HomeMy WebLinkAbout2024-1218 December 18, 2024 Regular Meeting Agenda Packet.
BOARD OF DIRECTORS
REGULAR MEETING
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
100 MUNICIPAL DRIVE
TROPHY CLUB, TEXAS 76262
Wednesday, December 18, 2024 6:30 P.M. Svore Municipal Boardroom
REGULAR MEETING AGENDA
CALL TO ORDER AND ANNOUNCE A QUORUM
CITIZEN COMMENTS
This is an opportunity for citizens to address the Board on any matter whether or not it is posted on the agenda.
The Board is not permitted to take action on or discuss any comments made to the Board at this time
concerning an item not listed on the agenda. The Board will hear comments on specific agenda items prior to
the Board addressing those items. You may speak up to four (4) minutes or the time limit determined by the
President or presiding officer. To speak during this item, you must complete the Speaker’s form that includes
the topic(s) of your statement. Citizen Comments should be limited to matters over which the Board has
authority.
REPORTS & UPDATES
1. Staff Reports
a. Monthly Capital Improvement Projects
b. Monthly Operations Reports
c. Monthly Finance Reports
Attachments: Monthly Staff Reports
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Board of Directors and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that
item will be removed from the consent agenda and will be considered separately.
2. Consider and act to approve the Consent Agenda.
a. November 20, 2024, Regular Meeting minutes
Attachment: Meeting Minutes
REGULAR SESSION
3. Consider and act regarding District repository and document management systems:
a. Master Service Agreement with MCCI, Inc. (Contract 2024121801)
b. Addendum No. 1 to Master Services Agreement.
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Attachment: MCCI, Inc. Staff report
4. Consider and act to approve Contract No. 2024121802 with Más Talent Human Resources for employee
management services.
Attachment: Más Talent Staff Report
5. Consider and act regarding approval of Contract No. 2024121803 with Insituform Technologies, LLC for
wastewater manhole repairs.
Attachment: Insituform Tech. Staff Report
6. Consider and take appropriate action to appoint two Directors to serve on a subcommittee to discuss
funding options for future fire department capital equipment and infrastructure expenses.
7. Discussion regarding 50th anniversary of the District. (Carr)
EXECUTIVE SESSION
8. Pursuant to Section 551. 076 of the Texas Government Code known as the Texas Open Meetings Act, the
Board will convene into closed session for the following purpose: to deliberate the deployment of
security devices on District-owned properties.
REGULAR SESSION
9. Consider and act regarding item(s) discussed in Executive Session.
FUTURE AGENDA ITEMS
Board Members may provide requests for discussion items for a future agenda in accordance with the board’s
approved bylaws. No further discussion will be held related to topics proposed until they are posted on a
future agenda in accordance with the Texas Open Meetings Act
10. Items for future agendas:
11. Next Regular Meeting date – January 15, 2025, at 6:30 p.m.
Attachment: January Meeting Calendar
THE BOARD OF DIRECTORS RESERVES THE RIGHT TO ADJOURN INTO EXECUTIVE SESSION AT ANY TIME
DURING THE COURSE OF THIS MEETING TO DISCUSS ANY MATTERS LISTED ON THE AGENDA, AS
AUTHORIZED BY TEXAS GOVERNMENT CODE SECTION 551.071 (CONSULTATION WITH ATTORNEY),
551.072 (DELIBERATIONS ABOUT REAL PROPERTY), 551.073 (DELIBERATIONS ABOUT GIFTS AND
DONATIONS), 551.074 (PERSONNEL MATTERS), 551.076 (DELIBERATIONS ABOUT SECURITY DEVICES),
AND/OR 418.183 (HOMELAND SECURITY).
ADJOURN
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Capital Improvement Projects
Pump Station Improvement Project – The contractor is awaiting delivery of an electrical
component needed to complete the start up for pump #2. Startup of pump #3 pump is
complete and operational. New grating has been installed around all pumps and the interior
work is substantially complete.
FY 2024 Water Line Project – This project is complete excluding any remaining punch list
items and final cleanup.
FY 2025 Water Line Project – Design is in progress for the replacement of approximately
8,500 linear feet of water lines along and adjacent to Indian Creek Drive, Saint Andrews
Court, Lake Forest Court, Turnbury Court, Glen Eagles Court, Alamosa Drive, Monterey
Drive, Silver Rock Drive, and Durango Drive.
Southlake emergency connection – We are awaiting a response from the city of Southlake
regarding whether they can accommodate the request for an emergency water connection.
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FY October November December January February March April May June July August September Total Year
2016 108,951 41,936 39,028 39,622 44,551 49,498 55,181 50,827 65,390 115,687 119,611 98,945 829,227
2017 74,785 68,638 38,580 33,028 38,380 60,841 56,683 86,794 98,864 95,355 104,303 99,541 855,792
2018 83,228 69,099 48,144 34,592 40,658 43,411 60,079 89,802 118,899 126,588 125,531 73,735 913,766
2019 47,193 41,933 36,244 34,604 33,740 40,421 55,970 42,773 70,747 96,174 131,472 114,784 746,055
2020 102,150 40,988 43,946 36,418 31,000 34,047 53,755 67,030 96,195 123,309 118,522 83,570 830,930
2021 98,232 57,380 40,841 42,725 40,786 41,078 67,776 50,736 64,195 100,853 97,864 112,674 815,140
2022 78,390 54,635 48,488 49,322 40,021 44,588 72,448 85,474 119,711 141,177 143,845 108,377 986,476
2023 101,683 49,007 52,466 49,082 34,501 46,119 70,083 79,654 108,707 134,083 169,549 154,971 1,049,905
2024 112,006 61,555 48,355 35,861 36,716 44,722 58,565 53,386 79,766 131,629 150,584 114,340 927,485
2025 123,983 62,527
FY October November December January February March April May June July August September Total Year
2016 106,731 52,616 43,708 46,945 50,721 55,178 60,434 55,562 68,138 112,533 128,963 104,664 886,193
2017 82,677 77,937 43,792 43,207 43,024 69,549 65,723 94,452 103,867 101,184 114,872 109,769 950,053
2018 91,439 78,282 55,745 40,796 40,750 51,711 67,217 97,980 124,109 155,354 144,015 85,946 1,033,344
2019 60,576 53,119 45,651 45,552 39,014 43,048 61,238 48,787 79,167 102,887 144,299 130,752 854,090
2020 112,971 48,627 49,384 40,726 35,749 38,576 57,714 74,153 106,219 136,306 130,721 89,514 920,660
2021 106,660 66,304 46,962 50,538 47,733 44,191 75,866 56,985 73,907 113,015 109,492 123,206 914,859
2022 91,078 61,928 54,930 52,679 49,094 51,606 81,977 92,915 133,828 152,199 161,534 117,252 1,101,020
2023 114,089 54,777 57,827 57,758 39,309 50,124 77,261 84,019 120,932 145,657 184,972 169,227 1,155,952
2024 122,699 69,114 53,685 42,905 45,875 51,064 65,014 55,365 87,845 141,966 165,240 140,082 1,040,854
2025 138,130 71,155
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Water Billed
2021 2022 2023 2024 2025
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
180,000
Water Pumped
2021 2022 2023 2024 2025
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0.750
0.950
1.150
1.350
1.550
1.750
1.950
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24Million GallonsWastewater Treated
Daily Avg Flow Daily Max Flow Daily Avg Max
0.0
2.0
4.0
6.0
8.0
10.0
12.0
14.0
16.0
18.0
20.0
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Carbonaceous Biochemical Oxygen Demand (CBOD)
CBOD Avg CBOD Max Daily Avg Max Daily Max
0
1
2
3
4
5
6
7
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24Million GallonsNov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Min 1.026 1.044 0.858 0.580 1.352 1.291 0.366 1.475 2.756 3.807 1.890 2.465 1.220
Max 2.803 2.476 2.051 2.571 2.867 3.223 3.569 5.800 6.369 7.296 5.958 5.573 3.131
Avg 2.145 1.772 1.462 1.592 1.848 2.119 2.119 3.494 4.887 5.390 4.107 4.164 4.164
Water Production
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0.0
5.0
10.0
15.0
20.0
25.0
30.0
35.0
40.0
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Total Suspended Solids (TSS)
TSS Avg TSS Max Daily Avg Max Daily Max
0.00
1.00
2.00
3.00
4.00
5.00
6.00
7.00
8.00
9.00
10.00
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Ammonia Nitrogen (NH3)
NH3 Avg NH3 Max Daily Avg Max Daily Max
0.0
10.0
20.0
30.0
40.0
50.0
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Nitrate-Nitrogen (NO3)
NO3 Avg NO3 Max Daily Avg Max Daily Max
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6.00
6.50
7.00
7.50
8.00
8.50
9.00
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Potential of Hydrogen (pH)
pH Min pH Max pH Avg Daily Avg Min Daily Avg Max
6.0
6.5
7.0
7.5
8.0
8.5
9.0
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Dissolved Oxygen (DO)
DO Min DO Max DO Avg Daily Avg Min Daily Avg Max
1.0 1.0 1.0 1.0 4.1 1.0 1.0 1.0 3.1 1.0 2.0 1.0 3.0
0
50
100
150
200
250
300
350
400
Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 Oct-24 Nov-24
Escherichia coli (E. coli)
E. coli Avg E. coli Max Daily Avg Max Daily Max
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Check Report
Trophy Club Municipal Utility District No. 1 By Check Number
Date Range: 11/01/2024 - 11/30/2024
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount
Bank Code: Prosperity Bank-Prosperity Bank
Payment Type: Regular
3300 2T Underground LLC 11/20/2024 10828229,430.69Regular0.00
2222 Aflac 11/20/2024 10829687.28Regular0.00
3213 Alan'S Gates, Inc.11/20/2024 10830145.00Regular0.00
2772 Allied Waste Industries 11/20/2024 108316,790.23Regular0.00
1250 Bio-Aquatic Testing Inc.11/20/2024 108321,170.00Regular0.00
2683 Charter Communications 11/20/2024 10833903.74Regular0.00
2655 Core & Main LP 11/20/2024 108346,837.23Regular0.00
4003 CW Janitorial Services 11/20/2024 108352,200.00Regular0.00
2497 DHS Automation Inc 11/20/2024 108361,525.87Regular0.00
4088 Entech Sales & Service, LLC 11/20/2024 10837305.00Regular0.00
2635 Halff Associates Inc.11/20/2024 1083811,796.79Regular0.00
4033 Health Care Service Corporation 11/20/2024 1083920,670.70Regular0.00
2783 JJ HVAC LLC 11/20/2024 108401,195.00Regular0.00
2943 JP Morgan Chase Bank NA 11/20/2024 1084116,758.17Regular0.00
4089 Mas Talent LLC 11/20/2024 1084213,902.93Regular0.00
2628 MCCI 11/20/2024 108436,444.60Regular0.00
3110 Pump Solutions Inc 11/20/2024 1084424,984.00Regular0.00
1737 PVS DX INC 11/20/2024 108452,140.99Regular0.00
3176 Rey-Mar Construction 11/20/2024 108467,786.36Regular0.00
1578 Smith Pump Company, Inc.11/20/2024 1084732,230.00Regular0.00
3156 Southern Petroleum Lab Inc 11/20/2024 108486,162.00Regular0.00
1973 Texas Commission on Environmental Quality 11/20/2024 1084918,852.57Regular0.00
2696 Texas Excavation Safety System 11/20/2024 10850240.35Regular0.00
4085 The Liston Law Firm, P.C.11/20/2024 108514,404.25Regular0.00
1001 Town of Trophy Club 11/20/2024 10852376,818.32Regular0.00
