HomeMy WebLinkAbout2024-0918 September 18, 2024 Regular Meeting Agenda PacketSeptember 18, 2024 Regular Meeting Agenda Packet
BOARD OF DIRECTORS
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, September 18, 2024
6:30 P.M. Svore Municipal Boardroom
PUBLIC HEARING AND REGULAR MEETING AGENDA PACKET
VIA VIDEOCONFERENCE - THE PRESIDING OFFICER AND A QUORUM OF THE BOARD OF DIRECTORS WILL
BE PHYSICALLY PRESENT AT, AND MEMBERS OF THE PUBLIC MAY ATTEND THE MEETING AT THE LOCATION
SPECIFIED ABOVE. PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.127, ON A REGULAR, NON-
EMERGENCY BASIS, UP TO TWO DIRECTORS' MAY ATTEND AND PARTICIPATE IN THE MEETING REMOTELY
BY VIDEOCONFERENCE. SHOULD THAT OCCUR, A QUORUM OF THE MEMBERS WILL BE PHYSICALLY
PRESENT AT THE LOCATION NOTED ABOVE ON THIS AGENDA.
CALL TO ORDER AND ANNOUNCE A QUORUM
PUBLIC HEARING
1. Trophy Club Municipal Utility District No. 1 will conduct a Public Hearing regarding adoption of proposed
District Tax rate of $0.06250 for the 2024 Tax Year.
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker's form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
2. Staff Reports
a. Capital Improvement Projects
b. Operations Reports
c. Finance Reports
attachments: Monthly Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
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September 18, 2024 Regular Meeting Agenda Packet
3. Consider and act to approve the Consent Agenda.
a. August 21, 2024, Regular Meeting Minutes
attachment: Meeting minutes
REGULAR SESSION
4. Introduction of Association of Water Board Directors (AWBD) representative Linda Backlund.
5. Presentation and review of District IT services.
6. Presentation and review of proposed security audit services.
7. Consider and act to adopt Resolution No. 2024-0918A approving Budget for Fiscal Year 2025.
attachment: Resolution No. 2024-0918A
8. Consider and act to adopt Rate Order No. 2024-0918A amending water and sewer rates and setting an
effective date of October 1, 2024.
attachment: Rate Order No. 2024-0918A Redline
9. Consider and act to adopt Order No. 2024-0918B Fixing and Levying Trophy Club Municipal Utility District
No. 1 Debt Service Tax Rate and Operations and Maintenance Tax Rate for 2024 Tax Year.
attachment: Order No. 2024-0918B
10. Consider and act to adopt Resolution 2024-0918B approving 2024 Tax Roll for Trophy Club Municipal
Utility District No. 1.
attachment: Resolution 2024-0918B
11. Consider and act to approve the Amendment to District Information Form, including Notice to Purchaser
Form.
attachment: Amendment to District Information Form
12. Consider and act regarding annual review of District Investment Policy and Investment Strategies
including:
a. Adopt Order No. 2024-0918C Approving Amended and Restated Investment Policy, including the
District's Investment Strategies and Appointment of Investment Officer(s).
attachment: Order No. 2024-0918C
13. Consider and act to adopt Resolution No. 2024-0918C Approving Cash Reserve Policy.
attachment: Resolution No. 2024-0918C
14. Consider and take appropriate action regarding Banking and depository matters: Approval of Resolution
No. 2024-0918D authorizing the extension of term of depository pledge agreement with Prosperity Bank.
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September 18, 2024 Regular Meeting Agenda Packet
attachment: Resolution No. 2024-0918D
15. Consider and act regarding approval of task order agreement with Halff Associates for professional
engineering services for the replacement of the existing water lines and authorize the General Manager
to execute the necessary documents to implement Board action.
attachment: Halff Task Order Agreement
16. Consider and act regarding approval of work order agreement with Pipeline Analysis, LLC for professional
engineering services related to the district wastewater collection system and authorize the General
Manager to execute the necessary documents to implement Board action.
attachment: Pipeline Analysis Work Order Agreement
17. Discussion and possible action regarding Drought Contingency and Emergency Water Management Plan.
(Brewster)
attachment: Drought Contingency and Emergency Water Management Plan
EXECUTIVE SESSION
18. Pursuant to Section 551.074 of the Texas Government Code (Personnel), the Board will convene into
executive (closed) session to deliberate the appointment, employment, evaluation, reassignment,
duties, discipline, or dismissal of a public officer or employee: General Manager annual evaluation.
REGULAR SESSION
19. Consider and act regarding items discussed in Executive Session.
20. Future Agenda Items
Board Members may provide requests for discussion items for a future agenda in accordance with the board's
approved bylaws. No further discussion will be held related to topics proposed until they are posted on a
future agenda in accordance with the Texas Open Meetings Act
21. Items for future agendas.
22. Next Regular Meeting date — October 16, 2024
attachment: October meeting calendar
THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME
DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS
AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY),
551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES),
AND/OR 418.183 (HOMELAND SECURITY).
ADJOURN
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1
4
TROPHY CLUB
l
MUNICIPAL
UTILITY
DISTRICT
September 18, 2024 Regular Meeting Agenda Packet
Capital Improvement Projects
• Pump Station Improvement Project — The variable frequency drives have been installed for
Pump #2 and Pump #3. Installation of the pumps, discharge heads, and control valves are
expected to be completed next week. Concrete replacement has been completed and the
contractor anticipates finalizing the electrical connectivity to the new pumps and working
on final cleanup over the next few weeks.
• FY 2024 Water Line Project — Pipe replacement is approximately 95% complete on Sonora
Drive from Monterrey Drive to Village Trail and 100% complete on Mesa Verde Court, Palo
Duro Court and Pagosa Court. Sod replacement and cleanup is in progress and being
completed as the contractor progresses. The contractor began work on Inverness Drive
potholing existing water mains and services, began installing the temporary water line and
boring temporary services. The project is scheduled to be completed by the end of October.
• WWTP CIP Improvements —This project has been completed.
• Southlake emergency connection — We are awaiting a response from the city of Southlake
regarding whether they can accommodate the request for an emergency water connection.
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September 18, 2024 Regular Meeting Agenda Packet
Water Billed
- -2024
180,000
160,000
140,000
120,000
100,000
80,000
60,000
40,000
20,000 -
0
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
90,994
58,986
49,607
36,162
38,776
30,566
46,543
39,576
60,731
100,622
139,441
123,886
815,890
2016
108,951
41,936
39,028
39,622
44,551
49,498
55,181
50,827
65,390
115,687
119,611
98,945
829,227
2017
74,785
68,638
38,580
33,028
38,380
60,841
56,683
86,794
98,864
95,355
104,303
99,541
855,792
2018
83,228
69,099
48,144
34,592
40,658
43,411
60,079
89,802
118,899
126,588
125,531
73,735
913,766
2019
47,193
41,933
36,244
34,604
33,740
40,421
55,970
42,773
70,747
96,174
131,472
114,784
746,055
2020
102,150
40,988
43,946
36,418
31,000
34,047
53,755
67,030
96,195
123,309
118,522
83,570
830,930
2021
98,232
57,380
40,841
42,725
40,786
41,078
67,776
50,736
64,195
100,853
97,864
112,674
815,140
2022
78,390
54,635
48,488
49,322
40,021
44,588
72,448
85,474
119,711
141,177
143,845
108,377
986,476
2023
101,683
49,007
52,466
49,082
34,501
46,119
70,083
79,654
108,707
134,083
169,549
154,971
1,049,905
2024
112,006
61,555
48,355
35,861
36,716
44,722
58,565
53,386
79,766
131,629
150,584
813,145
Water Pumped
180,000
-2020 -2021 -2022 -2023 -2024
160,000
140,000
120,000
100,000
80,000 ,.�
-=-
_
/-
60,000
40,000
20,000
0 -
FY
October
November
December
January
February
March
April
May
June
July
August
September
Total Year
2015
106,251
67,825
58,659
45,691
39,675
35,752
56,704
48,637
72,934
117,302
143,413
142,394
935,237
2016
106,731
52,616
43,708
46,945
50,721
55,178
60,434
55,562
68,138
112,533
128,963
104,664
886,193
2017
82,677
77,937
43,792
43,207
43,024
69,549
65,723
94,452
103,867
101,184
114,872
109,769
950,053
2018
91,439
78,282
55,745
40,796
40,750
51,711
67,217
97,980
124,109
155,354
144,015
85,946
1,033,344
2019
60,576
53,119
45,651
45,552
39,014
43,048
61,238
48,787
79,167
102,887
144,299
130,752
854,090
2020
112,971
48,627
49,384
40,726
35,749
38,576
57,714
74,153
106,219
136,306
130,721
89,514
920,660
2021
106,660
66,304
46,962
50,538
47,733
44,191
75,866
56,985
73,907
113,015
109,492
123,206
914,859
2022
91,078
61,928
54,930
52,679
49,094
51,606
81,977
92,915
133,828
152,199
161,534
117,252
1,101,020
2023
114,089
54,777
57,827
57,758
39,309
50,124
77,261
84,019
120,932
145,657
184,972
169,227
1,155,952
2024
122,699
69,114
53,685
42,905
45,875
51,064
65,014
55,365
87,845
141,966
165,240
900,772
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September 18, 2024 Regular Meeting Agenda Packet
7
6
C' 5
0
7 4
0 3
g 2
1
0
• Min
• Max
Avg
Water Production
Aug -23
Sep -23
Oct -23
Aug -23
Sep -23
Oct -23
4.622
3.391
1.119
7.305
7.430
5.458
6.291
5.234
3.566
Nov -23
Nov -23
1.026
2.803
2.145
Dec -23
Jan -24
Dec -23
1.044
2.476
1.772
Jan -24
0.858
2.051
1.462
Feb -24
Feb -24
0.580
2.571
1.592
Mar -24 Apr -24
Mar -24
1.352
2.867
1.848
Apr -24
1.291
3.223
2.119
May -24
Jun -24
May -24
Jun -24
0.366
3.569
2.119
1.475
5.800
3.494
Jul -24
Jul -24
2.756
6.369
4.887
Aug -24
Aug -24
3.807
7.296
5.390
2.150
1.950
1.750
1.550
• 1.350
3
1.150
0.950
0.750
Aug -23
Sep -23
Wastewater Treated
1 1 1 1 1 1 1 1 1 1 1 I 1 1 • 1 1
Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24
Daily Avg Flow Daily Max Flow -Daily Avg Max
Apr -24
May -24 Jun -24
Jul -24 Aug -24
20.0
18.0
16.0
14.0
12.0
10.0
8.0
6.0
4.0
2.0
0.0
Carbonaceous Biochemical Oxygen Demand (CBOD)
Aug -23 Sep -23 Oct -23 Nov -23 Dec -23 Jan -24 Feb -24 Mar -24 Apr -24 May -24 Jun -24 Jul -24 Aug -24
CBOD Avg CBOD Max -Daily Avg Max -Daily Max
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September 18, 2024 Regular Meeting Agenda Packet
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Total Suspended Solids (TSS)
40.0
35.0
30.0
25.0
20.0
15.0
10.0
5.0
0.0
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23 Jan -24 Feb -24 Mar -24
i TSS Avg TSS Max Daily Avg Max -Daily Max
Apr -24
May -24
Jun -24
Jul -24
Aug -24
Ammonia Nitrogen (NH3)
10.00
9.00
8.00
7.00
6.00
5.00
4.00
3.00
2.00
1.00
0.00
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23 Jan -24 Feb -24 Mar -24
NH3 Avg NH3 Max Daily Avg Max Max
Apr -24
May -24
Jun -24
Jul -24
Aug -24
-Daily
Nitrate -Nitrogen (NO3)
50.0
40.0
30.0
20.0
0.0
100
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23 Jan -24 Feb -24 Mar -24
Apr -24
May -24
Jun -24
Jul -24
Aug -24
NO3 Avg NO3 Max -Daily Avg Max -Daily Max
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September 18, 2024 Regular Meeting Agenda Packet
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Potential of Hydrogen (pH)
9.00
8.50
8.00
7.50
7.00
6.50
6.00
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23
pH Min
Jan -24 Feb -24 Mar -24 Apr -24
pH Max y pH Avg -Daily Avg Min -Daily Avg Max
May -24
Jun -24
Jul -24
Aug -24
Dissolved Oxygen (DO)
9.0
8.5
8.0
7.5
7.0
Ji
6.5
6.0
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23
Jan -24 Feb -24 Mar -24 Apr -24
May -24
Jun -24
Jul -24
Aug -24
DO Min
DO Max DO Avg Min
a -Daily Avg -Daily Avg Max
Escherichia coli (E. coli)
400
350
300
250
200
150
100
50
1.0
1.0
1.0
1.0
1.0 1.0 4.1 1.0
1.0
1.0
3.1
1.0
1.0
0
Aug -23
Sep -23
Oct -23
Nov -23
Dec -23
lan-24 Feb -24 Mar -24 Apr -24
May -24
Jun -24
Jul -24
Aug -24
E. coli
Avg E. Max Avg Max Max
coli -Daily -Daily
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SP,
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
Trophy Club Municipal Utility District No. 1
Vendor Number Vendor Name
Bank Code: Prosperity Bank -Prosperity Bank
Payment Type: Regular
September 18, 2024 Regular Meeting Agenda Packet
Check Report
By Check Number
Date Range: 08/01/2024 - 08/31/2024
Payment Date Payment Type Discount Amount Payment Amount Number
3213 Alan'S Gates, Inc. 08/09/2024 Regular 0.00 145.00 10580
1512 Association of Water Board Directors 08/09/2024 Regular 0.00 90.00 10581
3197 BenefitMall 08/09/2024 Regular 0.00 52.00 10582
4018 BP Energy Holding Company LLC 08/09/2024 Regular 0.00 38,568.97 10583
2920 CareNow Corporate 08/09/2024 Regular 0.00 38.00 10584
2683 Charter Communications 08/09/2024 Regular 0.00 903.74 10585
4006 Consor Engineers LLC 08/09/2024 Regular 0.00 2,280.00 10586
4003 CW Janitorial Services 08/09/2024 Regular 0.00 1,600.00 10587
3184 Dataprose LLC 08/09/2024 Regular 0.00 2,623.21 10588
2497 DHS Automation Inc 08/09/2024 Regular 0.00 2,728.46 10589
4088 Entech Sales & Service, LLC 08/09/2024 Regular 0.00 305.00 10590
2558 First Check Applicant Screenin 08/09/2024 Regular 0.00 66.95 10591
2606 Fisery Solutions LLC 08/09/2024 Regular 0.00 50.00 10592
2796 Garver 08/09/2024 Regular 0.00 303.00 10593
2635 Halff Associates Inc. 08/09/2024 Regular 0.00 1,260.49 10594
4033 Health Care Service Corporation 08/09/2024 Regular 0.00 21,759.20 10595
2783 JJ HVAC LLC 08/09/2024 Regular 0.00 630.00 10596
2943 JP Morgan Chase Bank NA 08/09/2024 Regular 0.00 6,959.71 10597
3278 Kyocera Document Solutions 08/09/2024 Regular 0.00 125.30 10598
3216 M3 Networks 08/09/2024 Regular 0.00 6,239.64 10599
4089 Mas Talent LLC 08/09/2024 Regular 0.00 1,875.00 10600
3115 Metlife Group Benefits 08/09/2024 Regular 0.00 2,491.09 10601
2760 NDS Leasing 08/09/2024 Regular 0.00 367.50 10602
1056 Office Depot Inc 08/09/2024 Regular 0.00 79.78 10603
2842 Omnisite 08/09/2024 Regular 0.00 64.96 10604
1737 PVS DX INC 08/09/2024 Regular 0.00 1,557.08 10605
4085 The Liston Law Firm, P.C. 08/09/2024 Regular 0.00 2,310.75 10606
1001 Town of Trophy Club 08/09/2024 Regular 0.00 130,783.26 10607
1058 Verizon Wireless 08/09/2024 Regular 0.00 583.84 10608
2222 Aflac 08/09/2024 Regular 0.00 221.93 10619
2772 Allied Waste Industries 08/09/2024 Regular 0.00 14,526.45 10620
3132 Legal Shield 08/09/2024 Regular 0.00 7.98 10621
3176 Rey -Mar Construction 08/09/2024 Regular 0.00 296,067.50 10622
3156 Southern Petroleum Lab Inc 08/09/2024 Regular 0.00 3,265.20 10623
2683 Charter Communications 08/21/2024 Regular 0.00 903.74 10630
2497 DHS Automation Inc 08/21/2024 Regular 0.00 1,655.00 10631
4088 Entech Sales & Service, LLC 08/21/2024 Regular 0.00 9,874.00 10632
3118 Exclusive Pest Control 08/21/2024 Regular 0.00 125.00 10633
2606 Fisery Solutions LLC 08/21/2024 Regular 0.00 50.00 10634
3258 Francotyp-Postalia, Inc. 08/21/2024 Regular 0.00 170.88 10635
2796 Garver 08/21/2024 Regular 0.00 1,654.00 10636
2635 Halff Associates Inc. 08/21/2024 Regular 0.00 4,397.59 10637
3278 Kyocera Document Solutions 08/21/2024 Regular 0.00 125.82 10638
2754 Lower Colorado River Authority 08/21/2024 Regular 0.00 439.00 10639
3216 M3 Networks 08/21/2024 Regular 0.00 1,103.00 10640
3111 North Texas Groundwater 08/21/2024 Regular 0.00 1,290.40 10641
4019 Peterson Pump & Motor Service LLC 08/21/2024 Regular 0.00 640.00 10642
2696 Texas Excavation Safety System 08/21/2024 Regular 0.00 453.10 10643
4085 The Liston Law Firm, P.C. 08/21/2024 Regular 0.00 1,283.75 10644
1081 Tri County Electric 08/21/2024 Regular 0.00 642.87 10645
3225 US Bank Voyager Fleet Systems 08/21/2024 Regular 0.00 2,225.74 10646
1058 Verizon Wireless 08/21/2024 Regular 0.00 583.80 10647
3280 Watts Ellison LLC 08/21/2024 Regular 0.00 3,089.67 10648
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September 18, 2024 Regular Meeting Agenda Packet
Check Report Date Range: 08/01/2024 - 08/31/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number
1030 City of Fort Worth 08/21/2024 Regular 0.00 641,199.99 10649
2796 Garver 08/21/2024 Regular 0.00 1,351.88 10650
2635 Halff Associates Inc. 08/21/2024 Regular 0.00 800.00 10651
1578 Smith Pump Company, Inc. 08/21/2024 Regular 0.00 5,025.00 10652
3156 Southern Petroleum Lab Inc 08/21/2024 Regular 0.00 1,838.40 10653
1001 Town of Trophy Club 08/21/2024 Regular 0.00 99,620.00 10654
3300 2T Underground LLC 08/29/2024 Regular 0.00 307,087.50 10655
2655 Core & Main LP 08/29/2024 Regular 0.00 181.29 10656
2804 Fortiline Inc. 08/29/2024 Regular 0.00 55,619.57 10657
2635 Halff Associates Inc. 08/29/2024 Regular 0.00 9,800.00 10658
1466 Polydyne, Inc 08/29/2024 Regular 0.00 4,046.85 10659
1737 PVS DX INC 08/29/2024 Regular 0.00 1,946.35 10660
3176 Rey -Mar Construction 08/29/2024 Regular 0.00 117,610.00 10661
3156 Southern Petroleum Lab Inc 08/29/2024 Regular 0.00 338.40 10662
2222 Aflac 08/29/2024 Regular 0.00 930.70 10663
3197 BenefitMall 08/29/2024 Regular 0.00 52.00 10664
1250 Bio -Aquatic Testing Inc. 08/29/2024 Regular 0.00 1,290.00 10665
4018 BP Energy Holding Company LLC 08/29/2024 Regular 0.00 44,421.37 10666
2655 Core & Main LP 08/29/2024 Regular 0.00 225.42 10667
4003 CW Janitorial Services 08/29/2024 Regular 0.00 1,600.00 10668
1026 Federal Express Corp 08/29/2024 Regular 0.00 87.00 10669
4033 Health Care Service Corporation 08/29/2024 Regular 0.00 20,670.70 10670
3132 Legal Shield 08/29/2024 Regular 0.00 7.97 10671
3115 Metlife Group Benefits 08/29/2024 Regular 0.00 2,385.03 10672
3179 NewGen Strategies & Solutions 08/29/2024 Regular 0.00 2,672.50 10673
1238 North Texas Pump Co. 08/29/2024 Regular 0.00 857.38 10674
3134 Prime Controls LP 08/29/2024 Regular 0.00 847.00 10675
2440 Tarrant County Public Health Laboratory 08/29/2024 Regular 0.00 870.00 10676
1481 TML Intergovernmental Risk 08/29/2024 Regular 0.00 1,250.00 10677
3225 US Bank Voyager Fleet Systems 08/29/2024 Regular 0.00 2,232.64 10678
Total Regular: 0.00 1,898,503.29
9/9/2024 2:58:42 PM Page 2 of 4
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Check Report
Vendor Number Vendor Name
Payment Type: Bank Draft
September 18, 2024 Regular Meeting Agenda Packet
Date Range: 08/01/2024 - 08/31/2024
Payment Date Payment Type Discount Amount Payment Amount Number
3197 BenefitMall 08/02/2024 Bank Draft 0.00 248.33 DFT0000175
3113 TCDRS 08/31/2024 Bank Draft 0.00 9,250.72 DFT0000176
3124 IRS Tax Payment 08/02/2024 Bank Draft 0.00 12,596.00 DFT0000177
3197 BenefitMall 08/16/2024 Bank Draft 0.00 248.33 DFT0000179
3113 TCDRS 08/31/2024 Bank Draft 0.00 9,664.10 DFT0000180
3124 IRS Tax Payment 08/16/2024 Bank Draft 0.00 13,004.68 DFT0000181
3113 TCDRS 08/31/2024 Bank Draft 0.00 18,062.09 DFT0000182
3124 IRS Tax Payment 08/30/2024 Bank Draft 0.00 28,937.11 DFT0000183
3113 TCDRS 08/31/2024 Bank Draft 0.00 -9,006.07 DFT0000184
3124 IRS Tax Payment 08/30/2024 Bank Draft 0.00 -16,161.53 DFT0000185
3113 TCDRS 08/31/2024 Bank Draft 0.00 -573.94 DFT0000186
3124 IRS Tax Payment 08/16/2024 Bank Draft 0.00 -645.79 DFT0000187
3124 IRS Tax Payment 08/30/2024 Bank Draft 0.00 229.10 DFT0000189
Total Bank Draft: 0.00 65,853.13
Bank Code Prosperity Bank Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 109 83 0.00 1,898,503.29
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 13 13 0.00 65,853.13
EFT's 0 0 0.00 0.00
122 96 0.00 1,964,356.42
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Check Report
September 18, 2024 Regular Meeting Agenda Packet
Date Range: 08/01/2024 - 08/31/2024
All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 109 83 0.00 1,898,503.29
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 13 13 0.00 65,853.13
EFT's 0 0 0.00 0.00
122 96 0.00 1,964,356.42
Fund Summary
Fund Name Period Amount
996 MUD Consolidated Cash 8/2024 1,964,356.42
1,964,356.42
9/9/2024 2:58:42 PM Page 4 of 4
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September 18, 2024 Regular Meeting Agenda Packet
FY 2024 Combined Financials
YTD as of 8/31/2024
Adopted Budget vs YTD Actuals Revenues & Expenses
• 135 YTD
Revenues
■ 135 YTD
Expenses
Revenues vs Expenses
Adopted
Revenues
Adopted
Expenses
514,423,933
514,423,933
$0 $2,000,000 $4,000,000 56,000,000 58,000,000 510,000,000 512,000,000 514,000,000
$1,891 $66,912
0%
$3,490,458
28%
51,474,766
12%
Water Budget vs Actual
160,000,000
140,000,000
120,000,000
100,000,000
80,000,000
92,198,177
60,000,000
Water Consumption Budget vs Actual
153,267,000
-0-Budget Consumption -*-Actual Consumption
112,006,200
61,555,000
40,000,000 51,503,997
20,000,000
48,355,000
42,063,017 37,451,315
554,000
1153 r x,853
117,306,121
82,105,000
59,737,002 ' 93,656,387
44,722,000
46,670,584
35,861,000 36,716,000
65,644,597
41,156,060
7,226,660
Oct Nov Dec Jan Feb Mar Apr May Jun Jul
Aug
Adopted Budget Water Consumption Vs Actual Water Consumption
1,000,000,000
900,000,000
800,000,000
700,000,000
600,000,000
500,000,000
400,000,000
300,000,000
200,000,000
100,000,000
0
Presented by:
Finance Department
868,678,857
922,038,290
• Budgeted Water Consumption
• Projected Water Consumption
0%
$7,424,324
60%
YTD Expenses By
Departments
YTD Expense- Water
YTD Expense- WW
YTD Expense- Admin
YTD Expense- BOD
■ YTD Expense- Non Dept
$1,200,000
$1,100,000
51,000,800
5900,000
5800,000
- $676,430
$700,000
5600,00$664,453 $493,961
5500,000
5400,000
Water Revenue Budget vs Actual
Budget Revenue -A -Actual Revenue
$413,727
8433,720 0410,580
5300,000
$200,000
5100,000
Oct Nov Dec
01,139,6
0957,412
$' - 2,640
0606,103
$479,045 $450,062
0401,119
$345689$369,594
$237,590
Jan
0404,800 0382,397
340,780
Feb
Mar
Apr
8390,412
8565,055
482
May Jun Jul Aug
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
lllllllllllllllllllllllllllllll. $0
Total Water Consumption Total Water Revenue
Adopted Budget Water Revenue Vs Projected Water Revenue
$6,939,988
1
57,301,502
$4,284,491
13 of 140
$4,733,599
• Budgeted Water Revenue
• Projected Water Revenue
Net Budgeted Water Revenue
Minus Budgeted Expenses
• Net Projected Water Revenue
Minus Projected Expenses
TROPHY CLUB
NICIPAL
TILITY
No.1
Mu
DISTRICT
Trophy Club Municipal Utility District No. 1
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue, Asset, Liability, & Equity
135-000-40000-000 Property Taxes
135-000-40002-000 Property Taxes/Delinquent
135-000-40015-000 Property Taxes/P & I
135-000-40025-000 PID Surcharges
135-000-47000-000 Water
135-000-47005-000 Sewer
135-000-47025-000 Penalties
135-000-47030-000 Service Charges
135-000-47035-000 Plumbing Inspections
135-000-47045-000 Sewer lnspections
135-000-47070-000 TCCC Effluent Charges
135-000-49011-000 Interest Income
135-000-49016-000 Cell Tower Revenue
135-000-49026-000 Proceeds from Sale of Assets
135-000-49035-000 Prior Year Reserves
135-000-49036-000 GASB Reserves
135-000-49075-000
135-000-49141-000
135-000-49900-000
Department: 000 -
Oversize Meter Reimbursement
Interfund Transfer In
Miscellaneous Income
Revenue, Asset, Liability, & Equity Total: 14,423,932.76 14,423,932.76 1,492,055.83 11,715,979.83 -2,707,952.93 18.77%
September 18, 2024 Regular Meeting Agenda Packet
Original Current
Total Budget Total Budget
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
85,733.51
300.00
300.00
143,223.25
6,939,998.00
3,679,786.00
105,800.00
3,350.00
300.00
100.00
70,000.00
150,000.00
49,320.00
25,000.00
1,933,264.00
50,000.00
2,058.00
1,178,400.00
7,000.00
Budget Report
Account Summary
For Fiscal: 2023-2024 Period Ending: 08/31/2024
Period
Activity
294.76
6.50
37.95
12,085.05
1,090,481.50
315,210.68
12,783.75
225.00
0.00
0.00
22,949.60
41,854.97
-4,120.00
0.00
0.00
0.00
0.00
0.00
246.07
Variance
Fiscal Favorable Percent
Activity (Unfavorable) Remaining
85,296.50
-1,360.40
434.37
132,943.88
6,283,622.01
3,262,660.56
83,172.98
3,475.00
2,100.00
650.00
69,406.40
481,369.87
45,200.00
51,450.00
0.00
0.00
5,992.00
1,200,330.86
9,235.80
-437.01
-1,660.40
134.37
-10,279.37
-656,375.99
-417,125.44
-22,627.02
125.00
1,800.00
550.00
-593.60
331,369.87
-4,120.00
26,450.00
-1,933,264.00
-50,000.00
3,934.00
21,930.86
2,235.80
0.51 %
553.47 %
144.79 %
7.18 %
9.46 %
11.34 %
21.39 %
103.73 %
700.00 %
650.00 %
0.85 %
320.91 %
8.35 %
205.80 %
100.00 %
100.00 %
291.16 %
101.86 %
131.94 %
Expense
Department: 010 - Water
135-010-50005-000
135-010-50010-000
135-010-50016-000
135-010-50017-000
135-010-50020-000
135-010-50026-000
135-010-50027-000
135-010-50028-000
135-010-50029-000
135-010-50030-000
135-010-50035-000
135-010-50040-000
135-010-50045-000
135-010-50060-000
135-010-50070-000
135-010-55080-000
135-010-55085-000
135-010-55090-000
135-010-55105-000
135-010-55120-000
135-010-55135-000
135-010-55135-001
135-010-60010-000
135-010-60020-000
135-010-60035-000
135-010-60066-000
Revenue Total: 14,423,932.76 14,423,932.76 1,492,055.83 11,715,979.83 -2,707,952.93 18.77%
Salaries & Wages
Overtime
Longevity
Certification
Retirement
Medical lnsurance
Dental lnsurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Maintenance & Repairs
Generator Maint. and Repair
Vehicle Maintenance
Maintenance-Backhoe/SkidLoader
Cleaning Services
Lab Analysis
Lab Analysis for PID
Communications/Mobiles
Electricity
Postage
Publications/Books/Subscripts
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
400.00
300.00
201,500.00
2,000.00
5,000.00
1,000.00
2,500.00
7,500.00
2,000.00
7,500.00
183,143.49
0.00
1,000.00
431,575.02
17,000.00
6,252.50
3,600.00
56,730.41
116,527.50
4,834.55
1,051.01
4,000.00
28,422.51
6,647.20
1,260.00
11,898.56
400.00
300.00
201,500.00
2,000.00
5,000.00
1,000.00
2,500.00
7,500.00
2,000.00
7,500.00
183,143.49
0.00
1,000.00
50,296.49
1,812.96
0.00
350.00
6,295.16
7,631.12
368.24
71.39
560.38
3,181.33
744.02
0.00
1,060.94
0.00
0.00
13,799.46
0.00
0.00
0.00
0.00
750.00
559.00
2,255.79
21,290.79
0.00
0.00
396,538.38
10,805.17
6,252.50
2,600.00
50,920.72
86,299.65
3,994.18
784.36
3,444.28
25,101.24
5,870.40
585.00
9,012.34
0.00
0.00
149,855.68
13,469.93
4,586.53
1,911.94
40.31
5,177.00
2,991.00
4,933.96
134,930.97
95.45
0.00
35,036.64
6,194.83
0.00
1,000.00
5,809.69
30,227.85
840.37
266.65
555.72
3,321.27
776.80
675.00
2,886.22
400.00
300.00
51,644.32
-11,469.93
413.47
-911.94
2,459.69
2,323.00
