary constituents are not required to
be reported in this document, but they may greatly affect the appearance and taste of your water.
About the Following Pages
The pages that follow list all of the federally regulated or monitored contaminants which have been found in your drinking
water. The United States Environmental Protection Agency (EPA) requires water systems to test up to 97 constituents.
Please note that not all constituents are required to be sampled every year. Only the most recent year for sampling of a
constituent is included in the report.
Definitions
Action Level (AL): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water
system must follow.
Action Level Goal (ALG): The level of a contaminant in drinking water below which there is no known or expected risk to health. ALGs
allow for a margin of safety.
Average (Avg): Regulatory compliance with some MCLs are based on running annual average of monthly samples.
Maximum Contaminant Level (MCL): The highest permissible level of a contaminant in drinking water. MCLs are set as close to the
MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG): The level of a contaminant in drinking water below which there is no known or expected
health risk. MCLGs allow for a margin of safety.
Maximum Residual Disinfectant Level (MRDL): The highest level of disinfectant allowed in drinking water. There is convincing
evidence that addition of a disinfectant is necessary for control of microbial contaminants.
Maximum Residual Disinfectant Level Goal (MRDLG): The level of a drinking water disinfectant below which there is no known or
expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contamination.
Treatment Technique (TT): A required process intended to reduce the level of a contaminant in drinking water.
Abbreviations
MFL - million fibers per liter (a measure of asbestos)
N/A - not applicable
NTU - Nephelometric Turbidity Units
ppq - parts per quadrillion, or picograms per liter
ppt - parts per trillion, or nanograms per liter
pCi/L - picocuries per liter (a measure of radioactivity)
ppm - parts per million, or milligrams per liter (mg/I)
ppb - parts per billion, or micrograms per liter (ug/I)
mrem/yr — millirems per year
ND — (not -detectable) lab analysis indicates not present.
UMHO/CM — micromhos
Lead and
Copper
Date
Sampled
MCLG
Action
Level (AL)
90th
Percentile
# Sites
Over AL
Units
Violation
Likely Source of Contamination
Copper
2022
1.3
1.3
0.6162
1
ppm
N
Erosion of natural deposits; Leaching from wood
preservatives; Corrosion of household plumbing
systems.
Lead
2022
0
15
2.1
0
ppb
N
Corrosion of household plumbing systems;
Erosion of natural deposits.
If present, elevated levels of lead can cause serous health problems, especially for pregnant women and young children. Lead in drinking water is primarily
from materials and components associated with service lines and home plumbing. Trophy Club Municipal Utility District No. 1 is responsible for providing
high quality drinking water but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours,
you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are
concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can
take to minimize exposure is available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
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June 19, 2024 Regular Meeting Agenda Packet
Maximum Residual Disinfectant Level
Year
Disinfectant
Average
Level
Minimum
Level
Maximum
Level
MRDL
MRDLG
Unit of
Measure
Violation
(Y or N)
Source of Disinfectant
2023
Chloramine Residual
(Total Chlorine)
2.73
1.0
3.90
4.0
<4.0
ppm
N
Disinfectant used to
control microbes.
Disinfection Bv-Products
Collection
Date
Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCL
Unit of
Measure
Violation
(Y or N)
Source of Contaminant
2023
HAA5 Total Haloacetic
Acids
9
6.1-8.1
60
ppb
N
Byproduct of drinking water
disinfection.
2023
Total Trihalomethanes
18
6.01-28.4
80
ppb
N
Byproduct of drinking water
disinfection.
*The value in the Highest Level or Average Detected column is the highest average of all sample results collected at a location over a year'
*Highest level detected is based on a running annual average calculated from quarterly samples as required by TCEQ, and may be from
predecessor system measurement
Inorganic
Contaminants
Collection
Date
Highest
Level
Detected
Range of Individual
Samples
MCLG
MCL
Units
Violation
Likely Source of Contamination
Barium
2022
0.065
0.065 - 0.065
2
2
ppm
N
Discharge of drilling wastes; Discharge from
metal refineries; Erosion of natural deposits.
Cyanide
2023
59.5
59.5-59.5
200
200
ppb
N
Discharge from plastic and fertilizer factories;
Discharge from steel/metal factories.
Chromium
2022
2.3
2.3-2.3
100
100
ppb
N
Discharge from steel and pulp mills; Erosion
of natural deposits.
Fluoride
2023
0.409
0.409-0.409
4
4.0
ppm
N
Erosion of natural deposits; Water additive
which promotes strong teeth; Discharge from
fertilizer and aluminum factories.
Nitrate
[measured as
Nitrogen]
2023
0.144
0.144-0.144
10
10
ppm
N
Runoff from fertilizer use; Leaching from
septic tanks, sewage; Erosion of natural
deposits.
Radioactive
Contaminants
Collection
Date
Highest Level
Detected
Range of Individual
Samples
MCLG
MCL
Units
Violation
Likely Source of Contamination
Beta/photon
emitters
2019
4.8
4.8 - 4.8
0
50
pCi/L*
N
Decay of natural and man-made
deposits.
*EPA considers 50 pCi/L to be the level of concern for beta particles.
Organic Contaminants — (Measured in Fort Worth system
Year
Contaminant
Highest Level
Detected
Range of Levels
Detected
MCLG
MCL
Unit of Measure
Violation
(Y or N)
Source of Contaminant
2023
Atrazine
0.1
0 — 0.1
3
3
ppb
N
Herbicide
Microbial Contaminants
NONE DETECTED
Maximum
Contaminant
Level Goal
Total Coliform
Maximum Contaminant
Level
Highest
No. of
Positive
Fecal Coliform or E.
Coli Maximum
Contaminant Level
Total No. of Positive
E. Coli or Fecal
Coliform Samples
Violation
(Y or N)
Likely Source of
Contaminant
0
0
0
0
0
N
Naturally present in the
environment
Radioactive Contaminants (Source Water: City of Fort Worth
Year
Contaminant
Highest Level
Detected
Range of Levels
Detected
MCLG
MCL
Unit of
Measure
Violation
(Y or N)
Source of Contaminant
2017
Combined Radium
(-226 & -228)
2.5
NA
0
5
pCi/L
N
Erosion of natural deposits.
2023
Beta/photon
emitters
6.5
4.6-6.5
0
50*
(mrem/year)
/(pCi/L)
N
Decay of natural and man -
made deposits.
*EPA considers 50 pCi/L to be the level of concern for Beta particles
Inorganic Contaminants (Source Water: City of Fort Worth)
10 of 40
Year
Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCLG
MCL
Jane
Unit of
Measure
19, 2024
Violation
(Y or N)
Regular Meeting Agenda Packet
Source of Contaminant
2023
Arsenic
1.3
0 — 1.3
0
10
ppb
N
Erosion of natural deposits; runoff from
orchards; runoff from glass and
electronics production wastes.
2023
Atrazine
.01
0-0.1
3
3
ppb
N
Erosion of natural deposits; runoff from
orchards; runoff from glass and
electronics production wastes
2023
Barium
0.06
0.05-0.06
2
2
ppm
N
Discharge of drilling wastes; discharge
from metal refineries; erosion of natural
deposits.
2023
Uranium
1.2
1.2 to 1.2
0
30
ppb
N
Erosion of natural deposits
2023
Cyanide
137
0-137
200
200
ppb
N
Discharge plastic and fertilizer factories;
discharge from steel/metal factories.
2023
Fluoride
0.57
0.21-0.57
4
4
ppm
N
Water additive which promotes strong
teeth; Erosion of natural deposits; water
additive which promotes strong teeth;
discharge from fertilizer and aluminum
factories.
2023
Bromate
4
0 — 8.56
0
10
ppm
N
By-product of drinking water disinfection
Inorganic Contaminants Cont. (Source Water: City of Fort Worth
Collection
Date
Contaminant
Highest
Level
Detected
Range of
Levels
Detected
MCLG
MCL
Unit of
Measure
Violation
Collection Date
2023
Nitrate *
(measured as
nitrogen)
0.76
0.21-0.76
10
10
ppm
N
Runoff from fertilizer use; leaching from
septic tanks, sewage; erosion of natural
deposits.
**Measured in Fort Worth System
*Nitrate Advisory: Nitrate in drinking water at levels above 10 ppm is a health risk for infants of less than six months of age. High nitrate levels in drinking
water can cause blue baby syndrome. Nitrate levels may rise quickly for short periods of time because of rainfall or agricultural activity. If you are caring
for an infant, you should ask advice from your health care provider.
Turbidity (Source Water: City of Fort Worth
Year
Contaminant
MCL
MCLG
Highest Single
Measurement
Range of Levels
Detected
Turbidity
Limits
Unit of
Measure
Violation
(Y or N)
Source of
Contaminant
Total Organic Carbon
Turbidity —
N/A
1
1
1
N
Naturally occurring.
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
2023
Highest
TT=1
NA
0.29
NA
1
NTU
N
Soil runoff.
Measurement
2023
% of Samples
<_ 0.3 NTU
TT=99
NA
100%
NA
0.3
NTU
N
Soil Runoff
§290.275(3)(5) Turbidity. Turbidity has no health effects. However, turbidity can interfere with disinfection and provide a medium for microbial growth.
Turbidity may indicate the presence of disease -causing organisms. These organisms include bacteria, viruses, and parasites that can cause symptoms
such as nausea, cramps, diarrhea, and associated headaches.
Total Organic Carbon (Source Water: City of Fort Worth
Year
Contaminant
MCL
MCLG
Highest
Measurement
Lowest
Measurement
Average
Violation
(Y or N)
Source of
Contaminant
2023
Total Organic Carbon
% TT =
removal
N/A
1
1
1
N
Naturally occurring.