1081 Tri County Electric 11/20/2024 10853690.96Regular0.00
4031 Tronic LLC 11/20/2024 1085439.00Regular0.00
2634 Valley Solvents & Chemicals 11/20/2024 108552,635.63Regular0.00
1058 Verizon Wireless 11/20/2024 10856583.93Regular0.00
3280 Watts Ellison LLC 11/20/2024 108573,089.67Regular0.00
801,421.26Total Regular:0.00
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Check Report Date Range: 11/01/2024 - 11/30/2024
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount
Payment Type: Bank Draft
3197 BenefitMall 11/08/2024 DFT0000207248.33Bank Draft 0.00
3113 TCDRS 11/30/2024 DFT00002089,406.74Bank Draft 0.00
3124 IRS Tax Payment 11/08/2024 DFT000020913,030.07Bank Draft 0.00
3197 BenefitMall 11/22/2024 DFT0000211248.33Bank Draft 0.00
3113 TCDRS 11/30/2024 DFT00002129,357.10Bank Draft 0.00
3124 IRS Tax Payment 11/22/2024 DFT000021312,934.03Bank Draft 0.00
3113 TCDRS 11/30/2024 DFT00002142,203.06Bank Draft 0.00
3124 IRS Tax Payment 11/22/2024 DFT00002152,397.67Bank Draft 0.00
49,825.33Total Bank Draft:0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code Prosperity Bank Summary
Bank Drafts
EFT's
30
0
0
8
0
0.00
0.00
0.00
0.00
0.00
38 0.00
Payment
801,421.26
0.00
0.00
49,825.33
0.00
851,246.59
Payable
Count
51
0
0
8
0
59
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Check Report Date Range: 11/01/2024 - 11/30/2024
Page 3 of 312/9/2024 2:56:14 PM
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
30
0
0
8
0
0.00
0.00
0.00
0.00
0.00
38 0.00
801,421.26
0.00
0.00
49,825.33
0.00
851,246.59
51
0
0
8
0
59
Fund Name AmountPeriod
Fund Summary
996 MUD Consolidated Cash 851,246.5911/2024
851,246.59
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FY 2025 Combined Financials
YTD as of 11/30/2024
Water Budget vs Actual
30,000,000
50,000,000
70,000,000
90,000,000
110,000,000
130,000,000
150,000,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Water Consumption Budget vs Actual
Budget Consumption Actual Consumption
$250,000
$350,000
$450,000
$550,000
$650,000
$750,000
$850,000
$950,000
$1,050,000
$1,150,000
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Water Revenue Budget vs Actual
Budget Revenue Actual Revenue
$6,925,430
$7,223,878
$4,167,870
$4,488,899
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
Total Water Revenue
Adopted Budget Water Revenue Vs Projected Water Revenue
Budgeted Water Revenue
Projected Water Revenue
Net Budgeted Water Revenue
Minus Budgeted Expenses
Net Projected Water Revenue
Minus Projected Expenses
$13,224,220
$13,240,355
$837,690
$2,188,335
Adopted Budget vs YTD Actuals Revenues & Expenses
135 YTD
Revenues
135 YTD
Expenses
Adopted
Revenues
Adopted
Expenses
895,700,599 919,074,781
-
100,000,000
200,000,000
300,000,000
400,000,000
500,000,000
600,000,000
700,000,000
800,000,000
900,000,000
1,000,000,000
Total Water Consumption
Adopted Budget Water Consumption Vs Actual Water Consumption
Budgeted Water Consumption
Projected Water Consumption
$211,634
25%
$284,314
34%
$331,276
40%
$1,561
0%
$8,904
1%
YTD Expense- Water
YTD Expense- WW
YTD Expense- Admin
YTD Expense- BOD
YTD Expense- Non Dept
Presented by:
Finance Department
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12/10/2024 11:33:24 AM Page 1 of 5
Budget Report
Trophy Club Municipal Utility District No. 1 Account Summary
For Fiscal: 2024-2025 Period Ending: 11/30/2024
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Fund: 135 - MUD 1 General Fund
Revenue
Department: 000 - Revenue, Asset, Liability, & Equity
Property Taxes 85,620.00 2,352.58 -83,267.42 97.25 %2,160.56135-000-40000-000 85,620.00
Property Taxes/Delinquent 550.00 32.47 -517.53 94.10 %11.90135-000-40002-000 550.00
Property Taxes/P & I 500.00 -23.10 -523.10 104.62 %7.16135-000-40015-000 500.00
PID Surcharges 143,160.00 24,171.72 -118,988.28 83.12 %12,086.28135-000-40025-000 143,160.00
Water 6,925,430.00 1,435,568.99 -5,489,861.01 79.27 %515,385.23135-000-47000-000 6,925,430.00
Sewer 3,773,500.00 607,316.71 -3,166,183.29 83.91 %295,710.98135-000-47005-000 3,773,500.00
Penalties 105,800.00 27,541.54 -78,258.46 73.97 %17,114.82135-000-47025-000 105,800.00
Service Charges 3,350.00 400.00 -2,950.00 88.06 %275.00135-000-47030-000 3,350.00
Plumbing Inspections 300.00 1,350.00 1,050.00 450.00 %1,350.00135-000-47035-000 300.00
Sewer Inspections 100.00 400.00 300.00 400.00 %400.00135-000-47045-000 100.00
TCCC Effluent Charges 119,890.00 17,629.04 -102,260.96 85.30 %2,698.08135-000-47070-000 119,890.00
Interest Income 533,725.00 48,063.45 -485,661.55 90.99 %7,561.94135-000-49011-000 533,725.00
Cell Tower Revenue 50,930.00 0.00 -50,930.00 100.00 %0.00135-000-49016-000 50,930.00
Proceeds from Sale of Assets 25,000.00 15,000.00 -10,000.00 40.00 %15,000.00135-000-49026-000 25,000.00
GASB Reserves 285,000.00 0.00 -285,000.00 100.00 %0.00135-000-49036-000 285,000.00
Oversize Meter Reimbursement 2,100.00 3,852.00 1,752.00 183.43 %3,852.00135-000-49075-000 2,100.00
Interfund Transfer In 1,178,400.00 0.00 -1,178,400.00 100.00 %0.00135-000-49141-000 1,178,400.00
Miscellaneous Income 7,000.00 4,679.18 -2,320.82 33.15 %435.60135-000-49900-000 7,000.00
Department: 000 - Revenue, Asset, Liability, & Equity Total:2,188,334.58874,049.5513,240,355.00 13,240,355.00 -11,052,020.42 83.47%
Revenue Total:2,188,334.58874,049.5513,240,355.00 13,240,355.00 -11,052,020.42 83.47%
Expense
Department: 010 - Water
Salaries & Wages 448,840.00 58,439.68 390,400.32 86.98 %34,932.15135-010-50005-000 448,840.00
Overtime 17,000.00 1,944.35 15,055.65 88.56 %979.19135-010-50010-000 17,000.00
Longevity 6,540.00 6,537.50 2.50 0.04 %6,537.50135-010-50016-000 6,540.00
Certification 3,300.00 550.00 2,750.00 83.33 %250.00135-010-50017-000 3,300.00
Retirement 57,100.00 8,096.59 49,003.41 85.82 %5,123.86135-010-50020-000 57,100.00
Medical Insurance 105,150.00 12,782.34 92,367.66 87.84 %7,624.29135-010-50026-000 105,150.00
Dental Insurance 5,080.00 616.81 4,463.19 87.86 %368.01135-010-50027-000 5,080.00
Vision Insurance 980.00 119.58 860.42 87.80 %71.34135-010-50028-000 980.00
Life Insurance & Other 4,000.00 573.38 3,426.62 85.67 %0.00135-010-50029-000 4,000.00
Social Security Taxes 29,490.00 4,103.68 25,386.32 86.08 %2,576.19135-010-50030-000 29,490.00
Medicare Taxes 6,897.00 959.71 5,937.29 86.09 %602.48135-010-50035-000 6,897.00
Unemployment Taxes 1,260.00 0.00 1,260.00 100.00 %0.00135-010-50040-000 1,260.00
Workman's Compensation 13,200.00 2,273.80 10,926.20 82.77 %1,136.90135-010-50045-000 13,200.00
Pre-emp Physicals/Testing 400.00 0.00 400.00 100.00 %0.00135-010-50060-000 400.00
Employee Relations 300.00 111.80 188.20 62.73 %0.00135-010-50070-000 300.00
Maintenance & Repairs 222,000.00 -250.71 222,250.71 100.11 %-250.71135-010-55080-000 222,000.00
Generator Maint. and Repair 2,000.00 0.00 2,000.00 100.00 %0.00135-010-55085-000 2,000.00
Vehicle Maintenance 5,000.00 0.00 5,000.00 100.00 %0.00135-010-55090-000 5,000.00
Maintenance-Backhoe/SkidLoader 1,000.00 0.00 1,000.00 100.00 %0.00135-010-55105-000 1,000.00
Lab Analysis 7,500.00 0.00 7,500.00 100.00 %0.00135-010-55135-000 7,500.00
Lab Analysis for PID 3,000.00 120.00 2,880.00 96.00 %0.00135-010-55135-001 3,000.00
Communications/Mobiles 7,500.00 335.05 7,164.95 95.53 %335.05135-010-60010-000 7,500.00
Electricity 216,400.00 44,892.00 171,508.00 79.26 %22,038.82135-010-60020-000 216,400.00
Schools & Training 3,000.00 0.00 3,000.00 100.00 %0.00135-010-60080-000 3,000.00
Travel & per diem 920.00 0.00 920.00 100.00 %0.00135-010-60100-000 920.00
TCEQ Fees & Permits 29,500.00 8,964.55 20,535.45 69.61 %8,964.55135-010-60135-000 29,500.00
TCEQ Fees & Permits for PID 500.00 0.00 500.00 100.00 %0.00135-010-60135-001 500.00
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Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024
12/10/2024 11:33:24 AM Page 2 of 5
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Wholesale Water 2,757,560.00 0.00 2,757,560.00 100.00 %0.00135-010-60150-000 2,757,560.00
Lawn Equipment & Maintenance 12,500.00 1,200.00 11,300.00 90.40 %1,200.00135-010-60285-000 12,500.00
Interfund Transfer Out-Rev I&S 568,498.00 51,681.71 516,816.29 90.91 %0.00135-010-60332-000 568,498.00
Fuel & Lube 23,580.00 1,397.40 22,182.60 94.07 %0.00135-010-65005-000 23,580.00
Uniforms 4,360.00 0.00 4,360.00 100.00 %0.00135-010-65010-000 4,360.00
Chemicals 35,000.00 6,185.22 28,814.78 82.33 %6,185.22135-010-65030-000 35,000.00
Meter Expense 20,000.00 0.00 20,000.00 100.00 %0.00135-010-65050-000 20,000.00
Meter Change Out Program 130,000.00 0.00 130,000.00 100.00 %0.00135-010-65053-000 130,000.00
Capital Outlays 2,265,000.00 0.00 2,265,000.00 100.00 %0.00135-010-69005-000 2,265,000.00
GASB Reserve for Replacement 426,590.00 0.00 426,590.00 100.00 %0.00135-010-69195-000 426,590.00
Department: 010 - Water Total:211,634.4498,674.847,440,945.00 7,440,945.00 7,229,310.56 97.16%
Department: 020 - Wastewater
Salaries & Wages 275,760.00 18,779.71 256,980.29 93.19 %11,211.84135-020-50005-000 275,760.00
Overtime 20,000.00 1,112.79 18,887.21 94.44 %786.31135-020-50010-000 20,000.00
Longevity 2,770.00 2,772.50 -2.50 -0.09 %2,772.50135-020-50016-000 2,770.00
Certification 5,700.00 400.00 5,300.00 92.98 %225.00135-020-50017-000 5,700.00
Retirement 36,500.00 2,767.80 33,732.20 92.42 %1,799.48135-020-50020-000 36,500.00
Medical Insurance 60,090.00 5,450.01 54,639.99 90.93 %3,260.70135-020-50026-000 60,090.00
Dental Insurance 2,790.00 199.72 2,590.28 92.84 %119.47135-020-50027-000 2,790.00
Vision Insurance 590.00 42.87 547.13 92.73 %25.65135-020-50028-000 590.00
Life Insurance & Other 3,000.00 332.06 2,667.94 88.93 %0.00135-020-50029-000 3,000.00
Social Security Taxes 18,860.00 1,375.51 17,484.49 92.71 %898.46135-020-50030-000 18,860.00
Medicare Taxes 4,411.00 321.70 4,089.30 92.71 %210.13135-020-50035-000 4,411.00
Unemployment Taxes 1,010.00 0.00 1,010.00 100.00 %0.00135-020-50040-000 1,010.00
Workman's Compensation 8,356.00 1,454.30 6,901.70 82.60 %727.15135-020-50045-000 8,356.00
Pre-emp Physicals/Testing 400.00 0.00 400.00 100.00 %0.00135-020-50060-000 400.00
Employee Relations 300.00 111.80 188.20 62.73 %0.00135-020-50070-000 300.00
Maintenance & Repairs 149,000.00 58,959.87 90,040.13 60.43 %58,959.87135-020-55080-000 149,000.00
Mainten & Repairs Collections 330,000.00 13,761.36 316,238.64 95.83 %7,786.36135-020-55081-000 330,000.00
Generator Maint. and Repair 11,000.00 0.00 11,000.00 100.00 %0.00135-020-55085-000 11,000.00
Vehicle Maintenance 4,600.00 0.00 4,600.00 100.00 %0.00135-020-55090-000 4,600.00
Veh Maintenance Collections 11,480.00 0.00 11,480.00 100.00 %0.00135-020-55091-000 11,480.00
Maintenance-Backhoe/SkidLoader 3,000.00 0.00 3,000.00 100.00 %0.00135-020-55105-000 3,000.00