-991.00
2,566.04
48,212.52
-95.45
1,000.00
8.12 %
36.44 %
0.00 %
27.78 %
10.24 %
25.94 %
17.38 %
25.37 %
13.89 %
11.69 %
11.69 %
53.57 %
24.26 %
100.00 %
100.00 %
25.63 %
-573.50 %
8.27 %
-91.19 %
98.39 %
30.97 %
-49.55 %
34.21 %
26.32 %
0.00 %
100.00 %
9/10/2024 12:15:09 PM Page 1 of 6
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September 18, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 08/31/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
135-010-60080-000 Schools & Training 2,630.00 2,630.00 0.00 3,671.74 -1,041.74 -39.61 %
135-010-60100-000 Travel & per diem 577.50 577.50 0.00 604.10 -26.60 -4.61 %
135-010-60135-000 TCEQ Fees & Permits 29,500.00 29,500.00 1,290.40 16,424.55 13,075.45 44.32
135-010-60135-001 TCEQ Fees & Permits for PID 500.00 500.00 0.00 0.00 500.00 100.00 %
135-010-60150-000 Wholesale Water 2,655,497.13 2,655,497.13 641,199.99 1,964,989.00 690,508.13 26.00 %
135-010-60285-000 Lawn Equipment & Maintenance 12,500.00 12,500.00 900.00 7,800.00 4,700.00 37.60 %
135-010-60332-000 Interfund Transfer Out -Rev I&S 565,796.88 565,796.88 51,500.52 566,505.72 -708.84 -0.13 %
135-010-60334-000 Interfund Transfer Out 0.00 0.00 0.00 920,912.00 -920,912.00 0.00 %
135-010-65005-000 Fuel & Lube 23,575.00 23,575.00 1,698.21 15,608.50 7,966.50 33.79 %
135-010-65010-000 Uniforms 4,355.00 4,355.00 0.00 1,991.46 2,363.54 54.27 %
135-010-65030-000 Chemicals 58,200.00 58,200.00 3,910.14 34,561.02 23,638.98 40.62 %
135-010-65050-000 Meter Expense 20,000.00 20,000.00 0.00 19,740.00 260.00 1.30 %
135-010-65053-000 Meter Change Out Program 124,500.00 124,500.00 0.00 82,650.00 41,850.00 33.61 %
135-010-65085-000 Office Supplies 0.00 0.00 0.00 149.00 -149.00 0.00 %
135-010-69005-000 Capital Outlays 4,200,000.00 4,200,000.00 695,037.00 2,489,856.95 1,710,143.05 40.72 %
135-010-69195-000 GASB Reserve for Replacement 378,659.00 378,659.00 0.00 378,659.00 0.00 0.00 %
Department: 010 - Water Total: 9,179,933.26 9,179,933.26 1,506,563.33 7,424,324.03 1,755,609.23 19.12%
Department: 020 - Wastewater
135-020-50005-000 Salaries & Wages 290,304.62 290,304.62 16,176.76 187,020.35 103,284.27 35.58 %
135-020-50010-000 Overtime 20,000.00 20,000.00 1,917.03 10,481.86 9,518.14 47.59 %
135-020-50016-000 Longevity 2,367.50 2,367.50 0.00 2,540.00 -172.50 -7.29 %
135-020-50017-000 Certification 5,100.00 5,100.00 175.00 2,675.00 2,425.00 47.55 %
135-020-50020-000 Retirement 40,934.05 40,934.05 2,192.26 24,847.10 16,086.95 39.30 %
135-020-50026-000 Medical Insurance 93,222.04 93,222.04 6,519.37 48,330.81 44,891.23 48.16 %
135-020-50027-000 Dental Insurance 3,385.28 3,385.28 201.97 2,118.06 1,267.22 37.43 %
135-020-50028-000 Vision Insurance 818.82 818.82 25.60 450.80 368.02 44.95 %
135-020-50029-000 Life Insurance & Other 3,000.00 3,000.00 319.29 2,034.89 965.11 32.17 %
135-020-50030-000 Social Security Taxes 20,507.87 20,507.87 1,101.39 12,115.57 8,392.30 40.92 %
135-020-50035-000 Medicare Taxes 4,796.20 4,796.20 257.59 2,833.48 1,962.72 40.92 %
135-020-50040-000 Unemployment Taxes 1,008.00 1,008.00 0.00 350.98 657.02 65.18 %
135-020-50045-000 Workman's Compensation 8,403.61 8,403.61 748.93 6,115.23 2,288.38 27.23 %
135-020-50060-000 Pre-emp Physicals/Testing 400.00 400.00 0.00 0.00 400.00 100.00 %
135-020-50070-000 Employee Relations 300.00 300.00 0.00 0.00 300.00 100.00 %
135-020-55080-000 Maintenance & Repairs 137,000.00 137,000.00 4,194.38 129,186.69 7,813.31 5.70 %
135-020-55081-000 Mainten & Repairs Collections 270,000.00 270,000.00 5,665.00 252,583.83 17,416.17 6.45 %
135-020-55085-000 Generator Maint. and Repair 11,000.00 11,000.00 0.00 6,478.06 4,521.94 41.11 %
135-020-55090-000 Vehicle Maintenance 4,600.00 4,600.00 0.00 227.94 4,372.06 95.04 %
135-020-55091-000 Veh Maintenance Collections 13,000.00 13,000.00 0.00 4,301.52 8,698.48 66.91 %
135-020-55105-000 Maintenance-Backhoe/SkidLoader 3,000.00 3,000.00 0.00 1,541.03 1,458.97 48.63 %
135-020-55120-000 Cleaning Services 2,000.00 2,000.00 0.00 40.31 1,959.69 97.98 %
135-020-55125-000 Dumpster Services 100,000.00 100,000.00 14,526.45 82,689.62 17,310.38 17.31 %
135-020-55135-000 Lab Analysis 55,000.00 55,000.00 6,732.00 54,795.22 204.78 0.37 %
135-020-60010-000 Communications/Mobiles 7,500.00 7,500.00 1,106.01 3,194.16 4,305.84 57.41 %
135-020-60020-000 Electricity 242,978.33 242,978.33 22,068.47 220,316.40 22,661.93 9.33 %
135-020-60035-000 Postage 0.00 0.00 87.00 87.00 -87.00 0.00 %
135-020-60080-000 Schools & Training 2,119.00 2,119.00 0.00 727.50 1,391.50 65.67 %
135-020-60100-000 Travel & per diem 527.50 527.50 0.00 0.00 527.50 100.00 %
135-020-60135-000 TCEQ Fees & Permits 12,000.00 12,000.00 0.00 9,888.02 2,111.98 17.60 %
135-020-60285-000 Lawn Equipment & Maintenance 16,000.00 16,000.00 1,540.00 13,040.00 2,960.00 18.50 %
135-020-60331-000 Interfund Transfer Out -Tax I&S 115,885.76 115,885.76 10,535.09 115,885.99 -0.23 0.00 %
135-020-60332-000 Interfund Transfer Out -Rev I&S 698,542.63 698,542.63 63,548.65 699,035.15 -492.52 -0.07 %
135-020-60334-000 Interfund Transfer Out 0.00 0.00 0.00 96,630.00 -96,630.00 0.00 %
135-020-65005-000 Fuel & Lube 13,000.00 13,000.00 534.43 9,808.39 3,191.61 24.55 %
135-020-65010-000 Uniforms 3,520.00 3,520.00 0.00 1,731.53 1,788.47 50.81 %
135-020-65030-000 Chemicals 32,500.00 32,500.00 4,046.85 25,347.16 7,152.84 22.01 %
135-020-65031-000 Chemicals Collections 10,000.00 10,000.00 0.00 5,709.00 4,291.00 42.91 %
135-020-65045-000 Lab Supplies 33,000.00 33,000.00 0.00 26,116.94 6,883.06 20.86 %
135-020-69005-000 Capital Outlays 1,050,000.00 1,050,000.00 89,155.45 1,250,863.34 -200,863.34 -19.13 %
9/10/2024 12:15:09 PM Page 2 of 6
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September 18, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 08/31/2024
135-020-69008-000
135-020-69009-000
135-020-69195-000
Short Term Debt -Principal
Short Term Debt -Interest
GASB Reserve for Replacement
Department: 020 - Wastewater Total:
Department: 026 - Board of Directors
Workman's Compensation
Dues & Memberships
Meetings
Schools & Training
Travel & per diem
Miscellaneous Expenses
Department: 026 - Board of Directors Total:
135-026-50045-000
135-026-60070-000
135-026-60075-000
135-026-60080-000
135-026-60100-000
135-026-60245-000
Department: 030
135-030-50005-000
135-030-50010-000
135-030-50016-000
135-030-50020-000
135-030-50026-000
135-030-50027-000
135-030-50028-000
135-030-50029-000
135-030-50030-000
135-030-50035-000
135-030-50040-000
135-030-50045-000
135-030-50060-000
135-030-50070-000
135-030-55030-000
135-030-55080-000
135-030-55085-000
135-030-55100-000
135-030-55120-000
135-030-55160-000
135-030-55205-000
135-030-60005-000
135-030-60010-000
135-030-60020-000
135-030-60025-000
135-030-60035-000
135-030-60040-000
135-030-60050-000
135-030-60055-000
135-030-60070-000
135-030-60080-000
135-030-60100-000
135-030-60115-000
135-030-60245-000
135-030-60285-000
135-030-60360-000
135-030-65010-000
135-030-65055-000
135-030-65085-000
135-030-65095-000
135-030-69170-000
135-030-69195-000
- Administration
Salaries & Wages
Overtime
Longevity
Retirement
Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance & Other
Social Security Taxes
Medicare Taxes
Unemployment Taxes
Workman's Compensation
Pre-emp Physicals/Testing
Employee Relations
Software & Support
Maintenance & Repairs
Generator Maint. and Repair
Building Maint & Supplies
Cleaning Services
Professional Outside Services
Utility Billing Contract
Telephone
Communications/Mobiles
Electricity/Gas
Water
Postage
Service Charges & Fees
Bad Debt Expense
Insurance
Dues & Memberships
Schools & Training
Travel & per diem
Elections
Miscellaneous Expenses
Lawn Equipment & Maintenance
Furniture/Equipment < $5000
Uniforms
Hardware
Office Supplies
Maintenance Supplies
Copier Lease Installments
GASB Reserve for Replacement
Department: 030 - Administration Total:
Original
Total Budget
22,398.34
442.39
155,762.00
Current
Total Budget
22,398.34
' 442.39
155,762.00
Period
Activity
0.00
0.00
0.00
Fiscal
Activity
22,132.30
- 425.07
155,762.00
Variance
Favorable Percent
(Unfavorable) Remaining
3,506,323.94
15.00 •
750.00
1,500.00
4,000.00
5,000.00
500.00
3,506,323.94 253,374.97
266.04 1.19 %
17.32 3.92 %
0.00 0.00 %
3,490,458.30 15,865.64 0.45%
15.00
750.00
1,500.00
4,000.00
5,000.00
500.00
0.66
0.00
0.00
90.00
0.00
0.00
■
7.26
750.00
1,043.91
90.00
0.00
0.00
7.74
0.00
456.09
3,910.00
5,000.00
500.00
51.60 %
0.00 %
30.41 %
97.75 %
100.00 %
100.00 %
11,765.00 11,765.00 90.66 1,891.17 9,873.83 83.93%
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
0.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
0.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
663,185.25
2,000.00
2,532.50
82,631.07
108,759.00
3,816.74
886.17
4,800.00
41,398.50
9,681.91
1,512.00
1,597.19
500.00
4,000.00
130,311.00
23,000.00
1,000.00
0.00
13,825.00
100,000.00
9,000.00
6,000.00
3,000.00
17,684.51
5,000.00
30,000.00
140,000.00
13,000.00
116,158.22
6,800.00
3,900.00
1,227.50
10,000.00
0.00
5,000.00
3,000.00
530.00
8,200.00
5,000.00
5,000.00
4,000.00
24,903.00
73,615.63
0.00
0.00
8,994.45
7,075.25
253.55
55.36
822.30
4,455.83
1,042.08
78.82
139.51
104.95
0.00
9,671.56
7,249.00
0.00
305.00
3,200.00
11,507.21
632.40
0.00
96.54
1,704.98
0.00
2,161.69
9,187.49
0.00
9,618.44
0.00
0.00
0.00
0.00
0.00
649.67
0.00
0.00
5,136.64
79.78
0.00
618.62
0.00
608,095.12
1,620.34
2,597.50
74,629.05
71,425.16
2,715.96
600.07
4,640.99
36,180.57
8,577.95
936.01
1,179.61
353.40
3,111.83
145,596.72
25,280.71
1,348.04
305.00
16,454.70
100,626.72
6,388.63
4,250.44
482.59
15,942.96
2,226.42
22,492.61
154,098.73
0.00
105,802.84
2,016.00
1,313.10
0.00
0.00
1,854.76
5,526.37
0.00
0.00
9,698.88
2,938.60
5,467.97
3,087.10
24,903.00
55,090.13 8.31 %
379.66 18.98 %
-65.00 -2.57 %
8,002.02 9.68 %
37,333.84 34.33 %
1,100.78 28.84 %
286.10 32.29 %
159.01 3.31 %
5,217.93 12.60 %
1,103.96 11.40 %
575.99 38.09 %
417.58 26.14 %
146.60 29.32 %
888.17 22.20 %
-15,285.72 -11.73 %
-2,280.71 -9.92 %
-348.04 -34.80 %
-305.00 0.00 %
-2,629.70 -19.02 %
-626.72 -0.63 %
2,611.37 29.02 %
1,749.56 29.16 %
2,517.41 83.91 %
1,741.55 9.85 %
2,773.58 55.47 %
7,507.39 25.02 %
-14,098.73 -10.07 %
13,000.00 100.00 %
10,355.38 8.91 %
4,784.00 70.35 %
2,586.90 66.33 %
1,227.50 100.00 %
10,000.00 100.00 %
-1,854.76 0.00 %
-526.37 -10.53 %
3,000.00 100.00 %
530.00 100.00 %
-1,498.88 -18.28 %
2,061.40 41.23 %
-467.97 -9.36 %
912.90 22.82 %
0.00 0.00 %
1,612,839.56
1,612,839.56 158,456.75
1,474,766.45 138,073.11 8.56%
9/10/2024 12:15:09 PM Page 3 of 6
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September 18, 2024 Regular Meeting Agenda Packet
Budget Report For Fiscal: 2023-2024 Period Ending: 08/31/2024
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
Department: 039 - Non Departmental
135-039-55045-000 Legal 65,000.00 65,000.00 3,594.50 33,140.20 31,859.80 49.02
135-039-55055-000 Auditing 30,000.00 30,000.00 0.00 21,784.29 8,215.71 27.39
135-039-55060-000 Appraisal 13,071.00 13,071.00 0.00 8,046.27 5,024.73 38.44
135-039-55065-000 Tax Admin Fees 5,000.00 5,000.00 0.00 3,941.00 1,059.00 21.18
Department: 039 - Non Departmental Total: 113,071.00
113,071.00 3,594.50
66,911.76 46,159.24 40.82%
Expense Total: 14,423,932.76 14,423,932.76 1,922,080.21 12,458,351.71 1,965,581.05 13.63%
Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -430,024.38 -742,371.88 -742,371.88 0.00%
Report Surplus (Deficit): 0.00 0.00 -430,024.38 -742,371.88 -742,371.88 0.00%
9/10/2024 12:15:09 PM Page 4 of 6
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Budget Report For Fiscal: 2023-2024 Period Ending: 08/31/2024
Group Summary
Department
Fund: 135 - MUD 1 General Fund
Revenue
000 - Revenue, Asset, Liability, & Equity
Expense
010 - Water
020 - Wastewater
026 - Board of Directors
030 - Administration
039 - Non Departmental
Variance
Original Current Period Fiscal Favorable Percent
Total Budget Total Budget Activity Activity (Unfavorable) Remaining
14,423,932.76 14,423,932.76 1,492,055.83 11,715,979.83 -2,707,952.93 18.77%
Revenue Total: 14,423,932.76 14,423,932.76 1,492,055.83 11,715,979.83 -2,707,952.93 18.77%
9,179,933.26
3,506,323.94
11,765.00
1,612,839.56
113,071.00
9,179,933.26
3,506,323.94
11,765.00
1,612,839.56
113,071.00
1,506,563.33
253,374.97
90.66
158,456.75
3,594.50
7,424,324.03
3,490,458.30
1,891.17
1,474,766.45
66,911.76
1,755,609.23
15,865.64
9,873.83
138,073.11
46,159.24
19.12%
0.45%
83.93%
8.56%
40.82%
Expense Total: 14,423,932.76 14,423,932.76 1,922,080.21 12,458,351.71 1,965,581.05 13.63%
Fund: 135 - MUD 1 General Fund Surplus (Deficit): 0.00 0.00 -430,024.38 -742,371.88 -742,371.88 0.00%
Report Surplus (Deficit): 0.00 0.00 -430,024.38 -742,371.88 -742,371.88 0.00%
9/10/2024 12:15:09 PM Page 5 of 6
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Budget Report For Fiscal: 2023-2024 Period Ending: 08/31/2024
Fund Summary
Fund
135 - MUD 1 General Fund
Report Surplus (Deficit):
Variance
Original Current Period Fiscal Favorable
Total Budget Total Budget Activity Activity (Unfavorable)
0.00 0.00 -430,024.38 -742,371.88 -742,371.88
0.00 0.00 -430,024.38 -742,371.88 -742,371.88
9/10/2024 12:15:09 PM Page 6 of 6
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CASH STATUS AS OF AUGUST 2024
TexPool O & M (XXXXX0002)-Fire Operating Cash
Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
135-10250
TexPool 0 & M (XXXXX0002) General Fund Operating
Prosperity Bank (XXXXX2660) Fire Operating
$0
$2,378,917
$2,378,917
135-10300
Prosperity Bank (XXXXX2660) General Fund Operating
*
$150,355
$4,244,934
$4,395,289
135-10305
Prosperity Bank Reserve -Savings Acct (XXXXX7724)
$1,993,668
$0
$1,993,668
135-11100
Petty Cash Administration
$0
$150
$150
135-11150
Petty Cash Utility Billing
$0
$450
$450
137-10250
TexPool 0 & M (XXXXX0002) GASB Replacement
$4,916,433
$0
$4,916,433
519-10300
Prosperity Bank (XXXXX2660) SWIFT
$85,052
$0
$85,052
519-11155
Cash -Bond Escrow Bank of Texas (SWIFT)
$848,572
$0
$848,572
520-10250
Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)
$0
$0
$0
520-10300
Prosperity Bank (XXXXX2660)- Construction Water & Waste Water Systems
$0
$0
$0
528-10250
TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements
$989,636
$0
$989,636
533-10250
TexPool Tax I & S (XXXXX0003)
$101,195
$0
$101,195
533-10300
Prosperity Bank (XXXXX2660) Tax I&S
$0
$0
$0
534-10250
TexPool Revenue I & S (XXXXX013) WWTP Improvements
$52,732
$0
$52,732
535-10250
Texpool Revenue I & S (XXXXX017) SWIFT
$18,072
$0
$18,072
536-10250
TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems
$12,836
$0
$12,836
$6,624,451
$15,793,001
Amount available in cash for spending (MUD Accounts)
*8/31/2024 Customer Water Deposits $150,355
Fire Department Cash
$6,624,451
122-10250
TexPool O & M (XXXXX0002)-Fire Operating Cash
$0
$675,863
$675,863
122-10300
Prosperity Bank (XXXXX2660) Fire Operating
$0
$55,363
$55,363
$0
$731,226
$731,226
Amount available in cash for spending (Fire Department Accounts)
$731,226
General Fund 135 Available
$ 4,244,934 Prosperity General Fund
$ 2,378,917 Texpool General Fund
$ 600 Petty Cash
Total General Fund 135 Available for Spending $ 6,624,451
General Fund 135 Fund Balances
Nonspendable Fund Balance (Prepaids) $ 3,880
Assigned Fund Balance (FY2024 Capital Projects plus prior year carry forward) $ 6,516,007
Unassigned Fund Balance $ 4,185,596
Current Year Revenue/Expenses $ (742,372)
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $9,963,111
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ebills
Bills Mailed
Bank Draft
Online Payments
Late Notices
Disconnects
Connections MUD
Connections Town
September 18, 2024 Regular Meeting Agenda Packet
August Utility Billing Report
Fiscal Year 2023 - 2024
August
2023
September
2023
October
2023
November
2023
December
2023
January
2024
February
2024
March
2024
April
2024
May
2024
June
2024
July
2024
August
2024
1,744
1,742
1,745
1,740
1,737
1,736
1,734
1,744
1,741
1,738
1,724
1,720
1,719
3,747
3,747
3,737
3,739
3,742
3,726
3,729
3,737
3,747
3,753
3,758
3,768
3,774
578
572
569
562
567
568
565
565
562
562
557
546
543
2,957
3,086
3,072
3,006
3,133
3,023
3,036
3,246
2,992
3,152
3,197
3,136
3,263
268
344
255
298
342
249
298
299
245
295
277
242
326
7
7
13
4
5
4
8
7
3
3
3
0
4
3,395
3,395
3,395
3,395
3,395
3,395
3,395
3,394
3,394
3,394
3,394
3,394
3,394
1,443
1,443
1,444
1,444
1,446
1,446
1,447
1,447
1,450
1,453
1,453
1,454
1,456
August Permits
Fiscal Year 2023 - 2024
Date of
Permit
Permit No.
Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections
Fire Line
Misc. Income
Total
$ -
$ -
$ -
$ -
Total
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
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REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
August 21, 2024, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in
a regular session meeting on August 21, 2024, at 6:30 p.m., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries
of the District and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Jim Thomas Director
STAFF PRESENT:
Alan Fourmentin
Laurie Slaght
Mike McMahon
Regina Van Dyke
Pam Liston
General Manager
District Secretary
Operations Manager
Finance Manager
General Legal Counsel
GUESTS PRESENT:
Chris Ekrut
Brandon Wright
Jason Wise
NewGen Strategies and Solutions
Town Manager
Fire Chief
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of August 21, 2024, called the meeting to order and announced a
quorum present at 6:32 p.m.
CITIZEN COMMENTS
There were no citizen comments
REPORTS & UPDATES
1. Staff Reports
a. Capital Improvement Projects Update
b. Operations Reports
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c. Finance Reports
• Quarterly Tax Collections 3rd Quarter
• Quarterly Investment Report 3rd Quarter
General Manager Alan Fourmentin presented the monthly staff reports and answered questions
related thereto.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. June 19, 2024, Regular Meeting Minutes
b. June 20, 2024, Special Session Meeting Minutes
c. July 31, 2024, Special Session Meeting Minutes
d. Appointment of Wholesale Water Advisory Committee
Director Carr removed item d. for further discussion.
Motion made by Director Carr and seconded by Director Brewster to approve items a. through c.
consent agenda.
Motion carried unanimously.
Motion by Director Carr and seconded by Director Thomas to approve item d. Appointment of
Wholesale Water Advisory Committee members with Mike McMahon, Operations Manager being
the Primary and Alan Fourmentin, General Manager as the alternate.
Motion carried unanimously
REGULAR SESSION
3. Presentation, input, and discussion regarding security. (Carr)
Philip Shoffner, resident of Trophy Club joined the meeting via Zoom to discuss the security system
used at his place of business.
4. Discussion and possible action regarding rate assumptions and projections for FY2025 Budget.
District Rate Consultant Chris Ekrut with NewGen Strategies & Solutions presented the updated
rate summary and projections. Mr. Ekrut explained that the District will see an annual increase in
the cost for wholesale water from the City of Fort Worth and he recommends that the District pass
that cost onto our customers, which is a best management practice.
The Board convened into Executive Session at 7:13 p.m.
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EXECUTIVE SESSION
5. Pursuant to Section 551.001, et. seq. of the Texas Open Meetings Act, the Board will convene into
executive session for the following purposes:
a. Pursuant to Section 551.071, to consult with its attorney on a matter in which the duty of the
attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on
legal matters involving pending or contemplated litigation or settlement offers on the following
matters:
1. Expansion of District boundaries.
The Board reconvened into Regular Session at 8:12 p.m.
6. Discussion and possible action regarding FY 2025 draft budget.
Motion made by Director Brewster and seconded by Director Thomas to approve the Fire Budget
for FY2025 as presented.
For: Brewster, Carr, Harper and Thomas
Oppose: Rose
Motion passed 4 -1
Motion by Director Carr and seconded by Director Brewster to approve a 4% increase in salaries
and direct the General Manager to use his discretion in the disbursement of those funds.
For: Brewster, Carr, Harper and Thomas
Oppose: Rose
Motion passed 4 -1
Motion made by Director Brewster and seconded by Director Thomas to approve the FY2025
Budget as amended.
For: Brewster, Carr, Harper and Thomas
Oppose: Rose
Motion passed 4 -1
7. Consider and act regarding tax rates for 2024 tax year:
a. Approve proposed tax rate for 2024 tax year; and
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September 18, 2024 Regular Meeting Agenda Packet
b. Schedule date and authorize publication of notice for hearing regarding adoption of final tax
rates for 2024 tax year.
Motion made by Director Rose and seconded by Director Thomas to approve the proposed tax rate
of $0.06250 per $100 of assessed valuation for publication for the 2024 tax year and authorize staff
to proceed with publication of a public hearing to be conducted on September 18, 2024.
Motion carried unanimously.
8. Consider and act to adopt Order No. 2024-0821 amending the Effluent Rate and setting an effective
date of October 1, 2024.
Motion made by Director Rose and seconded by Director Harper to adopt Order No. 2024-0821
amending the Effluent Rate and setting an effective date of October 1, 2024.
Motion carried unanimously.
9. Discussion and possible action regarding Amended and Restated Interlocal Cooperation
Agreement for Administration of Fire Protection Services with Town of Trophy Club.
Motion made by Director Harper and seconded by Director Brewster to approve Amended and
Restated Interlocal Cooperation Agreement for Administration of Fire Protection Services with
the Town of Trophy Club.
Motion carried unanimously.
10. Discussion regarding Robert's Rules of Order Newly Revised. (Rose/Harper)
Discussion only, no action taken.
The Board convened into Executive Session at 9:37 p.m.
EXECUTIVE SESSION
11. Pursuant to Section 551.001, et. seq. of the Texas Open Meetings Act, the Board will convene into
executive session for the following purposes:
b. Pursuant to Section 551.071, to consult with its attorney on a matter in which the duty of the
attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct of the
State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on
legal matters involving pending or contemplated litigation or settlement offers on the following
matters:
2. Expansion of District boundaries.
3. Respective roles, responsibilities, and duties of the Board.
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c. Pursuant to Section 551.076, to deliberate regarding the deployment of security devices on
District -owned properties.
The Board Reconvened into Regular Session at 11:16 p.m.
REGULAR SESSION
Motion made by Director Rose and seconded by Director Carr to have the General Manager take
action as directed in Executive Session regarding deployment of security devices on District -
owned properties.
Motion carried unanimously
Future Agenda Items: Board Members may provide requests for discussion items for a future agenda
in accordance with the board's approved bylaws. No further discussion will be held related to topics
proposed until they are posted on a future agenda in accordance with the Texas Open Meetings Act.
12. Items for future agendas:
Drought Contingency (Brewster)
Review of IT Svc (Brewster)
13. Next Regular Meeting date - September 18, 2024
ADJOURN
President Carr called the meeting adjourned at 11:21 p.m.
Kevin R. Carr, President
Doug Harper, Secretary/Treasurer
Laurie Slaght, District Secretary
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CERTIFICATE OF RESOLUTION 2024-0918A
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
I, the undersigned member of the Board of Directors of Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify
as follows:
1. That I am the duly qualified Secretary of the Board of Directors of the District,
and that, as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a
Regular Meeting on September 18, 2024, at the regular meeting place thereof, and the roll
was called of the duly constituted officers and members of the Board of Directors, to wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
James C. Thomas Director
All members of the Board were present except , thus
constituting a quorum. Whereupon, among other business, the following was transacted at
such meeting:
A RESOLUTION APPROVING THE 2025 FISCAL YEAR BUDGET OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
and duly introduced for the consideration of the Board of Directors of the District. It was
then duly moved and seconded that such Resolution be adopted and, after due discussion,
such motion, carrying with it the adoption of such Resolution, prevailed, and carried by the
following vote:
AYES:
NAYS: ABSTENSIONS:
3. That a true, full and correct copy of such Resolution adopted at such meeting is
attached to and follows this certificate; that such resolution has been duly recorded in the
minutes of the Board of Directors for such meeting; that the persons named in the above
and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members
of the Board of Directors as indicated therein, that each was duly and sufficiently notified
officially and personally, in advance, of the time, place and purpose of such meeting, and
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September 18, 2024 Regular Meeting Agenda Packet
that such Resolution would be introduced and considered for adoption at such meeting, and
that each consented, in advance, to the holding of such meeting for such purpose; that the
canvassing of the officers and members of the Board of Directors present at and absent
from such meeting and of the votes of each on such motion, as set forth in the above and
foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour,
date, place and subject of such meeting was given and posted as required by Chapter 551,
Texas Government Code, as amended.