Total Organic Carbon is used to determine disinfection by-product precursors. The City of Fort Worth was compliant with all monitoring and treatment
technique requirements for disinfection by-product precursors.
Year -Round Watering Restrictions in Effect
Consult the TCMUD.org website for further details. https://tcmud.org/watering-schedule
11 of 40
4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
Trophy Club Municipal Utility District No. 1
June 19, 2024 Regular Meeting Agenda Packet
Check Report
By Check Number
Date Range: 04/01/2024 - 04/30/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
Bank Code: Prosperity Bank -Prosperity Bank
3298 308 Construction LLC 04/08/2024 Regular 0.00 29,185.17 10304
3045 3RD Eye Surveillance LLC 04/08/2024 Regular 0.00 349.00 10305
3127 Allied Welding Supply Inc. 04/08/2024 Regular 0.00 27.12 10306
1005 Atlas Utility Supply Co. 04/08/2024 Regular 0.00 47,150.00 10307
4018 BP Energy Holding Company LLC 04/08/2024 Regular 0.00 37,196.26 10308
1030 City of Fort Worth 04/08/2024 Regular 0.00 4,953.00 10309
2655 Core & Main LP 04/08/2024 Regular 0.00 1,382.20 10310
3184 Dataprose LLC 04/08/2024 Regular 0.00 4,889.05 10311
2804 Fortiline Inc. 04/08/2024 Regular 0.00 6,102.00 10312
2788 G -Force Parking Lot Striping 04/08/2024 Regular 0.00 1,966.50 10313
4004 lnsituform Technologies LLC 04/08/2024 Regular 0.00 70,995.00 10314
2808 J&J Ramirez Tree Trimmers LLC 04/08/2024 Regular 0.00 2,000.00 10315
2943 JP Morgan Chase Bank NA 04/08/2024 Regular 0.00 8,906.89 10316
3179 NewGen Strategies & Solutions 04/08/2024 Regular 0.00 2,445.00 10317
2801 Pipeline Analysis LLC 04/08/2024 Regular 0.00 13,827.00 10318
3176 Rey -Mar Construction 04/08/2024 Regular 0.00 38,380.00 10319
3156 Southern Petroleum Lab Inc 04/08/2024 Regular 0.00 338.40 10320
3182 Strategic Government Resources 04/08/2024 Regular 0.00 1,034.89 10321
2440 Tarrant County Public Health Laboratory 04/08/2024 Regular 0.00 300.00 10322
2696 Texas Excavation Safety System 04/08/2024 Regular 0.00 318.55 10323
1000 Trophy Club Mud (Water Bills) 04/08/2024 Regular 0.00 144.10 10324
2798 Tyler Technologies Inc 04/08/2024 Regular 0.00 11,657.35 10325
3280 Watts Ellison LLC 04/08/2024 Regular 0.00 3,979.67 10326
2691 All Test Fire Protection LLC 04/24/2024 Regular 0.00 961.60 10327
3299 Bickerstaff Heath Delgado Acosta LLP 04/24/2024 Regular 0.00 1,897.50 10328
4018 BP Energy Holding Company LLC 04/24/2024 Regular 0.00 33,069.06 10329
2683 Charter Communications 04/24/2024 Regular 0.00 903.74 10330
3187 CLS Sewer Equipment Co.Inc 04/24/2024 Regular 0.00 593.33 10331
2606 Fisery Solutions LLC 04/24/2024 Regular 0.00 50.00 10332
2796 Garver 04/24/2024 Regular 0.00 5,007.00 10333
2635 Halff Associates Inc. 04/24/2024 Regular 0.00 7,674.85 10334
3278 Kyocera Document Solutions 04/24/2024 Regular 0.00 108.29 10335
2760 NDS Leasing 04/24/2024 Regular 0.00 175.00 10336
4019 Peterson Pump & Motor Service LLC 04/24/2024 Regular 0.00 1,760.00 10337
2440 Tarrant County Public Health Laboratory 04/24/2024 Regular 0.00 210.00 10338
1001 Town of Trophy Club 04/24/2024 Regular 0.00 136,746.38 10339
1081 Tri County Electric 04/24/2024 Regular 0.00 739.22 10340
1058 Verizon Wireless 04/24/2024 Regular 0.00 583.68 10341
2970 Air Mac 04/24/2024 Regular 0.00 11,364.34 10342
2772 Allied Waste Industries 04/24/2024 Regular 0.00 9,306.80 10343
1005 Atlas Utility Supply Co. 04/24/2024 Regular 0.00 35,500.00 10344
1030 City of Fort Worth 04/24/2024 Regular 0.00 158,127.35 10345
2655 Core & Main LP 04/24/2024 Regular 0.00 3,682.23 10346
2800 Ferguson Enterprises LLC 04/24/2024 Regular 0.00 371.45 10347
2796 Garver 04/24/2024 Regular 0.00 15,774.20 10348
3132 Legal Shield 04/24/2024 Regular 0.00 15.95 10349
2784 Manning Concrete Sawing 04/24/2024 Regular 0.00 3,717.00 10350
1737 PVS DX INC 04/24/2024 Regular 0.00 778.54 10351
3176 Rey -Mar Construction 04/24/2024 Regular 0.00 27,215.30 10352
1578 Smith Pump Company, Inc. 04/24/2024 Regular 0.00 8,247.80 10353
3156 Southern Petroleum Lab Inc 04/24/2024 Regular 0.00 2,176.80 10354
1001 Town of Trophy Club 04/24/2024 Regular 0.00 99,620.00 10355
3197 BenefitMall 04/12/2024 Bank Draft 0.00 373.33 DFT0000149
3113 TCDRS 04/30/2024 Bank Draft 0.00 9,843.77 DFT0000150
6/13/2024 10:16:40 AM Page 1 of 3
12 of 40
June 19, 2024 Regular Meeting Agenda Packet
Check Report Date Range: 04/01/2024 - 04/30/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
3124 IRS Tax Payment 04/12/2024 Bank Draft 0.00 13,259.70 DFT0000151
3294 Texas Workforce Commission 04/12/2024 Bank Draft 0.00 1,638.00 DFT0000152
3197 BenefitMall 04/26/2024 Bank Draft 0.00 373.33 DFT0000153
3113 TCDRS 04/30/2024 Bank Draft 0.00 14,901.43 DFT0000154
3124 IRS Tax Payment 04/26/2024 Bank Draft 0.00 25,515.67 DFT0000155
Bank Code Prosperity Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 75 52 0.00 853,904.56
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 7 7 0.00 65,905.23
EFT's 0 0 0.00 0.00
82 59 0.00 919,809.79
6/13/2024 10:16:40 AM Page 2 of 3
13 of 40
Check Report
June 19, 2024 Regular Meeting Agenda Packet
Date Range: 04/01/2024 - 04/30/2024
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 75 52 0.00 853,904.56
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 7 7 0.00 65,905.23
EFT's 0 0 0.00 0.00
82 59 0.00 919,809.79
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 4/2024 919,809.79
919,809.79
6/13/2024 10:16:40 AM Page 3 of 3
14 of 40
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue, Asset, Liability, & Equity
135-000-40000-000 Property Taxes
135-000-40002-000 Property Taxes/Delinquent
135-000-40015-000 Property Taxes/P &I
135-000-40025-000 PID Surcharges
135-000-47000-000 Water
135-000-47005-000 Sewer
135-000-47025-000 Penalties
135-000-47030-000 Service Charges
135-000-47035-000 Plumbing Inspections
135-000-47045-000 Sewer lnspections
135-000-47070-000 TCCC Effluent Charges
135-000-49011-000 Interest Income
135-000-49016-000 Cell Tower Revenue
135-000-49026-000 Proceeds from Sale of Assets
135-000-49035-000 Prior Year Reserves
135-000-49036-000 GASB Reserves
135-000-49075-000 Oversize Meter Reimbursement
135-000-49141-000 Interfund Transfer In
135-000-49900-000 Miscellaneous Income
Department: 000 - Revenue, Asset, Liability, & Equity Total:
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
135-010-50030-000
135-010-50035-000
135-010-50040-000
135-010-50045-000
Original
Total Budget
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
14,423,932.76
Current
Total Budget
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
14,423,932.76
June 19, 2024 Regular Meeting Agenda Packet
Budget Report
Account Summary
For Fiscal: 2023-2024 Period Ending: 04/30/2024
Period
Activity
662.91
(69.97)
47.11
479,045.25
300,031.54
4,755.26
175.00
600.00
200.00
45,338.70
51,450.00
1,712.00
1,500.00
885,447.80
Fiscal
Activity
84,008.32
63.98
243.74
3,179,564.47
2,051,901.39
50,298.87
2,800.00
1,200.00
350.00
14,977.60
303,940.31
28,720.00
51,450.00
3,424.00
1,200,330.86
2,821.00
6,976,094.54
Variance
Favorable Percent
(Unfavorable) Remaining
(1,725.19)
(236.02)
(56.26)
(143,223.25)
(3,760,433.53)
(1,627,884.61)
(55,501.13)
(550.00)
900.00
250.00
(55,022.40)
153,940.31
(20,600.00)
26,450.00
(1,933,264.00)
(50,000.00)
1,366.00
21,930.86
(4,179.00)
(7,447,838.22)
2.01%
78.67%
18.75%
100%
54.18%
44.24%
52.46%
16.42%
400%
350%
78.60%
202.63%
41.77%
205.80%
100%
100%
166.38%
101.86%
59.70%