Dumpster Services 103,000.00 6,790.23 96,209.77 93.41 %6,790.23135-020-55125-000 103,000.00
Lab Analysis 60,000.00 11,318.40 48,681.60 81.14 %7,332.00135-020-55135-000 60,000.00
Communications/Mobiles 5,000.00 200.60 4,799.40 95.99 %200.60135-020-60010-000 5,000.00
Electricity 314,100.00 44,212.70 269,887.30 85.92 %22,573.51135-020-60020-000 314,100.00
Schools & Training 2,420.00 0.00 2,420.00 100.00 %0.00135-020-60080-000 2,420.00
Travel & per diem 870.00 0.00 870.00 100.00 %0.00135-020-60100-000 870.00
TCEQ Fees & Permits 12,000.00 9,888.02 2,111.98 17.60 %9,888.02135-020-60135-000 12,000.00
Lawn Equipment & Maintenance 16,000.00 1,420.00 14,580.00 91.13 %1,420.00135-020-60285-000 16,000.00
Interfund Transfer Out-Tax I&S 115,708.00 10,518.91 105,189.09 90.91 %0.00135-020-60331-000 115,708.00
Interfund Transfer Out-Rev I&S 704,820.00 64,074.57 640,745.43 90.91 %0.00135-020-60332-000 704,820.00
Fuel & Lube 13,000.00 568.16 12,431.84 95.63 %0.00135-020-65005-000 13,000.00
Uniforms 3,520.00 0.00 3,520.00 100.00 %0.00135-020-65010-000 3,520.00
Chemicals 32,500.00 5,271.26 27,228.74 83.78 %2,635.63135-020-65030-000 32,500.00
Chemicals Collections 10,000.00 0.00 10,000.00 100.00 %0.00135-020-65031-000 10,000.00
Lab Supplies 33,000.00 22,208.99 10,791.01 32.70 %1,444.00135-020-65045-000 33,000.00
Capital Outlays 1,140,000.00 0.00 1,140,000.00 100.00 %0.00135-020-69005-000 1,140,000.00
GASB Reserve for Replacement 337,380.00 0.00 337,380.00 100.00 %0.00135-020-69195-000 337,380.00
Department: 020 - Wastewater Total:284,313.84141,066.913,852,935.00 3,852,935.00 3,568,621.16 92.62%
Department: 026 - Board of Directors
Workman's Compensation 20.00 1.32 18.68 93.40 %0.66135-026-50045-000 20.00
Dues & Memberships 750.00 1,070.00 -320.00 -42.67 %0.00135-026-60070-000 750.00
Meetings 1,500.00 0.00 1,500.00 100.00 %0.00135-026-60075-000 1,500.00
Schools & Training 4,000.00 490.00 3,510.00 87.75 %0.00135-026-60080-000 4,000.00
Travel & per diem 5,000.00 0.00 5,000.00 100.00 %0.00135-026-60100-000 5,000.00
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Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024
12/10/2024 11:33:24 AM Page 3 of 5
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Percent
Remaining
Current
Total Budget
Period
Activity
Original
Total Budget
Miscellaneous Expenses 500.00 0.00 500.00 100.00 %0.00135-026-60245-000 500.00
Department: 026 - Board of Directors Total:1,561.320.6611,770.00 11,770.00 10,208.68 86.73%
Department: 030 - Administration
Salaries & Wages 662,170.00 84,611.20 577,558.80 87.22 %50,522.44135-030-50005-000 662,170.00
Overtime 2,000.00 193.66 1,806.34 90.32 %0.00135-030-50010-000 2,000.00
Longevity 2,290.00 2,285.00 5.00 0.22 %2,285.00135-030-50016-000 2,290.00
Retirement 79,976.00 10,414.82 69,561.18 86.98 %6,318.91135-030-50020-000 79,976.00
Medical Insurance 105,150.00 10,939.43 94,210.57 89.60 %6,531.00135-030-50026-000 105,150.00
Dental Insurance 3,810.00 424.69 3,385.31 88.85 %253.55135-030-50027-000 3,810.00
Vision Insurance 830.00 92.72 737.28 88.83 %55.36135-030-50028-000 830.00
Life Insurance & Other 4,800.00 795.95 4,004.05 83.42 %22.10135-030-50029-000 4,800.00
Social Security Taxes 41,320.00 5,235.31 36,084.69 87.33 %3,165.73135-030-50030-000 41,320.00
Medicare Taxes 9,660.00 1,224.40 8,435.60 87.33 %740.39135-030-50035-000 9,660.00
Unemployment Taxes 1,510.00 0.00 1,510.00 100.00 %0.00135-030-50040-000 1,510.00
Workman's Compensation 1,703.00 287.42 1,415.58 83.12 %143.71135-030-50045-000 1,703.00
Pre-emp Physicals/Testing 400.00 0.00 400.00 100.00 %0.00135-030-50060-000 400.00
Employee Relations 4,000.00 167.72 3,832.28 95.81 %0.00135-030-50070-000 4,000.00
Software & Support 153,810.00 62,009.42 91,800.58 59.68 %19,184.13135-030-55030-000 153,810.00
Maintenance & Repairs 23,000.00 1,170.00 21,830.00 94.91 %1,170.00135-030-55080-000 23,000.00
Generator Maint. and Repair 1,000.00 0.00 1,000.00 100.00 %0.00135-030-55085-000 1,000.00
Cleaning Services 20,000.00 2,200.00 17,800.00 89.00 %2,200.00135-030-55120-000 20,000.00
Professional Outside Services 100,000.00 102,040.10 -2,040.10 -2.04 %30,661.10135-030-55160-000 100,000.00
Utility Billing Contract 9,000.00 0.00 9,000.00 100.00 %0.00135-030-55205-000 9,000.00
Telephone 6,000.00 0.00 6,000.00 100.00 %0.00135-030-60005-000 6,000.00
Communications/Mobiles 3,000.00 48.28 2,951.72 98.39 %48.28135-030-60010-000 3,000.00
Electricity/Gas 20,300.00 2,968.36 17,331.64 85.38 %1,395.30135-030-60020-000 20,300.00
Postage 30,000.00 393.25 29,606.75 98.69 %0.00135-030-60035-000 30,000.00
Service Charges & Fees 155,000.00 21,670.40 133,329.60 86.02 %10,596.27135-030-60040-000 155,000.00
Bad Debt Expense 13,000.00 0.00 13,000.00 100.00 %0.00135-030-60050-000 13,000.00
Insurance 129,860.00 21,281.38 108,578.62 83.61 %10,640.69135-030-60055-000 129,860.00
Dues & Memberships 2,560.00 100.00 2,460.00 96.09 %0.00135-030-60070-000 2,560.00
Schools & Training 3,550.00 0.00 3,550.00 100.00 %0.00135-030-60080-000 3,550.00
Travel & per diem 4,270.00 0.00 4,270.00 100.00 %0.00135-030-60100-000 4,270.00
Lawn Equipment & Maintenance 6,000.00 469.67 5,530.33 92.17 %469.67135-030-60285-000 6,000.00
Uniforms 530.00 0.00 530.00 100.00 %0.00135-030-65010-000 530.00
Hardware 50,000.00 0.00 50,000.00 100.00 %0.00135-030-65055-000 50,000.00
Office Supplies 5,000.00 0.00 5,000.00 100.00 %0.00135-030-65085-000 5,000.00
Maintenance Supplies 6,000.00 0.00 6,000.00 100.00 %0.00135-030-65095-000 6,000.00
Capital Outlays 115,000.00 0.00 115,000.00 100.00 %0.00135-030-69005-000 115,000.00
Copier Lease Installments 4,000.00 253.30 3,746.70 93.67 %0.00135-030-69170-000 4,000.00
GASB Reserve for Replacement 25,000.00 0.00 25,000.00 100.00 %0.00135-030-69195-000 25,000.00
Department: 030 - Administration Total:331,276.48146,403.631,805,499.00 1,805,499.00 1,474,222.52 81.65%
Department: 039 - Non Departmental
Legal 65,000.00 4,404.25 60,595.75 93.22 %4,404.25135-039-55045-000 65,000.00
Auditing 30,000.00 4,500.00 25,500.00 85.00 %0.00135-039-55055-000 30,000.00
Appraisal 13,070.00 0.00 13,070.00 100.00 %0.00135-039-55060-000 13,070.00
Tax Admin Fees 5,000.00 0.00 5,000.00 100.00 %0.00135-039-55065-000 5,000.00
Department: 039 - Non Departmental Total:8,904.254,404.25113,070.00 113,070.00 104,165.75 92.13%
Expense Total:837,690.33390,550.2913,224,219.00 13,224,219.00 12,386,528.67 93.67%
Fund: 135 - MUD 1 General Fund Surplus (Deficit):1,350,644.25483,499.2616,136.00 16,136.00 1,334,508.25 -8,270.38%
Report Surplus (Deficit):483,499.26 1,350,644.2516,136.00 16,136.00 1,334,508.25 -8,270.38%
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Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024
12/10/2024 11:33:24 AM Page 4 of 5
Group Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
ActivityDepartmen…
Current
Total Budget
Original
Total Budget
Percent
Remaining
Fund: 135 - MUD 1 General Fund
Revenue
000 - Revenue, Asset, Liability, & Equity 2,188,334.58874,049.5513,240,355.00 13,240,355.00 -11,052,020.42 83.47%
2,188,334.58874,049.5513,240,355.00 13,240,355.00 -11,052,020.42Revenue Total:83.47%
Expense
010 - Water 211,634.4498,674.847,440,945.00 7,440,945.00 7,229,310.56 97.16%
020 - Wastewater 284,313.84141,066.913,852,935.00 3,852,935.00 3,568,621.16 92.62%
026 - Board of Directors 1,561.320.6611,770.00 11,770.00 10,208.68 86.73%
030 - Administration 331,276.48146,403.631,805,499.00 1,805,499.00 1,474,222.52 81.65%
039 - Non Departmental 8,904.254,404.25113,070.00 113,070.00 104,165.75 92.13%
837,690.33390,550.2913,224,219.00 13,224,219.00 12,386,528.67Expense Total:93.67%
1,350,644.25483,499.2616,136.00 16,136.00 1,334,508.25Fund: 135 - MUD 1 General Fund Surplus (Deficit):-8,270.38%
Report Surplus (Deficit):483,499.26 1,350,644.2516,136.00 16,136.00 1,334,508.25 -8,270.38%
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Budget Report For Fiscal: 2024-2025 Period Ending: 11/30/2024
12/10/2024 11:33:24 AM Page 5 of 5
Fund Summary
Fiscal
Activity
Variance
Favorable
(Unfavorable)Fund
Period
Activity
Current
Total Budget
Original
Total Budget
135 - MUD 1 General Fund 1,350,644.25483,499.2616,136.00 16,136.00 1,334,508.25
Report Surplus (Deficit):483,499.26 1,350,644.2516,136.00 16,136.00 1,334,508.25
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135-10250 TexPool O & M (XXXXX0002) General Fund Operating $0 $2,371,849 $2,371,849
135-10300 Prosperity Bank (XXXXX2660) General Fund Operating *$156,195 $5,626,065 $5,782,260
135-10305 Prosperity Bank Reserve-Savings Acct (XXXXX7724)$2,009,824 $0 $2,009,824
135-11100 Petty Cash Administration $0 $150 $150
135-11150 Petty Cash Utility Billing $0 $450 $450
137-10250 TexPool O & M (XXXXX0002) GASB Replacement $4,896,455 $0 $4,896,455
519-10300 Prosperity Bank (XXXXX2660) SWIFT $85,052 $0 $85,052
519-11155 Cash-Bond Escrow Bank of Texas (SWIFT)$857,643 $0 $857,643
520-10250 Texpool Revenue Bond Water & Waste Water Systems 2019 (XXXXX018)$0 $0 $0
520-10300 Prosperity Bank (XXXXX2660)- Construction Water & Waste Water Systems $0 $0 $0
528-10250 TexPool Revenue Bond Reserve (XXXXX014) WWTP Improvements $1,001,863 $0 $1,001,863
533-10250 TexPool Tax I & S (XXXXX0003)$119,115 $0 $119,115
533-10300 Prosperity Bank (XXXXX2660) Tax I&S $0 $0 $0
534-10250 TexPool Revenue I & S (XXXXX013) WWTP Improvements $109,794 $0 $109,794
535-10250 Texpool Revenue I & S (XXXXX017) SWIFT $43,534 $0 $43,534
536-10250 TexPool Revenue I & S (XXXXX020) Water & Waste Water Systems $47,660 $0 $47,660
$7,998,514 $17,325,648
Amount available in cash for spending (MUD Accounts)$7,998,514
*11/30/2024 Customer Water Deposits $156,195.00
122-10250 TexPool O & M (XXXXX0002)-Fire Operating Cash $0 $502,278 $502,278
122-10300 Prosperity Bank (XXXXX2660) Fire Operating $0 $27,476 $27,476
$0 $529,754 $529,754
Amount available in cash for spending (Fire Department Accounts)$529,754
5,626,065$ Prosperity General Fund
2,371,849$ Texpool General Fund
600$ Petty Cash
Total General Fund 135 Available for Spending 7,998,514$
Nonspendable Fund Balance (Prepaids)3,880$
Assigned Fund Balance (FY2024 Capital Projects plus prior year carry forward)6,516,007$
Unassigned Fund Balance 3,045,197$
Current Year Revenue/Expenses 1,350,644$
Total Nonspendable, Assigned & Committed Fund Balances - General Fund 135 $10,915,728
General Fund 135 Available
General Fund 135 Fund Balances
Fire Department Cash
CASH STATUS AS OF NOVEMBER 2024 Restricted -
Unable to be spent
Unrestricted-
Available for
spending
Total in Accounts
(Restricted &
Unrestricted)
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November December January February March April May June July August September October November
2023 2023 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024 2024