SIGNED AND SEALED the 18th day of September 2024.
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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RESOLUTION NO. 2024-0918A
A RESOLUTION APPROVING THE 2025 FISCAL YEAR BUDGET OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
conservation and reclamation district of the State of Texas created under Article XVI, Sec.
59 of the Texas Constitution, and the District operates under Chapters 49 and 54 of the
Texas Water Code, as amended;
WHEREAS, Section 49.057(b) of the Texas Water Code requires the board of
directors of a water district to adopt an annual budget;
WHEREAS, Title 30, Section 293.97(b), Texas Administrative Code, provides
that an operating budget shall be passed and approved by a resolution of the governing
board of a water district and shall be made a part of the governing board minutes; and
WHEREAS, the Board of Directors of the District desires to adopt a budget for the
2022 fiscal year in an open, public meeting, proper notice of which has been given as
required by law.
NOW THEREFORE BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1:
Section 1. That the facts and recitations found in the preamble of this
Resolution are hereby found and declared to be true and correct and are
incorporated by reference herein and expressly made a part hereof, as if copied
verbatim.
Section 2. That the annual budget of revenues and expenditures necessary for
conducting the operations and affairs of the District for Fiscal Year 2025, attached
hereto, and incorporated herein as Exhibit A, is hereby approved, and adopted.
Said budget document shall be on file for public inspection in the office of the
District.
Section 3. The District's audited financial statements, bond transcripts; and
engineer's reports required by Texas Water Code § 49.106, are hereby incorporated
to the District's budget as an appendix as required by Texas Water Code §
49.057(b).
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September 18, 2024 Regular Meeting Agenda Packet
Section 4. That the District's expenditures during the fiscal year shall be made
in accordance with the approved budget and any amendments thereto approved by
the Board of Directors.
Section 5. A copy of this Resolution and the budget approved hereby shall be
attached to the minutes of the Board's September 18, 2024, meeting.
Section 6.
passage.
That this Resolution shall become effective immediately upon its
RESOLVED, PASSED AND APPROVED by the Board of Directors of Trophy
Club Municipal Utility District No. 1, this the 18th day of September 2024.
Kevin R. Carr, President
Board of Directors
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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September 18, 2024 Regular Meeting Agenda Packet
EXHIBIT "A"
(Approved FY 2025 Budget)
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September 18, 2024 Regular Meeting Agenda Packet
FISCAL YEAR 2025
ADOPTED ANNUAL BUDGET
Trophy Club Municipal Utility District No.1
100 Municipal Drive
Trophy Club, Texas 76262
(682) 831-4600
www.tcmud.org
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September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED BUDGET
TAX RATE SUMMARY COMPARISON
Fiscal Years 2024 2025 % of Increase/Decrease
Fiscal Years 2024
2025
% of Increase/Decrease
M&O (General Fund) Tax
0.00336
0.00315
-6.38%
M&O Fire Tax
0.05186
0.05136
-0.96%
M&O Tax Rate
0.05522
0.05451
-1.29%
Increase/Decrease: -0.00497
-0.00071
1 & S (Debt Service) Tax
0.00859
0.00799
-7.01%
Increase/Decrease: -0.02256
-0.00060
Total Tax Rate: 0.06381
0.06250
-2.06%
Increase/Decrease: -0.02753
-0.00131
PROPERTY VALUE SUMMARY COMPARISON
Fiscal Years 2024 2025 % of Increase/Decrease
District Tarrant Co.
677,155,614
717,908,930
6.02%
District Denton Co.
1,877,675,027
2,003,954,100
6.73%
Town
1,032,220,715
1,106,013,301
7.15%
Out of District & Out of PID
12,316,662
8,973,424
-27.14%
Total Value: 3,599,368,018 3,836,849,755 6.60%
FY 2025 BUDGET FUND SUMMARY
General Fund
Revenue
Tax Collections
PID Surcharges
Reserve Funds
Total Revenue
12,726,575
85,620
143,160
285,000
13,240,355
Water Expense
Wastewater Expense
Board of Directors Expense
Administration Expense
Non -Departmental Expense
Total Expense
7,440,945
3,852,935
11,770
1,805,499
113,070
13,224,220
Net Budget Surplus/Deficit
$16,135
Tax Debt Service Fund
Revenue
Tax Collections
PID Surcharge
199,211
217,408
115,708
Total Revenue 532,328
Debt Service Expense 532,328
Total Expense 532,328
Net Budget Surplus/Deficit $0
Fire Fund
Revenue
Tax Collections
Town Assessment
Reserve Funds
Total Revenue
15,000
1,398,028
572,690
184,800
2,170,518
Fire Expense
Total Expense
2,170,518
2,170,518
Net Budget Surplus/Deficit
$0
Revenue Debt Service Fund
Revenue
1,273,318
Total Revenue 1,273,318
Debt Service Expense 1,273,318
Total Expense 1,273,318
Net Budget Surplus/Deficit
so
33 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 Budget Calendar
4/1/2024 -
Create Budget Calendar
4/29/2024
Create new fiscal year baseline budget in Excel and Clear Gov Operational Budget
5/2/2024 -
5/27/2024
Departmental budget meeting for base budget needs and wants, review calendar and set expectations
5/31/2024 -
First round of Departmental Proposals should be submitted for review
6/4/2024
Detail explanation on account increases and capital request with quotes and supporting documents
6/5/2024 -
Correspondence with Town/Fire staff to review and update the Fire Budget
6/17/2024
Present a projected General Fund and Fire Fund budget summary at the June Board meeting
6/8/2024 -
Update excel budget worksheets YTD thru May, Revenue and Tax Bond Debt, TexPool Transfers (I&S)
6/19/2024
employee cost projections, preliminary tax valuations, and consumption forecasting and demands
6/20/2024
Budget workshop with District Board members and Town of Trophy Club staff
Annual IT budget meeting
7/1/2024
Update the excel budget with preliminary tax evaluations, and calculate preliminary District tax rate
7/2/2024
Provide consumption numbers and draft budget numbers for rate calculations to NewGen for rate assessment calculations
7/2/2024 -
Various meetings with General Manager to prepare presentation of proposed budget
7/13/2024
Review 5 year capital plan and preliminary tax valuations to put together for July Board Meeting
Certified Tax Roll numbers released, update Tax Assessment worksheet, and update budget projections
7/25/2024
Calculate Comptroller Developed Water District Voter -Approval Tax Rate Worksheet
7/30/2024
Budget meeting with Town of Trophy Club to discuss fire budget
7/31/2024
Special Board Budget Workshop to review General Fund and Fire Fund Details
8/7/2024 -
8/13/2024
Meetings with NewGen to discuss rates
8/15/2024 -
8/29/2024
Discussions with Samco to discuss debt tax rate
8/17/2024 -
8/18/2024
Update and finalize the fiscal year draft General Fund and Fire Fund budget for Boar Meeting in August
8/21/2024
Regular Board meeting to review any final budget questions and set proposed Budget and Tax Rates for legal publications
8/21/2024 -
Update District's website and Denton/Tarrant County TNT websites with Proposed Tax Rate and Public Hearing Notice
9/3/2024
Notice of Public Hearing for Proposed Tax Rate published in Denton Chronicle (minimum 7 days prior)
9/18/2024
Public Hearing/Board meeting for adoption of District Property Tax Rate, Levy Tax Resolutions, and adopt District FY Budget
9/25/2024 -
Update Denton County and Tarrant County TNT websites with Adopted Tax Rates
9/30/2024
Update District's website with Adopted Tax Rates, Adopted Rate Order, and Notice to Purchaser
*Some of the following dates are estimated and maybe subject to change as needed
34 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 TAX RATE ASSESSMENT
TOWN ASSESSMENT & SURCHARGE CALCULATIONS
FIRE TAX/ASSESSMENT RATE
NET TAX VALUE:
TARRANT COUNTY:
$717,908,930
DENTON COUNTY:
$2,003,954,100
DENTON CO. PID:
$1,106,013,301
OUT OF DISTRICT & PID
$8,973,424
REQUIRED REVENUE
FIRE
$1,970,718
TAX/ASSESS RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 38,368,498
FY 2025 Tax/Assess Rate = 0.05136
Revenue from District Tax =
Revenue from Town Assess =
$ 1,398,028
$ 572,690
Total: $ 1,970,718
Certified
7/25/2024
7/25/2024
7/25/2024
7/25/2024
M&O TAX/SURCHARGE RATE
NET TAX VALUE:
TARRANT COUNTY:
$717,908,930
DENTON COUNTY:
$2,003,954,100
DENTON CO. PID:
$1,106,013,301
REQUIRED REVENUE
M&O
113,070
95,000
*District (All of Dept. 39 Budget)
**Town (Legal and Auditor only Dept 39 Budget)
*
**
Certified
7/25/2024
7/25/2024
7/25/2024
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 38,278,763
FY 2025 District M&O Tax Rate = 0.00315
FY 2025 Town Tax/Surcharge Rate = 0.00248
Revenue from MUD Tax =
Revenue from PID Surcharge =
$
$
Total: $
85,621
27,449
113,070
I&S TAX/SURCHARGE RATE
NET TAX VALUE:
NEW DEBT: CALCULATE AMOUNT DUE FROM Town
TARRANT COUNTY:
DENTON COUNTY:
DENTON CO. PID:
REQUIRED REVENUE
TAX DEBT 2014 AND AFTER (I&S)
$400,463
$717,908,930
$2,003,954,100
$1,106,013,301
Certified
7/25/2024
7/25/2024
7/25/2024
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 38,278,763
FY 2025 PID Surcharge Rate = 0.01046
***NOT FINAL TAX RATE: ONLY USED TO CALCULATE PID SHARE
Revenue from District Tax = $ 284,754
Revenue from Town Surcharge = $ 115,708
Total: $ 400,463
* * *
MUD DEBT: CALCULATE MUD TAX
NET TAX VALUE:
TARRANT COUNTY:
$717,908,930
DENTON COUNTY:
$2,003,954,100
REQUIRED REVENUE
I&S DISTRICT DEBT
$217,408
Certified
7/25/2024
7/25/2024
TAX/SURCHARGE RATE = REQUIRED REVENUE/TOTAL VALS/100
Vals/100 = 27,218,630
FY 2025 Tax Rate =
0.00799
Revenue from District Tax =
Revenue from Town = N/A
$
$
Total: $
217,408
217,408
Tax Rate Requirements 3.5%
Overall Tax Rate FY 2025
0.06250
Voter Approval Rate
0.06250
Contributions Required
$0
TAX COMPARISON
35 of 140
2024
2025
M&O (General Fund) Tax
0.00336
0.00315
M&O Fire Tax
0.05186
0.05136
M&O Tax Rate
0.05522
0.05451
Increase/Decrease Rate:
-0.00497
-0.00071
1 & S (Debt Service) Tax
0.00859
0.00799
Increase/Decrease Rate:
-0.02256
-0.00060
Total Tax Rate:
0.06381
0.06250
Increase/Decrease Rate:
-0.02753
-0.00131
35 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED FIRE BUDGET
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Projected
FY 2025
Proposed
Revenues - Town
853,876
950,494
950,494
1,001,354
Assessment - Emergency Services
-
541,701
541,701
572,690
Emergency Services Assessment/Delinquent
--
40,303
-
-
Property Taxes/Assessments P&I
--
7,441
-
-
Fire Permits/Sprinkler & Plan Review
-
5,000
5,000
5,000
Fire Inspections
--
1,350
-
-
Denton/Tarrant County Pledge - Fire
-
10,000
10,000
10,000
Town Cash Contribution
130,884
130,884
-
Grant Revenue
--
79,022
-
-
Revenues - MUD
4,762
4,472
4,472
8,400
Property Taxes/MUD Fire
1,246,229
1,324,945
1,324,945
1,398,028
Property Taxes/Fire - Delinquent
6,991
-
-
-
Property Taxes/Fire P&I
12,916
-
-
-
Capital Leases - Other Financial Sources
--
14,311
-
-
Proceeds from Sale of Assets
60,000
-
-
-
Prior Year Reserves
-
179,500
179,500
184,800
GASB Reserves
--
-
-
-
Miscellaneous Income
14,340
-
54,417
-
Total Revenue
1,340,476
2,061,146
2,115,563
2,170,518
Expenses - Town 50%/MUD 50%
Salaries - Regular
853,876
950,494
950,494
1,001,354
Salaries - Part Time
23,176
50,000
50,000
50,000
Salaries - Overtime
126,709
40,303
40,303
125,008
Salaries - Longevity
6,916
7,441
7,441
8,515
Certification Pay
10,183
11,250
11,250
11,250
Salaries - Cell Phone Stipend
1,374
1,350
1,350
1,350
Salaries - Payout/Separations
--
-
4,258
Retirement
130,884
130,884
148,657
Medical Insurance
75,815
79,022
79,022
87,481
Dental Insurance
4,762
4,472
4,472
8,400
Vision Insurance
676
594
594
1,760
Life Insurance & Other
3,869
3,921
3,921
4,116
Social Security Taxes
37,956
61,194
61,194
69,312
Medicare Taxes
8,874
14,311
14,311
16,210
Unemployment Taxes
116
2,520
2,520
2,520
Workman's Compensation
25,980
58,584
58,584
67,300
Pre -Employment Physicals/Testing
5,875
-
-
1,000
Tuition Reimbursement
2,828
7,000
7,000
5,000
Professional Outside Services
196
1,750
1,750
1,750
Physicals/Testing
-
7,000
7,000
7,000
Recruitment
--
-
5,000
Software & Support
15,323
11,085
11,085
10,197
Tax Administration
1,579
1,600
1,600
1,600
Advertising
-
200
200
200
Printing
249
1,100
1,100
1,100
Schools & Training
7,889
19,900
19,900
19,900
36 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED FIRE BUDGET
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Projected
FY 2025
Proposed
Electricity
5,928
8,400
8,400
8,820
Water
4,312
levy
4,000
4,000
Communications/Mobiles
18,447
87,353
16,691
16,691
Building Maintenance
43,592
37,200
37,200
30,000
Vehicle Maintenance
19,588
49,029
49,029
51,500
Equipment Maintenance
14,537
18,715
18,715
19,500
Kitchen/Janitorial Supplies
--
-
7,200
Emergency Management
-
1,000
1,000
1,000
Dispatch - Denton County
5,061
5,622
5,622
5,224
Copier Rental/Lease
--
-
3,693
Dues & Memberships
18,791
27,242
27,242
30,000
Travel & per diem
17,461
14,510
14,510
14,510
Office Supplies
449
500
500
500
Printer Supplies
1,429
2,600
2,600
1,000
Postage
31
100
100
100
Publications/Books/Subscripts
-
350
350
350
Fuel
11,978
12,225
12,225
12,225
Uniforms
9,491
9,645
9,645
9,133
Safety Equipment/Protective Clothing
36,947
40,000
40,000
40,000
Disposable Supplies
35
-
-
-
Small Equipment
6,981
4,950
4,950
4,000
Hardware
1,283
4,458
4,458
4,000
Maintenance & Supplies
1,274
1,500
1,500
1,500
Miscellaneous Expense
2,580
4,000
4,000
3,303
Programs & Special Projects
7,354
16,931
16,931
16,000
Capital Outlays
-
6,500
6,500
-
Expenses - MUD 100%
Maintenance & Repairs (GASB34)
24
-
-
-
Rent And/or Usage
197,266
200,771
200,771
199,211
Insurance
22,623
26,812
26,812
26,820
Transfer to Town/Fire Budget
--
-
-
Capital Outlays
--
-
-
Short Term Debt -Principal-
-
-
Short Term Debt - Interest
--
-
-
GASB34/Reserve for Replacement
81,420
81,420
81,420
-
Capital Leases - Principal
--
-
-
Total Expense
1,743,103
2,127,808
2,061,146
2,170,518
Total Fire Revenues
$ 1,340,476
$ 2,061,146
$ 2,115,563
$ 2,170,518
Total Fire Expenses
$ 1,743,103
$ 2,127,808
$ 2,061,146
$ 2,170,518
Net Budget Surplus (Deficit)
$ (402,628)
$ (66,662)
$ 54,417
$ -
37 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED FIRE BUDGET
Description
FY 2023
FY 2024
FY 2024
FY 2025
2,127,808
Actual
Adopted
Projected
Proposed
Town/MUD Fire Contract Calculation
FY 2024
FY 2025
Fire Budget
2,127,808
2,170,518
Less: Rent/Debt Service
200,771
199,211
Less: TML Fire Insurance
26,812
26,820
Less: Capital Outlays
-
-
Less: Capital Leases Interest
-
-
Less: Capital Leases Principal
-
-
Less: GASB34/Reserve for Replacement
81,420
-
Less: ESD Assessment
541,701
572,690
Less: Fire Permits/Sprinkler
5,000
5,000
Less: Fire Inspections
-
-
Less: Denton County Fire Pledge
10,000
10,000
Less: Grant Proceeds
-
-
Annual transfer to Town from MUD/Fire Budget
$ 1,262,104
$ 1,356,797
Monthly payment to Town
$ 105,175
$ 113,066
38 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED GENERAL FUND
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Actual 7/31
FY 2024
Projected
FY 2025
Proposed
Revenues
403,507
431,575
346,242
430,020
448,840
Property Taxes
86,595
85,734
84,488
85,734
85,620
Property Taxes/Delinquent
1,299
300
(951)
550
550
Property Taxes/P&I
1,119
300
314
400
500
PID Surcharges
151,357
143,223
120,859
143,200
143,160
Water
8,001,954
6,939,998
5,193,141
7,112,680
6,925,430
Sewer
3,736,790
3,679,786
2,947,500
3,548,555
3,773,500
Penalties
77,201
105,800
70,389
86,964
105,800
Service Charges (Disconnect Fees)
4,100
3,350
3,200
3,700
3,350
Plumbing Inspections
-
300
2,100
1,650
300
Sewer Inspections
-
100
650
500
100
TCCC Effluent Charges
108,286
70,000
46,457
70,000
119,890
Interest Income
397,122
150,000
434,224
548,000
533,725
Cell Tower Revenue
45,179
49,320
49,320
49,440
50,930
Proceeds from Sale of Assets
50,979
25,000
51,450
51,450
25,000
Prior Year Reserves
-
1,933,264
-
1,204,217
-
GASB Reserves
164,000
50,000
-
50,000
285,000
Loan Proceeds
-
-
-
-
-
Oversize Meter Reimbursement
-
2,058
5,992
4,708
2,100
Interfund Transfer In
-
1,178,400
1,200,331
1,178,400
1,178,400
Intergov Transfer In
-
-
-
-
-
Miscellaneous Income
3,016
7,000
8,990
6,481
7,000
Records Management Revenue
-
-
-
-
-
Recovery of Prior Year Expense
76
-
-
-
-
Reimbursement/Revenue Bond
-
-
-
-
-
Subtotal Revenues
12,829,073
14,423,933
10,218,453
14,146,629
13,240,355
Water Expenses
Salaries & Wages
403,507
431,575
346,242
430,020
448,840
Overtime
17,676
17,000
8,992
11,386
17,000
Longevity
5,983
6,253
6,253
6,253
6,540
Certification
2,700
3,600
2,250
2,700
3,300
Retirement
50,705
56,730
44,626
55,414
57,100
Medical Insurance
87,625
116,528
78,669
97,717
105,150
Dental Insurance
3,960
4,835
3,626
4,546
5,080
Vision Insurance
744
1,051
713
891
980
Life Insurance & Other
3,567
4,000
2,884
3,783
4,000
Social Security Taxes
26,110
28,423
21,920
27,402
29,490
Medicare Taxes
5,906
6,647
5,126
6,409
6,897
Unemployment Taxes
54
1,260
585
878
1,260
Workers's Compensation
13,313
11,899
7,951
10,073
13,200
Pre-employment Physicals/Testing
420
400
-
400
400
Employee Relations
640
300
-
300
300
Maintenance & Repairs
230,476
201,500
136,056
180,000
222,000
Generator Maintenance & Repairs
876
2,000
13,470
13,470
2,000
Vehicle Maintenance & Repairs
12,919
5,000
4,587
5,000
5,000
Equipment Maintenance & Repairs
2,891
1,000
1,912
1,912
1,000
Cleaning Services
2,096
2,500
40
40
-
Lab Analysis - District
5,492
7,500
4,427
7,500
7,500
39 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED GENERAL FUND
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Actual 7/31
FY 2024
Projected
FY 2025
Proposed
Lab Analysis - Town
2,341
2,000
2,432
3,000
3,000
Communications/Mobiles
5,466
7,500
2,678
4,017
7,500
Electricity
222,085
183,143
113,640
209,900
216,400
Postage
-
-
95
-
-
Publications/Books/Subscripts
-
1,000
-
-
-
Dues & Memberships
-
-
-
-
-
Schools & Training
3,124
2,630
3,672
3,547
3,000
Travel & per diem
45
578
604
604
920
TCEQ Fees & Permits - District
34,114
29,500
15,134
25,135
29,500
TCEQ Fees & Permits - Town
214
500
-
500
500
Wholesale Water
2,738,044
2,655,497
1,323,789
2,717,862
2,757,560
Lawn Services
5,400
12,500
6,900
10,200
12,500
Interfund Transfer Out - Revenue I&S
567,783
565,797
515,005
565,797
568,498
Interfund Transfer Out - Bank Reserve
-
-
920,912
-
-
Furniture/Equipment < $5000
1,355
-
-
-
-
Fuel & Lube
18,660
23,575
13,910
18,399
23,580
Uniforms
3,098
4,355
1,991
2,779
4,360
Chemicals
47,747
58,200
30,651
33,000
35,000
Meter Expense
-
20,000
19,740
19,740
20,000
Meter Change Out Program
87,000
124,500
82,650
83,555
130,000
Office Supplies
-
-
149
-
-
Capital Outlays
2,107,269
4,200,000
1,794,820
3,840,711
2,265,000
Short Term Debt - Principal
31,882
-
-
-
-
Short Term Debt - Interest
470
-
-
-
-
Gasb34 Reserves
162,639
378,659
378,659
378,659
426,590
Water Tank Inspection Contract
110,864
-
-
-
-
Bond Related Expenses
-
-
-
-
-
Subtotal Water Expenses
7,027,259
9,179,933
5,917,761
8,783,498
7,440,945
Wastewater Expenses
Salaries & Wages
292,361
290,305
170,844
220,031
275,760
Overtime
16,059
20,000
8,565
11,062
20,000
Longevity
4,035
2,368
2,540
2,540
2,770
Certification
4,350
5,100
2,500
5,700
5,700
Retirement
37,504
40,934
22,655
24,691
36,500
Medical Insurance
63,848
93,222
41,811
56,506
60,090
Dental Insurance
2,643
3,385
1,751
2,482
2,790
Vision Insurance
564
819
392
544
590
Life Insurance & Other
2,547
3,000
1,716
2,209
3,000
Social Security Taxes
19,162
20,508
11,014
14,112
18,860
Medicare Taxes
4,481
4,796
2,576
3,300
4,411
Unemployment Taxes
44
1,008
351
400
1,010
Workers's Compensation
10,635
8,404
5,366
6,864
8,356
Pre-employment Physicals/Testing
150
400
-
400
400
Employee Relations
1,228
300
-
300
300
Maintenance & Repairs - WWTP
220,313
137,000
124,992
135,551
149,000
Maintenance & Repairs - Collections
259,373
270,000
246,919
330,000
330,000
Generator Maintenance & Repairs
2,836
11,000
6,478
6,478
11,000
Vehicle Maintenance - WWTP
640
4,600
228
1,000
4,600
Vehicle Maintenance - Collections
11,144
13,000
4,302
5,000
11,480
40 of 140
September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED GENERAL FUND
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Actual 7/31
FY 2024
Projected
FY 2025
Proposed
Equipment Maintenance & Repairs
2,435
3,000
1,541
3,000
3,000
Cleaning Services
2,096
2,000
40
40
-
Dumpster Services
85,077
100,000
68,163
100,000
103,000
Lab Analysis
50,001
55,000
48,063
60,600
60,000
Communications/Mobiles
4,016
7,500
2,088
3,260
5,000
Electricity
272,792
242,978
198,248
226,800
314,100
Schools & Training
2,561
2,119
728
1,580
2,420
Travel & per diem
3
528
-
100
870
TCEQ Fees & Permits
9,888
12,000
9,888
9,900
12,000
Lawn Services
6,390
16,000
11,500
15,750
16,000
Interfund Transfer Out - Tax I&S
116,245
115,886
105,351
115,886
115,708
Interfund Transfer Out - Revenue I&S
691,932
698,543
635,487
698,543
704,820
Interfund Transfer Out - Bank Reserve
-
-
96,630
-
-
Furniture/Equipment < $5000
347
-
-
-
-
Fuel & Lube
12,206
13,000
9,274
11,427
13,000
Uniforms
2,932
3,520
1,732
2,000
3,520
Chemicals - WWTP
22,109
32,500
21,300
31,843
32,500
Chemicals - Collections
6,003
10,000
5,709
5,709
10,000
Lab Supplies
27,835
33,000
26,117
33,000
33,000
Capital Outlays
1,390,083
1,050,000
1,161, 708
1,023,468
1,140,000
Short Term Debt - Principal
85,763
22,398
22,132
22,398
-
Short Term Debt - Interest
2,835
442
425
442
-
Gasb34 Reserves
165,777
155,762
155,762
155,762
337,380
Subtotal Wastewater Expenses
3,913,241
3,506,324
3,236,884
3,350,679
3,852,935
Board of Directors Expenses
Workman's Compensation
7
15
6
8
20
Dues & Memberships
750
750
750
750
750
Meetings
1,451
1,500
1,044
1,500
1,500
Schools & Training
535
4,000
-
485
4,000
Travel & per diem
-
5,000
-
-
5,000
Miscellaneous Expenses
-
500
-
-
500
Subtotal Board of Directors Expenses
2,743
11,765
1,800
2,743
11,770
Administration Expenses
Salaries & Wages
616,594
663,185
534,479
657,800
662,170
Overtime
1,094
2,000
1,620
1,620
2,000
Longevity
2,423
2,533
2,598
2,600
2,290
Retirement
72,808
82,631
65,635
80,700
79,976
Medical Insurance
77,664
108,759
64,350
81,800
105,150
Dental Insurance
3,064
3,817
2,444
3,120
3,810
Vision Insurance
629
886
540
690
830
Life Insurance & Other
4,382
4,800
3,819
5,030
4,800
Social Security Taxes
36,720
41,399
31,725
39,200
41,320
Medicare Taxes
8,653
9,682
7,536
9,300
9,660
Unemployment Taxes
59
1,512
857
1,025
1,510
Workers's Compensation
1,291
1,597
1,040
1,319
1,703
Pre-employment Physicals/Testing
198
500
248
400
400
Employee Relations
2,842
4,000
3,112
4,000
4,000
Software & Support
108,247
130,311
135,925
132,661
153,810
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September 18, 2024 Regular Meeting Agenda Packet
FY 2025 ADOPTED GENERAL FUND
Description
FY 2023
Actual
FY 2024
Adopted
FY 2024
Actual 7/31
FY 2024
Projected
FY 2025
Proposed
Independent Labor
6,473
-
-
-
-
Maintenance & Repairs
22,778
23,000
18,032
20,000
23,000
Generator Maintenance & Repairs
-
1,000
1,348
1,348
1,000
Cleaning Services
13,354
13,825
13,255
18,055
20,000
Professional Outside Services
74,770
100,000
89,120
98,000
100,000
Utility Billing Contract
7,701
9,000
5,756
7,860
9,000
Telephone
5,763
6,000
4,250
6,110
6,000
Communications/Mobiles
190
3,000
386
580
3,000
Electricity
18,313
17,685
14,238
29,740
20,300
Water
4,971
5,000
2,226
1,736
-
Postage
24,227
30,000
20,331
25,500
30,000
Bank Service Charges & Fees
165,491
140,000
144,911
150,650
155,000
Bad Debt Expense
11,623
13,000
-
13,000
13,000
Insurance
97,414
116,158
96,184
116,200
129,860
Dues & Memberships
6,965
6,800
2,016
3,000
2,560
Public Education
27,795
-
-
-
-
Schools & Training
626
3,900
1,313
1,350
3,550
Travel & per diem
-
1,228
-
500
4,270
Elections
-
10,000
-
-
-
Advertising
1,265
-
-
-
-
Miscellaneous Expenses
4,145
-
2,515
2,550
-
Lawn Services
3,468
5,000
4,877
6,200
6,000
Furniture/Equipment < $5000
13,053
3,000
-
-
-
Uniforms
307
530
-
-
530
Hardware IT
14,265
8,200
4,562
7,000
50,000
Office Supplies
4,303
5,000
2,859
5,000
5,000
Maintenance Supplies
5,833
5,000
5,468
6,000
6,000
Capital Outlays
56,090
-
-
-
115,000
Copier Lease
3,210
4,000
2,468
3,340
4,000
Gasb34 Reserves
26,736
24,903
24,903
24,903
25,000
Subtotal Administration Expenses
1,557,796
1,612,840
1,316,947
1,569,887
1,805,499
Non Departmental Expenses
Legal
30,163
65,000
29,546
45,000
65,000
Auditing
23,164
30,000
21,784
21,800
30,000
Appraisal
11,264
13,071
8,046
10,050
13,070
Tax Admin Fees
4,046
5,000
3,941
3,941
5,000
Subtotal Non Departmental Expenses
68,637
113,071
63,317
80,791
113,070
Total General Fund Revenues
$ 12,829,073
$ 14,423,933
$ 10,218,453
$ 14,146,629
$ 13,240,355
Total General Fund Expenses
$ 12,569,676
$ 14,423,933
$ 10,536,709
$ 13,787,598
$ 13,224,220
Net Budget Surplus (Deficit)
$ 259,397
$ 0
$ (318,256)
$ 359,031
$ 16,135
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September 18, 2024 Regular Meeting Agenda Packet
TAX DEBT PAYMENTS
LONG TERM TAX DEBT
REVENUE DEBT PAYMENTS
LONG TERM REVENUE DEBT
MUD/PID
Reimburse
Par Amount
Principal
FY 2025
Interest
3/01
Interest
9/01
Subtotal
Interest
Paying
Agent Fee
Total
Maturity
Date
First Callable
Date
Project/Reason
Series 2020 (Tax)
MUD
51,220,000
$120,000
55,558
$5,558
511,115
$750
5131,865
9/1/2031
N/A
Refund MUD 91 Unlimited Tax Bonds Series
2010 and costs of issuance of the Bonds, Trophy
Club Fire Station
SUBTOTAL MUD ONLY TAX BONDS:
$1,220,000
$120,000
$5,558
$5,558
$11,115
$750
$131,865
$276,293
9/1/2036
9/1/2027
Series 2014 (Tax) MUD/PID
$5,765,000
$295,000
552,531
$52,531
5105,063
5400
5400,463
9/1/2034
9/1/2024
Tax Bonds for WWTP Expansion
SUBTOTAL MUD/PID TAX BONDS:
$5,765,000
$295,000
$52,531
$52,531
$105,063
$400
$400,463
$1,200
51,273,318
TOTAL ALL TAX BONDS:
$6,985,000
$415,000
$58,089
$58,089
$116,178
$1,150
$532,328
REVENUE DEBT PAYMENTS
LONG TERM REVENUE DEBT
2000000
1800000
1600000
1400000
1200000
1000000
800000
600000
400000
200000
0
Annual Long -Term Debt Payments
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
WT & WW REV SERIES 2019
($7,080,000)
• WT REV SERIES 2016
($4,635,000)
• WW REV SERIES 2015
($9,230,000)
• UTR GO SERIES 2020
($1,220,000)
• UTR GO SERIES 2014
($5,765,000)
20101011-20111-21-21-201]
037 2038 2039 20402041 2042 20432044 2045 2046 2047 2048 2049
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Revenue
Rates
Par Amount
Principal
FY 2025
Interest
3/01
Interest
9/01
Subtotal
Interest
Paying
Agent Fee
Total
Maturity
Date
First Callable
Date
Project/Reason
Series 2015 (Revenue) WWTP
$9,230,000
5450,000
$83,569
$83,569
5167,138
$400
5617,538
9/1/2035
9/1/2025
Revenue Bonds for WWTP Expansion
Series 2016 (Revenue) SWIFT
$4,635,000
$225,000
$25,446
$25,446
550,893
$400
$276,293
9/1/2036
9/1/2027
Revenue Bonds for Fort Worth Line NSII
Series 2019 (Revenue) WT & WW
57,080,000
5175,000
5102,044
5102,044
$204,088
$400
$379,488
9/1/2049
9/1/2028
Revenue Bonds for 16in Water Line (77%)
Overrun for WWTP Expansion (23%)
TOTAL ALL REVENUE BONDS:
520,945,000
5850,000
5211,059
5211,059
$422,118
$1,200
51,273,318
2000000
1800000
1600000
1400000
1200000
1000000
800000
600000
400000
200000
0
Annual Long -Term Debt Payments
2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
WT & WW REV SERIES 2019
($7,080,000)
• WT REV SERIES 2016
($4,635,000)
• WW REV SERIES 2015
($9,230,000)
• UTR GO SERIES 2020
($1,220,000)
• UTR GO SERIES 2014
($5,765,000)
20101011-20111-21-21-201]
037 2038 2039 20402041 2042 20432044 2045 2046 2047 2048 2049
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September 18, 2024 Regular Meeting Agenda Packet
CAPITAL OUTLAYS (5 Year)
Department
FY 2025
FY 2026
FY 2027
FY 2028
FY 2029
Water
Water Line Replacement
$ 2,200,000
$ 2,200,000
$ 2,200,000
$ 2,200,000
$ 2,300,000
Fleet Replacement
$ 65,000
$ -
$ 50,000
$ -
$ -
Water Grand Totals
$ 2,265,000
$ 2,200,000
$ 2,250,000
$ 2,200,000
$ 2,300,000
Wastewater
Wastewater Line Improvements
$ 850,000
$ 200,000
$ 200,000
$ 200,000
$ 200,000
Lift Station Improvements
$ 100,000
$ 50,000
$ 50,000
$ 50,000
$ 50,000
Return Pump
$ 45,000
$ 45,000
$ 45,000
$ -
$ -
Fleet Replacement
$ 80,000
$ -
$ -
$ -
$ -
CCTV Camera Replacement
$ 65,000
$ -
$ -
$ -
$ -
Wastewater Grand Totals
$ 1,140,000
$ 295,000
$ 295,000
$ 250,000
$ 250,000
Administration
Security Upgrades
$ 75,000
$ -
$ -
$ -
$ -
Software Upgrades
$ 40,000
$ -
$ -
$ -
$ -
Admin Grand Totals
$ 115,000
$ -
$ -
$ -
$ -
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September 18, 2024 Regular Meeting Agenda Packet
ANNUAL WATER CONSUMPTION AND REVENUE BY YEAR
1,400,500
1,200,500
1,000,500
800,500
600,500
400,500
200,500
500
Annual Consumption in (Thousand) Gallons
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
Annual Water Revenue
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
AVERAGE MONTHLY METERS AND AVERAGE GALLONS BY YEAR
4,900
4,850
4,800
4,750
4,700
4,650
4,600
4,550
4,500
4,450
Average Monthly Meters
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
20,000
19,000
18,000
17,000
16,000
15,000
14,000
13,000
12,000
Average Monthly Gallons per Meter
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
ANNUAL WASTEWATER FLOW AND REVENUE BY YEAR
500,000
400,000
300,000
200,000
100,000
0
Annual WWTP Flow in (Thousand) Gallons
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
$4,000,000
$3,750,000
$3,500,000
$3,250,000
$3,000,000
$2,750,000
$2,500,000
$2,250,000
$2,000,000
Annual Wastewater Revenue
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Trendline Actuals
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4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 18, 2024 Regular Meeting Agenda Packet
STAFF REPORT
September 18, 2024
AGENDA ITEM:
Consider and act to adopt Rate Order No. 2024-0918A Establishing Policies, Procedures and
Rates, Fees and Charges for Water and Sewer Services.