51.64%
Revenue Total: 14,423,932.76 14,423,932.76
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical lnsurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
15 of 40
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
885,447.80
33,743.25
323.59
225.00
4,115.03
7,619.49
367.85
71.30
286.69
2,076.52
485.63
539.99
1,060.94
6,976,094.54
244,896.99
6,259.22
6,252.50
1,575.00
32,055.19
55,810.06
2,522.39
499.07
2,010.83
15,642.15
3,658.21
585.00
4,768.58
(7,447,838.22) 51.64%
186,678.03 43.26%
10,740.78 63.18%
0%
2,025.00 56.25%
24,675.22 43.50%
60,717.44 52.11%
2,312.16 47.83%
551.94 52.52%
1,989.17 49.73%
12,780.36 44.97%
2,988.99 44.97%
675.00 53.57%
7,129.98 59.92%
Budget Report
June 19, 2024 Regular Meeting Agenda Packet
For Fiscal: 2023-2024 Period Ending: 04/30/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
135-010-50060-000 Pre-emp Physicals/Testing 400.00 400.00
135-010-50070-000 Employee Relations 300.00 300.00
135-010-55080-000 Maintenance & Repairs 201,500.00 201,500.00
135-010-55085-000 Generator Maint. and Repair 2,000.00 2,000.00
135-010-55090-000 Vehicle Maintenance 5,000.00 5,000.00
135-010-55105-000 Maintenance-Backhoe/SkidLoader 1,000.00 1,000.00
135-010-55120-000 Cleaning Services 2,500.00 2,500.00
135-010-55135-000 Lab Analysis 7,500.00 7,500.00
135-010-55135-001 Lab Analysis for PID 2,000.00 2,000.00
135-010-60010-000 Communications/Mobiles 7,500.00 7,500.00
135-010-60020-000 Electricity 183,143.49 183,143.49
135-010-60066-000 Publications/Books/Subscripts 1,000.00 1,000.00
135-010-60080-000 Schools & Training 2,630.00 2,630.00
135-010-60100-000 Travel & per diem 577.50 577.50
135-010-60135-000 TCEQ Fees & Permits 29,500.00 29,500.00
135-010-60135-001 TCEQ Fees & Permits for PID 500.00 500.00
135-010-60150-000 Wholesale Water 2,655,497.13 2,655,497.13
135-010-60285-000 Lawn Equipment & Maintenance 12,500.00 12,500.00
135-010-60332-000 Interfund Transfer Out -Rev I&S 565,796.88 565,796.88
135-010-60334-000 Interfund Transfer Out -
135-010-65005-000 Fuel & Lube 23,575.00 23,575.00
135-010-65010-000 Uniforms 4,355.00 4,355.00
135-010-65030-000 Chemicals 58,200.00 58,200.00
135-010-65050-000 Meter Expense 20,000.00 20,000.00
135-010-65053-000 Meter Change Out Program 124,500.00 124,500.00
135-010-69005-000 Capital Outlays 4,200,000.00 4,200,000.00
135-010-69195-000 GASB Reserve for Replacement 378,659.00 378,659.00
Department: 010 - Water Total: 9,179,933.26 9,179,933.26
Department: 020 - Wastewater
135-020-50005-000 Salaries & Wages 290,304.62 290,304.62
135-020-50010-000 Overtime 20,000.00 20,000.00
135-020-50016-000 Longevity 2,367.50 2,367.50
135-020-50017-000 Certification 5,100.00 5,100.00
135-020-50020-000 Retirement 40,934.05 40,934.05
135-020-50026-000 Medical Insurance 93,222.04 93,222.04
135-020-50027-000 Dental Insurance 3,385.28 3,385.28
135-020-50028-000 Vision Insurance 818.82 818.82
135-020-50029-000 Life Insurance & Other 3,000.00 3,000.00
135-020-50030-000 Social Security Taxes 20,507.87 20,507.87
135-020-50035-000 Medicare Taxes 4,796.20 4,796.20
135-020-50040-000 Unemployment Taxes 1,008.00 1,008.00
135-020-50045-000 Workman's Compensation 8,403.61 8,403.61
135-020-50060-000 Pre-emp Physicals/Testing 400.00 400.00
135-020-50070-000 Employee Relations 300.00 300.00
135-020-55080-000 Maintenance & Repairs 137,000.00 137,000.00
16 of 40
23,658.92
12,518.33
1,281.05
714.00
744.00
334.72
19,592.51
950.00
158,127.35
1,541.98
200.00
4,460.77
35,500.00
314,307.00
624,845.91
400.00 100%
300.00 100%
92,582.04 108,917.96 54.05%
13,469.93 (11,469.93) -573.50%
3,281.15 1,718.85 34.38%
1,911.94 (911.94) -91.19%
40.31 2,459.69 98.39%
3,387.00 4,113.00 54.84%
2,102.00 (102.00) -5.10%
2,008.69 5,491.31 73.22%
80,350.44 102,793.05 56.13%
1,000.00 100%
3,546.74 (916.74) -34.86%
604.10 (26.60) -4.61%
15,134.15 14,365.85 48.70%
500.00 100%
970,482.43 1,685,014.70 63.45%
4,800.00 7,700.00 61.60%
309,003.12 256,793.76 45.39%
920,912.00 (920,912.00) 0%
9,702.57 13,872.43 58.84%
1,852.91 2,502.09 57.45%
24,454.59 33,745.41 57.98%
20,000.00 100%
82,650.00 41,850.00 33.61%
1,373,220.39 2,826,779.61 67.30%
378,659.00 0%
4,670,690.69 4,509,242.57 0.491206465
16,870.50 132,120.37 158,184.25 54.49%
358.30 5,355.48 14,644.52 73.22%
2,540.00 (172.50) -7.29%
375.00 1,725.00 3,375.00 66.18%
2,112.47 17,529.92 23,404.13 57.18%
4,354.00 30,926.44 62,295.60 66.82%
202.37 1,309.01 2,076.27 61.33%
42.52 297.64 521.18 63.65%
170.26 1,187.82 1,812.18 60.41%
1,052.37 8,485.17 12,022.70 58.62%
246.13 1,984.41 2,811.79 58.63%
324.00 350.98 657.02 65.18%
748.93 3,119.51 5,284.10 62.88%
- 400.00 100%
- 300.00 100%
29,141.81 110,529.93 26,470.07 19.32%
Budget Report
135-020-55081-000
135-020-55085-000
135-020-55090-000
135-020-55091-000
135-020-55105-000
135-020-55120-000
135-020-55125-000
135-020-55135-000
135-020-60010-000
135-020-60020-000
135-020-60080-000
135-020-60100-000
135-020-60135-000
135-020-60285-000
135-020-60331-000
135-020-60332-000
135-020-60334-000
135-020-65005-000
135-020-65010-000
135-020-65030-000
135-020-65031-000
135-020-65045-000
135-020-69005-000
135-020-69008-000
135-020-69009-000
135-020-69195-000
Mainten & Repairs Collections
Generator Maint. and Repair
Vehicle Maintenance
Veh Maintenance Collections
Maintenance-Backhoe/SkidLoader
Cleaning Services
Dumpster Services
Lab Analysis
Communications/Mobiles
Electricity
Schools & Training
Travel & per diem
TCEQ Fees & Permits
Lawn Equipment & Maintenance
Interfund Transfer Out -Tax I&S
Interfund Transfer Out -Rev I&S
Interfund Transfer Out
Fuel & Lube
Uniforms
Chemicals
Chemicals Collections
Lab Supplies
Capital Outlays
Short Term Debt -Principal
Short Term Debt -Interest
GASB Reserve for Replacement
Department: 020 - Wastewater Total:
Department: 026 - Board of Directors
135-026-50045-000
135-026-60070-000
135-026-60075-000
135-026-60080-000
135-026-60100-000
135-026-60245-000
Workman's Compensation
Dues & Memberships
Meetings
Schools & Training
Travel & per diem
Miscellaneous Expenses
Department: 026 - Board of Directors Total:
Department: 030 - Administration
135-030-50005-000
135-030-50010-000
135-030-50016-000
135-030-50020-000
135-030-50026-000
135-030-50027-000
135-030-50028-000
135-030-50029-000
Salaries & Wages
Overtime
Longevity
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Original
Total Budget
270,000.00
11,000.00
4,600.00
13,000.00
3,000.00
2,000.00
100,000.00
55,000.00
7,500.00
242,978.33
2,119.00
527.50
12,000.00
16,000.00
115,885.76
698,542.63
13,000.00
3,520.00
32,500.00
10,000.00
33,000.00
1,050,000.00
22,398.34
442.39
155,762.00
Current
Total Budget
270,000.00
11,000.00
4,600.00
13,000.00
3,000.00
2,000.00
100,000.00
55,000.00
7,500.00
242,978.33
2,119.00
527.50
12,000.00
16,000.00
115,885.76
698,542.63
13,000.00
3,520.00
32,500.00
10,000.00
33,000.00
1,050,000.00
22,398.34
442.39
155,762.00
3,506,323.94 3,506,323.94
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
Period
Activity
26,400.44
593.33
17,899.46
5,103.60
200.71
39,301.91
522.50
400.00
789.66
53,934.50
201,144.77
0.66
115.99
June 19, 2024 Regular Meeting
For Fiscal: 2023-2024 Period Ending:
Variance
Favorable
(Unfavorable)
Fiscal
Activity
245,557.06
6,478.06
227.94
4,301.52
1,541.03
40.31
61,906.71
37,509.22
1,686.77
129,426.82
727.50
9,888.02
8,240.00
63,210.54
381,291.90
96,630.00
8,174.77
1,581.63
16,029.05
5,709.00
25,620.22
670,812.97
22,132.30
425.07
155,762.00
24,442.94
4,521.94
4,372.06
8,698.48
1,458.97