ebills 1,740 1,737 1,736 1,734 1,744 1,741 1,738 1,724 1,720 1,719 1,721 1,720 1,713
Bills Mailed 3,739 3,742 3,726 3,729 3,737 3,747 3,753 3,758 3,768 3,774 3,759 3,772 3,815
Bank Draft 562 567 568 565 565 562 562 557 546 543 544 537 545
Online Payments 3,006 3,133 3,023 3,036 3,246 2,992 3,152 3,197 3,136 3,263 3,095 3,200 3,070
Late Notices 298 342 249 298 299 245 295 277 242 326 275 286 422
Disconnects 4 5 4 8 7 3 3 3 0 4 2 1 5
Connections MUD 3,395 3,395 3,395 3,395 3,394 3,394 3,394 3,394 3,394 3,394 3,396 3,396 3,396
Connections Town 1,444 1,446 1,446 1,447 1,447 1,450 1,453 1,453 1,454 1,456 1,457 1,457 1,466
Date of
Permit Permit No.Customer
Deposit
Due to FW
Water
Oversize
Meter
Plumbing
Inspections
Sewer
Inspections Fire Line Misc. Income Total
11/1/2024 2025-01 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/1/2024 2025-02 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/7/2024 2025-03 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/11/2024 2025-04 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/11/2024 2025-05 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/12/2024 2025-06 100.00$ 4,953.00$ 428.00$ 150.00$ -$ 5,631.00$
11/14/2024 2025-07 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/15/2024 2025-08 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
11/18/2024 2025-09 100.00$ 4,953.00$ 428.00$ 150.00$ 50.00$ 5,681.00$
-$
-$
Total 900.00$ 44,577.00$ 3,852.00$ 1,350.00$ 400.00$ -$ -$ 51,079.00$
November Utility Billing Report
Fiscal Year 2024 - 2025
November Permits
Fiscal Year 2024 - 2025
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REGULAR MEETING MINUTES
TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1
BOARD OF DIRECTORS
November 20, 2024, at 6:30 p.m.
Trophy Club Municipal Utility District No. 1 Board of Directors, of Denton and Tarrant Counties, met in a
regular session meeting on November 20, 2024, at 6:30 p.m., in the Boardroom of the Administration
Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the
District and was open to the public.
STATE OF TEXAS §
COUNTIES OF DENTON AND TARRANT §
BOARD MEMBERS PRESENT:
Kevin R. Carr President
Ben Brewster Vice President
Doug Harper Secretary/Treasurer
William C. Rose Director
Jim Thomas Director
STAFF PRESENT:
Alan Fourmentin General Manager
Laurie Slaght District Secretary
Mike McMahon Operations Manager
Regina Van Dyke Finance Manager
Pam Liston General Legal Counsel
Cyndi Ryan Human Resources
CALL TO ORDER AND ANNOUNCE A QUORUM
President Carr announced the date of November 20, 2024, called the meeting to order and announced a
quorum present at 6:30 p.m.
CITIZEN COMMENTS
Pat Keefer 216 Fresh Meadow Dr.
REPORTS & UPDATES
1. Staff Reports
a. Monthly Capital Improvement Projects
b. Monthly Operations Reports
c. Monthly Finance Reports
General Manager Alan Fourmentin presented the monthly staff reports and answered questions related
thereto. The General Manager noted that the District has hired a communications specialist, and an
update will be brought back to the December meeting.
CONSENT AGENDA
2. Consider and act to approve the Consent Agenda.
a. October 16, 2024, Regular Meeting minutes
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Motion made by Director Harper and seconded by Director Thomas to approve the consent agenda as
presented.
Motion carried unanimously.
REGULAR SESSION
3. Consider and act regarding approval of employee health and ancillary benefits for the calendar year
beginning January 1, 2025, and ending December 31, 2025, and authorize the General Manager to
execute the necessary documents to implement Board action.
Cyndi Ryan, Human Resources provided the Board with updated information regarding employee
benefits and included additional information as requested at the October meeting.
Director Brewster moved to table and seconded by Director Carr.
In favor: Carr, Harper, Brewster, and Thomas
Opposed: Rose
Motion passes 4-1
4. Consider and act to approve purchase of skid steer loader from Bobcat of North Texas.
Motion made by Director Thomas and seconded by Director Harper to approve purchase of skid steer
loader from Bobcat of North Texas not to exceed $46,337.52 and with the stipulation that they will provide
a trade in credit of $41,000 for the 2017 John Deere.
Motion carried unanimously.
5. Discussion regarding the possible transfer of fire department assets and operations to the Town of
Trophy Club.
Director Carr requested to move this item into Executive Session. The Item is so moved.
The Board convened into Executive Session at 7:31 p.m.
The Board reconvened into Regular Session at 8:30 p.m.
No action is taken regarding Executive Session.
Motion made by Director Rose and seconded by Director Thomas to remove item #3 from the table for
further consideration.
Motion carries unanimously.
Motion by Director Rose and seconded by Director Thomas to stay with Blue Cross Blue Shield and MetLife
coverages with the exceptions that of we increase dependent coverage for dental from 50% to 100%,
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increase the dependent vision coverage from 50% to 100%, and increase the employee life insurance
coverage from $100k to $200k.
Motion carries unanimously.
FUTURE AGENDA ITEMS
6. Items for future agendas:
Item to form a subcommittee with the Town of Trophy Club for future fire department capital funding.
7. Next Regular Meeting date – December 18, 2024, at 6:30 p.m.
ADJOURN
President Carr called the meeting adjourned at 8:52 p.m.
___________________________
Kevin R. Carr, President
____________________________
Doug Harper, Secretary/Treasurer
(SEAL)
____________________________
Laurie Slaght, District Secretary
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STAFF REPORT
December 18, 2024
AGENDA ITEM: Consider and act regarding District repository and electronic document management
systems:
a. Master Service Agreement with MCCI, Inc. (Contract No. 2024121801)
b. Addendum No. 1 to Master Services Agreement.
DESCRIPTION: In 2016, the District purchased Laserfiche 10 from MCCI, Inc., for document management
and repository services. Laserfiche 11 is Cloud based and introduces significant updates aimed at
streamlining the process of managing customer and vendor information. The new features will enhance
the efficiency of administrative tasks and provide a better experience for both staff and customers. Key
upgrades include:
1. Customer Forms: Staff will be able to create forms that customers can easily submit through a
secure portal. This replaces the previous requirement for customers to visit the office in person
or submit paper documents via email.
2. Online Payment for Deposits: Customers will now have the option to pay deposits online,
offering a safe and convenient alternative to cash or check payments.
3. Secure Payment Setup: Current customers can submit their banking information securely,
enabling them to set up payments without the need for in-person visits or paper submissions.
4. Faster Vendor Setup: The upgrade will allow vendors to apply online and submit necessary
documents electronically, streamlining the onboarding process.
These updates, included in the FY2025 Capital Improvements budget, aim to enhance the customer
experience, and increase operational efficiency.
ATTACHMENTS: Master Service Agreement
Addendum No. 1
RECOMMENDATION: Staff recommends approval of Contract No. 2024121801 Master Service
Agreement and Addendum No. 1 with MCCI, Inc. for document management and repository services for
an amount not to exceed $58,438.50 and authorize the General Manager to execute the necessary
documents.
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This Master Services Agreement No. 20780 (this "Agreement") is effective on date of last signature (“Effective Date”) and is made by and between
MCCi, LLC, a Florida limited liability company, with its principal office located at 3717 Apalachee Parkway, Suite 201, Tallahassee, FL 32311
(“Company ") and Client (defined herein). Company and Client may each be referred to individually herein as a “Party” or collectively as the “Parties”.
The terms “Client” in this Agreement shall also include Client’s “Affiliates,” defined as a legal entity that directly or indirectly controls, is controlled
by, or is under common control with the applicable Party. It is agreed that Client’s Affiliates who are a party to the applicable Order (defined below)
shall enjoy the same rights, benefits and obligations set forth in this Agreement as are applicable to Client.
As used in this Agreement, “Company” means the Company Affiliate providing the Services (defined below) to the Client in the applicable Order.
The Parties hereto intending to be legally bound hereby, agree as follows:
1. Scope of Service
Company and Client may develop and enter into one or more sales orders, attached hereto or incorporated by reference, incorporating a
description of the specific goods and/or services requested by Client and agreed to be performed or otherwise provided by Company (and as
modified in writing by the Parties, each an “Order”). Company will provide to Client those goods and/or services described as its obligation in the
Order (collectively, the “Services”). If applicable, each Order will also describe items specifically required to be delivered by Company to Client (each
a “Deliverable”), and the acceptance criteria, if any, for each of the Deliverables. Further, each Order will set forth, among other things, tasks to be
performed by the Parties and roles and responsibilities of each Party. Each Order shall specifically identify this Agreement and indicate that it is
subject to the terms hereof. Unless provided to the contrary in the applicable Order, to the extent there are any conflicts or inconsistencies between
this Agreement and any Order or Client purchase order, except in regard to Sections 2 or 3 herein, the provisions of this Agreement shall govern
and control. Use of pre-printed forms, including, but not limited to email, purchase orders, shrink-wrap or click-wrap agreements, except those
that may appear in the appliable Order, acknowledgements or invoices, is for convenience only and all pre -printed terms and conditions stated
thereon, except as specifically set forth in this Agreement, are void and of no effect. No amendment or modification to this Agreement will be valid
unless set forth in writing and formally approved by authorized representatives of both parties. To the extent that there are any conflicts or
inconsistencies between this Agreement and any Client-entered third-party government purchasing agreement (“Purchasing Vehicle”), the
provisions of the Purchasing Vehicle shall govern and control.