DESCRIPTION:
ARTICLE II SERVICE RATES
Section 2.02. Water Service Rates. Increase in Water Service Volumetric Rates to reflect the
pass thru increase from the City of Fort Worth.
Gallons Used
Rate per
1,000 gallons
Effective
October 1, 2024
0
to
6,000
$4.60
$4.69
6,001
to
17,000
$5.35
$5.46
17,001
to
25,000
$6.19
$6.32
25,001
to
50,000
$7.19
$7.34
50,001+
$8.36
$8.53
ATTACHMENTS:
Rate Order 2024-0918A Redline
RECOMMENDATION:
Staff recommends the adoption of Rate Order No. 2024-0918A Establishing Policies, Procedures
and Rates, Fees and Charges for Water and Sewer Services.
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September 18, 2024 Regular Meeting Agenda Packet
RATE ORDER
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1
ORDER NO. 2023 -0322A2024 -0918A
AN ORDER ESTABLISHING POLICIES, PROCEDURES, AND RATES FOR
WATER AND SEWER SERVICE; PROVIDING FEES FOR CONNECTION,
RECONNECTION, INSPECTION, ACCURACY READINGS, AND RETURNED
CHECKS; REQUIRING DEPOSITS FOR SERVICE; PROVIDING A PENALTY
FOR DELINQUENT PAYMENTS; AND CONTAINING OTHER PROVISIONS
RELATING TO THE SUBJECT.
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is the owner and/or
operator of a water and sewer system designed to serve present and future inhabitants within the
District and the Trophy Club Development; and
WHEREAS, the District's most recent Rate Order was adopted on September March 22,
2023 21, 2022 (Order No ')22 0921A2023-03221 ), and additional modifications are needed.
The District desires to establish all of its rate policies in a single new Rate Order; and
WHEREAS, the Board of Directors of the District has carefully considered the terms of
this Rate Order No. 2023 0322/2024-0918A and is of the opinion that the following conditions
and provisions should be established as the policies, procedures, and rates for obtaining service
from the District's water and sewer system.
THEREFORE, IT IS ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
ARTICLE I
TAP FEES AND CONNECTION POLICY
Section 1.01. Initiation of Water and Sanitary Sewer Connections. Each person
desiring a water and sanitary sewer service connection to the District's System shall be required
to pay such fees as set forth in this Order. No service shall be established or re-established until
such fees are paid. All service connections are subject to all other rules, regulations, and policies
of the District.
A. Certification of System. Connections shall not be made to the District's
System or portions of the System until the District's engineer or District staff has
certified that the System or applicable portion thereof is operable and meets all
regulatory requirements.
B. Backflow Prevention. No water connections from any public drinking water
supply system shall be allowed to any residential or commercial establishment where
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September 18, 2024 Regular Meeting Agenda Packet
an actual or potential contamination hazard exists unless the public water facilities
are protected from contamination.
At any residential or commercial establishment where an actual or potential
contamination hazard exists, protection shall be required in the form of a backflow
prevention assembly. The type of assembly required shall be specified by the District.
The existence of potential contamination hazards without installation having been
made of the means of control and prevention as set out in the preceding paragraph;
or the same having been installed, there is a failure to properly maintain the same,
shall be considered sufficient grounds for immediate termination of water service.
Service can be restored only when the health hazard no longer exists, or when the
health hazard has been isolated from the public water system in accordance with the
foregoing requirements.
All backflow prevention assemblies that are required according to this section
shall be tested upon installation by a recognized backflow prevention assembly tester
and certified to be operating within specifications. Backflow prevention assemblies
that are installed to provide protection against health hazards must also be tested
and certified to be operating within specifications at least annually by a recognized
backflow prevention assembly tester.
The Customer shall, at his expense, properly install, test, and maintain any
backflow prevention device required by this Rate Order. Copies of all testing and
maintenance records shall be provided to the District within ten (10) days after
maintenance and/or testing is performed.
If the Customer fails to comply with the terms of this Order, the District shall, at
its option, either terminate service to the property or properly install, test, and maintain
an appropriate backflow prevention device at the service connection at the expense
of the Customer. Any expenses associated with the enforcement of this agreement
shall be billed to the Customer.
C. Availability of Access/Obstructions. By application for connection to the
District's System, the Customer shall be deemed to be granting to the District and its
representatives a right of ingress and egress to and from the meter or point of service
for such installation, maintenance, and repair as the District, in its judgment, may
deem reasonably necessary. The Customer shall also be deemed to be granting to
the District and its representatives a right of ingress and egress to the Customer's
property, including the exterior of the Customer's premises, for the purpose of
performing the inspections and completing the Customer's Service Inspection
Certifications required by the District's rules and regulations. Taps and connections
will not be made when, in the opinion of the District, building materials or other debris
obstructs the work area or the work area is not completed or finished to grade. When
sidewalks, driveways or other improvements have been constructed prior to
application for service, such application shall be construed and accepted as the
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September 18, 2024 Regular Meeting Agenda Packet
Customer's waiver of a claim for any damages to such improvements resulting from
the reasonable actions of the District in installation of the connection.
Section 1.02. Residential Fire Lines, Connections, and Fees. A residence of at least
six thousand (6,000) square feet but less than eight thousand (8,000) square feet shall have
installed on its one -inch (1") water service line, for fire protection, a one -inch (1") U -branch, with
a separate meter and meter -box. The cost of installation, including parts, equipment, and labor
shall be quoted at the time of request and is payable at the time of permitting.
A residence of eight thousand (8,000) square feet or greater, in addition to its regular one -
inch (1") water service line, shall have installed a separate one -and one-half (1 '/2 ") water service
line for fire protection with its own meter and meter -box. The cost of connection and installation
of the fire line and meter shall be quoted at the time of request and is payable at the time of
permitting.
Section 1.03. Connections by District. All Connections to the District's water and sewer
system shall be made with written approval of the District and in accordance with the District's
Plumbing Code and its rules and regulations.
No person except the General Manager or his/her authorized agent shall be permitted to
tap or make any connection to the mains or distribution piping of the District's water system, or
make any repairs, additions to, or alterations in any meter, box, tap, pipe, cock, or other fixture
connected with the water system or any manhole, main, trunk or appurtenance of the District's
sanitary sewer system. No sewer connection shall be covered in the ground and no house lead
shall be covered in the ground before it has been inspected and approved by a licensed plumbing
inspector with jurisdiction of the site.
Section 1.04. Water and Sewer Tap Fees. Fees for water and sewer taps performed
by the District are as follows:
Water and Sewer Service Taps: Actual cost plus 10%. An estimate will be provided
prior to work being performed.
When water taps have been made by someone other than the District personnel, there is
an installation/inspection fee of fifty dollars ($50.00) plus the cost of the appropriate meter.
Section 1.05. Inspections and Fees. Fees for permits and for plumbing inspections
(other than for sewer and backflow inspections referred to below in subparagraphs A and B)
should be paid to the city or town in which the property is located or to the District if the property
is not located within a city or town.
A. Sewer Inspection and Fees. Sewer connections and house service lines shall
be inspected by the District. An inspection fee of one hundred fifty dollars ($150.00)
shall be paid to the District for each connection to the District sanitary sewer system.
Installations that fail to conform at any time to the rules and regulations shall be
disconnected. Any customer whose connection is disconnected for such failure shall
be notified as to the basis for such disconnection. After noted deficiencies have been
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September 18, 2024 Regular Meeting Agenda Packet
corrected, a re -inspection shall be made upon payment to the District of a re-
inspection fee of twenty-five dollars ($25.00), plus payment by the customer of all
outstanding charges. If subsequent re -inspections are required before the sewer
connection and service lines are in compliance with the rules and regulations, a re-
inspection fee of twenty-five dollars ($25.00) shall be paid to the District for each
subsequent re -inspection. Inspections by the District requested after regular business
hours will be charged at a minimum of one hundred dollars ($100.00).
B. Backflow Inspections. Backflow installations (residential and commercial)
that require annual inspections must have a certified Backflow Technician perform
the testing and submit the report annually to the District.
C. Swimming Pool Discharge into Sanitary Sewer System. New swimming
pools permitted on or after June 24, 2005, shall have all backwash and/or drainage
from said pool discharge into the sanitary sewer system. Owners of pools built or
permitted prior to July 1, 2005, are not required to retrofit the pool equipment and tie
into the sanitary sewer. However, swimming pool backwash and drainage must drain
to grassy areas and is not permitted to flow into the storm drain system, creeks, or
other waterways.
For swimming pools discharging to the sanitary sewer system, an indirect
connection shall be made by means of an air break, discharging into a tailpiece
installed a minimum of six inches (6") (or 152 mm) above adjacent grade. The
tailpiece shall be connected to a minimum three-inch (3" or 76mm) p -trap not less
than twelve inches (12" or 304 mm) below grade which discharges into the yard
cleanout riser. Backwash systems shall not flow onto neighboring properties or into
the storm sewer. The tie-in and inspection fee shall be seventy-five dollars ($75.00)
to be paid at the time of issuance of the pool permit.
Section 1.06 Temporary Water Service -Construction Meters.
A. Construction Meters. The District shall be authorized to make a temporary
connection to any fire hydrant or flushing valve upon request for temporary water
service. All temporary service shall be metered and billed to the temporary customer
as provided herein. All unauthorized withdrawal of water from flushing valves, fire
hydrants, or other appurtenances of the District's System is prohibited.
B. Application and Deposit. Each temporary customer desiring temporary
water service shall be required to execute an application for such temporary service
and shall provide a security deposit of one thousand five hundred dollars
($1,500.00). The deposit shall be made by cashier's check or money order payable
to the District. The deposit shall be used by the District to secure the payment for
temporary water supplied by the District, the installation fee, and the cost of repair
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September 18, 2024 Regular Meeting Agenda Packet
of any damage caused by the temporary customer. The balance of the security
deposit, if any, shall be refunded after disconnection from the District's System.
C. Construction Meter Fees and Rates. Construction meters will be charged
the same monthly rates (base fee and volumetric rate) for water as commercial
accounts as set forth in Article II of this Rate Order.
D. Temporary Construction Meter Use and Billing. Construction meters can
be rented by filing an application at the District office and payment of all required
deposits. Upon approval of the application, a temporary meter and RPZ will be
provided to the applicant. Installation on any fire hydrant or flush valve must be
approved by the District and District meters may only be used within the District's
service area. The location of installation must be indicated on the application and
cannot be relocated unless notification is provided to and approved by the District in
advance. Temporary meters may only be rented for a period of ninety (90) days and
extensions may be approved upon request and approval. Failure to return a
temporary meter or request a usage extension by the due date will result in
repossession of the meter and forfeiture of the deposit.
Upon return of a temporary construction meter, an inspection of the meter and RPZ
will be performed. Any and all damages to the meter and/or RPZ will be charged to
the customer and deducted from the deposit. If the deposit does not cover the total
amount of damage, the balance will be billed to the customer and payment must be
received by the due date. Failure to pay all charges due will result in suspension of
rental privileges until payment in full and may result in collection procedures.
E. Return of Temporary Meter at District Request. The District reserves the
right to request the return of a temporary construction meter at any time determined
necessary by the District. Should Stage 2 Drought Restrictions or more stringent
restrictions be implemented, all temporary construction meters must be returned
within three (3) business days of notification by the District. Failure to promptly return
the temporary meter within three business days will result in repossession of the
meter and forfeiture of the deposit. Should District personnel be unable to locate the
temporary meter for repossession, theft charges will be filed against the meter holder
with local law enforcement.
Section 1.07 Service Outside the District. The rates and charges stated in this Rate
Order are for services to customers and property located within the boundaries of the District. Any
service to a customer or property located outside the boundaries of the District shall be granted
only upon approval by the Board of Directors of the District. Out of District customers will pay
the adopted rates for in District customers plus 15% for both water and sewer base and volumetric
rates. For the purpose of customer classification, Trophy Club Park at Lake Grapevine is
considered "in -district" and subject to all rates and service provisions related to in -district
customers.
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Section 1.08 Service to New Development and Extension of Facilities.
A. New Service Connections and Extension of Facilities. New service
connections and extension of facilities must be constructed and installed in
accordance with the District's Rules Governing New Service Connections and
Extension of Facilities as approved through separate Resolution by the Board of
Directors. Applicants for Non -Standard Service must submit all required
information and pay all fees prior to conveyance of facilities and service
commencement.
B. Application Fee for Non -Standard Service. Upon request for non-standard
service an application fee of one hundred fifty dollars ($150) must be submitted.
C. Design of Facilities. All water and wastewater facilities to be constructed to
extend service to new developments must be designed by a professional engineer
licensed in the State of Texas at the applicant's expense. The District must approve
the plans and specifications prior to the commencement of construction. At the time
of plan review submittal, the applicant must provide payment to the District in the
amount of two thousand five hundred dollars ($2,500.00) as deposit for review of each
set of plans and specifications reviewed by the District's engineer. The actual final
fee for plan review by the District's engineer shall be provided to the applicant upon
approval of the plans. If there is a balance due over the two thousand five hundred
dollars ($2,500) paid by the applicant at submittal, the balance due shall be paid by
the applicant prior to receiving District approval of plans and specifications. District
construction plans, and specifications shall be strictly adhered to, but the District
reserves the right to change order any specifications, due to unforeseen
circumstances during the design or construction of the proposed facilities, or as
otherwise authorized by applicable laws, to better facilitate the operation of the facility.
All expenses and costs associated with a change order shall be charged to the
applicant. Service to new developments is subject to available capacity in the
District's water and wastewater systems. All new potential developments must seek
written approval from the General Manager that capacity is available to serve and
may be required to install offsite improvements if capacity is not available with current
system infrastructure.
D. Inspection Fees. The District will inspect all infrastructure during construction.
Inspection fees of one hundred dollars ($100) per lot must be paid to the District prior
to a notice to proceed being issued. A minimum of five hundred dollars ($500) for
inspection fees is required if less than five (5) lots are to be developed.
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Section 1.09 Water Meter Fees.
METER SIZE
WATER METER FEE
5/8"
$358
1"
$428
1-1/2"
$905
2" — 10"
Quoted at Time of Purchase
Fees must be received by the District before any connection is installed.
A customer seeking service through an oversized connection line or from a meter larger
than a one inch (1") standard meter shall follow the District's policy for new development as
outlined in Section 1.07 above. Should approval be granted by the District, the customer agrees
to pay the water and sewer rates as outlined in Article II of this Rate Order.
Section 1.10. Fort Worth Impact Fee. Each customer requesting an initial connection
shall also pay to the District the applicable City of Fort Worth Impact Fee.
Section 1.11. Title to Facilities. Title to all water meters, water and sewer taps, and all
other appurtenances, including meter boxes, shall lie in the District.
ARTICLE II
SERVICE RATES
Section 2.01. Water Service Rates. The following monthly rates for water service shall
be in effect for each separate connection within the District. The base rate for each connection
(meter) is calculated upon meter size and will be charged for each residential and commercial
meter:
(1) Water Rates
BASE RATES:
Meter Size
Monthly Base Rate
5/8" & 3/4"
$20.26
1"
$38.08
1.5"
$67.54
2"
$108.06
3"
$204.80
4"
$337.68
6"
$675.38
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VOLUMETRIC RATES:
Gallons Used
Rate per
1,000 gallons
0
to
6,000
$4.690
6,001
to
17,000
$5.4635
17,001
to
25,000
$6.432
25,001
to
50,000
$7.1-934
50,001+
$8.0653
(2) Multi -Unit Buildings.
Each multi -unit building (apartments, townhomes, business complex, etc.)
served by a single 5/8" meter or 1" meter shall be billed the base rate for
the meter size servicing the building multiplied by the number of units in the
building or complex.
Section 2.02. Sewer Service Rates. The following monthly rates for the collection and
disposal of sewage shall be in effect for each separate connection within the District:
Residential Sewer Rates: The District uses winter averaging for the purpose of
calculating sewer charges on utility bills. The sewer charges are based on average water
consumption for three months (December, January, and February billing). The average
consumption will be analyzed annually and take effect the first of April each year.
New customers will be assigned a default value user charge that is equal to the average
winter water use for all residential customers. The winter average used for new residential
customer is 7,000 gallons.
A customer with a water leak during the averaging months may request a reduction in the
sewer usage calculation. Any customer filling a pool after resurfacing, construction or major
repairs during the averaging months may request that their winter average calculation be
adjusted. Requests for a reduction in sewer usage calculations must be submitted in writing to
the General Manager and have documentation showing the construction or repairs as applicable
to the issue. The General Manager or a duly authorized representative may adjust the metered
water usage in determining the winter average. To assist in establishing winter averaging sewer
rates, customers are encouraged to submit requests for sewer average reductions no later than
March 15th.
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A. Residential Sewer Rates:
B. Commercial Sewer Rates:
Base Rate:
$ 22.15
Volumetric Rate:
$ 8.57
*Commercial sewer usage is billed based on actual water usage per month
C. Multi -Unit Buildings.
Each multi -unit building (apartments, townhomes, business complex, etc.) shall be
billed the base rate for each meter servicing the building and sewer usage will be
billed based on actual water usage per month.
Section 2.03 Effluent Charge. The effluent from the District's wastewater treatment
plant will be sold pursuant to separate contracts entered into with the District and approved by its
Board of Directors.
Section 2.04. Master Meter (Cooling Tower Calculation). The water usage from the
master meter reading minus the reading from the "Blow Down" meter equals the "evaporation."
Water usage less "evaporation" equals sewer usage for billing purposes.
Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code,
and 30 TAC 291.76, the District shall collect and pay an annual regulatory assessment fee to the
Texas Commission on Environmental Quality ("TCEQ") in the amount required by law on the total
charges for retail water and sewer service billed to its customers annually. The regulatory
assessment fee will be detailed separately on customer bills.
Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or
sewer service from the District shall be subject to the provisions of this Order and shall be charged
the rates established in this Order. No reduced rate or free service shall be furnished to any
customer whether such user be a charitable or eleemosynary institution, a political subdivision,
or municipal corporation; provided, however, this provision shall not prohibit the District from
establishing reasonable classifications of customers.
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Base Rate:
$ 22.15
0
to
4,000
$ 3.57
4,001
to
8,000
$ 5.09
8,001
to
12,000
$ 7.18
12,001+
$ 10.22
B. Commercial Sewer Rates:
Base Rate:
$ 22.15
Volumetric Rate:
$ 8.57
*Commercial sewer usage is billed based on actual water usage per month
C. Multi -Unit Buildings.
Each multi -unit building (apartments, townhomes, business complex, etc.) shall be
billed the base rate for each meter servicing the building and sewer usage will be
billed based on actual water usage per month.
Section 2.03 Effluent Charge. The effluent from the District's wastewater treatment
plant will be sold pursuant to separate contracts entered into with the District and approved by its
Board of Directors.
Section 2.04. Master Meter (Cooling Tower Calculation). The water usage from the
master meter reading minus the reading from the "Blow Down" meter equals the "evaporation."
Water usage less "evaporation" equals sewer usage for billing purposes.
Section 2.06. Regulatory Assessment. Pursuant to Section 5.235, Texas Water Code,
and 30 TAC 291.76, the District shall collect and pay an annual regulatory assessment fee to the
Texas Commission on Environmental Quality ("TCEQ") in the amount required by law on the total
charges for retail water and sewer service billed to its customers annually. The regulatory
assessment fee will be detailed separately on customer bills.
Section 2.07. No Reduced Rates or Free Service. All customers receiving water and/or
sewer service from the District shall be subject to the provisions of this Order and shall be charged
the rates established in this Order. No reduced rate or free service shall be furnished to any
customer whether such user be a charitable or eleemosynary institution, a political subdivision,
or municipal corporation; provided, however, this provision shall not prohibit the District from
establishing reasonable classifications of customers.
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ARTICLE III
SERVICE POLICY
Section 3.01. Security Deposits. Security deposits shall be required as follows:
A. Builder's Deposit. A one hundred dollar ($100.00) security deposit shall be
required of builders for each tap made by the District for such service connection,
payable at or prior to the time that such tap is made, and the security deposit is
refundable to the builder when the account is later transferred to an owner if that
account and all other accounts of the builder are current at the time of the transfer;
but, if that account or any other account of the same builder is not current at the time
of such transfer to an owner, then the security deposit shall be applied against the
outstanding balance of the builder's account(s) at the time of such transfer. The
District shall deduct from the deposit the cost to repair any damage caused to the
District's property by the builder or the builder's employees, contractors,
subcontractors, or agents and shall deduct any delinquent water and sewer service
bills of the builder. In the event any amounts are deducted from the builder's deposit,
it will be incumbent on the builder to reinstate the original amount of the deposit, and
failure to do so will result in the suspension of any additional water taps for the builder.
B. Residential and Lessee Deposits. A security deposit of one hundred dollars
($100.00) shall be required from each residential owner and lessee for a single-family
home connected to the District's system. Deposits will be applied to the bill upon
twenty-four (24) consecutive months of on-time payments. A deposit will be required
to reestablish service due to disconnection. Upon discontinuation of service, the any
remaining deposit shall be applied against amounts due, including disconnection
fees.
C. Commercial Deposits
COMMERCIAL
METER SIZE WATER SEWER
%,,
$75
$60
1"
$100
$100
1.5"
$250
$200
2"
$500
$320
3"
$1,000
$700
4"
$1,800
$1,200
6"
$3,750
$2,500
8"
$5,400
$3,600
D. Construction Meters. See Section 1.06 above.
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E. Deposits. The District does not pay interest on deposits. The interest drawn
by the District on customer deposits is returned into the operating budget of the
water/sewer fund to help in providing the lowest possible water and sewer rates for
our customers.
Section 3.02. Billing Procedures. All accounts shall be billed in accordance with the
following:
A. Due Date and Delinquency. Charges for water and sewer service shall be
billed monthly. Payment shall be due on or before the twentieth (20th) day of the month
in the month in which the bill was received. Unless payment is received on or before
the twentieth (20th) day of the month, such account shall be considered delinquent. If
the due date falls on a holiday or weekend, the due date for payment purposes shall
be the next working day after the due date. The District shall charge a penalty on past
due accounts calculated at the rate of fifteen percent (15%) per month on water and
sewer charges. The rates for water and sewer service shall depend upon the type of
user and upon whether the water used has been chemically treated, as provided in
this Rate Order. All accounts not paid by the due date shall be deemed delinquent
and failure to make payment thereafter may result in the termination of water and
sewer service.