1,959.69
38,093.29
17,490.78
5,813.23
113,551.51
1,391.50
527.50
2,111.98
7,760.00
52,675.22
317,250.73
(96,630.00)
4,825.23
1,938.37
16,470.95
4,291.00
7,379.78
379,187.03
266.04
17.32
2,272,372.09 1,233, 951.85
4.62
750.00
811.93
10.38
688.07
4,000.00
5,000.00
500.00
Agenda Packet
04/30/2024
Percent
Remaining
9.05%
41.11%
95.04%
66.91%
48.63%
97.98%
38.09%
31.80%
77.51%
46.73%
65.67%
100%
17.60%
48.50%
45.45%
45.42%
0%
37.12%
55.07%
50.68%
42.91%
22.36%
36.11%
1.19%
3.92%
0%
35.19%
69.20%
0%
45.87%
100%
100%
100%
11,765.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
17 of 40
11,765.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
116.65
78,300.16
303.56
9,401.05
6,531.00
253.55
55.36
386.56
1,566.55 10,198.45
398,872.68
1,620.34
2,597.50
49,576.34
46,389.66
1,738.64
387.49
2,685.87
264,312.57
379.66
(65.00)
33,054.73
62,369.34
2,078.10
498.68
2,114.13
86.68%
39.86%
18.98%
-2.57%
40%
57.35%
54.45%
56.27%
44.04%
Budget Report
135-030-50030-000 Social Security Taxes
135-030-50035-000 Medicare Taxes
135-030-50040-000 Unemployment Taxes
135-030-50045-000 Workman's Compensation
135-030-50060-000 Pre-emp Physicals/Testing
135-030-50070-000 Employee Relations
135-030-55030-000 Software & Support
135-030-55080-000 Maintenance & Repairs
135-030-55085-000 Generator Maint. and Repair
135-030-55120-000 Cleaning Services
135-030-55160-000 Professional Outside Services
135-030-55205-000 Utility Billing Contract
135-030-60005-000 Telephone
135-030-60010-000 Communications/Mobiles
135-030-60020-000 Electricity/Gas
135-030-60025-000 Water
135-030-60035-000 Postage
135-030-60040-000 Service Charges & Fees
135-030-60050-000 Bad Debt Expense
135-030-60055-000 Insurance
135-030-60070-000 Dues & Memberships
135-030-60080-000 Schools & Training
135-030-60100-000 Travel & per diem
135-030-60115-000 Elections
135-030-60285-000 Lawn Equipment & Maintenance
135-030-60360-000 Furniture/Equipment < $5000
135-030-65010-000 Uniforms
135-030-65055-000 Hardware
135-030-65085-000 Office Supplies
135-030-65095-000 Maintenance Supplies
135-030-69170-000 Copier Lease Installments
135-030-69195-000 GASB Reserve for Replacement
Department: 030 - Administration Total:
Department: 039 - Non Departmental
135-039-55045-000 Legal
135-039-55055-000 Auditing
135-039-55060-000 Appraisal
135-039-55065-000
Tax Admin Fees
Department: 039 - Non Departmental Total:
Expense Total:
Fund: 135 - MUD 1 General Fund Surplus (Deficit):
Report Surplus (Deficit):
Original
Total Budget
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
1,612,839.56
65,000.00
30,000.00
13,071.00
5,000.00
113,071.00
Current
Total Budget
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
1,612,839.56
65,000.00
30,000.00
13,071.00
5,000.00
113,071.00
Period
Activity
4,749.38
1,110.74
647.98
139.51
210.45
120.26
8,320.98
4,709.87
1,600.00
7,960.06
177.79
529.36
48.25
2,623.11
330.92
8,376.00
9,618.44
102.46
514.76
283.29
147,404.85
3,712.00
June 19, 2024 Regular Meeting Agenda Packet
For Fiscal: 2023-2024 Period Ending: 04/30/2024
Variance
Fiscal Favorable Percent
Activity (Unfavorable) Remaining
23,635.24 17,763.26
5,643.99 4,037.92
702.00 810.00
621.57 975.62
210.45 289.55
3,111.83 888.17
121,584.32 8,726.68
11,325.61 11,674.39
1,348.04 (348.04)
9,454.70 4,370.30
85,274.89 14,725.11
4,485.11 4,514.89
3,463.22 2,536.78
289.55 2,710.45
9,813.89 7,870.62
1,735.92 3,264.08
15,813.49 14,186.51
108,317.22 31,682.78
13,000.00
67,329.08 48,829.14
2,016.00 4,784.00
1,313.10 2,586.90
- 1,227.50
- 10,000.00
3,287.69 1,712.31
- 3,000.00
- 530.00
4,562.24 3,637.76
2,400.68 2,599.32
4,768.15 231.85
1,939.24 2,060.76
24,903.00
1,023,218.74 589,620.82
3,712.00
25,180.95
21,784.29
6,078.42
3,941.00
56,984.66
39,819.05
8,215.71
6,992.58
1,059.00
56,086.34
42.91%
41.71%
53.57%
61.08%
57.91%
22.20%
6.70%
50.76%
-34.80%
31.61%
14.73%
50.17%
42.28%
90.35%
44.51%
65.28%
47.29%
22.63%
100%
42.04%
70.35%
66.33%
100%
100%
34.25%
100%
100%
44.36%
51.99%
4.64%
51.52%
0%
36.56%
61.26%
27.39%
53.50%
21.18%
49.60%
14,423,932.76 14,423,932.76
977,224.18
8,024,832.73 6,399,100.03
44.36%
(91,776.38)
(1,048,738.19) (1,048,738.19)
0
18 of 40
(91,776.38) (1,048,738.19) (1,048,738.19) 0
June 19, 2024 Regular Meeting Agenda Packet
CASH STATUS AS OF MAY 2024
TexPool O & M (XXXXX0002)-Fire Operating Cash
Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
135-10250
TexPool 0 & M (XXXXX0002)-General Fund Operating ***
Prosperity Bank (XXXXX2660) Fire Operating
$0
$2,643,420
$2,643,420
135-10300
Prosperity Bank (XXXXX2660) General Fund Operating
*
$148,005
$4,697,866
$4,845,871
135-10305
Prosperity Bank Reserve -Savings Acct (XXXXX7724)
$1,977,965
$0
$1,977,965
135-11100
Petty Cash Administration
$0
$150
$150
135-11150
Petty Cash Utility Billing
$0
$450
$450
137-10250
TexPool 0 & M (XXXXX0002) GASB Replacement
$4,916,433
$0
$4,916,433
519-10300
Prosperity Bank (XXXXX2660) SWIFT
$85,052
$0
$85,052
519-11155
Cash -Bond Escrow Bank of Texas (SWIFT)
$836,522
$0
$836,522
520-10250
Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)
$0
$0
$0
520-10300
Prosperity Bank (XXXXX2660)- Construction Water & Waste Water Systems
$0
$0
$0
528-10250
TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements
$976,511
$0
$976,511
533-10250
TexPool Tax I & S (XXXXX0003)
$534,146
$0
$534,146
533-10300
Prosperity Bank (XXXXX2660) Tax I&S
$0
$0
$0
534-10250
TexPool Revenue I & S (XXXXX013) WWTP Improvements
$403,242
$0
$403,242
535-10250
Texpool Revenue I & S (XXXXX017) SWIFT
$187,447
$0
$187,447
536-10250
TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems
$181,282
$0
$181,282
$7,341,886
$17,588,490
Amount available in cash for spending (MUD Accounts)
*5/31/2024 Customer Water Deposits $148,005
Fire Department Cash
$7,341,886
122-10250
TexPool O & M (XXXXX0002)-Fire Operating Cash
$0
$959,564
$959,564
122-10300
Prosperity Bank (XXXXX2660) Fire Operating
$0
$0
$0
$0
$959,564
$959,564
Amount available in cash for spending (Fire Department Accounts)
Total General Fund 135 Available for Spending
$959,564
General Fund 135 Available
$ 4,697,866 Prosperity General Fund
$ 2,643,420 Texpool General Fund
$ 600 Petty Cash
$ 7,341,886
General Fund 135 Fund Balances
Nonspendable Fund Balance (Prepaids) $ 3,880
Assigned Fund Balance (FY2024 Capital Projects plus prior year carry forward) $ 6,516,007
Unassigned Fund Balance $ 4,185,596
Current Year Revenue/Expenses $ (1,087,115)
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $9,618,367
19 of 40
ebills
Bills Mailed
Bank Draft
Online Payments
Late Notices
Disconnects
Connections MUD
Connections Town
June 19, 2024 Regular Meeting Agenda Packet
May Utility Billing Report
Fiscal Year 2023 - 2024
May
2023
June
2023
July
2023
August
2023
September
2023
October
2023
November
2023
December
2023
January
2024
February
2024
March
2024
April
2024
May
2024
1,794
1,766
1,750
1,744
1,742
1,745
1,740
1,737
1,736
1,734
1,744
1,741
1,738
3,734
3,755
3,749
3,747
3,747
3,737
3,739
3,742
3,726
3,729
3,737
3,747
3,753
588
589
585
578
572
569
562
567
568
565
565
562
562
2,754
3,134
3,101
2,957
3,086
3,072
3,006
3,133
3,023
3,036
3,246
2,992
3,152
290
327
327
268
344
255
298
342
249
298
299
245
295
9
9
13
7
7
13
4
5
4
8
7
3
3
3,394
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,394
3,394
3,394
1,443
1,443
1,443
1,443
1,443
1,444
1,444
1,446
1,446
1,447
1,447
1,450
1,453
May Permits
Fiscal Year 2023 - 2024
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc.