No change order, notice, direction, authorization, notification or request (each a “Change Order”) will be binding upon Client or Company, nor will
such Change Order be the basis for any claim for additional compensation by Company, until Client and Company have agreed in writing to the
same.
Each Company Affiliate will only be liable for those obligations expressly set forth in the applicable Order to which it is a party and the applicable
Affiliate will invoice client for the same. In no event will a Company Affiliate be liable for any of the obligations or liabilities of any other Company
Affiliate pursuant to this Agreement.
2. Fees
Client shall pay to Company the fees and other compensation and or reimbursement set forth in each Order. The Client acknowledges that it may
incur expenses as associated with non-refundable items (e.g., airline tickets, training/install charges, hotel reservations, rental cars, and the like),
in the event that (i) Client cancels or reschedules performance, after Company has made the applicable arrangements; or (ii) If Client is not prepared
upon Company’s arrival, which results in cancellation, delays, and/or the need to reperform any Deliverables.
3. Invoicing and Payment
Unless otherwise stated in an Order, Company will invoice Client for all fees, charges and reimbursable expenses on a monthly basis and upon
completion of each Order.
Client agrees to pay all undisputed invoices and undisputed portions of a disputed invoice in full within thirty (30) days from the date of each
invoice. Failure to pay invoices by the due date, unless Company has been informed by said due date that an invoice is being contested and the
reason therefor, may result in the imposition of interest charges to the extent allowable by law as well as any associated legal and collection fees
incurred.
In all events, Client shall be liable for full payment for Services and/or Deliverables and reimbursement of Company 's expenses incurred through
the effective date of termination. If Client cancels or suspends an Order, pursuant to this Agreement and only if allowed hereunder, between
completed milestones, Company will invoice Client for a pro-rated share of the completed portion of each milestone(s) for Deliverables performed
through the date of such termination or delay. If Services are resumed or Deliverables continued, Company will recommence invoicing per the
applicable Order.
To the extent that Client is not exempt and/or has not communicated its tax status to Company, Client further agrees to pay amounts equal to any
federal, state or local sales, use, excise, privilege or other taxes or assessments, however designated or levied, relating to any amounts payable by
Client to Company under this Agreement or any other Agreement between the Parties, exclusive of taxes based on Company’s net income or net
worth. Client understands and accepts that any pricing set forth in an Order does not include such taxes.
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All recurring software maintenance support, subscriptions and/or other service packages (“Recurring Services”) will automatically renew unless
Client has
(a) terminated the Agreement and/or applicable Order, per Section 4;
(b) provided sixty (60) days written notice prior to the scheduled renewal date of the Recurring Services; or
(c) not paid in full the renewal invoice within 45 days after scheduled renewal date of the Recurring Services, the Order (and/or applicable
addendum) will systematically terminate, but may be reinstated if/when the Client pays the renewal invoice in full (including any applicable
reinstatement fees);
Once payment has been received, no refunds for Recurring Services are available.
4. Term, Termination, and Cancellation
This Agreement will commence on the Effective Date and will be effective for the longer of (i) a one (1) year period or (ii) the term of the original
Order and will renew automatically for one (1) year periods and continue in full force and effect, unless terminated by either Party as set forth
below. Termination of this Agreement or any Order hereunder may occur upon any of the following:
(a) Thirty (30) days after a Party’s receipt of written notice from the other Party that this Agreement or the Services, in whole or in part under an
Order, shall be terminated; or
(b) Thirty (30) days after a Party notifies the other in writing that they are in breach or default of this Agreement, unless the breaching Party
cures such breach or default within such thirty (30) day period; or
(c) Fifteen (15) days after the filing of a petition in bankruptcy by or against either Party, any insolvency of a Party, any appointment of a receiver
for such Party, or any assignment for the benefit of such Party’s creditors (a “Bankruptcy Event”), unless such Party cures such Bankruptcy
Event within the fifteen (15) day period; or
(d) If Client is a city, county, or other government entity the following applies: If Client’s governing body fails to appropriate sufficient funds to
make payments due and to become due during Client’s next fiscal period, Client may, subject to the terms herein, terminate the applicable
Order as of the last day of the fiscal period for which appropriations were received (each an “Event of Non-appropriation”). Client agrees
to deliver notice of an Event of Non-appropriation to Company at least 30 days prior to the end of Client’s then-current fiscal period, or if an
Event of Non-appropriation has not occurred by that date, promptly upon the occurrence of any such Event of Non-appropriation. If this
Agreement is terminated following an Event of Non-appropriation, Client agrees (but only to the extent permitted by applicable law) that, for
a period of one (1) year from the effective date of such termination, Client shall not purchase or otherwise acquire any technology performing
functions similar to those performed by the Recurring Services from a third party.
5. Working Arrangements
All Services shall be performed remotely, unless otherwise agreed to by the Parties.
Client will ensure that all Client’s personnel, vendors, and/or subcontractors who may be necessary or appropriate for the successful performance
of the Services and/or delivery of a Deliverable will, on reasonable notice: (i) be available to assist Company Personnel by answering business,
technical and operational questions and providing requested documents, guidelines and procedures in a timely manner; (ii) par ticipate in the
Services as reasonably necessary for performance under an Order; and (iii) be available to assist Company with any other activities or tasks required
to complete the Services in accordance with the Order.
6. Company Personnel
Neither Company nor its Personnel (defined below) are or shall be deemed to be employees of Client but instead are independent contractors to
Client. Company shall be responsible for the compensation of its Personnel, in addition to any applicable employment taxes, workmen's
compensation and any other taxes, insurance or provisions associated with the engagement of such Personnel.
In addition, Company shall be responsible for all acts or omissions of its Personnel.
Company may utilize independent subcontractors in satisfying its obligations under this Agreement (collectively with Company employees
“Personnel”). Company remains responsible for all acts and omissions of all Personnel.
Upon receipt of notice from Client that any Company Personnel is not suitable, Company shall remove such person from the performance of
Services and will provide a qualified replacement as quickly as reasonably possible.
Unless a particular Company Personnel member has been identified as a key resource to the relevant Order, Company at its sole discretion may
reassign, if and as necessary, other appropriately qualified Company Personnel to the relevant Order as long as such assignment will not affect
Company’s fee for the Services defined or ability to satisfy its Deliverables.
Neither Party is a legal representative of the other nor does a Party have the authority, either express or implied, to bind or obligate the other in
any way.
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7. Non-Solicitation
To the extent permitted by law, during the term of this Agreement and for a period of twelve (12) months thereafter, neither Party shall knowingly
(i) induce or attempt to induce any then-current employee or independent contractor of the other Party to terminate his or her employment or
other relationship with the non-soliciting Party or (ii) solicit or hire any former employee or independent contractor that had been employed or
engaged by the non-soliciting Party during the previous twelve (12) months. Notwithstanding the foregoing, either Party may solicit for
employment, offer employment to, employ, or engage as a consultant or advisor, any of the other Party’s personnel who: (i) had no previous direct
contact with the soliciting Party’s personnel in connection with, and during the performance of, the Services hereunder, or (ii) have responded to
a general, publicly-available advertisement for employment by the hiring Party (including its Affiliates), or (iii) make unsolicited approaches or
inquiries to such Party (including its Affiliates) regarding employment opportunities. The current engaging Party, in its sole discretion, may waive
this provision in writing for an individual. Except for government entities, In consideration for such waiver, the soliciting Party agrees to pay a
placement fee equal to fifty (50) percent of such person’s new total annual compensation. This placement fee shall be due immediately upon such
person’s commencement of services.
8. Confidential Information
The Parties acknowledge that in the course of Company providing Services for Client hereunder, each may receive Confidential Information (as
defined below) of the other Party. Any and all Confidential Information in any form or media obtained by a Recipient (defined below) shall be held
in confidence and sha ll not be copied, reproduced, or disclosed to third parties for any purpose whatsoever except as necessary in connection
with the performance hereunder. Each Recipient further acknowledges that it shall not use such Confidential Information for any purposes other
than in connection with the activities contemplated by this Agreement. All consultants assigned by Company to Client will sign appropriate forms
of confidentiality agreements on or prior to their start date.
“Confidential Information” means any and all confidential information of a Party disclosed to the other Party, including, but not limited to,
research, development, proprietary software, technical information, techniques, know-how, trade secrets, processes, clients, employees,
consultants, pricing information and financial and business information, plans and systems. Confidential Information shall not include information
which: (i) was known to the Party receiving the information (the “Recipient”) prior to the time of disclosure by the other Party (the “Disclosing
Party”); (ii) at the time of disclosure is generally available to the public or after disclosure becomes generally available to the public through no
breach of this Agreement or other wrongful act by the Recipient; (iii) was lawfully received by Recipient from a third party without any obligation
of confidentiality; or (iv) is required to be disclosed by law or order of a court of competent jurisdiction or regulatory authority.
The obligations set forth in this Section shall survive termination of this Agreement for a period of three (3) years thereafter.
9. Intellectual Property
Unless otherwise specified in any Order, or subject to a third-party license agreement, title to all materials, Services, and/or Deliverables, including,
but not limited to, reports, designs, programs, specifications, documentation, manuals, visual aids, and any other materials developed and/or
prepared for Client by Company under any Order, to the extent that the same are custom and unique in application to Client, (whether or not such
Order is completed) (“Works”), and all interest therein shall vest in Client and shall be deemed to be a work made for hire and made in the course
of the Services rendered hereunder. Company shall retain a non-exclusive, royalty-free, world-wide, perpetual license to use, sell, modify, distribute,
and create derivative works based upon any of the foregoing Works in its information technology professional services business, provided that in
so doing Company shall not use or disclose any Client Confidential Information or Deliverables custom and unique to Client. To the extent that
title to any such Works may not, by operation of law, vest in Client or such Works may not be considered works made for hire, all rights, title and
interest therein are hereby irrevocably assigned to Client. All such Works shall belong exclusively to Client, except as set forth herein, with Client
having the right to obtain and to hold in its own name, copyrights, registrations, or such other protection as may be appropriate to the subject
matter, and any extensions and renewals thereof. Company agrees to give Client and any person designated by Client, reasonable assistance, at
Client's expense, required to perfect the rights defined in this Section 9. Unless otherwise requested by Client, upon the completion of the Services
to be performed under each Order or upon the earlier termination of such Order, Company shall promptly turn over to Client all Works and
Deliverables developed pursuant to such Order, including, but not limited to, working papers, narrative descriptions, reports, and data.
Notwithstanding the foregoing, the following shall not constitute the property of Client: (i) Company software, including but not limited to any
proprietary code (source and object), or that which is subject to third-party license agreements with Company and/or Client; (ii) those portions of
the Deliverables which include information in the public domain or which are generic ideas, concepts, know-how and techniques within the
computer design, support and consulting business generally; and (iii) those portions of the Deliverables which contain the computer consulting
knowledge, techniques, tools, routines and sub-routines, utilities, know-how, methodologies and information which Company had prior to or
acquired during the performance of its Services for Client and which do not contain any Confidential Information of Client conveyed to Company.
Should Company, in performing any Services hereunder, use any computer program, code, or other materials developed by it independently of
the Services provided hereunder (“Pre-existing Work”), Company shall retain any and all rights in such Pre-existing Work. Company hereby grants
Client a paid up, royalty free, world-wide, non-exclusive license to use outputs generated by the Company software and Pre-existing Work for its
internal business needs for the term of each applicable Order.
Client understands and agrees that Company may perform similar services for third Parties using the same Personnel that Company may use for
rendering Services for Client hereunder, subject to Company’s obligations respecting Client’s Confidential Information pursuant to Section 8.
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10. Data Privacy
In the event that Company, in the course of providing Services to Client, receives, stores, maintains, processes or otherwise has access to “Personal
Information” (as defined by the State Data Protection Laws (defined below) and/or European Union Directives, and including, but not limited to,
an individual’s name and social security number, driver’s license number or financial number) then Company shall safeguard this information in
accordance with these laws. Company may disclose Personal Information and other Client provided information for business purposes only on a
need-to-know basis and only to (i) Company Personnel, (ii) any third-party service providers that have agreed to safeguard Personal Information
and other Client provided information in a like manner as Company safeguards such information, and (iii) with other entities authorized to have
access to such information under applicable law or regulation. Company may disclose Personal Information when necessary to protect its rights
and property, to enforce its terms of use and legal agreements, as required or permitted by law, or at the request of law enforcement authorities
and the courts, and pursuant to a subpoena. Company shall have no duty to notify Client of such compliance with law. Company takes reasonable
and appropriate measures to maintain the confidentiality and security of Personal Information and to prevent its unauthorized use or disclosure.