B. Notice and Appeal. Prior to termination of service, a customer who is
delinquent in payment shall be sent a notice that service will be discontinued on or
after the fifteenth (15th) day after the date of such notice unless payment in full is
received before by such day disconnection is scheduled. Notice shall be sent by first
class United States mail and shall inform the customer of the amount of the delinquent
bill, the date service will be disconnected if payment is not made, and of the
customer's right to contest, explain, or correct the charges, services, or
disconnection. Service shall not be disconnected where a customer has informed the
District of his or her desire to contest or explain the bill. If the customer appears before
the Board, the Board shall hear and consider the matter and inform the customer of
the Board's determination by sending written notice to the customer by first class
United States mail stating whether or not service will be disconnected. In the event
of a service disconnection for non-payment, an additional Security Deposit of one
hundred dollars (100.00) will be required for Residential homeowners and Lessees
to restore service in addition to a fifty -dollar ($50.00) service fee, and after-hours re-
connection charges, if applicable, and any outstanding balance in arrears will need
to be brought current. As set out above in Section 3.01, If payment is not received
prior to the date that disconnection has been scheduled, a service charge of fifty
dollars ($50.00) will be added to the account. Reconnections made outside of the
District's normal business hours at the customer's request will be charged at an
additional after hour's fee of one -hundred dollars ($100.00).
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C. Business Hours. For purposes of assessing the foregoing charges, "normal"
or "regular" business hours shall mean only the hours between 8 a.m. and 5 p.m.,
Monday through Friday. All other times, including District holidays, are outside of the
District's normal business hours and will result in the higher charge.
D. Returned Checks and Bank Drafts. A twenty-five dollar ($25.00) charge will
be charged to the customer's account for any check or ACH bank draft returned by
the bank. Any amounts due on an account which have been paid with a check or ACH
bank draft that has been returned by the bank must be paid in full by cash, cashier's
check or money order, including all late charges and returned check charges, within
ten (10) days from the day the District mails notice to the customer or otherwise
notifies the customer that the check or ACH bank draft has been returned by the bank.
E. Same -Day Service. An additional charge of twenty-five dollars ($25.00) shall
be made when a customer requests same-day service. As an example, this charge
will be implemented upon request by a customer for same-day service to start or
terminate water and sewer service or to perform re -reads the same day as requested.
F. Accuracy Reading Fee. A meter accuracy reading fee in the amount of
twenty-five dollars ($25.00) shall be charged to a customer by the District for each
meter accuracy reading made by the District for such customer when the original
reading appears to be accurate. If the original meter reading appears to be in error,
no fee will be charged. Each customer will be allowed one accuracy meter reading
per calendar year at no charge. **Should a customer request that a meter be
removed, and bench tested by an outside source, then a fee of one hundred twenty-
five dollars ($125.00) will be charged to the customer. If the meter fails to meet
American Water Works Association standards for in-service meters, then the
customer will be given a credit offsetting the amount of the charge.
https://www.awwa.orq/publications/journal-awwa/abstract/articleid/34055179.aspx
G. Meter Data Logging Fee. Each customer will be allowed one data log at no
cost per fiscal year. A fee of twenty-five dollars ($25.00) shall be charged to a
customer by the District for each meter data logging service performed thereafter.
Meter data logging service can only be provided during regular business hours.
Section 3.03. Entitlement. Water and sewer service shall be provided to customers in
accordance with all TCEQ rules covering minimum water and sewer standards.
Section 3.04. Unauthorized and Extraordinary Waste. The rates established herein
are applicable for Domestic Waste as defined herein. Customers proposing to generate other
types of waste will be assessed additional charges as established by the District.
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Section 3.05. Damage to District Facilities.
A. Damage to Meter and Appurtenances. No person other than a duly
authorized agent of the District shall tamper with or in any way interfere with a meter,
meter box, service line or other water and/or sewer system appurtenance. The District
reserves the right, immediately and without notice, to remove the meter or disconnect
water service to any customer whose meter has been tampered with and to assess
repair charges to the customer, plus a damage fee not to exceed five thousand dollars
($5,000.00), plus any applicable charge for same day service. The District also
reserves the right to file civil and/or criminal charges against any person or entity
tampering with the District's public water system and/or sewer system.
B. Repair. It is the responsibility of the customer to maintain and repair the
water service line from the point of connection to the District's water meter. The
District reserves the right to repair any damage to the District's System and
appurtenances without prior notice and to assess against any customer such
penalties as are provided by law and such penalties provided for in this Rate Order
in addition to those charges necessary to repair the portion of the System so
damaged.
C. Video. If at any time a resident/customer wishes to have the District video
their sewer line to help the resident determine the condition of their sewer line, the
fee will be one hundred fifty dollars ($150.00) payable to the District assessed on the
next month's bill.
Section 3.06. Easements. Before service is established to any customer, the person
requesting such service shall grant an easement of ingress and egress to and from the meter(s)
for such maintenance and repair as the District, in its judgment, may deem necessary.
Section 3.07. Required Service. No service will be provided by the District unless the
customer agrees to receive both water and sewer service, except that permanent irrigation only
meters may receive water service only. Irrigation meters cannot be connected to any building
plumbing.
Section 3.08. Additional Charges. In all cases where services are performed, and
equipment or supplies are furnished to a party or entity not within the District, the charge to said
party or entity shall be the District's cost of providing such services, equipment and/or supplies,
plus fifteen percent (15%). This shall not apply to services, equipment and/or supplies furnished
by the District under an existing Interlocal Agreement.
ARTICLE IV
INDUSTRIAL WASTE
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Section 4.01. Industrial Waste Policy. The following policy regarding industrial waste
shall be effective:
A. Definition. "Industrial waste" shall mean the water -borne solids, liquids, and/or
gaseous wastes (including Cooling Water), resulting from any industrial,
manufacturing, trade, business, commercial, or food processing operation or process,
or from the development of any natural resource, or any mixture of such solids,
liquids, or wastes with water or domestic sewage. The Clean Water Act of 1977, as
amended, and the General Pretreatment Regulations contained in 40 C.F.R. 403
contain the requirements for user's discharge of industrial waste into wastewater
facilities.
B. Industrial Waste Discharge, Charges, and Rates. If any customer of the
District's sanitary sewer system proposes to discharge industrial waste into such
system, the Board of Directors of the District shall request the recommendation of the
District Engineer and shall establish rates and charges to provide for an equitable
assessment of costs whereby such rates and charges for discharges of industrial
waste correspond to the cost of waste treatment, taking into account the volume and
strength of the industrial, domestic, commercial waste, and all other waste discharges
treated and techniques of the treatment required. Such rates shall be an equitable
system of cost recovery which is sufficient to produce revenues, in proportion to the
percentage of industrial wastes proportionately relative to the total waste load to be
treated by the District for the operation and maintenance of the treatment works, for
the amortization of the District's indebtedness for the cost as may be necessary to
assure adequate waste treatment on a continuing basis.
C. Pretreatment. The Board of Directors of the District shall rely upon the
recommendation of the District Engineer and shall require pretreatment of any
industrial waste that would otherwise be detrimental to the treatment works or to its
proper and efficient operation and maintenance or will otherwise prevent the entry of
such industrial waste into the treatment plant.
ARTICLE V
ENFORCEMENT/CIVIL PENALTIES
Section 5.01. Enforcement.
A. Civil Penalties. The Board hereby imposes the following civil penalties for
breach of any rule of the District: The violator shall pay the District twice the costs the
District has sustained due to the violation up to ten thousand dollars ($10,000.00). A
penalty under this Section is in addition to any other penalty provided by the laws of
this State and may be enforced by complaints filed in the appropriate court of
jurisdiction in the county in which the District's principal office or meeting place is
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located. If the District prevails in any suit to enforce its rules, it may, in the same
action, recover any reasonable fees for attorneys, expert witnesses, and other costs
incurred by the District before the court. The court shall fix the amount of the
attorneys' fees.
B. Liability for Costs. Any person violating any of the provisions of this Order
and/or the rules and regulations governing water and sanitary sewer facilities, service
lines, and connections shall become liable to the District for any expense, loss or
damage occasioned by the District by reason of such violation, and enforcement
thereof shall be in accordance with Paragraph A of Section 5.01 of this Order.
Section 5.02. Non -waiver. The failure on the part of the District to enforce any section,
clause, sentence, or provision of this Order shall not constitute a waiver of the right of the District
later to enforce any section, clause, sentence, or provision of this Order.
Section 5.03. Appeal. Any determination by the District of any dispute regarding the
terms and provisions of this order may be appealed to the Board of Directors of the District, which
shall conduct a hearing on the matter. The District shall provide the customer with information
regarding appeals and hearing procedures upon the customer's request.
ARTICLE VI
MISCELLANEOUS
Section 6.01. Amendments. The Board of the District has and specifically reserves the
right to change, alter or amend any rate or provision of this Order at any time.
Section 6.02. Severability. The provisions of this Order are severable, and if any
provision or part of this Order or the application thereof to any person or circumstance shall ever
be held by any court of competent jurisdiction to be invalid or unconstitutional for any reason, the
remainder of this Order and application of such provision or part of this Order shall not be affected
thereby.
ARTICLE VII
REPEAL OF PREVIOUS ORDERS
This Rate Order shall be known as the "2023 0322A2024 -0918A Rate Order" (Order No. 2023
0322A2024 -0918A—) of the District. All previous Orders adopted by the Board of Directors
pertaining to the subject matter hereof are each hereby repealed in their entirety as of the effective
date hereof.
ARTICLE VIII
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EFFECTIVE DATE
This Order shall be effective on April 1, 2023October 1, 2024.
ARTICLE IX
PUBLIC MEETING
It is hereby found that the meeting at which this Order is adopted is open to the public as required
by law, and that public notice of the time, place, and subject matter of said meeting and of the
proposed adoption of this Order was given as required by law.
ADOPTED AND APPROVED this 22t day of March 202318th day of September 2024.
Kevin R. Carr, President
Board of Directors
Doug Harper, Secretary/Treasurer
Board of Directors
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ORDER NO. 2024-0918B
ORDER OF TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
LEVYING DEBT SERVICE AND MAINTENANCE TAXES
FOR THE 2024 TAX YEAR
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is a
duly created and existing municipal utility district created and operating under Chapters 49
and 54 of the Texas Water Code, as amended.
WHEREAS, Section 54.601 of the Texas Water Code provides that at the time
bonds payable in whole or in part from taxes are issued, the board of a water district shall
levy a continuing direct annual ad valorem tax for each year while all or part of the bonds
are outstanding on all taxable property within the district in sufficient amounts to pay the
interest on the bonds as it becomes due and to create a sinking fund for the payment of the
principal of the bonds when due;
WHEREAS, Section 49.107 of the Texas Water Code provides that a district may
levy and collect a tax for maintenance and operation purposes.
WHEREAS, at an election properly conducted in accordance with all applicable
laws, the eligible residents of the District previously authorized the issuance of District tax
bonds, and the levy and collection of District debt service and maintenance taxes.
WHEREAS, the District has issued its unlimited tax bonds pursuant to the
foregoing authorization.
WHEREAS, the Board of Directors of the District approved a proposed ad valorem
tax rate for the 2024 tax year at a meeting conducted on September 18, 2024.
WHEREAS, in accordance with the requirements set forth at Section 49.236 of the
Texas Water Code and other applicable laws, the District has given proper notice and
conducted a public hearing regarding the adoption of ad valorem tax rates for the 2024 tax
year.
WHEREAS, after conducting the public hearing, the Board of Directors of the
District desires to proceed with the levy and collection of a debt service tax and a
maintenance tax for the 2024 tax year; and
WHEREAS, the District has complied with the applicable requirements of the
Texas Water Code and other statutes relating to the procedures for establishing ad valorem
taxes by municipal utility districts. Now, therefore,
BE IT ORDERED BY THE BOARD OF DIRECTORS OF TROPHY CLUB
MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
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Section 1. The facts and recitations found in the preamble of this Order are
hereby found and declared to be true and correct and are incorporated by reference herein
and expressly made a part hereof, as if copied verbatim.
Section 2. There is hereby levied for the 2024 tax year the following ad
valorem taxes:
(i)
An ad valorem debt service tax rate of $0.00799 on each $100 of taxable
value on all taxable property within the District; and
(ii) An ad valorem maintenance tax rate of $0.05451 on each $100 of taxable
value on all taxable property within the District.
Section 3. The Board of Directors hereby finds and declares that the tax rates
adopted and levied by this Order do not exceed the maximum tax rates authorized by the
voters of the District.
Section 4. All taxes collected pursuant to this Order, after paying reasonable
costs of levying, assessing, and collecting same, shall be used for authorized purposes, as
may be specified by the Board of Directors in accordance with applicable laws.
ADOPTED, PASSED AND APPROVED this 18th clay of September 2024.
Kevin R. Carr
President, Board of Directors
ATTEST:
Doug Harper (SEAL)
Secretary, Board of Directors
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RESOLUTION NO. 2024-0918B
A RESOLUTION TO APPROVE THE 2024 TAX ROLL FOR
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESOLVED: Pursuant to Section 26.09(e) of the Texas Tax Code, the
Board of Directors of Trophy Club Municipal Utility District No. 1 hereby approves the
2024 certified appraisal rolls dated July 25th, 2024, from Denton County Central Appraisal
District and dated July 25th, 2024, from Tarrant Appraisal District, in which the certified
appraised values were listed as $2,003,954,100 and $717,908,930 respectively, for a total
certified appraised value of $2,721,863,030. The 2024 tax rate approved by the Board of
Directors of Trophy Club Municipal Utility District No. 1 is $0.06250 per $100 assessed
valuation. The amount of tax entered on the certified appraisal rolls and applied to all
taxable property within the District results in a $1,701,057 tax levy. The Board hereby
approves such appraisal rolls with amounts of tax entered and declares that such shall
constitute the District's tax roll for the 2024 tax year.
RESOLVED, ADOPTED AND APPROVED by the Board of Directors
of Trophy Club Municipal Utility District No. 1, Trophy Club, Texas, this 18th day of
September 2024.
Kevin R. Carr, President
Board of Directors
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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CERTIFICATE OF RESOLUTION 2024-0918B
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
I, the undersigned member of the Board of Directors of Trophy Club Municipal
Utility District No. 1 of Denton and Tarrant Counties, Texas (the "District"), hereby certify
as follows:
1. That I am the duly qualified Secretary of the Board of Directors of the District,
and that as such, I have custody of the minutes and records of the District.
2. That the Board of Directors of the District convened in Open Session at a
Regular Meeting on September 18, 2024, at the regular meeting place thereof, and the roll
was called of the duly constituted officers and members of the Board of Directors, to wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
James C. Thomas Director
All members of the Board were present except , thus
constituting a quorum. Whereupon, among other business, the following was transacted at
such meeting:
RESOLUTION 2024-0918B APPROVING TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1 TAX
ROLL FOR FISCAL YEAR 2024
and duly introduced for the consideration of the Board of Directors. It was then duly moved
and seconded that such Resolution be adopted and, after due discussion, such motion,
carrying with it the adoption of such Resolution prevailed and carried by the following
vote:
AYES:
NAYS: ABSTENTIONS:
3. That a true, full and correct copy of such Resolution adopted at such meeting is
attached to and follows this certificate; that such Resolution has been duly recorded in the
minutes of the Board of Directors for such meeting; that the persons named in the above
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and foregoing Paragraph 2 were the duly chosen, qualified and acting officers and members
of the Board of Directors as indicated therein, that each was duly and sufficiently notified
officially and personally, in advance, of the time, place and purpose of such meeting, and
that such Resolution would be introduced and considered for adoption at such meeting, and
that each consented, in advance, to the holding of such meeting for such purpose; that the
canvassing of the officers and members of the Board of Directors present at and absent
from such meeting and of the votes of each on such motion, as set forth in the above and
foregoing Paragraph 2, is true and correct; and that sufficient and timely notice of the hour,
date, place and subject of such meeting was given and posted as required by Chapter 551,
Texas Gov. Code.
RESOLVED, PASSED and APPROVED on this 18t'' day of September 2024.
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght
District Secretary
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AMENDMENT AND RESTATED INFORMATION FORM
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
§
§
§
Pursuant to V.T.C.A., Texas Water Code, Sections 49.452, 49.4521, and 49.455, as
amended, the Board of Directors of Trophy Club Municipal Utility District No. 1 (the
"District") hereby gives the following amendment to information form and revised notice to
purchaser form to all sellers and purchasers of real estate situated within the boundaries of said
District. We do hereby certify that the only modifications to be made by this amendment are
changes to items numbered as follows:
• The most recent rate of District -wide taxes on property located in the District for
maintenance and operation purposes is $0.05451 on each $100 of assessed
valuation. The most recent rate of District -wide taxes on property located in the
District for debt service is $0.00799 on each $100 of assessed valuation.
• The particular form of Notice to Purchasers required by Sections 49.452 and
49.4521 of the Texas Water Code to be furnished by a seller to a purchaser of real
property in the District, completed by the District with all information required to
be furnished by the District, is attached hereto as Exhibit "A".
WITNESS OUR HANDS THIS THE 18th DAY OF SEPTEMBER 2024.
(SEAL)
Kevin R. Carr, President
Ben Brewster, Vice President
Doug Harper, Secretary/Treasurer
William C. Rose, Director
James C. Thomas, Director
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THE STATE OF TEXAS
COUNTY OF DENTON
BEFORE ME, the undersigned, a Notary Public in and for said County and State, on this
day personally appeared KEVIN R. CARR, BEN BREWSTER, DOUG HARPER, WILLIAM
C. ROSE and JAMES C. THOMAS, known to me to be the persons and officers whose names
are subscribed to the foregoing instrument and affirmed and acknowledged that said instrument
is correct and accurate to the best of their knowledge and belief, and that they executed the same
for the purposes and in the capacities therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this 18th day of September 2024.
(SEAL)
Notary Public, State of Texas
My Commission expires:
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EXHIBIT "A"
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NOTICE TO PURCHASER OF SPECIAL
TAXING OR ASSESSMENT DISTRICT
The real property that you are about to purchase is located in Trophy Club Municipal Utility
District No. 1 and may be subject to District taxes or assessments.
The District may, subject to voter approval, impose taxes and issue bonds. The District may impose
an unlimited rate of tax in payment of such bonds. The current rate of the District property tax is
$0.06250 on each $100 of assessed valuation, The District may impose assessments and issue
bonds and impose an assessment in payment of such bonds.
The total amounts of bonds payable wholly or partly from property taxes excluding refunding
bonds that are separately approved by the voters, approved by the voters are $32,859,217 for water,
sewer, and drainage facilities; and $2,000,000 for firefighting facilities.
The aggregate initial principal amounts of all such bonds issued are $32,855,000 for water, sewer,
and drainage facilities; and $2,000,000 for firefighting facilities.
The District is located partially within the corporate boundaries of the Town of Trophy Club. The
Town of Trophy Club and the District overlap but may not provide duplicate services or
improvements. Property located in the Town of Trophy Club and the District is subject to taxation
by the Town of Trophy Club and the District. The District is located partially within the corporate
boundaries of the Town of Westlake. The Town of Westlake and the District overlap but may not
provide duplicate services or improvements. Property located in the Town of Westlake and the
District is subject to taxation by the Town of Westlake and the District.
The purpose of this District is to provide water and sanitary sewer facilities and services and fire-
fighting facilities and activities. The cost of district facilities is not included in the purchase price
of your property.
PURCHASER IS ADVISED THAT THE INFORMATION SHOWN ON THIS FORM IS
SUBJECT TO CHANGE BY THE DISTRICT AT ANY TIME. THE DISTRICT
ANNUALLY ESTABLISHES TAX RATES. PURCHASER IS ADVISED TO CONTACT
THE DISTRICT TO DETERMINE THE STATUS OF ANY CURRENT OR PROPOSED
CHANGES TO THE INFORMAITON SHOWN ON THIS FORM.
The undersigned purchaser hereby acknowledges receipt of the foregoing notice at or before
the execution of a binding contract for the purchase of the real property or at closing of
purchase of the real property
Date Signature of Seller
Date Signature of Purchaser
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CERTIFICATE OF ORDER NO. 2024-0918C
ADOPTING AMENDED AND RESTATED INVESTMENT POLICY
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
§
§
I, the undersigned District Secretary of Trophy Club Municipal Utility District No. 1 (the
"District"), hereby certify as follows:
1. The Board convened in regular session, open to the public, on the 18th day of September
2024, at the regular meeting place thereof, and the roll was called of the members of the Board,
to -wit:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
James C. Thomas Director
All members of the Board were present except the following, , thus constituting
a quorum. Whereupon, among other business, the following was transacted at such meeting:
ORDER NO. 2024-0918C ADOPTING AMENDED
AND RESTATED INVESTMENT POLICY
was duly introduced for the consideration of the Board. It was then duly moved and seconded that
such Order be adopted; and, after due discussion, such motion, carrying with it the adoption of
said Order, prevailed and carried by the following vote:
AYES:
NAYS: ABSTENTIONS
2. A true, full, and correct copy of the aforesaid Order adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this Certificate; such
Order has been duly recorded in said Board's minutes of such meeting; the above and foregoing
paragraph is a true, full, and correct excerpt from the Board's minutes of such meeting pertaining
to the adoption of such Order; the persons named in the above and foregoing paragraph are the
duly chosen, qualified, and acting officers and members of the Board as indicated therein; each of
the officers and members of the Board was duly and sufficiently notified officially and personally,
in advance of the time, place, and purpose of such meeting and that such Order would be
introduced and considered for adoption at such meeting and each of such officers and members
consented, in advance, to the holding of such meeting for such purpose; such meeting was open to
the public, as required by law, and public notice of the time, place and purpose of such meeting
was given as required by Chapter 551, Government Code and Section 49.063, Texas Water Code,
as amended.
SIGNED AND SEALED the 18th day of September 2024.
Laurie Slaght, District Secretary
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ORDER NO. 2024-0918C
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
ADOPTING INVESTMENT POLICY
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
WHEREAS, V.T.C.A., Government Code, Chapter 2256, as amended (the "Public Funds
Investment Act"), requires the governing body of political subdivisions to adopt a written
investment policy concerning the investment of its funds and funds under its control;
WHEREAS, Section 49.157(a) of the Texas Water Code, as amended, provides that all
District deposits and investments shall be governed by Subchapter A, Chapter 2256, Government
Code (Public Funds Investment Act); and,
WHEREAS, Section 49.157(b) of the Texas Water Code, as amended, provides that an
authorized representative of the District may invest and reinvest the funds of the District and
provide for money to be withdrawn from the appropriate accounts of the District for the investment
on such terms as the board considers advisable.
WHEREAS, the Board of Directors (the "Board") of Trophy Club Municipal Utility
District No. 1 (the "District") has previously designated one or more investment officers and
adopted a policy relating to the investment of District funds in accordance with the Public Funds
Investment Act; and,
WHEREAS, the Public Funds Investment Act requires that the Board of Directors of the
District review the Investment Policy and its investment strategies not less than annually and make
any changes thereto as determined by the Board of Directors to be necessary and prudent, and to
adopt an order or resolution stating that it has reviewed the Investment Policy and investment
strategies and recording any changes made thereto.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT:
Section 1. The matters and facts recited in the preamble to this Order are found to be true
and correct and the same are incorporated herein as a part of this Order.
Section 2. The Board has reviewed its Investment Policy and the investment strategies set
forth therein in accordance with the requirements of Section 2256.005(e) of the Public Funds
Investment Act. Based upon such review, the Board finds and declares that the Investment Policy
in the form attached hereto, including the written investment strategies set forth therein, is hereby
approved and adopted, and such Policy shall replace and supersede in its entirety the prior
Investment Policy of the District, together with any and all other resolutions or orders relating to
the investment of the District's funds. The Investment Policy has been revised to update the
District's authorized investment firms set forth in Exhibit "C".
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Section 3. The General Manager is authorized to do all things necessary and proper to
evidence the Board's adoption of this Order and to carry out the intent hereof. Upon execution, a
permanent copy of this Order shall be filed in the permanent records of the District.
ADOPTED, PASSED AND APPROVED by the Board of Directors of Trophy Club
Municipal Utility District No. 1 on this 18stday of September 2024.
Kevin R. Carr, President
Board of Directors
ATTEST:
Doug Harper, Secretary/Treasurer
Board of Directors
Laurie Slaght, District Secretary
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TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
INVESTMENT POLICY
SEPTEMBER 18, 2024
I.
STATUTORY AUTHORITY
1.01 Statutory Authority. This Policy has been adopted pursuant to, and in accordance
with the requirements of, Chapter 2256 of the Texas Government Code (the Public Funds
Investment Act) and Chapter 2257 of the Texas Government Code (the Public Funds Collateral
Act).
II.
POLICY
2.01 Policy. It is the policy of Trophy Club Municipal Utility District No. 1 ("District")
that after allowing for the anticipated cash flow requirements of the District and giving due
consideration to the safety and risk of investment, all available funds shall be invested in
conformance with these legal and administrative guidelines, seeking to optimize interest earnings
to the maximum extent possible.
2.02 Cash Management. Effective cash management is recognized as essential to good
fiscal management. Investment interest is a source of revenue to District funds. The District
investment portfolio shall be designed and managed in a manner designed to be responsive to
public trust, to be in compliance with legal requirements and limitations, and to maximize this
revenue source.
Investments shall be made with the primary objectives of:
* Safety and preservation of principal
* Maintenance of sufficient liquidity to meet operating needs
* Public trust from prudent investment activities
* Optimization of interest earnings on the portfolio
III.
PURPOSE
3.01 Purpose. The purpose of this investment policy is to comply with Chapter 2256 of
the Government Code ("Public Funds Investment Act"), which requires the District to adopt a
written investment policy regarding the investment of its funds and funds under its control. The
Investment Policy addresses the methods, procedures and practices that must be exercised to
ensure effective and judicious fiscal management of District funds.
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IV.
SCOPE
4.01 Scope. This Policy applies to the investment of all funds of Trophy Club Municipal
Utility District No. 1 (the "District") and funds under its control. The Board of the District shall
review this Investment Policy and the investment strategies set forth herein not less than annually
and shall make any changes thereto as determined by the Board of the District to be necessary and
prudent for the management of District funds. Not less than annually, the Board shall adopt a
written order or resolution stating that it has reviewed the Investment Policy and investment
strategies and setting forth any changes made thereto.
4.02 This Policy shall govern the investment of all financial assets of the District. These
funds are accounted for in the Basic Financial Statements and include:
* General Fund
* Capital Projects Funds
* Debt Service Funds, including reserves and sinking funds, to the extent not required
by law or existing contract to be kept segregated and managed separately
* Any new fund created by the District, unless specifically exempted from this Policy
by the District Board of Directors or by law.
4.03 The District consolidates fund cash balances to maximize investment earnings.
Investment income will be allocated to the various funds based on their respective participation
and in accordance with generally accepted accounting principles.
4.04 This Policy shall apply to all transactions involving the financial assets and related
activity for all the foregoing funds. However, this policy does not apply to the assets administered
for the benefit of the District by outside agencies under deferred compensation programs.
V.
OBJECTIVES
5.01 Investment Objectives. Investment of funds shall be governed by the following
investment objectives, in order of priority:
i. Preservation and safety of principal - The foremost objective of the District's Investment
Policy is to assure safety of the invested funds. Investments shall be undertaken in a
manner that seeks to ensure the preservation of capital while minimizing credit rate and
interest rate risk. Investment for speculation is prohibited.
ii. Liquidity - Funds will be invested with maturities necessary to maintain sufficient liquidity
to provide adequate and timely working funds.
iii. Yield - Return on investment is of least importance compared to the safety and liquidity
objectives described above.
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VI.
INVESTMENT PARAMETERS
6.01. Investment Strategies. The District's overall investment strategy shall be to
purchase high credit quality investments that preserve the safety of capital, maximize liquidity,
promote diversification, and provide reasonable market yield (in that order of priority), based on
the District's anticipated cash flows and the maintenance of a liquidity buffer for unanticipated
liabilities. Investments are to be chosen in a manner which promotes diversity by market sector,
credit, and maturity. The choice of high credit quality investments and high-grade money market
instruments are designed to assure the marketability of those investments should liquidity needs
arise. Detailed strategies by fund type are set forth in Exhibit "A" of this Policy. The Board of
the District shall review annually the investment strategies and shall make any changes thereto as
determined by the Board to be necessary and prudent for the management of the District's funds.
6.02 Maximum Maturities. The District will match its investments with anticipated
cash flow requirements. To match anticipated cash flow requirements, the maximum weighted
average maturity of the overall portfolio shall not exceed 365 days and a benchmark of the six-
month and one-year Treasury Bills shall be used to measure risk in the portfolio. Unless matched
to a specific cash flow requirement, the District will not directly invest in securities maturing more
than 24 months from the date of purchase.
6.03 Diversification. The District will diversify its portfolio to reduce risk. The
following table sets forth the minimum diversification standards by security type:
Type of Investment
Maximum Percentage of District Portfolio
US Agencies/Instrumentalities
50%
Certificates of Deposit/Share Certificates
90%
Local Government Investment Pools
90%
Money Market Accounts
90%
6.04. Competitive Bidding Requirement. All securities, including certificates of
deposit, will be purchased, or sold after three (3) offers/bids are taken to verify that the District is
receiving fair market value/price for the investment. Bids for certificates of deposit may be
solicited orally, in writing, electronically, or by any combination of these methods.
6.05. Delivery versus Payment. All security transactions entered into by the District
shall be conducted on a delivery versus payment (DVP) basis. Securities will be held by a third -
party custodian designated by the Investment Officer and evidenced by safekeeping receipts.
6.06 Rating Declines or Loss of Rating. The Investment Officer shall monitor the
credit rating on all authorized investments in the District's portfolio based on independent
information from a nationally recognized rating agency. Ratings monitoring will be performed on
a monthly basis for all authorized investments except mutual funds and commercial paper. Ratings
monitoring will be performed on a weekly basis for mutual funds and commercial paper. If any
security falls below the minimum rating required by this Policy (i.e. Public Funds Investment Act),
the Investment Officer shall immediately solicit bids for and sell the security if possible, regardless
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of a loss of principal.
6.07 Electronic Wire Transfers. The Investment Officer may use electronic means to
transfer or invest funds collected or controlled by the District. Electronic transfers shall only be
made with prior written approval by the General Manager.
VII.