Income
Total
5/3/2024
2024-09
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 1,500.00
$ 7,181.00
5/10/2024
2024-10
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 5,681.00
5/10/2024
2024-11
$ 100.00
$ 4,953.00
$ 428.00
$ 150.00
$ 50.00
$ 5,681.00
$
Total
$ 300.00
$ 14,859.00
$ 1,284.00
$ 450.00
$ 150.00
$ 1,500.00
$ -
$ 18,543.00
20 of 40
G
June 19, 2024 Regular Meeting Agenda Packet
GOVERNMENT FINANCE OFFICERS ASSOCIATION
NEWS RELEASE
FOR IMMEDIATE RELEASE
6/10/2024
For more information, contact:
Technical Services Center
Phone: (312) 977-9700
Email: budgetaward@gfoa.org
(Chicago, Illinois)—Government Finance Officers Association is pleased to announce that Trophy Club
Municipal Utility District No. 1, Texas received GFOA's Distinguished Budget Presentation Award for
its budget.
The award represents a significant achievement by the entity. It reflects the commitment of the governing
body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget
award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These
guidelines are designed to assess how well an entity's budget serves as:
• a policy document
■ a financial plan
• an operations guide
• .a communications device
Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria
within those categories, to receive the award.
There are over 1,700 participants in the Budget Awards Program. The most recent Budget Award recipients,
along with their corresponding budget documents, are posted quarterly on GFOA's website. Award
recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for
other governments throughout North America.
Government Finance Officers Association (GFOA) advances excellence in government finance by providing best
practices, professional development, resources, and practical research for more than 22,500 members and the
communities they serve.
203 NORTH LASALLE STREET, SUITE1 700, CHICAGO, ILLINOIS 60601-1210
June 19, 2024 Regular Meeting Agenda Packet
0
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Trophy Club Municipal Utility District No. 1
Texas
For the Fiscal Year Beginning
October 01, 2023
GL44 P 2/140,td-e
Executive Director
22 of 40
June 19, 2024 Regular Meeting Agenda Packet
REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
May 22, 2024, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular meeting on May 22, 2024, at 6:30 p.m., in the Boardroom of the Administration Building, 100
Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District and
was open to the public.
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
BOARD MEMBERS PRESENT:
Kevin R. Carr
Ben Brewster
Doug Harper
William C. Rose
Jim Thomas
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Regina Van Dyke
Pam Liston
President
Vice President (Via Zoom)
Secretary/Treasurer
Director
Director
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
§
§
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of May 22, 2024, called the meeting to order and announced a quorum
present at 6:30 p.m.
CITIZEN COMMENTS
There were no citizens comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
General Manager Alan Fourmentin presented the monthly staff reports and answered questions
related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. April 16, 2024, Regular Meeting Minutes
23 of 40
June 19, 2024 Regular Meeting Agenda Packet
Motion made by Director Rose and seconded by Director Harper to approve the April 16, 2024, as
amended at the dais.
Motion carried unanimously.
REGULAR SESSION
3. Consider and act regarding May 4, 2024, general election and matters related thereto.
a. Issue certificates of office to unopposed candidates.
Discussion only, no action taken.
4. Consider and act to elect officers of the Board of Directors.
Director Brewster nominated Director Carr for President
Director Rose volunteered to serve as President
Vote for Director Carr
In favor: Carr, Brewster, Harper and Thomas
Vote for Director Rose
In Favor: Rose
Director Carr will continue to serve as President
Director Carr nominated Director Brewster for Vice President
Director Rose volunteered to serve as Vice President
Vote for Director Brewster
In favor: Carr, Brewster, Harper and Thomas
Vote for Director Rose
In Favor: Rose
Director Brewster will continue to serve as Vice President
Director Carr nominated Director Harper for Secretary Treasurer
Director Rose volunteered to serve as Secretary Treasurer
Vote for Director Brewster
In favor: Carr, Brewster, Harper and Thomas
Vote for Director Rose
In Favor: Rose
Director Harper will continue to serve as Secretary Treasurer
24 of 40
June 19, 2024 Regular Meeting Agenda Packet
5. Consider and act regarding the Facility Use Agreement for the annex building to the Town of Trophy Club.
Motion made by Director Rose and seconded by Director Thomas to approve the Facility Use Agreement
between the Town of Trophy Club and Trophy Club Municipal Utility District No. 1, for purposes of using
the annex building and that in the agreement as written, references to "recreation" shall be removed and
that the president is authorized to sign the document.
Motion carried unanimously.
6. Consider and act to approve Resolution No. 2024-0522 designating depository institutions, designating
authorized signatories for the disbursement of District funds, providing for electronic transfers of District
funds, and containing other matters relating thereto.
Motion made by Director Rose and seconded by Director Harper to approve Resolution No. 2024-0522
designating depository institutions, designating authorized signatories for the disbursement of District
funds, providing for electronic transfers of District funds, and containing other matters relating thereto.
Motion carried unanimously.
7. Consider and act to approve the purchase of eight (8) cranes for lift stations as a part of FY 2024 Capital
Improvement Projects.
Motion made by Director Rose and seconded by Director Harper to approve the purchase of eight (8)
cranes for lift stations as a part of FY 2024 Capital Improvement Projects Staff from Fortiline Waterworks
for an amount not to exceed $49,518.57.
Motion carried unanimously.
8. Consider and act to approve rehabilitation of Well #1.
Motion made by Director Rose and seconded by Director Thomas to approve the rehabilitation of Well #1
by Millican Well Service for an amount not to exceed $126,434.33.
Motion carried unanimously.
FUTURE AGENDA ITEMS
9. Items for future agendas.
- Update regarding the timeline of moving assets from the PID to the District (Thomas)
10. Next Regular Meeting date —June 19, 2024, at 6:30 p.m.
25 of 40
11. Set Budget Workshop date —June 20, 2024, at 3 p.m.
ADJOURN
President Carr called the meeting adjourned at 7:09 p.m.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
26 of 40
June 19, 2024 Regular Meeting Agenda Packet
(SEAL)
MI
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
June 19, 2024 Regular Meeting Agenda Packet
STAFF REPORT
June 19, 2024
AGENDA ITEM: Consider and act to approve Resolution No. 2024-0619 amending the Fiscal Year
2024 Budget.
DESCRIPTION: The Town of Trophy Club (Town) is requesting an increase to the District's
proportionate share of Fire Department overtime budget expenses in an amount of $45,784.50,
resulting in a total District overtime budget of $86,087.50 for FY 2024. Originally approved at
$40,303, this increase resulted from a formula error in the Town budget document and is not an
abnormal increase. The overtime amount budgeted in FY 2023, the previous fiscal year, was
$83,850. The net increase will be divided between the Town and District. Town staff made the
recommendation to Council that their budget be amended to reflect the same and was approved
May 28, 2024.
Current FY 23/24 Requested Adjustment Amended FY 23/24
Approved Budget Amount Budget (if approved)
Total Fire/EMS
Overtime
Town Contribution
MUD Contribution
11111.11780,606
$ 91,569 $ 172,175
$ 40,303
$ 45,784.50 $ 86,087.50
$ 40,303
$ 45,784.50 $ 86,087.50
RECOMMENDATION: Staff recommends approving Resolution No. 2024-0619 amending the
Fiscal Year 2024 Budget.
27 of 40
June 19, 2024 Regular Meeting Agenda Packet
RESOLUTION NO. 2024-0619
A RESOLUTION OF TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO. 1 TO AMEND FISCAL YEAR 2024 BUDGET
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
conservation and reclamation district, and a political subdivision of the State of Texas, created
under Article XVI, Sec. 59 of the Texas Constitution by order of the Texas Water Commission,
now the Texas Commission on Environmental Quality ("TCEQ"), and the District operates under
Chapters 49 and 54 of the Texas Water Code, as amended;
WHEREAS, Title 30, Texas Administrative Code, Section 293.97(b), provides that prior
to the start of a fiscal year, the governing board of each active district shall adopt an operating
budget for the upcoming fiscal year. The rule further provides that the adopted budget and any
subsequent amendments thereto shall be passed and approved by a resolution of the governing
board and shall be made a part of the governing board minutes.
WHEREAS, The Board of Directors of the District previously approved a resolution
adopting the 2024 fiscal year budget for the District on September 20, 2023; and
WHEREAS, The Board of Directors now desires to amend its 2024 fiscal year budget.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
Section 1. The Board of Directors hereby amends the fiscal year budget for the 2024
Fiscal Year. A copy of the budget amendment is attached to this Resolution. The budget
amendment is hereby approved for all purposes.
Section 2. A copy of this Resolution amending the fiscal year 2024 budget shall be attached
to the meeting minutes of June 19, 2024.
Section 3. The President and Secretary of the Board are hereby authorized and directed
to execute this Resolution. After this Resolution is executed, an original Resolution shall be filed
in the permanent records of the District.
RESOLVED, PASSED AND APPROVED this 19th day of June 2024.