To the extent that Company experiences a Security Breach as defined under the applicable State Data Protection Laws for information generated
in connection with this Agreement or any Order hereto, Company shall notify Client in writing within five (5) busi ness days of confirming the same.
11. Warranty
(a) General Representation and Warranty.
Client represents and warrants that it shall have all rights and licenses, including, without limitation those related to data, software and the
like, of third parties, necessary or appropriate for Company to access or use such data and/or third-party products and agrees to produce
evidence of such rights and licenses upon the reasonable request of Company.
(b) Services Warranty.
EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION 10, THE APPLICABLE EXHIBITS AND/OR ORDERS, COMPANY DOES NOT MAKE OR GIVE
ANY REPRESENTATION OR WARRANTY, WHETHER SUCH REPRESENTATION OR WARRANTY BE EXPRESS OR IMPLIED, INCLUDING ANY
WARRANTY OF MERCHANTABILITY, QUALITY, OR FITNESS FOR A PARTICULAR PURPOSE OR ANY REPRESENTATION OR WARRANTY FROM
COURSE OF DEALING OR USAGE OF TRADE.
(c) General Warranty.
Company shall perform the Services in compliance with all applicable federal and state laws and regulations and industry codes, inclu ding
but not limited to (i) federal and state anti-kickback laws and regulations, (ii) federal and state securities laws, meaning that Company agrees
that Client may be a publicly traded company and Company shall instruct Company Personnel that federal and state securities laws prohibit
the purchase, sale, or pledge of Client stock while in possession of any material, non-public information, (iii) the Foreign Corrupt Practices
Act of 1977, (iv) federal and state privacy and data protection laws, including, but not limited to, Health Insurance Portability and
Accountability Act of 1996 and the Health Information Technology for Economic and Clinical Health Act (collectively, “State Data Protection
Laws”), and (v) Company also represents that it uses E-Verify to verify the work authorization of all newly hired employees.
12. Indemnification and Limitation of Liability
(a) Indemnification .
To the extent caused by Company, Company shall indemnify, defend, and hold Client harmless against any loss, damage, or costs (including
reasonable attorneys' fees) in connection with third party claims, demands, suits, or proceedings ("Claims") for bodily injury or tangible
property damage arising out of Company’s performance within the scope of its responsibilities under this Agreement or by a third-party
alleging that the use of any Deliverable (expressly excluding third party software and/or cloud host provider) as provided to Client under this
Agreement or any Order hereto and used in accordance with this Agreement and relevant documentation, infringes any third party’s
intellectual property rights perfected in the United States. Notwithstanding the foregoing, Company shall not be required to indemnify Client
to the extent the alleged infringement: (i) is based on information or requirements furnished by Client, (ii) is the result of a modification made
by an entity other than Company, or (iii) arises from use of a Deliverable in combination with any other product or service not provided or
approved in writing by Company. If Client is enjoined from using the Deliverable or Company reasonably believes that Client will be enjoined,
Company shall have the right, at its sole option, to obtain for Client the right to continue use of the Deliverable or to replace or modify the
same so that it is no longer infringing. If neither of the foregoing options is reasonably available to Company, then this Agreement may be
terminated at either Party’s option, and Company’s sole liability shall be subject to the limitation of liability provided in this Section.
(b) Indemnification Procedure.
Client shall give Company (i) prompt written notice of the Claim; (ii) sole control of the defense and settlement of the Claim (provided that
Company may not settle any Claim unless it unconditionally releases Client of all liability and does not otherwise negatively impact Client’s
rights, including, without limitation, those in its intellectual property); and (iii) at Company's cost, all reasonable assistance.
(c) Limitation of Liability.
Except for a breach of intellectual property rights, a third party’s end user and/or terms of use agreement, and to the extent caused by the
applicable Party:
(i) IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR SPECIAL, EXEMPLARY, INCIDENTAL, OR CONSEQUENTIAL DAMAGES (INCLUDING, WITHOUT
LIMITATION, LOST REVENUES, PROFITS, SAVINGS OR BUSINESS) OR LOSS OF RECORDS OR DATA, WHETHER OR NOT THE POSSIBILITY OF SUCH
DAMAGES HAS BEEN DISCLOSED TO SUCH PARTY IN ADVANCE OR COULD HAVE BEEN REASONABLY FORESEEN BY SUCH PARTY, AND WHETHER
IN AN ACTION BASED ON CONTRACT, WARRANTY, STRICT LIABILITY, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE), OR OTHERWISE.
EXCEPT FOR A PARTY’S PAYMENT OBLIGATIONS; (ii) EACH PARTY'S MAXIMUM AGGREGATE LIABILITY FOR ALL CLAIMS, LOSSES, OR OTHER
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LIABILITY ARISING OUT OF, OR CONNECTED WITH, THIS AGREEMENT, THE SERVICES, DELIVERABLES AND/OR SOFTWARE PROVIDED HEREUNDER
OR CLIENT’S USE OF ANY SUCH SERVICES, DELIVERABLES, AND/OR SOFTWARE, AND WHETHER BASED UPON CONTRACT, WARRANTY, STRICT
LIABILITY, TORT (INCLUDING, WITHOUT LIMITATION, NEGLIGENCE), OR OTHERWISE, SHALL IN NO CASE EXCEED THE AGGREGATE AMOUNTS
PAID TO MCCI BY CLIENT UNDER THE APPLICABLE ORDER, GIVING RISE TO SUCH CLAIM DURING THE LAST TWELVE (12) MONTHS. THIS
LIMITATION OF LIABILITY SHALL APPLY TO ALL AGREEMENTS BETWEEN THE PARTIES, REGARDLESS OF WHETHER EXECUTED PRIOR TO OR
SUBSEQUENT TO THIS AGREEMENT.
EACH PARTY'S ENTIRE LIABILITY AND CLIENT'S REMEDIES UNDER THIS AGREEMENT SHALL BE SUBJECT TO THE LIMITATIONS CONTAINED IN THIS
SECTION 11. THE LIMITATIONS ON WARRANTY AND LIABILITY SPECIFIED IN SECTIONS 11 AND 12 HEREOF WILL SURVIVE AND APPLY EVEN IF ANY
LIMITED REMEDY HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.
The Parties acknowledge that the limitation of warranties and liabilities as set out in this Agreement are an essential basis of this Agreement and
that the prices agreed to be paid by Client for Services reflect these limitations.
13. Insurance
During the term of this Agreement, Company shall carry, at its sole expense, insurance coverage to include at a minimum the following:
• Workers Compensation: State statutory limits and $1,000,000 employers’ liability
• Comprehensive General Liability: $2,000,000 per occurrence and $4,000,000 in the aggregate
• Professional Liability and Errors & Omissions: $1,000,000 per occurrence and $3,000,000 in the aggregate
• Cyber and Technical Errors and Omissions: $3,000,000 in the aggregate
Company, at Client’s request, will name Client as an additional insured under the Comprehensive General Liability policy. Company represents
that Client is automatically included as an additional insured under the Errors and Omissions and Cyber and Technical Errors and Omissions
policies for vicarious liability, but no modified certificate of insurance will be provided.
14. Notices
All notices, demands, and other communications required or permitted hereunder or in connection herewith shall be in writing and shall be
deemed to have been duly given if delivered (including by receipt verified electronic transmission) or five (5) business days after mailed in the
Continental United States by first class mail, postage prepaid, to a Party at the following address, or to such other address as such Party may
hereafter specify by notice:
If to Company If to Client:
MCCi, LLC Trophy Club Municipal Utility District No.1
3717 Apalachee Parkway, Suite 201 100 Municipal Drive
Tallahassee, FL 32311 Trophy Club, FL 76262
Attn: Legal Department
Email: legal@mccinnovations.com
Attn: Laurie Slaught
Email: lslaght@tcmud.org
15. Miscellaneous
(a) Third-Party EULA (End User License Agreement) Provisions.
Client acknowledges that they are responsible for adhering to any third-party End User License Agreements, acceptable use policies, and/or
terms and conditions or similar requirements (“EULA”), whether supplied by Company as a convenience or not, for any products procured
on behalf of Client by Company and Company shall not be responsible for such products except related services provided directly by
Company
(b) Use of Open-Source Code.
Except as disclosed in the Order, Company does not distribute nor otherwise use any open-source or similar software in a manner that
would obligate Company to disclose, license, make available or distribute any of its material proprietary source code as a condition of such
use. For purposes of this Agreement, “Open Source” shall mean any software or other Intellectual Property that is distributed or made
available as “open-source software” or “free software” or is otherwise publicly distributed or made generally available in source code or
equivalent form under terms that permit modification and redistribution of such software or Intellectual Property. Open Source includes,
but may not be limited to, software that is licensed under the GNU General Public License, GNU Lesser General Public License, Mozilla
License, Common Public License, Apache License, or BSD License, as well as all other similar “public” licenses.
(c) Client Software Customizations.
Client may choose to customize their software internally without Company’s help. Company is not responsible for any damages caused by
Client’s customization of the software. Company will not be held responsible for correcting any problems that may occur from these
customizations.
(d) Company Software Configuration Services.
Client may elect to contract with Company to configure Client’s software. In these situations, Client acknowledges they are responsible for
testing all software configurations and as such, waives any and all liability to Company for any damages that could be related to these
software configurations.
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(e) Compliance with Laws.
To the extent applicable to the Parties each Party shall comply with and give all notices required by all applicable federal, state, and local
laws, ordinances, rules, regulations, and lawful orders of any public authority bearing on use of the Services, Deliverables and/or software
and the performance of this Agreement.
(f) Equal Opportunity.
To the extent applicable to the Parties each shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a), and the posting
requirements of 29 CFR Part 471, appendix A to subpart A, if applicable. These regulations prohibit discrimination against qualified individuals
based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their
race, color, religion, sex, sexual orientation, gender identity or national origin.
(g) Excluded Parties List.
To the extent required by law and applicable to Client, Company agrees to promptly report to Client if an employee or contractor is listed by
a federal agency as debarred, excluded or otherwise ineligible for participation in federally funded health care programs.
(h) Boycotts.
Company is not engaged in and will not engage in a boycott prohibited under United States and/or applicable State laws.
(i) E-Verify
Company uses E-Verify to verify the work authorization of all newly hired employees.
(j) Force Majeure.
If either of the Parties hereto are delayed or prevented from fulfilling any of its obligations under this Agreement by force majeure, said
Parties shall not be liable under this Agreement for said delay or failure. “Force Majeure” means any cause beyond the reasonable control
of a Party including, but not limited to, an act of God, an act or omission of civil or military authorities of a state or nation, epidemic, pandemic,
fire, strike, flood, riot, war, delay of transportation, or inability due to the aforementioned causes to obtain necessary labor, materials or
facilities.
(k) Audit Rights.
With reasonable notice and at a convenient location, Client will have the right to audit Company’s records to verify the accuracy of invoicing
to Client.
In addition, should any of Client’s regulators legally require access to audit the Services, Company will, to the extent legally required by such
regulators, provide access for the same. All results of such audits shall be Company Confidential Information.
Client shall bear all costs associated with audits.
(l) Assignment.
Neither Party may assign or otherwise transfer any of its rights, duties, or obligations under this Agreement without the prior written consent
of the other Party. Either Party, however, without any requirement for prior consent by the other, may assign this Agreement and its rights
hereunder to any entity who succeeds (by purchase, merger, operation of law or otherwise) to all or substantially all of the capital stock,
assets, or business of such Party, if the succeeding entity agrees in writing to assume and be bound by all of the obligations of such Party
under this Agreement. This Agreement shall be binding upon and accrue to the benefit of the Parties hereto and their respective successors
and permitted assignees.
(m) Modification.
This Agreement may be modified only by a written amendment executed by duly authorized officers or representatives of both Parties.
(n) Provisions Severable.
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, then such provision shall
be severed from this Agreement and the remaining provisions will continue in full force.
(o) Dispute Resolution.