DELEGATION OF INVESTMENT AUTHORITY
7.01 Appointment of Investment Officer. The person serving as General Manager is
hereby appointed the Investment Officer of the District. The Investment Officer shall be
responsible for the investment of District funds in accordance with this Investment Policy. If the
Board has contracted with another investing entity to invest the District's funds, as authorized by
the Public Funds Investment Act, the Investment Officer of the other investing entity is considered
to be the Investment Officer of the District for such purposes. The authority hereby granted to the
Investment Officer to invest the District's funds is effective until rescinded by the Board, until the
expiration of the officer's term or the termination of the person's employment with the District, or
if an investment management firm, until the expiration of the contract with the District.
7.02 Investment Training. The Board appointed General Manager/ Investment
Officer, and Finance Manager shall attend at least one investment training session from an
independent source and containing at least six (6) hours of instruction relating to investment
responsibilities within 12 (twelve) months after taking office or assuming duties. The General
Manager/Investment Officer, and Finance Manager shall also attend an investment training session
within each two-year period that begins on the first day of the District's fiscal year and consists of
the two consecutive fiscal years after that date after the first year and receive not less than four (4)
hours of instruction relating to investment responsibilities from an independent source. Training
must include education on investment controls, security risks, strategy risks, market risks,
diversification of investment portfolio and compliance with the Public Funds Investment Act.
Certificates and/or other documentation of completed training hours shall be maintained with this
Policy as Exhibit "E".
7.03 Internal Controls. The Investment Officer is responsible for establishing and
maintaining an internal control structure designed to ensure that the assets of the District are
protected from loss, theft, or misuse. The internal control structure shall be designed to provide
reasonable assurance that these objectives are met. The concept of reasonable assurance
recognizes that: (1) the cost of a control should not exceed the benefits likely to be derived; and
(2) the valuation of costs and benefits requires estimates and judgments by management.
Accordingly, the Investment Officer shall establish a process for annual independent review by an
external auditor to assure compliance with policies and procedures. The internal controls shall
address the following points.
• Control of collusion.
• Separation of transactions authority from accounting and record keeping.
• Custodial safekeeping.
• Written confirmation for telephone (voice) transactions for investments and wire
transfers.
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• Development of a wire transfer agreement with the depository bank or third -party
custodian.
7.04 Prudence. The standard of care to be used by the Investment Officer shall be
prudent person standard and shall be applied in the context of managing the overall portfolio.
These standard states that the person designated as the Investment Officer shall exercise the
judgment and care, under prevailing circumstances, that a prudent person would exercise in the
management of the person's own affairs. In determining whether the Investment Officer has
exercised prudence with respect to an investment decision, the determination shall take into
consideration (i) the investment of all funds over which the Investment Officer has responsibility
rather than consideration as to the prudence of a single investment, and (ii) whether the investment
decision was consistent with this Investment Policy.
7.05 Ethics. Officers and employees involved in the investment of District funds shall
refrain from personal activity that could conflict with the proper execution and management of the
District's investment program. Employees and investment officials shall disclose, in writing, any
material interests, including personal business relationships, with any financial institution with
which it is proposed that the District conduct business. For purposes of District investments,
employees or investment officials have a personal business relationship with a business
organization if:
i. the individual owns 10 (ten) percent or more of the voting stock or shares of the business
organization or owns $5,000 or more of the fair market value of the business organization;
or
ii. funds received by the individual from the business organization exceed 10 percent of the
individual's gross income for the previous year; or
iii. the individual has acquired from the business organization during the previous year
investments with a book value of $2,500 or more for the personal account of the individual.
7.06 Limitation of Personal Liability. Authorized representatives of the District who
invest the District's funds in accordance with this Policy shall have no personal liability for any
individual security's credit risk or market price changes provided deviations from expectations are
reported in a timely manner and appropriate action is taken to control adverse developments.
VIII.
INVESTMENT REPORTS
8.01 Internal Management Reports. The Investment Officer shall prepare and submit
not less than quarterly to the Board of Directors of the District written reports of investment
transactions for all funds of the District for the preceding reporting period. The quarterly reports
shall comply with the requirements of Section 2256.023 of the Public Funds Investment Act.
Specifically, the quarterly report shall:
i. Describe in detail the investment position of the District.
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ii. Be prepared jointly by all Investment Officers.
iii. Be signed by each Investment Officer.
iv. Contain a summary statement of each pooled fund group that states the:
(A) beginning market value for the reporting period; and
(B) ending market value for the period; and
(C) fully accrued interest for the reporting period; and
(D) state the book value and market value of each separately invested asset at
the end of the reporting period by the type of asset and fund type invested; and
(E) state the maturity date of each separately invested asset that has a maturity
date; and
(F) state the account or fund or pooled group fund in the state agency or local
government for which each individual investment was acquired; and
(G) state the compliance of the investment portfolio of the District as it relates
to: (i) the investment strategy expressed in this Policy; and (ii) relevant provisions of the
Public Funds Investment Act.
IX.
COLLATERAL, SAFEKEEPING, AND CUSTODY REQUIREMENTS
9.01 Collateral Policy. Consistent with the requirements of the Public Funds Collateral
Act, it is the policy of the District to require full collateralization of all District funds on deposit
with a depository bank and for repurchase agreements. In order to anticipate market changes and
provide a level of security for all funds, the collateralization level will be 102% of market value of
principal and accrued interest on the deposits or investments, less an amount insured by the FDIC.
At its discretion, the District may require a higher level of collateralization for certain investment
securities. Securities pledged as collateral shall be held by an independent third party with which
the District has a current custodial agreement. The General Manager is responsible for entering
into collateralization agreements with third party custodians in compliance with this Policy. The
agreements are to specify the acceptable investment securities for collateral, including provisions
relating to possession of the collateral, the substitution or release of investment securities,
ownership of securities, and the method of valuation of securities. A clearly marked evidence of
ownership (safekeeping receipt) must be supplied to the District and retained. Collateral shall be
reviewed at least monthly to assure that the market value of the pledged securities is adequate.
9.02 Authorized Collateral for Time and Demand Deposits. The District shall accept
only the following securities as collateral for time and demand deposits:
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i. FDIC insurance coverage.
ii. Obligations of the United States, its agencies or instrumentalities, or other evidence of
indebtedness of the United States guaranteed as to principal and interest.
iii. Obligations of Texas or other states or of a county, city or other political subdivision of a
state having been rated as not less than "A" or its equivalent by two nationally recognized
rating agencies.
iv. A letter of credit issued by a federal home loan bank.
9.03 Authorized Collateral for Repurchase Agreements. The District shall accept as
collateral for repurchase agreements only obligations of the United States, its agencies, or
instrumentalities.
X.
AUTHORIZED INVESTMENTS
10.01 Authorized Investments. The following are authorized investments for the
District's funds, as further described and restricted by the Public Funds Investment Act:
i. Obligations of, or guaranteed by, the United States. Obligations of the United States, its
agencies, and instrumentalities, excluding mortgage-backed securities, and that are
authorized investments under Section 2256.009 of the Public Funds Investment Act.
ii. State Obligations. Obligations of the State of Texas or any state of the United States or
their respective agencies and instrumentalities, agencies, counties, cities, and other political
subdivisions rated as to investment quality by a nationally recognized investment rating
firm not less than A or its equivalent, and that are authorized investments under Section
2256.009 of the Public Funds Investment Act.
iii. Other Governmental Obligations. Obligations, the principal, and interest of which are
unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State
of Texas or the United States or their respective agencies and instrumentalities, including
obligations that are fully guaranteed or insured by the Federal Deposit Insurance
Corporation or by the explicit full faith and credit of the United States.
iv. Certificates of Deposit/Share Certificates.
(a) Fully insured or collateralized certificates of deposit or share certificates that
are approved investments under Section 2256.010 of the Public Funds
Investment Act: (i) from a depository institution that has its main office or a
branch office in the State of Texas; and (ii) that are guaranteed or insured by
the Federal Deposit Insurance Corporation or its successor, or by the National
Credit Union Share Insurance Fund or its successor, as applicable. Authorized
certificates of deposit shall include such certificates purchased through the
CDARS program with a Texas bank.
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(b) Fully insured certificates of deposit purchased from a broker or a bank that has
its main office or a branch office in the State of Texas and is selected from the
list of qualified brokers attached to this Investment Policy. All investments in
such brokered certificates of deposit shall be made on a delivery versus payment
basis to the District's safekeeping agent, and the Investment Officer shall verify
that the bank is fully insured by the Federal Deposit Insurance Corporation prior
to purchase. In the event any bank from which the District has purchased a
brokered certificate of deposit merges with, or is acquired by, another bank in
which brokered certificates of deposit are owned by the District, the Investment
Officer shall immediately contact the banks and liquidate any brokered
certificate that exceeds FDIC insurance levels.
v. Repurchase Agreements. Fully collateralized repurchase agreements with a defined
termination date executed with a primary dealer as defined by the Federal Reserve or a
financial institution doing business in this state, and that are authorized investments under
Section 2256.011 of the Public Funds Investment Act.
vi. Mutual Funds. Money Market Mutual funds that: 1) are registered and regulated by the
Securities and Exchange Commission, 2) have a dollar weighted average stated maturity
of 90 days or less, 3) seek to maintain a net asset value of $1.00 per share, and 4) are rated
AAA by at least one nationally recognized rating service.
vii. Investment Pools. AAA -rated, constant -dollar local government investment pools that
meet the requirements set forth in the Public Funds Investment Act for the investment of
public funds, including Sections 2256.016, .017, .018, and .019, and provided further that
such investments must be approved by the Board of Directors of the District by separate
resolution.
viii. Interest bearing accounts of any FDIC bank in Texas.
XI.
AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
11.01 Authorized Financial Dealers and Institutions. The Board may contract with an
investment management firm registered under the Investment Advisers Act of 1940 (15 U.S.C.
Section 80b-1 et seq.) or with the State Securities Board to provide for the investment and
management of public funds; provided, that a contract may not be for a term longer than two years,
and any renewal or extension thereof must be made by the Board by order or resolution.
XII.
MISCELLANEOUS
12.01 Policy to be presented to Investment Officer. The Investment Officer shall be
presented a copy of this Investment Policy and shall execute a written instrument substantially in
the form attached hereto as Exhibit "B" to the effect that the Investment Officer has:
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i. received and thoroughly reviewed a copy of this Investment Policy; and
ii. implemented procedures and controls to comply with the Investment Policy.
12.02 Policy to be presented to Investment Firms. A written copy of the Investment
Policy shall be presented to any business organization offering to engage in an investment
transaction with the District. For purposes of this Policy, a "business organization" is an
investment pool or investment management firm under contract with the District to invest or
manage the District's investment portfolio that has accepted authority granted by the District under
the contract to exercise investment discretion in regard to the District's funds. The qualified
representative of the business organization offering to engage in an investment transaction with
the District shall execute a written instrument in a form acceptable to the District and the business
organization substantially to the effect that the business organization has:
i. Received and reviewed the Investment Policy of the District; and
ii. Acknowledged that the business organization has implemented procedures and controls in
an effort to preclude investment transactions conducted between the District and the
organization that are not authorized by the District's Investment Policy, except to the extent
that this authorization is dependent on an analysis of the makeup of the District's entire
portfolio or requires an interpretation of subjective investment standards. The Investment
Officer may not acquire or otherwise obtain any authorized investment described in the
Investment Policy from a person who has not delivered to the District the written
instrument set forth in Exhibit "B" hereof.
The District shall maintain a copy of each of the executed written statements described in
Sections 12.01 and 12.02 for the auditor and include them as Exhibit "D" of this policy.
At any time that the District amends this Investment Policy, the Investment Officer shall
present the amended Investment Policy to all persons and/or business organizations at which funds
of the District are invested and shall obtain a new written instrument as described in Section
10.01(B) hereof.
12.03 Annual Financial Audit. The District, in conjunction with its annual financial
audit, shall perform a compliance audit of management controls on investments and adherence to
the District's established investment policies.
12.04 Selection of Authorized Brokers. The District shall annually review, revise and
adopt a list of qualified brokers that are authorized to engage in investment transactions with the
District. Approved Investment Brokers are those listed in Exhibit C of this Policy.
12.05 Repeal of Prior Orders. Any and all prior orders or resolutions relating to the
investment of District funds are hereby repealed and this Policy shall supersede any such prior
orders or resolutions as of the date of its adoption by the Board of Directors.
12.06 Effective Date. This Policy shall be effective as of September 18, 2024.
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EXHIBIT "A"
INVESTMENT STRATEGY
Operating Funds
Suitability - All investments authorized in the Investment Policy are suitable for Operating
Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for the pooled operating funds have as their primary objective
to assure that anticipated cash flows are matched with adequate investment liquidity. The
dollar -weighted average maturity of operating funds, based on the stated final maturity date of
each security, will be calculated, and limited to one year or less. Constant $1 net asset value
investment pools and money market mutual funds shall be an integral component in
maintaining daily liquidity. Investments for these funds shall not exceed an 18 -month period
from date of purchase.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Operating Funds shall be the 91 -day Treasury
bill.
Reserve and Deposit Funds
Suitability - All investments authorized in the Investment Policy are suitable for Reserve and
Deposit Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for reserve and deposit funds shall have as the primary
objective the ability to generate a dependable revenue stream to the appropriate reserve fund
from investments with a low degree of volatility. Except as may be required by the bond
ordinance specific to an individual issue, investments should be of high quality, with short -to -
intermediate -term maturities. The dollar -weighted average maturity of reserve and deposit
funds, based on the stated final maturity date of each security, will be calculated, and limited
to two years or less.
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Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Reserve and Deposit Funds shall be the ninety-
one (91) day Treasury bill.
Bond and Certificate Capital Project Funds and Special Purpose Funds
Suitability - All investments authorized in the Investment Policy are suitable for Bond and
Certificate Capital Project Funds and Special Purpose Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
Liquidity - Investment strategies for bond and certificate capital project funds, special projects
and special purpose funds' portfolios will have as their primary objective to assure that
anticipated cash flows are matched with adequate investment liquidity. The stated final
maturity dates of investments held should not exceed the estimated project completion date or
a maturity of no greater than three years. The dollar -weighted average maturity of bond and
certificate capital project funds and special purpose funds, based on the stated final maturity
date of each security, will be calculated, and limited to two years or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Bond and Certificate Capital Project Funds and
Special Purpose Funds shall be the ninety-one (91) day Treasury bill. A secondary objective
of these funds is to achieve a yield equal to or greater than the arbitrage yield of the applicable
bond or certificate.
Debt Service Funds
Suitability - All investments authorized in the Investment Policy are suitable for Debt Service
Funds.
Preservation and Safety of Principal - All investments shall be high quality securities with no
perceived default risk.
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Liquidity - Investment strategies for debt service funds shall have as the primary objective the
assurance of investment liquidity adequate to cover the debt service obligation on the required
payment date. Securities purchased shall not have a stated final maturity date which exceeds
the debt service payment date. The dollar -weighted average maturity of debt service funds,
based on the stated final maturity date of each security, will be calculated, and limited to one
year or less.
Marketability - Securities with active and efficient secondary markets will be purchased in the
event of an unanticipated cash requirement.
Diversification - Maturities shall be staggered throughout the budget cycle to provide cash
flows based on anticipated needs. Investment risks will be reduced through diversification
among authorized investments.
Yield - The District's objective is to attain a competitive market yield for comparable securities
and portfolio constraints. The benchmark for Debt Service Funds shall be the ninety-one (91)
day Treasury bill.
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EXHIBIT "B"
INVESTMENT OFFICER AND INVESTMENT FIRM CERTIFICATION
OF RECEIPT AND REVIEW OF INVESTMENT POLICY
THE STATE OF TEXAS
COUNTY OF DENTON
I, of ,
do hereby certify that I have been presented a copy of the Amended and Restated Investment
Policy for Trophy Club Municipal Utility District No. 1 dated . I have thoroughly
reviewed the Investment Policy and acknowledge that has implemented
procedures and controls to comply with the Investment Policy.
WITNESS MY HAND THIS day of , 2024.
Name:
Title:
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EXHIBIT "C"
APPROVED INVESTMENT FIRMS
Name of Bank
Phone Number
Address
Town
State
Zip
Prosperity Bank
817-378-2210
217 North Main
Keller
TX
76248
First Financial
817-329-8615
95 Trophy Club Dr
Trophy Club
TX
76262
TexPool
866-839-7665
1001 Texas Avenue Suite 1400
Houston
TX
77002
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EXHIBIT "D"
EXECUTED CERTIFICATIONS OF RECEIPT
AND REVIEW OF INVESTMENT POLICY
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EXHIBIT "E"
TRAINING CERTIFICATES FOR INVESTMENT OFFICER
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Se•tember 18 2024 Regular Meeting Agenda Packet
Public Funds Investment Act Training
North Central Texas Council of Governments
and
Government Treasurers' Qr�eanization o� Texas
North Central Texas Council of Governments
and
Government Treasurers' organization of Texas
Co -Sponsored by AWBD and TWCA
1
Certificate of Attendance
Regina Tan Dyke
October 12, 2023 6 hours
Zoom
INSTRUCTOR: Patrick Shinkle
SPONSOR NUMBER: 010174
We are registered with the Texas State Board of Public Accountancy as a CPE sponsor. This
registration does not constitute an endorsement by the board as to the quality of our CPE Program.
In accordance with the standards of the National Registry of CPE Sponsors and the rules for CPE
promulgated by the TSBPA, CPE credits have been granted based on a 50 -minute hour.
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Se•tember 18 2024 Regular Meeting Agenda Packet
Public Funds Investment Act Training
North Central Texas Council of Governments
and
Government Treasurers' Qr�eanization of Texas
North Central Texas Council of Governments
and
Government Treasurers' organization Texas
Co -Sponsored by AWBD, TRWA, and TWCA
1
Certificate of Attendance
.flan Fourmentin
May 22, 2024 4 hours
Zoom
INSTRUCTOR: Patrick Shinkle
SPONSOR NUMBER: 010174
We are registered with the Texas State Board of Public Accountancy as a CPE sponsor. This
registration does not constitute an endorsement by the board as to the quality of our CPE Program.
In accordance with the standards of the National Registry of CPE Sponsors and the rules for CPE
promulgated by the TSBPA, CPE credits have been granted based on a 50 -minute hour.
r
6.
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September 18, 2024 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESOLUTION NO. 2024-0918C
ADOPTING CASH RESERVE POLICY
THE STATE OF TEXAS
COUNTIES OF DENTON AND TARRANT
WHEREAS, Trophy Club Municipal Utility District No. 1 (the "District") is duly created
and existing municipal utility district created and operating under Chapters 49 and 54 of the Texas
Water Code, as amended;
WHEREAS, the Governmental Accounting Standards Board ("GASB") released
Statement No. 54 "Fund Balance Reporting and Governmental Fund Type Definitions" on March
11, 2009. The objective of GASB Statement No. 54 is to enhance the usefulness of fund balance
information by providing clearer fund balance classifications and by clarifying governmental fund
type definitions;
WHEREAS, the Board of Directors of the District desires to implement GASB Statement
No. 54, and in connection therewith, desires to adopt certain policies for the establishment, funding
and management of the District's reserve funds including specifying the target balances for each
reserve fund; and
WHEREAS, the objective of the Policy is to enhance the District's financial position,
provide clear policies regarding the funding of reserve funds, and to establish and maintain
adequate reserve funds to secure the District's financial position.
NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF DIRECTORS OF
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1, THAT:
Section 1. The matters and facts recited in the preamble to this Order are found to be true
and correct and the same are incorporated herein as a part of this Order.
Section 2. The Board has reviewed the Reserve Policy and finds and declares that the
Reserve Policy in the form attached hereto is hereby approved and adopted, and such Policy shall
replace and supersede in its entirety the Policy adopted pursuant to Resolution No. 2024-0918C
and any prior Cash Reserve Policy of the District.
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Section 3. The General Manager is authorized to do all things necessary and proper to
evidence the Board's adoption of this Order and to carry out the intent hereof. Upon execution, a
permanent copy of this Order shall be filed in the permanent records of the District.
Section 4. That the Finance Manager is hereby authorized to perform the functions required
by the attached Reserve Policy.
ADOPTED, PASSED AND APPROVED this 18th day of September 2024.
ATTEST:
Doug Harper, Secretary
Board of Directors
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Kevin R. Carr, President
Board of Directors
September 18, 2024 Regular Meeting Agenda Packet
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
RESERVE POLICY
ARTICLE I
BACKGROUND
Section 1.01. Background.
One of the key attributes of a financially stable organization is the establishment and maintenance
of appropriate financial reserves. Adequate reserves position an organization to weather
significant economic downturns more effectively, manage the consequences of outside agency
actions that may result in increased costs, and address unexpected emergencies, such as natural
disasters, catastrophic events caused by human activity, or excessive liabilities or legal judgments
against the organization. In concert with Trophy Club Municipal Utility District No. 1's (the
"District") other financial policies, this Reserve Policy establishes fund balance policies to
enhance the District's financial stability.
ARTICLE II
POLICY STATEMENTS
Section 2.01. General.
Reserve funds will be accumulated and maintained in a manner that allows the funding of costs
and capital investments consistent with the District's capital and financial plans while avoiding
significant rate fluctuations due to changes in cash flow requirements. The classification of reserve
fund balances shall be in conformance with Government Accounting Standards Board (GASB)
Statement No. 54, Fund Balance Reporting and Governmental Fund Definitions.
Section 2.02. Definitions.
In accordance with GASB 54, the Board of Directors adopts the following classifications of fund
balance depicting the relative strength of the spending constraints placed on the purposes for which
resources can be used:
A. Non -spendable fund balance—Amounts either not in spendable form, or legally or
contractually required to be maintained intact. This would include inventory,
prepaids, and non-current receivables.
B. Restricted fund balance Amounts constrained either externally by creditors (such
as through debt covenants), grantors, contributors, or laws or regulations of other
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governments; or imposed by law through constitutional provisions or enabling
legislation. This would generally include amounts in bonded capital projects funds,
debt service funds, and program funds funded with federal program dollars.
C. Committed fund balance—Amounts that are committed for specific purposes by
formal action of the Board of Directors. Amounts classified as "committed" are not
subject to legal enforceability like restricted fund balance; however, those amounts
cannot be used for any other purpose unless the Board removes or changes the
limitation by taking the same form of action it employed to previously impose the
limitation.
D. Assigned fund balance—Amounts intended to be used by the District for a specific
purpose. Intent can be expressed by the Board of Directors or by an official or body
to which the Board of Directors delegates the authority. The Finance Manager is
authorized by the Board of Directors to assign fund balance to a specific purpose as
approved by this fund balance policy. Assigned fund balance includes:
1. For the General Fund, the amounts assigned by the Finance Director intended to
be used for specific purposes. The amounts reported as assigned should not result
in a deficit in unassigned fund balance.
2. For all governmental funds other than the General Fund; these are all remaining
positive amounts (except for negative balances) that are not classified as non -
spendable and are neither restricted nor committed. However, if there is a
negative balance after classifying amounts as non -spendable, restricted, or
committed, the fund would report a negative amount as Unassigned and zero to
be reported as Assigned.
E. Unassigned fund balance - Amounts remaining after applying the above definitions.
Amounts are available for any purpose; these amounts are reported only in the general
fund. Planned spending in the subsequent year's budget would be included here unless
formally committed or assigned.
Section 2.03. Reserve Targets and Balances.
The Reserve Policy is based on either percentage targets or days of operation; all associated dollar
figures represent estimated/projected targets based on either the percentage target or days of
operation target set by the Reserve Policy. Reserve Targets and balances shall be adopted as part
of the annual budget.
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Section 2.04. Monitoring and Reporting Use of Reserve Funds
The General Manager shall perform a review and analysis of each designated reserve fund for
presentation to the Board of Directors at a public meeting during consideration of the annual
budget by the Board of Directors. Upon determination that a fund balance is less than the
established target fund level, the General Manager shall inform the Board of Directors. Any
requests to the Board of Directors for the use of reserves will be accompanied by a current status
report of the affected reserve fund and impacts on the future reserve levels.
Section 2.05. Reserve Expenditures
Unless specified otherwise in the Reserve Policy, expenditures from any reserve requires District
Board action to appropriate the funds. The General Manager may recommend reserve expenditures
through the budget process or at District Board meetings for the Board of Directors consideration
and approval.
Section 2.06. Replenishment of Reserves
Should a reserve fall below the targeted reserve level set forth in this Reserve Policy, the General
Manager will develop a plan to replenish the reserve in a reasonable timeframe. The proposed plan
will be presented to the Board of Directors as part of the subsequent fiscal year budget.
Section 2.07. Deviations from the Reserve Policy
No deviations from the Reserve Policy will be allowed except as approved by the Board of
Directors. Proposed exceptions to the Reserve Policy will be reviewed by the General Manager
and District Finance Manager. After their timely review and recommendation, the proposed
exception will be presented to the Board of Directors for action.
Section 2.08. Reserve Policy Review and Update
The District's General manager will present this Reserve Policy to the Board of Directors at least
biennially to determine if changes are necessary to ensure the Policy is effective and remains
current with general accounting and financial best practice standards, and to address any regulatory
changes that may become applicable after adoption of this Policy. Any changes, additions, or
deletions to this Reserve Policy will be by formal action of the Board of Directors.
Section 2.09. Fund Balance Spending Order
Unless legally prohibited, the District will spend the most restricted funds before less restricted
funds in the following order:
1. Non -spendable — if the funds become spendable
2. Restricted
3. Committed
4. Assigned
5. Unassigned
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ARTICLE III
RESERVE FUNDS
Section 3.01. Reserve Funds
The Board of Directors hereby establishes and designates the following reserve funds: Operating
Reserves; Rehabilitation and Replacement Reserves; Equipment Replacement Reserves;
Emergency Reserves; Debt Service Reserves; and Rate Stabilization Reserves.
Section 3.02. Operating Reserves
A. The purpose of Operating Reserves is to accumulate sufficient reserve funds
necessary to satisfy the general cash flow demands and requirements of the District.
There can be a significant length of time between when a system provides a service
and when a customer may pay for that service. In addition to timing, the volume of
cash flow can be affected by weather and seasonal demand patterns. This reserve
fund will preserve credit worthiness, ensure adequate financial resources are
available for timely payment of District obligations, and provide liquidity throughout
the fiscal year. This funds GASB 54 classification is assigned fund balance.
B. The District should maintain Operating Reserves equivalent to at least forty-five (45)
days budgeted operating requirements to mitigate potential cash flow problems.
Operating Reserves will not normally exceed the equivalent of ninety (90) days
budgeted operating requirements.
C. The General Manager is authorized to approve the expenditure of Operating Reserves
in response to day-to-day cash flow requirements that are in accordance with the
Board of Directors approved policy and budget authorizations.
Section 3.03. Capital Reserves
A. Rehabilitation and Replacement Reserves
1. The purpose of Rehabilitation and Replacement Reserves is to fund unplanned or
accelerated infrastructure rehabilitation or replacement needs when assets wear
out before their expected useful life ends or when a utility desires to accrue for
its future rehabilitation and replacement needs on a pay-as-you-go basis. These
reserves may also be used as a source of funds for cash funding for the utility's
Capital Improvement Program (CIP), or to set aside funds for intermediate to
long-term future replacement of major assets not included in the CIP.
Rehabilitation and Replacement Reserves may be used to provide a cushion to
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absorb capital cost overruns that might otherwise require debt issuance and/or
rate increases. This funds GASB 54 classification is assigned fund balance.
2. Each adopted budget of the District may contain a transfer from the general fund
to the Rehabilitation and Replacement Reserves in an amount approved by the
Board of Directors.
3. The General Manager is authorized to approve the expenditure of Rehabilitation
and Replacement Reserves, without prior approval of the Board of Directors, in
accordance with approved policy and budget authorizations.
B. Equipment Replacement Reserves
1. The purpose of Equipment Replacement Reserves is to accumulate the probable
replacement cost of equipment each year over the life of the asset, so it can be
replaced readily when it becomes obsolete, is totally depreciated or is scheduled
for replacement. Assets defined as equipment include vehicles, pumps, computer
equipment, office equipment, mechanical equipment, laboratory equipment, and
other similar equipment with an expected life typically in the range of as few as
five (5) to as many as forty (40) years. Annual depreciation is calculated as a
function of the depreciation schedule maintained within the District's financial
management software. These are GASB 34 replacement funds and the GASB 54
classification is assigned funds.
2. The source of funding for this reserve shall be in the form of an annual operating
expense (transfer) to the Equipment Replacement Reserves. The desired balance
is determined by the GASB 34 replacement schedule.
3. The General Manager is authorized to approve the expenditure of Equipment
Replacement Reserves, without prior approval of the Board of Directors, in
accordance with approved policy and budget authorizations.
C. Emergency Capital Reserves
1. Emergency Capital Reserves are essentially "insurance" against unanticipated
emergencies, failure of the utility's most vulnerable system components, and
liability from District activities that are not insured through other mechanisms.
This reserve provides funding to ensure timely emergency repairs or
replacements, and continued operation of the District's essential services during
periods of natural disasters and/or other emergencies that potentially threaten the
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health, safety or welfare of District customers, residents, or employees and for
which immediate corrective action is necessary. Emergency Capital Reserves
may be used when capital improvement funds have otherwise been purposefully
spent down to a preset limit on planned projects. They will not be used to meet
operating shortfalls or to fund new programs or personnel. This funds GASB 54
classification is committed fund balance.
2. The Emergency Capital Reserves funding level is based on the historical records
and the experience of the utility in dealing with such emergencies and disasters.
Determining the emergency reserve funding level is also a function of
management objectives and overall system reliability.
3. The General Manager is authorized to approve the expenditure of Emergency
Capital Reserves, without prior approval of the Board of Directors, in accordance
with District policy. Upon expenditure of any Emergency Capital Reserves, the
General Manager shall notify the Board of Directors at the earliest possible
opportunity.