ATTEST:
Doug Harper, Secretary
Board of Directors
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Kevin R. Carr, President
Board of Directors
June 19, 2024 Regular Meeting Agenda Packet
EXHIBIT "A"
(Amended Budget)
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June 19, 2024 Regular Meeting Agenda Packet
FY 2024 FIRE BUDGET AMENDMENT
Account
Description
FY2024
Adopted
FY2024
Amended
Amended
Change $
Amended
Change %
Comments
$ 45,785
Revenues - MUD
$ -
-
-
122-000-49035-000
Prior Year Reserves
179,500
225,285
45,785
25.51%
Expenses - Town 50%/MUD 50%
122-01-256-50130
Salaries - Overtime
40,303
86,088
45,785
113.60%
Formula error by the Town of Trophy Club
Total Fire Revenues
$ 2,061,146
$ 2,106,931
$ 45,785
Total Fire Expenses
$ 2,061,146
$ 2,106,931
$ 45,785
Net Budget Surplus (Deficit)
$ -
-
-
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4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
June 19, 2024 Regular Meeting Agenda Packet
STAFF REPORT
June 19, 2024
AGENDA ITEM: Consider and act to approve the Cyber Liability and Data Breach Response
Interlocal Agreement between the Texas Municipal League Intergovernmental Risk Pool and
Trophy Club Municipal Utility District No. 1 with an effective date of October 1, 2024, and
authorize the General Manager to execute the agreement.
DESCRIPTION: Texas Municipal League Intergovernmental Risk Pool ("TMLIRP") is the insurer
for District property & liability coverages. TMLIRP is creating a new separate fund for cyber
liabilities and data breaches that requires the District to enter into the interlocal agreement by
September 30, 2024, to continue coverage after October 1, 2024. The District currently has
Core + (Band 1) Cyber Coverage for an annual cost of $247.24. To continue our current
coverage the annual cost will increase to $1,250.00.
ATTACHMENTS: 2024-2025 Cyber Liability and Data Breach Response Updates
Interlocal Agreement
RECOMMENDATION: Staff recommends the Board approve the Cyber Liability and Data Breach
Response Interlocal Agreement between the Texas Municipal League Intergovernmental Risk
Pool and Trophy Club Municipal Utility District No. 1 with an effective date of October 1, 2024,
and authorize the General Manager to execute the agreement.
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June 19, 2024 Regular Meeting Agenda Packet
TML
INTERGOVERNMENTAL RISK POOL
WORKERS' COMPENSATION • PROPERTY • LIABILITY
CRITICAL ALERT:
Cyber Liability and Data Breach Response Coverage
DATE: June 7, 2024
TO: All Members with Core + (Band 1) Cyber Coverage
RE: 2024-2025 Cyber Liability and Data Breach Response Coverage Updates
Dear Valued Member:
Since 2016, when the TML Risk Pool first began offering Cyber Liability and Data Breach Response
Coverage ("Cyber Coverage"), cyber claims have exponentially increased in both frequency and severity.
Future cybercriminal activity is impossible to predict, which means neither the Pool nor any other insurer
can rely on past patterns and trends to predict future losses. That's why the Board of Trustees recently
created a new Cyber Fund and approved changes to the Pool's Coverage structure, effective on October 1,
2024. Members must elect to continue coverage or "opt -in" by completing and returning the Cyber
Interlocal Agreement to participate in the newly -created Cyber Fund.
MEMBERS THAT DON'T FOLLOW THE OPT -IN PROCEDURES WILL LOSE THEIR
EXISTING CYBER COVERAGE EFFECTIVE AT MIDNIGHT ON SEPTEMBER 30, 2024.
Included in this packet are:
1. A two-page flyer explaining the updated Cyber Coverage and why the Pool made certain
adjustments to ensure the viability of the program.
2. A Limits Page for the updated Cyber Coverage and a link to the updated Cyber Coverage
Document, which shows the contribution increases and available limits.
3. A new, separate Interlocal Agreement (contract) to join the Pool's new Cyber Fund.
Please review the above information.
If your entity wishes to continue Cyber Coverage, simply review, complete and sign, and return the
completed Cyber Fund Interlocal Agreement as soon as possible but no later than September 30,
2024. (Each Member must follow their own statutory and local policies related to contract approval
prior to signing.) You can either scan and return the completed and signed agreement by email to
underwriting( tmlirp.org or mail or ship it to Cyber Coverage, c/o TML Intergovernmental Risk Pool, P.O.
Box 149194, Austin, Texas 78714. To change the Core or Core+ limit selection, simply include that request
with the Interlocal Agreement. An executed copy of the agreement will be returned to you.
REMEMBER — THE INTERLOCAL AGREEMENT MUST BE RETURNED BY SEPTEMBER 30,
2024, IN ORDER FOR COVERAGE TO CONTINUE.
TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL
P.O. Box 149194 • Austin, Texas 78714-9194 • www.tmlirp.org
Palle 1 of 4
L OT 4U
June 19, 2024 Regular Meeting Agenda Packet
CRITICAL ALERT: The Pool's NEW Cybersecurity Fund
Introduction
In 2016, the Pool recognized its Members' growing cyber liability exposure. Starting that year, complimentary
coverage was provided to all Members with either General Liability or Real & Personal Property Coverage. Later, as
the exposure increased, the Pool began charging a minimal amount for the coverage. As shown by the chart below,
cyber claims have exponentially increased in both frequency and severity since that time.
60
50
N
E 40
u
30
'
a
j 20
10
Cyber Claims as of 5/1/2024
32,500,000
49 92,000,000
.'N.\\\
34 42111
39 $1,500.000
32 u
C
29 91,000000 §
17
135600!
mi • , 30
2016/2017 2017/2018
($4,077) ($11,487)
2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 2023/2024
(97,371) (914,353) ($14,218) ($19,479) (548,020) (526,852)
Fund Year/Avg. Claim Reported
mem Total Net Incurred - Number of Claims
Future cybercriminal activity is impossible to predict, which means neither the Pool nor any other insurer can rely on
past patterns and trends to predict future losses. That's why the Board of Trustees recently approved the Pool's
formation of a new Cyber Fund and updated Cyber Liability and Data Breach Response Coverage ("Cyber
Coverage"), effective October 1, 2024, for those Members who opt -in and sign the Cyber Liability Interlocal
Agreement. Read on for details.
Of course, nothing can cover every possible scenario. That's why each Member must take steps to protect themselves,
and we can help you do so (regardless of whether you choose our cyber coverage). Most cyberattacks are
preventable, and local officials should implement basic policies, train on them, and follow them. (See the final
section below on loss prevention to learn more.)
The New Cyber Fund — Ensuring the Viability of the Pool's Cyber Coverage
Cyberattacks are becoming more common, more sophisticated, and more expensive. In fact, the Pool's cyber claims
have increased exponentially since 2016. Right now, if every Member of the Pool was hit by a coordinated attack, the
Pool's total exposure is in the billions of dollars. Thankfully, that hasn't happened. But the Pool is updating its Cyber
Coverage to ensure that it never does.
The following is a brief overview of the changes:
• The Pool is creating a separate Cyber Fund — each Member that wants to continue coverage must sign a
new, separate interlocal agreement (contract) to join the Fund.
• The Pool's total annual payout for cyber claims will be capped at $25 million — should criminals execute
a widespread attack, the Pool's Board of Trustees would decide how to allocate those funds.
• The limit for third party liability has been reduced to $500,000 or $1,000,000, depending on whether Core
or Core+ option is selected.
• Cyber coverage contributions (premiums) will increase based on a Member's elected limits. The new
contribution ranges from $1,000 to $1,850 depending on Member type and coverage level (unless a Member
chooses a different coverage level, the current level will roll over). Suggestion: Coverage will be renewed
at the current elected limit.
P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org
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Page 2 of 4
June 19, 2024 Regular Meeting Agenda Packet
The Coverage: What You Get
Some of the worst news a local official can receive is that they have fallen victim to a cyberattack. Whether criminals
lock up your data and ask you for a ransom to restore it, they trick you into sending money to a fraudulent account
and steal it, or whatever the form of an attack, the Pool's coverage provides, among other things:
• Breach response, which includes access to computer experts, public relations specialists, attorneys,
negotiators, and others with experience responding to cyberattacks – these experts help you lessen the damage
from an attack.
• Network business interruption, which can help cover the loss of income and extra expenses (for a limited
period) caused by an attack.
• Cyber extortion, which can help with ransom payments to recover data.
• Data recovery costs, which can help with costs to restore data that was damaged, corrupted, and/or deleted.
• Fraud protection, which can help (if certain conditions are met) with costs related to – for example – when
an employee is tricked into sending money to a cybercriminal.
The above provides only a very basic overview of the coverage. Every claim is unique, and reading the above isn't a
substitute for carefully reviewing the terms of the new interlocal agreement and coverage document. Please refer to
the enclosed outline of the coverages, limit, and sublimit.
What You Need to Do to Continue Coverage
To continue coverage, simply review, complete and sign, and return the Cyber Fund Interlocal Agreement. (Each
Member must follow their own statutory and local policies related to contract approval prior to signing.) To
change the Core or Core+ limit selection, simply include that request with the Interlocal Agreement.
As part of this process, we encourage you to review the 2024-2025 Cyber Liability and Data Breach Response
Coverage Document that is stored on the Pool's Member Portal, which you can access from the Pool's website at
www.tmlirp.org.
That's it! You'll be billed later for the costs of all your coverages, including the cyber coverage.
REMEMBER – THE INTERLOCAL AGREEMENT MUST BE RETURNED BY SEPTEMBER 30, 2024 IN
ORDER FOR COVERAGE TO CONTINUE.
Risk Management and Loss Prevention
As mentioned above, the best way to deal with a cyberattack is to avoid it altogether. The Pool has a dedicated Cyber
Risk Services Manager – Ryan Burns (rburns@tmlirp.ore) – who can assist any Member with loss prevention,
including individual review of Member exposures and transfer of risk via contracts provisions, loss prevention efforts,
appropriate coverage, and more.