Should a dispute arise between Company and Client involving their respective responsibilities, limitations, or the working relations between
the Parties under this Agreement or any Order, then the Parties will make reasonable efforts to amicably resolve the dispute. Prior to entering
arbitration as set forth below, the Parties agree that any dispute will initially be referred to their senior management for resolution within
ten (10) business days of receipt of notice specifying and asking for the intervention of the Parties’ superiors. If the dispute is still unresolved
after such ten (10) business day period, the Parties agree, at the written request of either Party, to submit the dispute to a single arbitrator
for resolution by binding arbitration under the rules of the American Arbitration Association, and that any award of the arbitrator shall be
enforceable under any court having jurisdiction thereof. In any such action, the Parties will bear their own costs and will share equally in the
costs and fees assessed by the American Arbitration Association for its services.
(p) Interpretation.
The descriptive headings of this Agreement and of any Order under this Agreement are for convenience only and shall not affect the
construction or interpretation of this Agreement. As used herein, “include” and its derivatives (including, “e.g.”) shall be deemed to mean
“including but not limited to.” Each Party acknowledges that this Agreement has been the subject of active and complete negotiations, and
that this Agreement should not be construed in favor of or against any Party by reason of the extent to which any Party or its professional
advisers participated in the preparation of this Agreement.
(q) Publicity.
Company may use the name of Client, the existence of this Agreement and the nature of the associated services provided herein for
marketing purposes, except that such use shall not include any Client Confidential Information as defined in Section 8 of this Agreement.
(r) Entire Agreement.
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This Agreement and all Order(s) attached hereto constitute the complete and exclusive statement of the agreement between the Parties and
supersedes all proposals, oral or written, and all other prior or contemporaneous communications between the Parties relating to the subject
matter herein.
(s) Counterparts.
This Agreement may be executed in several counterparts, each of which will be deemed an original, and all of which taken toge ther will
constitute one single agreement between the Parties with the same effect as if all the signatures were upon the same instrument. The
counterparts of this Agreement may be executed and delivered by facsimile or other electronic signature (including portable document
format) by either of the Parties and the receiving Party may rely on the receipt of such document so executed and delivered electronically or
by facsimile as if the original had been received.
(t) Governing Law.
This Agreement, any claim dispute or controversy hereunder (a “Dispute”) will be governed by (i) the laws of the State of Florida, or (ii) if Client
is a city, county, municipality or other governmental entity, the law of state where Client is located, in all cases without regard to its conflicts
of law. The UN Convention for the International Sale of Goods and the Uniform Computer Information Transactions Act will not apply. In any
Dispute, each Party will bear its own attorneys’ fees and costs and expressly waives any statutory right to attorneys’ fees.
(u) Survival.
Sections 2 (Fees), 3 (Invoicing and Payment), 6 (Company Personnel), 7 (Non-solicitation), 8 (Confidential Information), 9 (Intellectual Property),
10 (Data Privacy), 11 (Warranty), 12 (Indemnification and Limitation of Liability), 14 (Notices), 15 (Miscellaneous), and all other terms that by
their context are intended to survive, whether in or under this Agreement, shall survive termination or expiration of this Agreement.
(v) Bench Trial.
The Parties agree to waive, to the maximum extent permitted by law, any right to a jury trial with respect to any Dispute.
(w) No Class Actions.
NEITHER PARTY SHALL BE ENTITLED TO JOIN OR CONSOLIDATE CLAIMS BY OR AGAINST EACH OTHER, SUCH PARTY’S PROVIDERS, AND/OR
CLIENTS, OR PURSUE ANY CLAIM AS A REPRESENTATIVE OR CLASS ACTION OR IN A PRIVATE ATTORNEY GENERAL CAPACITY.
(x) Limitation Period.
Neither Party shall be liable for any claim brought more than two (2) years after the cause of action for such claim first arose.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their respective duly authorized representatives as of the
Effective Date.
MCCi, LLC TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO.1 (“Client”)
Signed: __________________________ Signed: ___________________________
Name: ___________________________ Name: ____________________________
Title: ____________________________ Title: _____________________________
Date: ____________________________ Date: _____________________________
100 MUNICIPAL DRIVE
TROPHY CLUB, FL 76262
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ADDENDUM NO. 1 TO MASTER SERVICES AGREEMENT NO. 20780
LASERFICHE PLATFORM UPGRADE ORDER
Addendum No. 1 to Master Services Agreement No. 20780 Page 1 of 21
Pursuant to Master Services Agreement No. 20780 ("Agreement"):
This Laserfiche Platform Upgrade Order, designated as Addendum No. 1, is entered into as of _________________, (“Addendum Effective Date”), by
and between MCCi and Client and is hereby incorporated into the Agreement and made a part thereof. If there is any conflict between a provision
of the Agreement and this Addendum, the Agreement will control. Any capitalized terms not otherwise defined herein shall have the meaning set
forth in the Agreement. This Order supersedes any previous quote or proposals received. Use of pre-printed forms, including, but not limited to,
email, purchase orders, shrink-wrap or click-wrap agreements, acknowledgements, or invoices, is for convenience only, and all unilaterally issued
and/or pre-printed terms and conditions stated thereon, except as specifically set forth in this Order, are void and of no effect.
IN WITNESS WHEREOF, the parties hereto have caused this Addendum No. 1 to be executed by their respective duly authorized representatives as
of the Addendum Effective Date.
MCCi, LLC TROPHY CLUB MUNICIPAL UTILITY DISTRICT (“Client”)
Signed: __________________________ Signed: ___________________________
Name: ___________________________ Name: ____________________________
Title: ____________________________ Title: _____________________________
Date: ____________________________ Date: _____________________________
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Addendum No. 1 to Master Services Agreement No. 20780 Page 2 of 21
PRICING: LASERFICHE
3717 Apalachee Parkway, Suite 201
Tallahassee, FL 32311
850.701.0725
850.564.7496 fax
Bill to: Laurie Slaght
Lslaght@Tcmud.Org
Ship to: Regina Van Dyke
rvandyke@tcmud.org
cc AP Contact: finance@tcmud.org
Cloud Admin: Laurie Slaght
Lslaght@Tcmud.Org
Client Name: Trophy Club Municipal Utility District Quote Date: December 6, 2024
Client Address: 100 Municipal Drive, Trophy Club, TX 76262
Quote Number: 34175
Order Type: Platform Change
Product Description: Qty. Unit Cost Annual
Total
LASERFICHE CLOUD ANNUAL SUBSCRIPTION - BASIC
LF Cloud Municipality Site License (< 15k Population) 1 $16,225.00 $16,225.00
Laserfiche Cloud Records Management Subscription 1 Included* Included*
Laserfiche Cloud Quick Fields Complete with Agent Subscription (10-
Pack)
1 Included* Included*
Laserfiche Cloud Workflow Bots Subscription 1 Included* Included*
Laserfiche Cloud Direct Share, Up to 200MB 1 Included* Included*
Laserfiche Cloud Advanced Audit Trail Subscription 1 Included* Included*
Laserfiche Cloud Unlimited Public Portal 1 Included* Included*
Laserfiche Cloud Forms Portal Subscription
(Unlimited Submissions Per Month)
1 Included* Included*
Laserfiche Cloud SDK Subscription 1 Included* Included*
Laserfiche Annual Recurring Subscription Subtotal $16,225.00
MCCi SUPPLEMENTAL SUPPORT SERVICES SUBSCRIPTION
MCCi Process Administration Support Services for Laserfiche (MPASS) 1 $3,780.00 $3,780.00 Client needs are estimated based on the current components
provided herein: up to 20 hours that will expire at the end of your
renewal term.
Training Center for Laserfiche Site License, Population Less than
15,000
1 $2,300.00 $2,300.00
MCCi SLA for Laserfiche Site License, Population Less than 15,000 1 $3,100.00 $3,100.00
MCCi Supplemental Support Services Annual Recurring Subscription Subtotal $9,180.00
GRAND TOTAL - RECURRING ANNUAL SUPPORT/SUBSCRIPTION $25,405.00
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Addendum No. 1 to Master Services Agreement No. 20780 Page 3 of 21
Service Description: Qty. Unit Cost Total
MCCi SERVICE PACKAGES
Self-Hosted Data Migration to Laserfiche Cloud
Client must upgrade to newest version of Laserfiche to utilize the
Laserfiche Data Migration Tool.
1 $2,925.00 $2,925.00
Records Management Configuration for Laserfiche Cloud 1 $7,650.00 $7,650.00
Laserfiche Quick Fields Basic Configuration Package 1 $3,375.00 $3,375.00
Laserfiche Repository Administrator Training - Half Day (Remote) 1 $1,250.00 $1,250.00
Process Automation Designer Training on Laserfiche Forms - Tier 2
(Remote)
1 $6,296.25 $6,296.25
Process Automation Designer Training on Laserfiche Workflow - Tier
2 (Remote)
1 $6,296.25 $6,296.25
Implementation Management 1 $11,475.00 $11,475.00
Service Packages Subtotal 1 $39,267.50
GRAND TOTAL - ONE-TIME SERVICES $39,267.50
EXISTING LASERFICHE SOFTWARE SUPPORT CREDIT
Laserfiche Avante Server for SQL Express with Workflow -1 $157.50 $300.00
Laserfiche Avante Starter Public Portal -1 $1,575.00 $3,000.00
Laserfiche Avante Named Full User with Web Access -3 $63.00 $360.00
Laserfiche Avante ScanConnect 5 Pack (Legacy) -1 $69.30 $132.00
Laserfiche Avante Import Agent -1 $204.75 $390.00
Laserfiche Avante Starter Audit Trail -3 $5.25 $30.00
Laserfiche Software Support Credit Proration 0 #VALUE! $0.00
Existing Laserfiche Software Support Credit Total ($4,212.00)
EXISTING MCCI SUPPORT/SUBSCRIPTION CREDIT
Training Center for Laserfiche (1-4 Users) On-Premise -1
Process Administration Support Services (retired) -1
OCR Scheduler for Laserfiche -1
MCCi Supplemental Support/Subscription Services Credit Proration 0
Existing MCCi Supplemental Support/Subscription Credit Total ($2,022.00)
GRAND TOTAL - ESTIMATED EXISTING SUPPORT CREDIT ($6,234.00)
TOTAL LASERFICHE PROJECT COST $58,438.50
*Products shown as “Included” will be implemented and configured ONLY if the applicable MCCi Service Package(s) is included in
this order, or product(s) can be implemented and configured at a later date with the purchase of the applicable service package(s).
All Quotes Expire 30 Days from Quote Date
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Addendum No. 1 to Master Services Agreement No. 20780 Page 4 of 21
This is NOT an invoice. Please use this confirmation to initiate Client’s purchasing process.
RECURRING SERVICES
The Recurring Services portion of this Order will be based on the pricing at the time of renewal. It will systematically
renew unless written notice of termination has been provided per the master agreement. In the event that a
manufacturer increases its prices for recurring annual services, the increase wil l be passed along to the Client. No
more than once per year, MCCi may adjust its recurring annual services (services not related to 3rd party
manufacturers) to coincide with current U.S. inflation rates; any increase will not exceed the cumulative increase in
the Consumer Price Index (CPI) occurring since the last price increase. Please note that if you subscribe to volume -
based solutions, additional user licenses may increase the cost of those items at the time of your next annual renewal.
SALES TAX
Sales tax will be invoiced where applicable and is not included in the fee quote above.
SERVICES
All services will be performed remotely unless noted otherwise. All Services pricing assumes the Client will grant
MCCi secure unattended access.
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Addendum No. 1 to Master Services Agreement No. 20780 Page 5 of 21
PRODUCT ORDER TERMS
MCCi will process Product Orders as follows:
Product/Service Description Timing of Product Order
All Software/Solutions,
Recurring Annual
Support/Subscription, and
Supplemental Support Services
Within 30 days of receipt of Order
The act of MCCi processing orders determines the start date of annual Recurring Service periods. Establishment of
start dates for 3rd party manufacturer products are subject to each manufacturer’s current policy.
BILLING TERMS
MCCi will invoice Client as follows:
Product/Service Description Timing of Billing
All Software/Solutions,
Recurring Annual
Support/Subscription, and
Supplemental Support Services
▪ Initial Sale: Upon delivery of software or activation of the subscription
▪ Annual Renewal: 75 days in advance of expiration date
Service Packages 50% of the total upon receipt of Order, remaining 50% of each Service
Package upon delivery completion and Client acceptance.