4. Expenditures from Emergency Capital Reserves which are subsequently
recovered, either partially or fully, from FEMA, insurance and/or any other
sources, shall be utilized solely for refunding Emergency Capital Reserves.
Section 3.04. Debt Service Reserves
A. Debt Service Reserves are those funds that relate to the management of the District's
outstanding bonded indebtedness. Establishment of a debt service reserve is typically
legally required by the covenants and indentures of the District's revenue bonds and
may be required by some general obligation bonds. The establishment of a debt
reserve provides security to the bondholders that adequate funds will be available to
pay the debt service obligations, even under a distressed situation. This funds GASB
54 classification is restricted reserve fund balance.
B. Debt Service Reserves will be funded, maintained and expended only in accordance
with the terms of the orders or resolutions adopted by the Board of Directors
authorizing the issuance of the District's revenue obligations. Authorization to
expend the Debt Service Reserves is restricted to the Board of Directors.
Section 3.05. Rate Stabilization Reserves
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A. The purpose of Rate Stabilization Reserves is to establish a means to provide cash
reserves that can be used to meet revenue requirements while gradually increasing
rates over time to the level necessary for the utility to be financially sustainable. This
fund buffers the impacts of unanticipated fluctuations or revenue shortfalls and
should be capable of defraying the need for an immediate rate increase to cover the
cost of an unanticipated rise in expenses. Unexpected fluctuations can include, but
are not limited to an economic downturn, unanticipated increases in other utility
expenses, and/or other extraordinary circumstances. This funds GASB 54
classification is committed fund balance.
B. District should maintain Rate Stabilization Reserves equivalent to the historical year
with the lowest water usage and set the reserve equal to the difference in revenue that
would result from using the lowest water usage year versus the most recent year or a
typical year based on current rates. Each adopted budget of the District may contain
a transfer from the general fund to the Rate Stabilization Reserves in an amount
approved by the Board of Directors.
C. Transfer of funds from Rate Stabilization Reserves requires the Board of Directors
approval. After transfer, the General Manager is authorized to approve the
expenditure of those funds, in accordance with District policy and budget
authorizations.
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4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 18, 2024 Regular Meeting Agenda Packet
STAFF REPORT
September 18, 2024
AGENDA ITEM: Consider and take appropriate action regarding Banking and depository
matters: Approval of the extension of term of depository pledge agreement with Prosperity
Bank.
DESCRIPTION: The District currently has an agreement with Prosperity Bank for depository
services that will be terminating at the end of September 2024. The current contracts allow for
an additional two (2) year extension.
RECOMMENDATION: Staff recommends the Board adopt Resolution 2024-0918D Authorizing
Extension of Term of Depository Pledge Agreement and approval of the Prosperity Bank Pledge
Agreement Extension for an additional 2 -year term effective from October 1, 2024, through
September 30, 2026.
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RESOLUTION NO. 2024-0918D AUTHORIZING EXTENSION
OF TERM OF DEPOSITORY PLEDGE AGREEMENT
THE STATE OF TEXAS
§
COUNTIES OF DENTON AND TARRANT §
WHEREAS, TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1 (the "District")
is a political subdivision of the State of Texas, operating under Chapters 49 and 54, Texas Water
Code, as amended (the "Code");
WHEREAS, Section 49.156 of the Code provides that the board of directors of a water
district, by order or resolution, shall designate one or more banks or savings associations within the
State of Texas to serve as the depository for the funds of the district, and further provides that the
board may authorize a designated representative to supervise the substitution of securities pledged
to secure the district's funds;
WHEREAS, the Board of Directors of the District previously designated Prosperity Bank
(the "Bank") to serve as a depository for the funds of the District, and in connection therewith,
entered into that certain Depository Pledge Agreement effective October 1, 2020 (the "Depository
Pledge Agreement") between the District, the Bank and the Federal Home Loan Bank of Dallas,
Irving, Texas, as custodian of funds pledged collateralize the deposits of the District at the Bank;
WHEREAS, the term of the Depository Pledge Agreement is two years (expiring
September 30, 2024), but may be extended at the discretion of the District for up to an additional
two (2) year term; and
WHEREAS, the Board of Directors of the District desires to extend the term of the
Depository Pledge Agreement for an additional two (2) year term. NOW, THEREFORE,
IT IS HEREBY RESOLVED BY THE BOARD OF DIRECTORS OF TROPHY
CLUB MUNICIPAL UTILITY DISTRICT NO. 1 THAT:
Section 1: The facts and recitations found in the preamble of this Resolution are
hereby found and declared to be true and correct and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
Section 2. The selection and designation of Prosperity Bank as a depository for the
funds of the District is hereby approved and confirmed.
Section 3. The Board of Directors hereby approves the extension of the term of the
Depository Pledge Agreement for an additional two (2) year term expiring on September 30, 2026.
Section 4. The General Manager is hereby instructed to deliver a copy of this
Resolution to the Bank and is authorized to take such other actions as may be necessary to extend
the term of the Depository Pledge Agreement in accordance with the terms hereof.
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ADOPTED as of the clay of , 2024.
Doug Harper, Secretary/Treasurer
Board of Directors
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Kevin R. Carr, President
Board of Directors
4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 18, 2024 Regular Meeting Agenda Packet
STAFF REPORT
September 18, 2024
AGENDA ITEM: Consider and act regarding approval of task order agreement with Halff
Associates for professional engineering services for the replacement of the existing water lines
and authorize the General Manager to execute the necessary documents to implement Board
action.
DESCRIPTION: Halff Associates will provide professional engineering services for the design,
bidding and construction phase services for the replacement of approximately 8,500 linear feet
of water lines along and adjacent to Indian Creek Drive, Brook Hollow Lane, Saint Andrews
Court, Lake Forest Court, Turnbury Court, Glen Eagles Court, Alamosa Drive, Monterey Drive,
and Silver Rock Drive as a part of FY 2025 Capital Improvement Projects.
ATTACHMENTS:
Halff Task Order Proposal
RECOMMENDATION: Staff recommends approval of task order agreement with Halff Associates
for professional engineering services for the replacement of the existing water lines as part of
FY 2025 Capital Improvement Projects at a total cost not to exceed $110,500 and authorize the
General Manager to execute the necessary documents to implement Board action.
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e halff
August 23, 2024
P36681.007
Mr. Alan Fourmentin
Trophy Club Municipal Utility District No.1
100 Municipal Drive
Trophy Club, Texas 76262
RE: Proposal for FY 2025 Water Line Replacement
Dear Mr. Fourmentin,
We are pleased to present the following scope of services and fee schedule to provide professional engineering
services for the Trophy Club Municipal Utility District No. 1 (District). Per our discussion, the District would
like Halff Associates to prepare engineering design plans for the replacement of the existing water lines along
Indian Creek Drive, Brook Hollow Lane, Saint Andrews Court, Lake Forest Court, Turnbury Court, Glen
Eagles Court, Alamosa Drive, Monterey Drive, and Silver Rock Drive.
This contract proposal includes the following items: Attachment 'A' — Scope of Services and Attachment 'B'
— Fee Summary. Refer to Halff's Agreement for Professional Engineering Services on a Task Order Basis,
executed by the District on October 18, 2018, for the terms and conditions of this proposal. The fees quoted
in this proposal will be honored for up to 60 days from the date of this proposal. The signed Agreement by
both parties will serve as Notice to Proceed (NTP). Engineering services will begin upon NTP and following
the initial meeting with the District. See Attachment 'B' for signature page.
We trust this proposal meets your requirements for this project. We appreciate the opportunity to be of
service to you, and trust that our association on this project will be mutually beneficial. Please feel free to
contact us if you have any questions or comments concerning this proposal.
Sincerely,
HALFF ASSOCIATES, INC.
Leah M. Hodge, PE, CFM
Project Manager
C: Jourdan Johnson, PE - Halff
2601 Meacham Blvd., Suite 600, Fort Worth, TX 76137 1 halff.com
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e halff
Overview
September 18, 2024 Regular Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 23, 2024
Page 2
ATTACHMENT 'A'
Scope of Services
Halff will prepare design plans for 8 and 12 -inch water lines and services, an approximate total length of 8,500
linear feet. The existing asbestos cement (AC) lines will be replaced in-place by AWWA C-900 pipe. The
District has provided record drawings of the existing water lines, where available. The water lines will be
replaced in the existing alignment.
The Indian Creek Drive water line replacement will begin at Trophy Club Drive and end near Plantation Oaks
Dr (west). The total length is approximately 3,060 if.
The Brook Hollow Lane replacement will begin at Indian Creek Drive and end at the cul-de-sac. The Brook
Hollow Court replacement is also included for a total length of approximately 6801£
The Saint Andrews Court replacement will begin at Indian Creek Drive and end at the cul-de-sac for a total
length is approximately 2701£
The Lake Forest Court replacement will begin at Indian Creek Drive and end at the cul-de-sac for a total
length of 2401f.
The Turnbury Court replacement will begin at Indian Creek Drive and end at the cul-de-sac for a total length
of 2401f.
The Glen Eagles Court replacement will begin at Indian Creek Drive and end at the cul-de-sac for a total
length of 2401f.
The Alamosa Drive Replacement will begin at Village Trail and end at Village Trail for a total length of 2,070
lf.
The Monterey Drive will begin at Silver Rock Drive and end at Sonora drive for a total length of 1,1801£
The Silver Rock Drive Replacement will begin at Chimney Rock Drive and end at Durango Drive for a total
length of 4901f.
Basemap Preparation
No survey will be performed as part of this project. The basemap will be prepared using an aerial image,
record drawings, and field verification. GIS property boundaries from the Denton County Appraisal District
will be utilized.
Final Design Phase (90% Submittal)
Final plans will be prepared and submitted to the District for review.
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The plans will include the following sheets:
September 18, 2024 Regular Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 23, 2024
Page 3
1. Cover Sheet with locator map and sheet index.
2. General notes/specifications sheet.
3. Project layout sheet.
4. Water line plan sheets; no profiles.
5. Construction detail sheets.
6. Contract Documents and Specifications (separate document).
Halff will deliver a PDF and two half size (11"x17") hard copies of the Construction Plans to the District for
review. Halff will submit an estimate of probable construction cost with the 90% submittal. A review meeting
with the District will be conducted at the end of the 90% Design Phase.
Construction Plans (100% Submittal)
District comments will be addressed, and the plans will be submitted for construction. Each plan sheet will
be stamped, dated and signed by the Engineer. Contract Documents and Specifications will be prepared.
Halff will submit an updated estimate of probable construction cost with the 100% submittal.
Halff will deliver a PDF, and one full size (22"x34") and three half size (11"x17") hard copies of the
Construction Plans to the District.
Bidding and Construction Phase Services
Halff will provide bidding and construction phase services, including the following tasks:
1. Provide Link to Bidding Documents, Maintain Plan holder List, and receive bids through
Civcast
2. Attend Pre -Bid Meeting
3. Issue Addenda and Respond to Contractor Questions
4. Host Virtual Bid Opening
5. Prepare Bid Tabulation and Letter of Recommendation
6. Prepare Conformed Contract Documents for Execution (Digital)
7. Provide Plans for Construction (1-22"x34" and 3-11"x17")
8. Attend Pre -Construction Meeting
9. Review Submittals and Answer RFIs
10. Review Pay Applications
11. Prepare Project Closeout Documents
12. Prepare Record Drawings
13. Update GIS Shapefiles and Asset Management Spreadsheet
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e halff
September 18, 2024 Regular Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 23, 2024
Page 4
Schedule
• Completion of final construction plans and contract documents and specifications (90%): 90 calendar
days from notice to proceed.
• Completion of construction plans (100%): 150 calendar days from notice to proceed, excluding
District review time.
• Bidding services: 30 calendar days from District's approval of construction plans.
• Construction services: In accordance with construction schedule
• Closure: 30 calendar days from the date of construction completion
Additional services not included in the Scope of Services:
• Geotechnical investigation
• Subsurface Utility Engineering (SUE) services
• Traffic control services
• ROW/Easement services, including temporary right -of -entries
• Pavement replacement or rehabilitation outside of the trench width
• Public meetings
• Services associated with rebidding the project after the initial advertisement/bid process
• Performance of materials testing or specialty testing services
• Services related to submitting for permits (ie. Town, utilities, etc.)
• Services related to survey construction staking
• Construction site visits
• Construction inspection services, including final walk through
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PROPOSED FEE SCHEDULE
September 18, 2024 Regular Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 23, 2024
Page 5
ATTACHMENT 'B'
Fee Summary
I. Construction Plan Preparation $85,100 (Lump Sum)
IL Bidding and Construction Phase Services $25,400 (Lump Sum)
TOTAL FEE $110,500
This project will be a lump sum fee. The lump sum fee will not be exceeded without prior approval from the
District. The lump sum fee will be invoiced monthly based on percent completed. Halff will coordinate with
the District to establish the billing schedule.
Direct costs, including printing, plotting, and reproduction, postage, messenger service, specialized equipment
(such as GPS), long distance telephone calls and vehicle mileage will be considered reimbursable and will be
billed at 1.10 times the direct cost incurred.
Additional services may be requested by the District on a task order basis. Halff will develop a separate scope
and fee for each additional service and obtain approval from the District prior to initiating work on the
additional services. A summary of current hourly billing rates and current unit pricing schedule is in Halff's
Agreement for Professional Engineering Services on a Task Order Basis with the District (dated October 18,
2018).
Unless otherwise stated, fees quoted in this proposal exclude state and federal sales taxes on professional
services. Current Texas law requires assessment of sales tax on certain kinds of surveying services but does
not require sales taxes on other professional services. In the event that new or additional state or federal taxes
are implemented on the professional services provided under this contract during the term of the work, such
taxes will be added to the applicable billings and will be in addition to the quoted fees and budgets.
The fees and budgets established above do not include revisions once the project is underway. If revisions
are requested, a revision to the scope and budget will be required.
Refer to Halff's Agreement for Professional Engineering Services on a Task Order Basis, executed by the
District on October 18, 2018, for the terms and conditions of this proposal. We will proceed upon receiving
the signed copy of this proposal. Signature blocks are on the following page.
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By:
e halff
Submitted:
September 18, 2024 Regular Meeting Agenda Packet
Mr. Alan Fourmentin
TCMUD No. 1
August 23, 2024
Page 6
Approved:
HALFF ASSOCIATES, INC. TROPHY CLUB MUNICIPAL UTILITY
DISTRICT NO.1
ure
Jourdan Johnson
By:
Signature
Printed Name Printed Name
W/WW Team Leader
Title Title
8/23/2024
Date Date
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4
TROPHY CLUB
MUNICIPAL
UTILITY
DISTRICT
September 18, 2024 Regular Meeting Agenda Packet
STAFF REPORT
September 18, 2024
AGENDA ITEM:
Consider and act regarding approval of work order agreement with Pipeline Analysis, LLC for
professional engineering services related to the district wastewater collection system and
authorize the General Manager to execute the necessary documents to implement Board
action.
DESCRIPTION:
The district wastewater collection system has been divided into multiple study areas to be
performed over an eleven -year period. This will be the fifth year of condition assessment
efforts, which also coincide with the sanitary sewer overflow initiative (SSOI) executed with the
Texas Commission on Environmental Quality (TCEQ) in September 2021 and expires September
2032. This work order includes smoke testing, cleaning, and CCTV of approximately 37,301
linear feet of pipe and inspection of approximately 169 manholes.
Upon completion of this work order and subsequent years of studies, the results will assist in
determining annual capital improvement funding, long-term asset management needs,
implementation with our computerized maintenance management system (CMMS), further
refinement of the geographic information system (GIS), and provide the necessary data needed
for annual reporting to TCEQ.
ATTACHMENT:
Work Order No. 4
RECOMMENDATION:
Staff recommends approval of work order agreement with Pipeline Analysis, LLC for
professional engineering services related to the district wastewater collection system at a total
cost not to exceed $200,230.02 and authorize the General Manager to execute the necessary
documents to implement Board action.
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September 18, 2024 Regular Meeting Agenda Packet
Sanitary Sewer Condition Assessment and
Infiltration/Inflow Reduction Program
Work Order No. 4
Basin 13
Alan Four rnentin
General Manager
afourment in la] tcmud.arq
P. 683-831-4900
F: B17-491-9312
CiPIPELINE ANALYSIS`Lc
August 26, 2024
WASTEWATER COLLECTION ENGfNEERS
PIPELINE ANALYSIS LLC
1115 Main Street
Garland, Texas 75040
800-637-0164
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September 18, 2024 Regular Meeting Agenda Packet
WORK ORDER NO.4
SCOPE OF SERVICES
PURPOSE
The purpose of this project is to perform a phased systematic condition assessment of the District wastewater
collection system to identity system defects that contribute to wet weather infiltration/inflow. Best
management practice is to perform a condition assessment of the wastewater collection system assets
followed by repairs and rehabilitation. Such inspections and testing will identify system defects that, if
repaired early, will minimize rehabilitation costs, and extend the life of system assets. All work will follow the
Pipeline Analysis LLC Master Service Agreement Contract No. 2021101801. This work will comply with
sections of the TCEQ SSO Initiative agreement entered into on September 27, 2021.
The District wastewater collection system consists of approximately 371,320 linear feet of mainline sewer
and 1,600 manholes. Exhibit A presents the estimated cost for Work Order 4. The following summarizes
the project tasks and approach to this phased project:
Work Tasks
TASK 100 MOBILIZATION
Mobilize project team and coordinate startup. Establish personnel assignments and responsibilities.
Inventory equipment needs and order expendable supplies. Review all relevant existing materials, previous
reports, etc. developed for or by the District concerning this project, including, but not limited to, the following:
1. Previous studies for the service areas to be investigated
2. Sewer maps
Deliverable:
1. Delivery of equipment and personnel
2. Work maps of Basin with delineated boundaries
To Be Provided by the District:
• Access for placement of equipment and personnel
• Copies of all applicable reports, maps and historical data for the study area at no cost to
ENGINEER
• As -built drawings, sewer key maps, street plans, electronic aerial photographs if available and
if requested at no cost to ENGINEER
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September 18, 2024 Regular Meeting Agenda Packet
TASK 200 MANHOLE/PIPE INSPECTION
The existing GIS maps will be used and updated during the course of field inspections. Field verification of
the map will be necessary to resolve flow directions, "race track" connections, split flow locations, and identify
assets not shown on the existing sewer maps. The updated maps will be used for subsequent field testing
and inspections. Work Order 4 includes the inspection and map update of Basin 13 consisting of
approximately 169 manholes and 37,301 linear feet of mainline sewer.
Manholes can be a significant source of extraneous infiltration/inflow and thereby reduce system wet weather
capacity. For this reason, each manhole within the District will be inspected and undergo a condition
assessment. The data gathered during this phase of the project will be used to prioritize manholes for
rehabilitation and establish the base data necessary to accurately determine mainline sewer rehabilitation
alternatives and costs. Other important deliverables resulting from this work task are the updating of the
collection system map, determination of debris levels in pipes and verification of pipe sizes. This information
is critical in preparing subsequent rehabilitation plans, cleaning requirements to restore capacity and updating
of the system maps.
Inspection personnel will use digital cameras during the inspection of all manholes on this project. All
photographs will be included in the field inspection computer database so that a permanent electronic record
can be maintained. During inspection, each of the following types of information will be obtained to establish
the condition and prioritize least cost repairs:
1. Manhole/Cleanout ID
2. Inspection Status — (including buried, could not locate, etc)
3. Address and GPS coordinates (sub -meter x,y) of manhole
4. Surface cover, grade, type of cover (paved, yard, etc.)
5. Material of construction — brick, concrete, etc.
6. Area and Internal photos of manhole
7. All incoming and outgoing pipe depths from rim to invert
8. All incoming and outgoing pipe digital photographs
9. Defects — Active, Evidence or No Infiltration/Inflow with digital photographs
10. Field corrections to collection system map
Upon completion of the manhole inspection, a prioritized manhole rehabilitation report will be prepared that
will include:
• Documentation with summary of field observations
• List of manholes/lines requiring immediate attention
• Digital photos
• Documentation for preparing manhole rehabilitation quantities
• Field updated map(s)
• Prioritized Manhole Repair Recommendations and Cost Estimates
To Be Provided by the District:
• Access (if requested) to manholes that are buried or could not be opened.
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• Assistance in locating assets (if requested)
Measurement of Payment:
Payment for this work task shall be a unit price for each manhole documented. Those manholes that are
located, but buried or could not be opened will be noted and a list provided to the District. Manholes that
could not be located using metal detectors or probes will be listed as Could Not Locate (CNL). CNL manholes
will not be billed. Manholes located, but were buried or could not be opened will be billed. The District will
provide replacement covers at no cost should a cover be broken while attempting opening.
TASK 300 SMOKE TESTING OF STUDY AREA
Smoke testing of Basin 13 will provide detailed information on wet weather inflow sources for the study area.
In order to identify defects in the lines, non-toxic smoke will be forced into the sewer by high-capacity blowers.
Data documentation includes measurements from two permanent points and will be sufficient to establish the
location of each defect and determine the best repair method and priority. Color digital photographs will be
taken to document each defect during the smoke test. The estimated total footage to be smoke tested is
37,301 linear feet.
Forty-eight (48) hours prior to testing, door hangers will be used to notify residents. A telephone number
will be provided for those individuals with questions or for anyone requiring special assistance. Each day the
fire department will be notified of the crew location since smoke may enter homes through defective plumbing.
To Be Provided by the District:
• Review and approval of Notice to Residents
• Letter of introduction to be carried by field crews
• Previous smoke testing data, if any
Final Report Deliverables:
• Defects listing and database
• Defect location sketch
• Digital photographs
• Smoke Notification Flyers and Notification of Residents
• Priority ranking of defects (both private and public sector)
• Repair methods and estimated costs
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511
TROPR4 CLUB
MUNI CIPAL
tJ ILITY
DI9TRL 1'
SMOKE TESTING
NOTICE TO RESIDENT
For the next few days, inspection crews will conduct a
physical survey of the wastewater collection system. Pipeline
Analysis will perform this study, which involves opening
manholes in the streets and backyard utility easements.
Information gained from this study will be used to repair and
improve the wastewater collection system.
One important task of the survey will be smoke testing of
sewer lines to locate breaks and defects in the system.
During this testing, white smoke will exit through vent pipes
on the roofs of homes and through sewer line breaks. The
smoke is non-toxic, leaves no residue, and creates no fire
hazard. The smoke should not enter your home unless
defective plumbing exists or drain traps are dry.
If you have seldom -used drains, please pour a gallon of
water in the drain to fill the drain trap. This procedure will
help prevent the possibility of smoke entering your living
areas through those drains.
Field crews will perform testing of all sewers in the area. At
no time will field crews have to enter your business or
residence.
Your cooperation is appreciated. Should you have any
additional questions concerning this study or if you desire
special assistance, please phone:
800-637-0164
PIPELINE ANALYSIS'"
WASTEWATER COLLECTION SYSTEM ENGINEERS
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September 18, 2024 Regular Meeting Agenda Packet
Task 400 Dye Flooding
Dye water testing can be anticipated to assist in locating specific defects during the evaluation. Non-toxic
dye will be introduced as a powder or liquid. Cross -connections, roof drains and area drains, that are
suspected of being connected to the sanitary sewer, may be positively identified using the dye tracer
procedure. Field documentation and photographs will be used to record all findings. Internal inspection will
determine the exact source of the 'cross -connection' and establish the best repair option (i.e., point repair,
direct connection, etc.). Five (5) dye flood locations are estimated.
To Be Provided by the District:
• Water for dye flooding at no cost to Engineer
TASK 500 & 600 CLEANING AND CCTV
Preparatory cleaning shall consist of hydraulic jet cleaning to facilitate the internal CCTV inspection.
Preparatory cleaning will consist of not more than three passes of the jet hose (normal cleaning). Heavy
cleaning to remove large deposits of debris is not included in this work task. Debris will be removed from the
line and transported for disposal. CCTV investigation is found to be critical in establishing the mainline
condition and best practical repair methods. The total footage in Basin 13 for cleaning and CCTV inspection
is estimated to be 37,301 linear feet. The following information will be gathered:
1. Field forms, equipment, supplies and oversight QA/QC
2. Document findings. Data to include:
a. Date inspected
b. Line segment being inspected
c. Project name
d. Location (Address)
e. Footage location from manhole
f. Defect code and/or type and severity rating using the national Pipeline Assessment
Certification Program (PACP) codes
g. Pipeline surface cover
3. Review video and logs
4. Provide reports on of segments televised in electronic format
5. Summary of line segments cleaned and CCTV'd
6. Results of TV inspection provided on printed logs
7. Prepare prioritized mainline rehabilitation plan
To Be Provided by the District:
• Access to site of work for placement of equipment and personnel
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• Disposal site for any debris removed from the sewer system
• Water for cleaning and dye testing at no cost to engineer
Measurement of Payment:
Pipeline Analysis will invoice for the actual linear feet of sewer cleaned per the unit price specified in Exhibit
A. In the case of CCTV, should the camera not be able to pass the entire length of the segment (due to
protruding taps, roots, dropped joints, etc.), then an attempt will be made from the opposite direction (if
possible). Where a reverse setup was attempted, then the entire segment length will be billed at the unit
price specified. If a reverse setup cannot be performed, then the actual segment footage CCTV'd will be
billed.
TASK 7OO ADMINISTRATION AND PROJECT MANAGEMENT
This task includes internal project administration and oversight including scheduling, budget, quality
assurance and control meetings and reporting. The project schedule will be reviewed and milestones for the
completion of each task will be assigned. The project schedule will be reviewed and updated monthly to
ensure that all tasks are completed in a timely and organized fashion.
Management work items include:
1. Field crew supervision and project planning
2. Prepare monthly billings
3. Schedule equipment and order supplies
Major system deficiencies that are identified during the field inspections that if corrected would result in
significant reduction in Nor is deemed to be of a safety concern will be recorded and forwarded as soon as
possible to the District's designated project manager. Likewise, should the District undertake a major repair
within the study area, they will notify ENGINEER to determine the impact on data analysis.
Deliverables:
1. Monthly invoice
2. Status reports
3. Project schedule and updates
To Be Provided by the District:
• All reports or materials deemed necessary by ENGINEER and identified during the course of the
project that is not specifically stated above will be provided at no additional cost to the
ENGINEER
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September 18, 2024 Regular Meeting Agenda Packet
TASK 800 DEFECT ANALYSIS/ REHABILITATION
This project will generate a considerable amount of data that will require proper entry and quality control.
Data collection will include the following:
1. All collected data will be integrated into the project existing defect database and will be compatible
with ArcGIS.
2. All collected defect data will be correlated between sources to address duplicate defects that were
identified by different testing methods. Identify duplicate defects to ensure multiple rehabilitation
methods are not recommended for the same defect.
3. Defect data will be presented graphically (data visualization).
4. Much of the baseline data required for rehabilitation decision is gathered during the normal course
of field investigations. For example, "area photos" are taken of each manhole in the direction of the
outgoing pipe. This photograph not only shows the location of the manhole but also provide data on
the line cover and easement conditions.
5. Since private sector defects can contribute to excessive inflow, proper documentation for subsequent
repair is important. Property owner address, photograph and sufficient information to document the
defect will be recorded. Private sector defects will be prioritized and repair methods/costs
established.
6. Rehabilitation recommendations will consider the best repair for the particular asset (manhole,
pipeline, etc.) being rehabilitated. A long-term least -cost solution may have an initial higher cost, but
provide a higher level of service and lower operating and maintenance cost. Supporting data will be
provided on accompanying flash drive.
To Be Provided by the District:
• Complaint records and SSO database if requested
TASK 900 FINAL SSES REPORT AND TCEQ ANNUAL PROGRESS REPORT
Prepare and submit three (3) flash drives of Final SSES Report and project data that includes the following:
• Executive Summary
• Description of all tasks
• Manhole and pipe inspection summary/inventory
• Manhole and pipeline defect summary
• Service lateral defect summary
• Smoke test data summary
• CCTV data summary
• Recommendations and Cost Estimates for Private and Public sector repairs
Compile applicable information necessary to complete and submit by October 1, 2025 the TCEQ SSOI
Annual Progress Report (TCEQ Form 20595) on behalf of the District as stipulated in the SSOI Agreement
Enforcement Case No. 59814.
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September 18, 2024 Regular Meeting Agenda Packet
Basin 13 Study Area Map
Manhole Inspection, Smoke Testing and CCTV Inspection
- ALYS1 Rn
IRANSON RD
■1,
rr. �
■s.Si
AIM.' �1111,y
�, �11111111011111L
X11111111 . 11117
MIu111i 111E
111 1111114 11 II En
imam
Size
6
8
18
21
Total
Length
29452
3318
2350
2181
37301
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September 18, 2024 Regular Meeting Agenda Packet
Exhibit A
Project Fee and Schedule
Basin 13
Task
Description
Estimated
Quantity
Unit
Price
Total
100
Mobilization
L.S.
L.S.
$ 4,170.00
200
Manhole/Pipe Inspection -Basin 13
169
$ 150.00
$ 25,350.00
300
Smoke Testing, Public Awareness, Data Entry & Analysis (Basin 13)
37,301
$ 0.67
$ 24,991.67
400
Dye Flooding
5
$ 650.00
$ 3,250.00
500
Preparatory Cleaning
37,301
$ 1.80
$ 67,141.80
600
CCTV Inspection
37,301
$ 1.55
$ 57,816.55
700
Admin.,ProjectMgt.
L.S.
L.S.
$ 1,980.00
800
Defect Analysis/Rehab.
L.S.
L.S.
$ 1,730.00
900
Database, Cost Estimates, Mapping, Final Reports, TCEQ Annual Report
L.S.
L.S.