Additional Resources
The Pool provides prevention education in various ways. The easiest to access are short podcast episodes and YouTube
videos. For example, any local official who wants to know just how painful a cyberattack can be should listen to
Episode 9c of the "Local Officials: Stronger, Together Podcast."
In the eye-opening episode, Scott interviews City of Tomball Assistant City Manager Jessica Rogers. Cyber -criminals
hacked Tomball at the end of 2022, and the city is still — one year later — dealing with the aftermath. In this episode
— which should be required listening for every city official in Texas (and beyond) — Jessica explains exactly what
it's like to have essentially every computer system go down, including 9-1-1 dispatch, utility metering and billing,
permitting, and everything in between. She also describes the long road to getting everything up and running. Don't
miss our chance to learn from this chill -inducing story. (To listen, go to www.tmlirp.org., click on the "STP Podcast"
link at the top of the page, and scroll down to Episode 9c.)
P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org
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Page 3 of 4
June 19, 2024 Regular Meeting Agenda Packet
LIMIT PAGE
Your entity currently has Core + Cyber Coverage with the Pool. The following is an abbreviated description of the
Core and Core+ limit structure beginning October 1, 2024. The Coverage Document can be accessed at
https://members.tmlirp.org/downloads (this link will ask you to log into the Member Portal for access).
A limit of $25,000,000 is shared by all Members for aggregate losses occurring within the Fund Year as defined
in the Cyber Liability and Data Breach Response Interlocal Agreement.
Tower 2 - Limit of Liability
Core
Core+
Tower 1 - Limit of Liability*
$500,000
$1,000,000
Data & Network and Media Liability Aggregate Limit of Liability
$500,000
$1,000,000
Retention
$0
$0
Tower 2 - Limit of Liability
$100,000
$250,000
First Party Loss
Business Interruption Aggregate Sublimit
$20,000
$50,000
Cyber Extortion Loss Aggregate Sublimit
$25,000
$50,000
Data Recovery Costs Aggregate Sublimit
$20,000
$50,000
Reputational Loss Aggregate Sublimit
$5,000
$10,000
Retention (other than Business Interruption)
$0
$5,000
Income Loss Retention under Business Interruption
$5,000
$5,000
Third Party Loss
Regulatory Defense and Penalities Aggregate Sublimit
$25,000
$75,000
Payment Card Liabilities & Costs Aggregate Sublimit
$10,000
$25,000
Retention
$0
$5,000
eC rim e
Fraudulent Instruction Aggregate Sublimit
$25,000
$50,000
Funds Transfer Aggregate Sublimit
$25,000
$50,000
Telephone Fraud Aggregate Sublimit
$25,000
$50,000
Criminal Reward
$2,500
$2,500
Retention (other than Criminal Reward)
$2,500
$5,000
Retention Criminal Reward
$0
$0
Tower 3 - Limit of Liability
$100,000
$150,000
Breach Breach Response Aggregate Limit of Liability
Beazley Response Services
$100,000
$150,000
Retention
$0
$0
New 2024-25 Annual Contribution
$1,000
$1,250
Previous 2023-24 Contribution
$175
$247.24
*The Tower 1 Limit of Liability changed from $1 million to $500,000 for Core limits and from $2 million to $1
million for Core+ limits. All other limits remained unchanged.
P.O. Box 149194 • Austin, TX 78714-9194 • www.tmlirp.org
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Page 4 of 4
June 19, 2024 Regular Meeting Agenda Packet
Texas Municipal League
Intergovernmental Risk Pool
1821 Rutherford Lane, First Floor • Austin, Texas 78754
CYBER LIABILITY AND DATA BREACH RESPONSE INTERLOCAL AGREEMENT
This Contract and Interlocal Agreement is entered into by and between political subdivisions of this state (hereinafter referred to as "Pool
Members") to form a joint self-insurance pool to be named the Texas Municipal League Joint Cyber Liability and Data Breach Response Self -
Insurance Fund (hereinafter referred to as the "Fund") for the purpose of providing coverages against risks which are inherent in operating a
political subdivision.
WITNESSETH:
The undersigned Pool Member, in accordance with Chapter 2259, Texas Government Code, the Interlocal Cooperation Act, Tex. Gov't Code
§ 791.001, et seq., and the interpretation thereof by the Attorney General of the State of Texas (Opinion #MW -347, May 29, 1981), and in
consideration of other political subdivisions executing like agreements, does hereby agree to become one of the Pool Members of this self-
insured pool. The conditions of membership agreed upon by and between the parties are as follows:
1. Definitions of terms used in this Interlocal Agreement.
a. Board. Refers to the Board of Trustees of the Fund.
b. Fund Year. 12:01 a.m. October 1 through 12:01 a.m. the following October 1.
c. Manual Rates. The basic rates applicable to each cyber liability and data breach response classification promulgated by the Insurance
Service Office or the Board.
d. Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan. The Cyber Liability and Data Breach
Response Coverage Document that sets forth in exact detail the coverages provided as part of the overall plan.
e. Adjustments. Refers to any offsets to manual premium that may result from the Pool Member's election of deductibles, loss ex-
perience, or Fund Modifier which reflects the savings to the Pool Member by entering into this Interlocal Agreement.
f. Premium and Contribution. Used interchangeably in some parts of this Interlocal Agreement. Any reference at any time in this
Interlocal Agreement to an insurance term not ordinarily a part of self-insurance shall be deemed for convenience only and is not
construed as being contrary to the self-insurance concept except where the context clearly indicates no other possible interpretation
such as but not limited to the reference to "reinsurance."
g. Reimbursable Deductible. The amount that was chosen by this Pool Member to be applicable to the first monies paid by the Fund to
effect judgment or settlement of any claim or suit. The Pool Member, upon notification of the action taken, shall promptly reimburse
the Fund for all or such part of the deductible amount as has been paid by the Fund. Further, however, the Fund's obligation to pay
damages shall be subject to the limits of liability stated in the Declarations of Coverage or Endorsements to this Interlocal Agreement
less the stated deductible amount.
h. Fund Modifier. A percentage figure that is applied to the manual rates by the Fund to reflect the savings to the Pool Member by
entering into this Interlocal Agreement.
i. Agreement Period. The continuous period since the Pool Member first became a member of this Fund excluding, however, any period
or periods of time therein that the member did not participate as a member of the Pool.
j. Declarations of Coverage. The specific indication of the coverages, limits, deductibles, contributions, and special provisions elected
by each individual Pool Member. The Declarations of Coverages may be modified by Endorsement.
2. The Board, acting through its agents and Fund staff, is responsible for the administration of all Fund business on behalf of the Pool
Members.
3. In consideration of the execution of this Interlocal Agreement by and between the Pool Member and the Fund and of the contributions
of the Pool Member, the coverage elected by the Pool Member is afforded according to the terms of the Texas Municipal League Cyber
Liability and Data Breach Response Self -Insurance Plan. The 3 fira0tive declaration of contributions and limits of liability in the
Declarations of Coverage and Endorsements determine the applica ilrty of the Self -Insurance Plan.
Revised 04/2024
June 19, 2024 Regular Meeting Agenda Packet
Each Pool Member agrees to adopt and accept the coverages, provisions, terms, conditions, exclusions, and limitations as further provided
for in the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan or as specifically modified by the Pool
Member's Declarations of Coverage. This Interlocal Agreement shall be construed to incorporate the Texas Municipal League Cyber
Liability and Data Breach Response Self -Insurance Plan, Declarations of Coverage, and Endorsements and addenda whether or not
physically attached hereto.
4. It is understood that by participating in this risk sharing mechanism to cover cyber liability and data breach response exposures, the Pool
Member does not intend to waive any of the immunities that its officers or its employees now possess. The Pool Member recognizes the
Texas Tort Claims Act and its limitations to certain governmental functions as well as its monetary limitations and that by executing this
Interlocal Agreement does not agree to expand those limitations.
5. The term of this Interlocal Agreement and the self-insurance provided to the Pool Member shall be continuous commencing 12:01 a.m.
on the date designated in this Interlocal Agreement until terminated as provided below. Although the self-insurance provided for in this
Interlocal Agreement shall be continuous until terminated, the limit of liability of the Fund under the coverages that the Pool Member
elects shall be limited during any Fund Year to the amount stated in the Declarations of Coverage for that Fund Year.
This Interlocal Agreement may be terminated by either party giving to the other sixty (60) days' prior written notice of intent to terminate
except the Pool Member may terminate this Interlocal Agreement and its coverages thereunder without giving the sixty (60) days' notice
if the reason is because of a change by the Fund in the Pool Member's contribution, coverage, or other change in the limits of liability,
terms, conditions, exclusions, and limitations provided for in the Texas Municipal League Cyber Liability and Data Breach Response
Self -Insurance Plan provided that no termination by the Member shall be effective prior to the date that written notice of termination is
actually received in the offices of the Fund and provided that the Pool Member agrees to and shall pay the applicable premium and
contribution for those coverages it is terminating until the date the notice of termination is actually received by the Fund.
The Fund shall provide the Pool Member with Declarations of Coverage and any Endorsements that determine the applicability of the Texas
Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan annually by December 1. Such Declarations of
Coverage shall include, but not be limited to, the coverage period which shall be the applicable Fund Year, limits, deductibles,
contributions, special provisions, and limitations. Changes made during the Fund Year, whether requested by the Pool Member or
required by the Fund, will be handled by Endorsement.
It is the intention of the parties that the Pool Member's coverages under this Interlocal Agreement shall remain in full force and effect
from Fund Year to Fund Year, subject to the limits of liability that the Fund can provide each Fund Year and the terms, conditions, and
limitations that the Fund may require to protect its solvency and to comply with reinsurance requirements, until notice of termination is
given as herein provided. Realizing that the Pool Member needs the earliest possible information concerning the Fund coverages, limits,
and exclusions, and the Pool Member's contribution that will be required for any new Fund Year, the Fund will endeavor to provide this
information as soon as possible before the beginning of each Fund Year. The parties recognize, however, that conditions in the reinsurance
industry are such that the Fund may not be able to provide this information to the Pool Member before the beginning of a Fund Year for
various reasons including the failure of the Pool Member to timely submit the appropriate exposure summary or delays on the part of
reinsurers in getting information to the Fund, and so, to protect the Pool Member from gaps in its coverage and to protect the solvency
of the Fund, the parties agree as follows:
If, for any reason other than the Pool Member's failure to provide the information requested in the exposure summary, the Fund has not
been able to provide the Pool Member with information concerning available coverages for a new Fund Year or advise the Pool Member
of the amount of its contribution for the new Fund Year by the beginning of the Fund Year, the Fund shall nevertheless continue the
Pool Member's coverages at the same limits of liability (if still available and if not, then at the highest limit of liability available for the
new Fund Year) so that the Pool Member shall at all times remain covered as herein provided and the Pool Member's initial contributions
for the new Fund Year shall be determined by a "tentative contribution" as determined by the Board with the Pool Member's actual
annual contribution to be credited by the amount paid in accordance with the tentative contribution and adjusted during the Fund Year.
In the event the Pool Member does not wish to have its coverages extended or renewed at the end of any Fund Year, the burden shall be
upon the Pool Member to give written notice to the Fund as provided hereinabove and the Pool Member agrees to pay as hereinabove
stated all contributions or pro rata contributions until the date such written notice is received in the offices of the Fund or the date of
termination of this Interlocal Agreement, whichever is later.
6. Commensurate with the execution of this Interlocal Agreement and annually thereafter, the Pool Member shall complete the appropriate
exposure summary and deliver it or cause it to be delivered to the Fund, or, if so instructed, to a designated contractor, no later than
September 1 of each year and new annual contributions shall be calculated using manual rates times exposure, less any adjustments.
Intentional or reckless misstatements on the exposure summary shall be grounds for cancellation. In the event that the Pool Member
fails or refuses to submit the appropriate exposure summary, the Fund reserves the right to terminate such Pool Member by giving thirty
(30) days' written notice and to collect any and all contribiiiakis4that are earned pro rata for the period preceding contract termination.
Revised 04/2024
June 19, 2024 Regular Meeting Agenda Packet
The Pool Member agrees to pay the annual contribution to the Fund in four (4) equal quarterly installments, in advance, commencing at
the beginning of this Interlocal Agreement with subsequent installments due the first quarter thereafter. In the event this Interlocal
Agreement is terminated as herein provided, the Fund shall promptly repay to the Pool Member any such unearned annual contribution
prorated as of the date of termination and the Pool Member agrees during the term of this Interlocal Agreement to promptly pay all
reimbursable deductibles upon receipt of statement.
At the end of each and every Fund Year, the Fund may require the Pool Member to submit the actual data requested on the exposure
summary as reflected by the books and records of the Pool Member. The Fund reserves the right to audit the records of any Pool Member
and adjust contributions accordingly.
In the event that the Pool Member fails or refuses to make the payments, including accrued interest, as herein provided, the Fund reserves
the right to terminate such Pool Member by giving them ten (10) days' written notice and to collect any and all amounts that are earned
pro rata for the period preceding contract termination. If the amounts owed, including reimbursable deductibles, must be collected by
suit, the Pool Member agrees to pay attorneys' fees and costs incurred in such suit.
7. The Fund shall maintain adequate protection from catastrophic losses to protect its financial integrity. Aggregate protection shall also be
maintained. The Member's contributions shall be limited to that amount as calculated under this Interlocal Agreement. Notwithstanding
anything to the contrary, the total combined aggregate limit of liability of the Fund for all Pool Members in any Fund Year, regardless
of the number of occurrences or claims, shall be limited to the amount of money contained in the Fund. As to the Pool annual aggregate
limits or the amount of money in the Fund, the Board of Trustees, in its sole discretion, may determine an allocation methodology among
affected Pool Members should the Pool annual aggregate limit be reached, or should the money in the Fund be exhausted.
8. Notwithstanding the provisions of the foregoing paragraph, it is agreed the Board shall have the right to adjust the financial protection
outlined above and/or amend coverages as it finds available or deems necessary to maintain the fiscal soundness of the Fund at the
beginning of or during any Fund Year.
9. The Fund will make available loss control services to the Pool Members to assist them in following a plan of loss control that may result
in reduced losses. The Pool Member agrees that it will cooperate in instituting any and all reasonable loss control recommendations. In
the event that the recommendations submitted seem unreasonable, the Pool Member has a right to appeal to the Board. The Board shall
hear the objections of the Pool Member at its next regularly scheduled meeting and its decisions will be final and binding on all parties.
Any Pool Member who does not agree to follow the decision of the Board shall be withdrawn from the Fund immediately.
10. The Pool Member agrees that it will appoint a contact of department head rank, and the Fund shall not be required to contact any other
individual except this one person. Any notice to or any agreements with the contact shall be binding upon the Pool Member. The Pool
Member reserves the right to change the contact from time to time by giving written notice to the Fund.
11. The Fund agrees to handle all cyber liability and data breach response claims, and provide a defense for any and all cyber liability and
data breach response claims covered under this Interlocal Agreement after prompt notice has been given. The Pool Member hereby
appoints the Fund staff and Contractors as its agents to act in all matters pertaining to processing and handling of claims covered under
this Interlocal Agreement and shall cooperate fully in supplying any information needed or helpful in settlement or defense of such
claims. As respects cyber liability and data breach response claims, the Fund staff and Contractors shall carry on all negotiations with
the claimant and his/her attorney, when applicable, and negotiate within authority previously granted by the Fund. If a personal
appearance by the Pool Member or an employee is necessary, the expense of this appearance will not be the responsibility of the Fund.
With the advice and consent of the Fund, the Fund staff and the Contractors will retain and supervise legal counsel for the prosecution
and defense of any litigation. All decisions on individual cases shall be made by the Fund through the Fund staff and the Contractors,
which include, but are not limited to, the decision to appeal or not to appeal, settlement negotiations, the decision of whether to settle,
and other litigation tactics. However, any Pool Member shall have the right in any case to consult with the Fund on any decision made
by the Fund staff or Contractors. The Board shall hear the objections of the Pool Member at its next regularly scheduled meeting and its
decision will be final and binding on all parties. Any suit brought or defended by the Fund shall be brought or defended only in the name
of the Pool Member and/or its officers or employees. There shall be supplied periodically to each Pool Member a computer printout
involving a statement of claims. As respects the Texas Municipal League Cyber Liability and Data Breach Response Self -Insurance Plan,
the Fund shall have priority in enforcing its subrogation claims against the claims of Pool Member.
12. The Pool Member acknowledges that it has received a copy of the Bylaws of the Fund and agrees to abide by the Bylaws and any
amendments thereto.
13. The Fund agrees that all Fund transactions will be annually audited by a nationally recognized certified public accounting firm.
14. If legally required, the Fund shall cause to be filed the necessary tai MAI with the Internal Revenue Service.
Revised 04/2024
June 19, 2024 Regular Meeting Agenda Packet
15. As the administrators of the Fund, the Board shall primarily and consistently keep foremost in their deliberations and decisions in
operating the Fund that each of the participating Pool Members is a "self-insured." At least annually, the Board shall carefully review,
study, and consider the actual claims or loss experience (including reserves for future claims payments) of each of the Pool Members,
the pro rata savings to the Fund resulting from overall loss experience attributed to each Pool Member, and the pro rata portion of the
cost of all catastrophic loss protection and aggregate stop loss protection allocated to each Pool Member as well as the pro rata allocation,
as determined by the Board of the other and necessary administrative expenses of the Pool, in order to reasonably determine the actual
pro rata cost, expense, and loss experience of each Pool Member in order to maintain as nearly as possible an equitable and reasonable
self-insurance administration of the Fund as applied to each Pool Member.
The Fund shall maintain case reserves and supplemental reserves computed in accordance with standard actuarial principles, taking into
account historical and other data, designed to measure claims development and claims incurred but not yet reported, so that funds will
be available to meet these claims as they become due, subject to paragraph 7 above. The Board has complete authority to determine all
matters pertaining to the existence and dissolution of the Fund.
16. Venue of any suit or action arising out of or related to this Interlocal Agreement shall be exclusively in the state and federal courts of
Travis County, Texas. The parties agree they shall assume their own expenses for attorney's fees in any suit or action arising out of or
related to this Interlocal Agreement.
17. The parties agree this Interlocal Agreement may be executed by original written ink signature on paper documents, an exchange of copies
showing the original written ink signature on paper documents, or electronic or digital signature technology in such a manner that the
signature is unique and verifiable to the person signing. The use of any one or combination of these methods of execution shall constitute
a legally binding and valid signing of this Interlocal Agreement, which may be executed in one or more counterparts, each of which,
when duly executed, shall be deemed an original.
EMPLOYER MEMBERS' FUND CONTACT (See Section 10):
Member Name
Name of Contact Title
Mailing Address Email Address
Street Address (if different from above)
City Zip Phone
SIGNATURE OF AUTHORIZED MEMBER OFFICIAL
Title
Member's Federal Tax I.D. Number
This Information is MANDATORY
Date
TO BE COMPLETED BY FUND: (OFFICE USE ONLY)
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