$ 13,800.00
Total Not To Exceed
$ 200,230.02
Task
Description
Month
1
2
3
4
5
6
7
100
Mobilization
200
Manhole/Pipe Inspection -Basin 13
tt
300
Smoke Testing, Public Awareness, Data Entry & Analysis (Basin 13)
400
Dye Flooding
500
Preparatory Cleaning
600
CCTV Inspection
700
Admin.,Project Mgt.
800
Defect Analysis/Rehab.
900
Database, Cost Estimates, Mapping, Final Reports, TCEQ Annual Report
,
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September 18, 2024 Regular Meeting Agenda Packet
WORK ORDER MANAGER
The Work Order Manager will be the primary contact person during performance of this work and will provide
the ENGINEER the basin study area(s) to be inspected. All correspondence or inquiries should be addressed
to the Work Order Manager. This work task will be coordinated by:
Alan Fourmentin
General Manager
682-831-4600
afourmentintcmud.orq
APPROVAL
The undersigned has reviewed and approved this Work Order and authorizes Pipeline Analysis LLC to
perform the work as presented:
Authorized by:
Alan Fourmentin
General Manager
(Date)
ACCEPTED BY
The undersigned has reviewed and approved this Work Order. Pipeline Analysis is authorized to perform
the scope of services in Work Order 4 as presented without exceeding contract not -to -exceed limits.
Authorized by:
Mattie A. Engels,
P.E. Vice -President
August 26, 2024
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September 18, 2024 Regular Meeting Agenda Packet
Drought Contingency & Emergency Water Management Plan
Considered: April 16, 2024
Effective: May 1, 2024
General Manager: Alan Fourmentin
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, TX 76262
(682) 831-4600
Public Water System ID TX 0610018
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September 18, 2024 Regular Meeting Agenda Packet
Section I: Introduction and Objectives
The purpose of this Water Management and Drought Contingency Plan (subsequently referred to
as the Plan) is as follows:
• To effectively manage water supply while ensuring that the needs of all residents and
customers of the District are adequately addressed
• To conserve the available water supply in times of drought and emergency
• To maintain supplies for domestic water use, sanitation, and fire protection
• To protect and preserve public health, welfare, and safety
• To minimize the adverse impacts of water supply shortages
• To minimize the adverse impacts of emergency water supply conditions
TCEQ rule Title 30, Part 1, Chapter 288, Subchapter A, Rule 288.1 (4) defines a drought
contingency plan as "a strategy or combination of strategies for temporary supply and demand
management responses to temporary and potentially recurring water supply shortages and other
water supply emergencies." TCEQ rules governing development of and minimum requirements for
drought contingency plans for municipal water suppliers and wholesale water suppliers are
contained in Texas Administrative Code Title 30, Part 1, Chapter 288, Subchapter B, Rule 288.20
and Rule 288.22, respectively.
Water uses regulated or prohibited under this Plan are considered to be non-essential and
continuation of such uses during times of water shortage or other emergency water supply
conditions are deemed to constitute a waste of water which subjects the offender(s) to penalties,
as defined in Section XI - Enforcement of this Plan.
Section II: Public Involvement
Opportunity of the public to provide input into the preparation of the Plan was provided by Trophy
Club Municipal Utility District No. 1 (subsequently referred to as the District) by means of public
meeting held on April 16, 2024. Additionally, the Plan is posted on the District website.
Section III: Public Education
The District will inform and educate the public about the Plan through the following means:
• Preparing fact sheets describing the Plan and making these available online, through bill
inserts, direct mail, and postings in public locations.
• Posting a copy of the Plan on the District website.
• Using the District News/Eblast to share the information.
At any time the Plan is initiated, terminated, or the stage changes, customers will be notified through
the above methods as well as through press releases to the media.
Section IV: Coordination with Regional Water Planning Groups
The District purchases water from the City of Fort Worth Water Department, which is mixed with
water from several water wells of the District. In accordance with Section 2.3 of the wholesale
contract with the City of Fort Worth, the District will institute and apply the same rationing,
conservation measures or and/or restrictions for the use of water by its customers for so long as
the District continues to purchase water from the City of Fort Worth.
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The service area of the District is located within the Region C: North Texas Municipal Water District.
The District will provide a copy of this Plan to the North Texas Groundwater Conservation District
and to the City of Fort Worth.
Section V: Application, Initiation, and Termination of Drought and
Emergency Response Stages
The provisions of this Plan shall apply to all persons, customers, and property utilizing potable
water provided by the District. The terms "person" and "customer" as used in the Plan include
individuals, corporations, partnerships, associations, governmental institutions, and all other legal
entities. The Plan does not apply to locations using treated wastewater effluent and/or private
wells.
The Plan may be applied to the entire District or to geographic portions of the District as necessary.
If the Plan is applied only to a limited sector, the boundaries will be defined in terms of roadways,
creeks, and other easily distinguishable features.
The General Manager or acting General Manager may order the implementation of a drought
response or water emergency stage when one or more of the trigger conditions for that stage is
met or upon notification from the City of Fort Worth. Initiation of a drought stage requires notification
in accordance with Section VI of this plan.
The General Manager or acting General Manager may order the termination of a drought response
or water emergency stage when the conditions for termination are met or at their discretion based
on current conditions and likelihood of the need to reinitiate stages. Termination of a drought stage
requires notification in accordance with Section VI of this plan.
Section VI: Notification
A. Notification of the Public: The General Manager or acting General Manager shall notify
the public by means of:
1. Publication in newspaper of general circulation;
2. Public Service announcements (cable channel and/or website, marquees, list -
serve);
3. Signs posted in public places;
4. Bill inserts and/or direct mailings.
B. Additional Notification: The General Manager or acting General Manager shall notify
directly, or cause to be notified directly, the following individuals and entities:
1. Board of Directors for the District;
2. Mayor, Town Manager, and Town Council Members;
3. Fire Chief;
4. TCEQ (Texas Commission on Environmental Quality) (required when mandatory
restrictions are imposed);
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5. Major water users
Section VII: Definitions
For the purposes of this Plan, the following definitions shall apply:
Acting General Manager: The person occupying the position temporarily to ensure continuity
Aesthetic water use: Water use for ornamental or decorative purposes such as fountains,
reflecting pools, and water gardens.
Commercial and institutional water use: Water use that is integral to the operations of
commercial and non-profit establishments and governmental entities such as retail establishments,
hotels and motels, restaurants, and office buildings.
Conservation: Those practices, techniques, and technologies that reduce the consumption of
water, reduce the loss or waste of water, improve the efficiency in the use of water or increase the
recycling and reuse of water so that a supply is conserved and made available for future or
alternative uses.
Customer: Any person, company, or organization using water supplied by Trophy Club Municipal
Utility District No. 1.
District: Trophy Club Municipal Utility District No. 1 provides water, sewer and fire protection
services to customers within its boundaries or to customers outside its boundaries by contract with
the Town of Trophy Club.
General Manager: Chief administrator of the District.
Domestic Water Use: Water use for personal needs or for household or sanitary purposes such
as drinking, bathing, heating, cooking, sanitation, or for cleaning a residence, business, industry,
or institution.
Drought: Generally a lack of adequate water to supply needs or replenish supplies used.
Even number address: Street addresses, box numbers, or rural postal route numbers ending in
0, 2, 4, 6 or 8 and locations without addresses.
Industrial Water Use: The use of water in processes designed to convert materials of lower value
into forms having greater usability and value.
Landscape IrricLation Use: Water used for the irrigation and maintenance of landscaped areas,
whether publicly or privately owned, including residential and commercial lawns, gardens, golf
courses, parks and rights-of-way and medians.
Non-essential water use: Water uses that are neither essential nor required for the protection of
public, health, safety, and welfare, including:
a. Irrigation of landscape areas including parks, athletic fields, and golf courses, except
otherwise provided under this Plan. Areas using recycled water or water sources not
supplied by the District are excluded.
b. Use of water to wash any motor vehicle, motorbike, boat, trailer, airplane or other vehicle;
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c. Use of water to wash down any sidewalks, walkways, driveways, parking lots, tennis
courts, or other hard -surfaced areas;
d. Use of water to wash down buildings or structures for purposes other than immediate fire
protection;
e. Flushing gutters or permitting water to run or accumulate in any gutter or street;
f. Use of water to fill, refill, or add to any indoor or outdoor swimming pools or Jacuzzi -type
pools;
g. Use of water in a fountain or pond for aesthetic or scenic purposes except where necessary
to support aquatic life;
h. Failure to repair a controllable leak(s) within a reasonable period after having been given
notice directing the repair of such leak(s); and
i. Use of water from hydrants for construction purposes or any other purposes other than fire
fighting.
Odd numbered address: Street addresses, box numbers, or rural postal route numbers ending
in 1,3,5,7or9.
Person: Any Person, entity, firm, partnership, association, corporation, company, or organization
of any kind.
Rationing: Limiting the amount of water that can be used.
Water: Water taken from the public water supply or distribution system within the boundaries of
the District or within an area supplied wholesale water by the District. Water may be potable or
non -potable.
Watering Prohibited Times: Outdoor irrigation is prohibited year-round on Mondays. Additionally,
outdoor watering is prohibited year-round between the hours of 10:00 a.m. and 6:00 p.m. unless
otherwise noted in the Plan.
Section VIII: Year Round Water Management and Conservation
Requirements
The District recognizes the need to promote water conservation as a part of the District's overall
strategy and future planning efforts. Water conservation practices can extend the life of existing
infrastructure, extend the timing for new infrastructure, and reduce the need for added water supply.
Extending the time for infrastructure upgrades allows the District to stabilize rates and prevent
economic impacts to customers.
Based on the known benefits of water conservation, the District is implementing a year-round water
management plan that allows for two day per week outdoor irrigation for all customers. Unless the
Drought Management Plan is initiated, customers are allowed to perform outdoor watering in
accordance with the following schedule:
MONDAY
TUESDAY
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
SUNDAY
No
outdoor
watering
Non-
residential
Even
Residential
addresses
ending in
0,2,4,6,8
Odd
Residential
addresses
ending in
1,3,5,7,9
Non-
residential
Even
Residential
addresses
ending in
0,2 4,6,8
Odd
Residential
addresses
ending in
1,3 5,7,9
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Violations of year-round water management requirements are enforceable violations of the District
Plan in accordance with Section XI - Enforcement Procedures for Mandatory Water Use Measures.
Section IX:
Stages
Criteria for Initiation and Termination of Drought Response
The General Manager or acting General Manager shall monitor water supply and/or demand
conditions on a monthly basis during non -trigger times and a daily basis during trigger times and
shall determine when conditions warrant initiation or termination of each stage of the Plan, that is,
when the specified triggers are reached.
The triggering criteria described below are based on many conditions. First, because the City of
Fort Worth is the primary water provider, the District will adhere to the current policy of Fort Worth
Water established by the City of Fort Worth, through notification procedures established in the
agreement. Second, identified local conditions will be used to implement the stages listed below.
Local conditions include known system capacity, time of the year, weather conditions, and staff
monitoring of the water supply.
Stage 1 Response Triggers - Water Watch
A. Triggering Conditions
1. Water demand reaches or exceeds 90% of reliable delivery capacity for three (3)
consecutive days.
2. Contamination of the City of Fort Worth's water treatment or distribution system.
3. Inadequate delivery capacity by the City of Forth Worth.
4. Failure of or damage to the City of Fort Worth's water supply system.
5. Water demand approaches a reduced delivery capacity for all or part of the system
due to supply or production capacity limitation including contamination of the
system.
6. Pursuant to requirements established in the agreement with the City of Fort Worth,
notification is received requesting initiation of Stage 1 of their Drought Contingency
Plan.
7. Conditions within the District's water system that warrant a mild reduction in water
usage. These conditions may include loss of supply, storage, or pumping capacity,
water main break, or other system failure.
B. Requirements for Termination - Stage 1 may terminate when the City of Fort Worth
terminates its Stage 1 condition or when the circumstance that caused the initiation of
Stage 1 no longer prevails.
C. Goal for Use Reduction for Stage 1 - The goal for water -use reduction under Stage 1 -
Water Watch is five percent (5%). If circumstances warrant or if required by the City of Fort
Worth, the General Manager or acting General Manager can set a goal for greater water
use reduction.
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D. All Water Users
1. Initiate mandatory restrictions to prohibit non-essential water use as follows:
a. Prohibit hosing of paved areas, such as sidewalks, driveways, parking lots,
tennis courts, patios, or other impervious surfaces, except to alleviate an
immediate health or safety hazard.
b. Prohibit hosing of buildings or other structures for purposes other than fire
protection or surface preparation prior to painting.
c. Prohibit using water in such a manner as to allow runoff or other waste,
including:
i. Failure to repair a controllable leak, including a broken sprinkler
head, a leaking valve, leaking or broken pipes, or a leaking faucet;
ii. Operating a permanently installed irrigation system with: (a) a
broken head; (b) a head that is out of adjustment and the arc of
the spray head is over a street or parking lot; or (c) a head that is
misting because of high water pressure; or
iii. During irrigation, allowing water (a) to run off a property and form
a stream of water in a street for a distance of 50 feet or greater; or
(b) to pond in a street or parking lot to a depth greater than one-
quarter of an inch.
iv. Allowing or causing an irrigation system or other lawn watering
device to operate during any form of precipitation or when
temperatures are at or below 32 degrees Fahrenheit.
2. Limit landscape watering with sprinklers or irrigation systems at each service
address to a twice per week schedule as outlined below. This includes landscape
watering of parks, golf courses, and sports fields.
a.Residential addresses ending in an even number (0, 2, 4, 6, or 8) may
water on Wednesdays and Saturdays.
b. Residential addresses ending in an odd number (1, 3, 5, 7 or 9) may water
on Thursdays and Sundays.
c. All non-residential locations (apartment complexes, businesses,
industries, parks, medians, etc.) may water on Tuesdays and Fridays.
3. No irrigation is permitted on Mondays. Watering with a sprinkler or irrigation
system is prohibited between the hours of 10:00 a.m. and 6:00 p.m. every day.
Watering with a soaker hose or drip irrigation is permitted at any time or day except
Mondays. Watering with a hand-held hose or hand-held bucket can be done at
any time or any day.
4. Exceptions:
a.Lawns, landscaping, and foundations may be watered up to two hours on
any day except Mondays and cannot occur between the hours of 10 a.m.
and 6:00 p.m. If performed under these circumstances, watering must be
performed using a handheld hose, soaker hose, drip irrigation system, or
tree bubbler. Foundation watering system must be placed within 24 inches
of the foundation and cannot produce a spray of water above the ground.
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b. Newly installed shrubs (first year) and trees (two years) may be watered
up to two hours on any day except Monday by handheld hose, drip
irrigation, a soaker hose or tree bubbler. Tree watering is limited to an area
not to exceed the drip line of a tree.
c. Establishing new turf is discouraged. If hydro mulch, grass sod, or grass
seed is installed for the purpose of establishing a new lawn, watering
restrictions for the first 30 days while it is being established are reduced to
allow watering any day except Monday and can be performed at any time.
A variance permit must be obtained in accordance with Section X of this
plan. After expiration of the variance permit, the watering restrictions set
forth in this stage apply. This exception for new turf does not include over
seeding with rye or seasonal grasses since turf already exist.
d.Golf courses may water greens and tee boxes as necessary, however
watering must be done before 10 a.m. and after 6 p.m. Golf courses are
encouraged to reduce potable water use by 5%.
e. Skinned areas of sports fields may be watered as needed for dust control.
f. Athletic fields (playing fields within a stadium only — not surrounding
landscaping) may be watered as needed, except on Mondays, to maintain
league standards. Sports fields are encouraged to reduce potable water
use by 5%.
5. All users are encouraged to reduce the frequency of the filling, draining, or refilling
of swimming pools, wading pools, hot tubs, and Jacuzzi type pools except to
maintain structural integrity, proper operation and maintenance, and/or to alleviate
an issue that poses a public safety risk.
6. All users are encouraged to use native and adapted drought tolerant plants in
landscaping.
7. Washing of any motor vehicle, motorbike, boat, trailer, airplane, or other vehicle
shall be limited to the use of a hand-held bucket or a hand-held hose equipped with
a positive -pressure shutoff nozzle for quick rinses. Vehicle washing may be done
at any time on the premises of a commercial car wash or commercial service
station. Companies with an automated on-site vehicle washing facility may wash
their vehicles at any time. Further, such washing may be exempt from these
requirements if the health, safety, and welfare of the public are contingent upon
frequent vehicle cleansing, such as garbage trucks and vehicles used to transport
food and perishables.
E. Commercial Customers
1. All actions listed above for all water users apply to commercial and industrial users.
2. Hotels, restaurants, and bars are encouraged to serve drinking water to patrons
on an "on demand" basis.
3. Hotels are encouraged to implement laundry conservation measures by
encouraging patrons to reuse linens and towels.
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4. Car washing facilities must keep equipment in good working order, which should
include regular inspections to ensure there are no leaks, broken, or misdirected
nozzles, and that all equipment is operating efficiently.
5. All commercial and industrial customers are encouraged to inspect and repair
irrigation systems.
F. District and Other Local Government Responsibilities During Stage 1 - In addition to
the actions listed above:
1. Review conditions and problems that caused Stage 1 and take corrective action.
2. Increase public education efforts on ways to reduce water use.
3. Increase enforcement efforts.
4. Intensify leak detection and repair efforts.
5. Audit all local government irrigation systems to ensure proper condition, settings,
and operation.
6. Identify and encourage voluntary reduction measures by high-volume water users.
7. Reduce non-essential water use. As used herein, non-essential water uses are
those that do not have any health or safety impact and are not needed to meet the
core function of the agency.
8. The General Manager or acting General Manager will notify wholesale customers
of actions being taken and require them to implement the same stage and
measures.
Stage 2 Response Triggers — Water Warning
A. Triggering Conditions for Stage 2
1. Water demand reaches or exceeds 95% of reliable delivery capacity for three (3)
consecutive days. The delivery capacity could be District -wide or in a specified
portion of the system.
2. Contamination of the water supply source(s) or water supply system.
3. Demand for all or part of the delivery system equals or exceeds delivery capacity
because delivery capacity is inadequate.
4. Pursuant to requirements established in the agreement with the City of Fort Worth,
notification is received requesting initiation of Stage 2 of their Drought Contingency
Plan.
5. Conditions within the District's water system that warrants a moderate reduction in
water usage. These conditions may include loss of supply, storage, or pumping
capacity, water main break, or other system failure.
B. Requirements for Termination - Stage 2 may terminate when the City of Fort Worth
terminates its Stage 2 condition or when the circumstance that caused the initiation of
Stage 2 no longer prevails.
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C. Goal for Use Reduction for Stage 2 - The goal for water use reduction under Stage 2 —
Water Warning is to decrease use by 10 percent (10%). If circumstances warrant or if
required by the City of Fort Worth, the General Manager or acting General Manager can
set a goal for greater water use reduction.
D. All Water Users - Continuation of restrictions imposed in Stage 1 and:
1. Limit landscape watering with sprinklers or irrigation systems to a once per week
schedule at each service address as determined by the General Manager. This
includes landscape watering at parks, golf courses, and sports fields.
2. Exceptions:
a.Lawns, landscaping, and foundations may be watered up to two hours on
any day except Mondays and cannot occur between the hours of 10 a.m.
and 6:00 p.m. If performed under these circumstances, watering must be
performed using a handheld hose, soaker hose, drip irrigation system, or
tree bubbler. Foundation watering system must be placed within 24 inches
of the foundation and cannot produce a spray of water above the ground.
b. Newly installed shrubs (first year) and trees (two years) may be watered
up to two hours on any day except Monday by handheld hose, drip
irrigation, soaker hose or tree bubbler. Tree watering is limited to an area
not to exceed the drip line of a tree.
c. Golf courses may water greens and tee boxes as needed to keep them
alive, however watering must be done before 10 a.m. and after 6 p.m. and
cannot be done on Mondays. Fairways are restricted to once per week
watering as outlined above. Golf course rough cannot be watered.
d.Watering for dust control on skinned areas of sport fields is not allowed.
e.Athletic fields (playing fields within a stadium only — not surrounding
landscaping) may be watered as needed, except on Mondays, to maintain
league standards. Sports fields are encouraged to reduce potable water
use by 10%.
f. All users are encouraged to wait until the current drought or emergency
situation has passed before establishing new landscaping and turf.
Variances granted for establishing new turf grass or landscaping may be
granted for a maximum of 30 days in accordance with Section X of this
plan. However, variances are at the discretion of the General Manager
and may be denied if circumstances are warranted. This exception does
not apply to over seeding with rye or seasonal grasses where turf already
exists.
3. Prohibit use of water for dust control, except to protect public health.
4. Prohibit the operation of ornamental fountains or ponds that use potable water
except where necessary to support aquatic life or where such fountains or ponds
are equipped with a recirculation system.
5. Prohibit filling, draining, or refilling of swimming pools, wading pools, hot tubs, and
Jacuzzi type pools except to maintain structural integrity, proper operation and
maintenance, and/or to alleviate an issue that poses a public safety risk.
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6. Encourage the use of covers for all types of pools, hot tubs, and Jacuzzi type pools
when not in use.
E. Commercial Customers
1. All actions listed above for all water users apply to commercial and industrial users.
2. Use of water from fire hydrants for any purpose other than firefighting -related
activities or other activities necessary to maintain public health, safety and welfare
requires a variance permit issued by the General Manager or acting General
Manager. Fire hydrant use may be limited to only designated hydrants. Upon
declaration of this drought stage, all holders or applicants of a portable meter are
required to apply for a variance as set forth in Section X of this plan. If conditions
warrant the need, the General Manager or acting General Manager may require
all portable meters be immediately returned pending an approved variance permit.
F. District and Other Local Government Responsibilities During Stage 2 - In addition to
the actions listed above:
1. Continue or initiate any actions available under Stage 1.
2. Review conditions and/or problems that caused Stage 2 and take corrective action.
3. Increase frequency of media releases on water supply conditions.
4. Further accelerate public education efforts on ways to reduce water use.
5. Eliminate non-essential water use. As used herein, non-essential water uses are
those that do not have any health or safety impact and are not needed to meet the
core function of the agency.
6. Prohibit wet street sweeping.
7. The General Manager or acting General Manager will notify wholesale customers
of actions being taken and require them to implement the same stage and
measures.
Stage 3 Response Triggers — Emergency Water Use
A. Triggering Conditions for Stage 3
1. Water demand has reached or exceeds 98% of reliable delivery capacity for one
(1) day.
2. Contamination of the water supply source(s) or water supply system.
3. Demand for all or part of the delivery system exceeds delivery capacity because
delivery capacity is inadequate.
4. Pursuant to requirements established in the agreement with the City of Fort Worth,
notification is received requesting initiation of Stage 3 of their Drought Contingency
Plan.
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5. Conditions within the District's water system that warrant a major reduction in water
usage. These conditions may include loss of supply, storage, or pumping capacity,
water main break, or other system failure
B. Terminating Conditions for Stage 3 - Stage 3 may terminate when the City of Fort Worth
terminates its Stage 3 condition or when the circumstances that caused the initiation of
Stage 3 no longer prevail.
C. Goals for Use Reduction for Stage 3 - The goal for water use reduction under Stage 3 -
Emergency Water Use, is to decrease use by 20 percent (20%). If circumstances warrant
or if required by the City of Fort Worth, the General Manager or acting General Manager
can set a goal for a greater water use reduction.
D. All Water Users — Continuation of restrictions imposed in Stages 1 and 2 and:
1. Prohibit landscape watering, including at parks, golf courses, and sports fields.
2. Exceptions:
a.Watering with a hand-held hose, soaker hose, or drip irrigation system
may occur any day except Monday at any time. The intent of this measure
is to allow for the protection of structural foundations, trees, and other high
value landscape materials.
b. Golf course greens only may be watered by hand-held hose as needed to
keep them alive. However watering must be done before 10 a.m. and after
6 p.m.
c. Watering of athletic fields (playing fields with a stadium only — not
surrounding landscaping) may be allowed by a variance permit. A water
management plan must be submitted to the General Manager detailing
how each area will comply with stage 3 drought measurements. If
approved, watering of athletic fields will be expressly permitted through a
variance permit.
3. Prohibit establishment of new landscaping. Variances may be granted in
accordance with Section X of this plan for those landscape projects initiated prior
to the initiation of stage 3 drought restrictions.
4. Restrict vehicle washing to commercial car wash, commercial service station or
private on-site vehicle washing facilities and only as necessary for health,
sanitation, or safety reasons, including but not limited to the washing of garbage
trucks and vehicles used to transport food and other perishables. All other vehicle
washing is prohibited.
5. Prohibit the operation of ornamental fountains or ponds that use potable water
except where necessary to support aquatic life.
6. Prohibit the draining, filling, or refilling of swimming pools, wading pools and
Jacuzzi type pools. Existing private and public pools may add water to maintain
pool levels, however they may not be refilled using automatic fill valves.
7. Prohibit the hosing of buildings or other structures for purposes other than fire
protection or surface preparation prior to painting with high-pressure equipment. If
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allowed, surface preparation must be performed by a professional power washing
service utilizing high efficiency equipment and a vacuum recovery system.
E. Commercial Customers
1. All actions listed above for all water users apply to commercial and industrial users.
2. Hotels, restaurants, and bars are required to serve drinking water to patrons on an
"on demand" basis.
3. Hotels are required to implement laundry conservation measures by encouraging
patrons to reuse linens and towels.
4. Commercial water users will be required to reduce water use by a set percentage
determined by the General Manager.
Use of water from hydrants for any purpose other than firefighting -related activities
or other activities necessary to maintain public health, safety and welfare The
General Manager will order the return of all portable meters until stage 3
restrictions are rescinded.
F. District and Other Local Government Responsibility - In addition to actions listed
above:
1. Continue or initiate any actions available under Stages 1 and 2.
2. Review conditions or problems that caused Stage 3 and take corrective action.
3. Implement viable alternative water supply strategies.
4. Increase frequency of media releases explaining emergency situation.
5. Reduce district and local government water use to maximum extent possible.
6. Prohibit the permitting of new swimming pools, Jacuzzi type pools, spas,
ornamental ponds and fountain construction. Pools already permitted and under
construction may be completely filled with water if a variance permit is granted in
accordance with Section X of this plan
7. Institute a mandated reduction in deliveries to all wholesale customers. Such a
reduction will be distributed as required by Texas Water Code §11.039.
8. The General Manager or acting General Manager will notify wholesale customers
of actions being taken and require them to implement the same stage and
measures.
Section X: Procedures for Granting Variances to the Plan
A. The General Manager or acting General Manager may grant temporary variances for
existing water uses otherwise prohibited under the Plan if one or more of the following
conditions are met:
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1. Failure to grant such a variance would cause an emergency condition adversely
affecting health, sanitation, or fire safety for the public or the person requesting the
variance.
2. Compliance with this plan cannot be accomplished due to technical or other
limitations.
3. Alternative methods that achieve the same level of reduction in water use can be
implemented.
B. Variances shall be granted or denied at the discretion of the General Manager or acting
General Manager. All petitions for variances should be in writing and should include the
following information:
1. Name and address of the petitioner(s)
2. Purpose of water use
3. Specific provisions of the Plan from which the petitioner is requesting relief
4. Detailed statement of the adverse effect of the provision from which relief is
requested
5. Description of the relief requested
6. Period of time for which the variance is sought
7. Alternative measures that will be taken to reduce water use
8. Other pertinent information
Section XI: Enforcement Procedures for Mandatory Water Use Measures
A. No person shall knowingly or intentionally allow the use of District water for residential,
commercial, industrial, agricultural, governmental, or any other purpose in a manner
contrary to any provision of this Plan, or in an amount in excess of that permitted by the
Drought Response Stage in effect at the time pursuant to action taken by the Board of
Directors of the District or the General Manager or acting General Manager, in accordance
with the provisions of this Plan.
B. Mandatory water conservation measures and mandatory water restrictions will be enforced
as follows:
1. On the first violation, customers will be given a written warning that they have
violated the mandatory water use restrictions. The violation will be explained in
the warning (wrong day of week, outside permissible watering times, etc.) and will
include a telephone number to the District for information regarding the violation.
2. Any person who violates this Plan for the second or subsequent times in a calendar
year is subject to an administrative penalty of fifty dollars ($50.00) that will be
added to the customer's next monthly water bill. The customer will be provided a
notice of the penalty that will include an explanation of the violation.
3. If a person is found to have committed three (3) or more distinct violations of this
Plan, the General Manager is authorized to discontinue water service to the
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premises where such violations occur. Written notice with the reason for
disconnection will be provided to the customer.
Reconnection of service will require payment of a two hundred dollar ($200.00)
reconnection charge paid to the District prior to service reinstatement in addition
to an administrative penalty of $50. Service reinstatement will only be provided
during District office hours. In addition, suitable assurance must be given to the
General Manager that the same action shall not be repeated while the Plan is in
effect.
C. In addition to administrative penalties issued by District personnel, any Trophy Club,
Denton, or Tarrant County enforcement officer or licensed enforcement officer of the
District may issue a citation to a person he/she reasonably believes to be in violation of
this Plan and if found guilty is subject to a fine of up to $2000 per violation.
D. Each day that one or more of the provisions in the Plan is violated shall constitute a
separate offense. Compliance with this Plan may also be sought through injunctive relief
in the District Court.
E. Any Person, including a Person classified as a water customer of the District, in apparent
control of the property where a violation occurs or originates, shall be presumed to be the
violator, and proof that the violation occurred on the person's property shall constitute a
rebuttable presumption that the person in apparent control of the property committed the
violation.
F. Appendix A contains a copy of the Order adopting this Plan approved by the District's
Board of Directors.
Section XII: Review and Update of Drought Contingency Plan
As required by TCEQ rules, the District will review this Drought Contingency Plan at least every
five years after adoption or amendment. The Plan will be updated as appropriate, based on new
or updated information.
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Appendix A
Resolution Adopting Drought Contingency Plan
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Trophy Club Municipal Utility District No. 1
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