MCCi shall not send any invoices nor claim payment for any fees or expenses incurred by MCCi until both parties
authorize this Order. Sales tax will be invoiced where applicable and is NOT included in the Pricing section.
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SERVICE PACKAGES
GENERAL ASSUMPTIONS
To determine which platform/licenses are applicable, please refer to the Pricing section. The following assumptions
serve as the basis for the Service Package(s) reflected below. Any service or activity not described below is not included
in the Scope of services to be provided. Variations to the following may impact the Service Package’s cost and/or
schedule, justifying a Change Order.
▪ MCCi‘s completion of a Deliverable to Client shall constitute that MCCi has conducted its own review and believes
it meets Client’s requirements. Client shall then have the right to conduct its own review of the Deliverable as
Client deems necessary. If Client, in its reasonable discretion, determines that any submitted Deliverable does
not meet the agreed upon expectations, Client shall have five (5) business days after MCCi’s submission to give
written notice to MCCi specifying the deficiencies in reasonable detail. MCCi shall use reasonable efforts to
promptly resolve any such deficiencies. Upon resolution of any such deficiencies, MCCi shall resubmit the
Deliverable for review as set forth above. Notwithstanding the foregoing, if Client fails to reject any Deliverable
within five (5) business days, such Deliverable shall be deemed accepted.
▪ If either party identifies a business issue during the project, MCCi and Client must jointly establish a plan to
resolve the issues with potential impact analysis of timeline and budget within five (5) business days of
identification. Any necessary business decision resulting from the identified business issues must be made by
Client within five (5) business days from request.
▪ Client is responsible for ensuring that adequate hardware/infrastructure is in place and capable of handling the
extra resources that may be required to support the services performed.
▪ Any additional software-licensing needs related to this service/process configuration have not been considered
or included as part of service packages. Client is responsible for ensuring required software licensing is available.
▪ If the Services require MCCi to access client data, item, and/or use any third party software products provided or
used, Client represents and warrants that it shall have all rights and licenses, including, without limitation those
of third parties, necessary or appropriate for MCCi to access or use such data and/ or third party products and
agrees to produce evidence of such rights and licenses upon the reasonable request of MCCi .
▪ Client will maintain primary contacts and project staff for the duration of the project, as a change in staff may
result in a Change Order for time spent by MCCi on retraining, reeducating, or changes in direction.
▪ Through the course of this project, MCCi may choose to utilize the third-party service Asana
(http://www.asana.com) for project management and team collaboration. Documentation and correspondence
exchanged between MCCi and Client may be stored in Asana.
▪ Client will ensure that all Client’s personnel who may be necessary or appropriate for the successful performance
of the services will, on reasonable notice: (i) be available to assist MCCi’ personnel by answering business,
technical and operational questions and providing requested documents, guidelines and procedures in a timely
manner; (ii) participate in the services as reasonably necessary; and (iii) be available to assist MCCi with any other
activities or tasks required to complete the services.
▪ All Services pricing assumes the Client will grant MCCi secure unattended access to the required
infrastructure for the project. Unattended access requires the following:
▪ Either a VPN connection with proper credentials or installation of on-demand remote access software
utilized by MCCi.
▪ Connections that can be made by an assigned MCCi Project Team without intervention from the Client from
the hours of 8:00 AM ET to 8:00 PM ET.
▪ A Windows Domain account assigned exclusively to the assigned MCCi Project Team, with passwords
provided, that has administrative access to all infrastructure being serviced for purposes of the project.
▪ A Windows Domain account, and complete access to that account including the password, for the service
account to be used with any installed software products.
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▪ Failure to provide this access will result in a Change Order increasing the cost to Client and timeline
of the project.
▪ Projects enter “On-Hold” status when (i) Client requests a delay in starting a new project, or (ii) Client is
unresponsive for more than 15 business days during an active project. On-Hold status will remain until a new
project start date is mutually agreed upon, or until Closed. MCCi may elect to Close the project due to project
remaining On-Hold for more than 35 business days.
▪ Projects that are Closed prior to completion, will be billed for any progress made to date and the MCCi project
team will no longer be assigned to the project. Billing for progress made to date is based on the number of hours
worked or the estimated percentage of the project that has been completed, whichever is greater. Subsequently,
a new order is required to restart a Closed project, and to have new MCCi project resources assigned.
▪ Client will provide a single point of contact responsible for coordinating communications and scheduling
amongst Client stakeholders.
▪ MCCi will conduct a project kickoff call with Client to set objectives and review systems/processes used.
▪ Google Chrome or Chrome Microsoft Edge is installed on all Laserfiche servers.
▪ TLS 1.2 is configured on all Laserfiche servers.
▪ Firewall ports will be opened for and unattended remote access on all necessary servers will be granted to MCCi.
▪ All services will be performed Monday – Friday, 8 am to 5 pm EST.
▪ MCCi will only provide recordings of trainings or meetings if requested in advance. Requested recordings will be
available through the Training Center for Laserfiche.
▪ Client will acquire, install, and set up TLS certificates that meet application requirements.
▪ Purchase of Managed Cloud services may cover some of these assumptions/deliverables.
▪ Client will ensure previously agreed upon scheduled trainings are attended by their staff. For cancellations or
rescheduling, the minimum notice period requirement to avoid penalties is 2 calendar weeks prior to the training
date. Penalties: (i) Regardless of the notification time period, if the training was to be in person and MCCi has
incurred non-refundable travel expenses, client will reimburse MCCi accordingly, and (ii) If client cance ls or
reschedules training within 7 calendar days and no less than 48 hours from the training date, the client will forfeit
half of the allotted training time, or be assessed a fee equal to 50% of the training package purchased, or (ii) If
the client cancels or reschedules the training within 48 hours of the training date, or is a no show on the training
date, the training package purchased will be charged in full and forfeited by the client.
GENERAL TESTING DEFINITIONS
▪ Alpha Testing – Defined as internal acceptance testing performed by the project team prior to releasing the
product or configuration to the Client
▪ Basic Deployment Testing – Defined as testing to ensure that the crucial functions of the system are operating
properly, and that the deployment is stable
▪ Beta Testing – Defined as the testing performed to verify functionality and fulfillment of user requirements
▪ User Acceptance Testing – Defined as testing performed by the Client’s users to verify and accept the
implemented functionality or deployment
GENERAL EXCLUSIONS
▪ MCCi is not responsible for assigning an external URL for any web-based platform/software module.
▪ MCCi is not responsible for creating or maintaining backups, backup plans or recovery plans.
▪ MCCi is not responsible for creating training documentation.
▪ MCCi is not responsible for final testing including, but not limited to, configuration changes made by Client
prior to system handoff.
▪ Except where specifically noted, no custom coding is included; configuration work is restricted to the
capabilities associated with the out-of-the-box solution.
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Addendum No. 1 to Master Services Agreement No. 20780 Page 8 of 21
SELF-HOSTED DATA MIGRATION TO LASERFICHE CLOUD
MCCi’s Self-Hosted Data Migration to Laserfiche Cloud Package is designed to migrate an existing self -hosted
Laserfiche system to a new Laserfiche Cloud environment.
CLIENT DELIVERABLES
▪ Provide a Windows account that has administrative rights to each server (can create, write, and read the
various Laserfiche databases, and has administrative rights to the Laserfiche applications)
▪ Purchase a Laserfiche Cloud license that includes the features and data needed to migrate the self -hosted
system
MCCi DELIVERABLES
▪ Migrate a single (1) repository from the Client’s environment to the Laserfiche Cloud system
▪ Assist Client with switching one (1) installation of a self -hosted application (Windows Client, Quick Fields, Import
Agent, etc.) to work with Laserfiche Cloud
▪ Perform basic software deployment testing
▪ Upgrade one existing installation of Laserfiche Server to the latest release of version 11.
EXCLUSIONS
MCCi is not responsible for the following:
▪ Upgrading Laserfiche applications except for the Laserfiche Server
▪ Upgrading SQL Server
▪ Migration of Laserfiche workflows, Laserfiche Forms Business Processes, or multiple repositories
▪ Migration or installation of Quick Fields Sessions
▪ Switching Windows users or groups to Repository users or groups
ASSUMPTIONS
▪ If Client has SQL 2016 or newer, additional professional services time may be needed to complete the
migration.
▪ Laserfiche server is running Windows Server 2012 R2 or higher.
▪ Data is being migrated to a new Laserfiche Cloud system.
▪ During the migration of the self-hosted system to Laserfiche Cloud, both systems will be unavailable.
▪ Data is being migrated to a new Laserfiche Cloud system.
▪ The current Client infrastructure meets the requirements needed to install and run the Laserfiche Cloud
Migration tool.
RECORDS MANAGEMENT CONFIGURATION FOR LASERFICHE CLOUD
MCCi will configure Records Management in Client’s repository within Laserfiche Cloud using Transparent Records
Management (TRM). Using TRM, both records managers and general users can organize the same repository in the
manner they each prefer, simultaneously. The process is “transparent” because it enables general users to see
through the complex records management layout to their desired structure. Records management requirements do
not interfere with day-to-day business needs, and records managers can retain control over the way information is
categorized and filed outside of the view of everyday users of the sys tem.
CLIENT DELIVERABLES
▪ Provide Client representative to participate in organizing the repository through templates and folder structure
and plan out the templates, record types, and folder structure, not to exceed 15 record types that will be
implemented
▪ Provide all necessary information on the retention schedules to be implemented
▪ Have a testing team complete User Acceptance Testing (UAT) within two (2) weeks of the completion of
deployment
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MCCI DELIVERABLES
▪ Create up to three (3) templates, up to fifteen (15) Record Series, and up to fifteen (15) folders
▪ Build workflow(s) to file records in correct record series and create a shortcut in the end user folder structure.
Workflows will be based on information that users input into the template when adding the document to
Laserfiche. These workflows will be for filing purposes only and not include any business process steps for
approval, review, etc.
▪ Perform alpha and beta testing on the built processes. MCCi will transition project to Client UAT team once beta
is complete and successful
EXCLUSIONS
MCCi is not responsible for the following:
▪ Provide training on administering and executing the processes built by the MCCi project team Creating training
documentation for these processes
▪ Managing or providing upkeep of the Laserfiche Records Management System
▪ Configuring any e-mail notifications for records management actions outside of basic notifications for records
available for cutoff, records available for disposition, and vital documents for review
▪ Installing software
ASSUMPTIONS
▪ Client owns Laserfiche Cloud Records Management Edition.
LASERFICHE QUICK FIELDS BASIC CONFIGURATION PACKAGE
MCCi’s Quick Fields basic configuration package is designed for MCCi to install Laserfiche Quick Fields, configure a
single desired Quick Fields session with one classification type, configure real -time lookup, and create a
corresponding Laserfiche Template and fields.
CLIENT DELIVERABLES
▪ Provide lookup credentials
▪ Format Client forms in a manner that is conducive to QF indexing. Client may need to change the format of forms
for all functionality to work consistently.
MCCI DELIVERABLES
▪ Install Quick Fields
▪ Configure one (1) Quick Fields session
▪ Set up one (1) session classification and lookup using Real-Time Lookup
▪ Provide Lookup which allows for one (1) ODBC connection and one (1) field data query
▪ Create one (1) Laserfiche Template with up to seven (7) fields
EXCLUSIONS
MCCi is not responsible for the following:
▪ Configuring Workflow
▪ Creating dynamic fields
▪ Providing Quick Fields training
ASSUMPTIONS
▪ Client has procured appropriate licensing for Real-Time Lookup.
LASERFICHE REPOSITORY ADMINISTRATOR TRAINING – HALF DAY
MCCi’s Administrator Training is available as a single half-day session. The goal is for your organization to have a
trained repository administrator. The single half-day session focuses on ongoing management of the repository with
a focus on user management, troubleshooting user permissions, monitoring and auditing user activity, and managing
metadata. The complete list of training topics is listed below.
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▪ User Management & Security
▪ Monitoring User Activity
▪ Licensing
▪ Metadata Management
▪ Repository Architecture Overview
▪ Cloud Navigation
▪ General Repository Settings
▪ Folder Security
▪ Recycle Bin Settings
CLIENT DELIVERABLES
▪ Have a license available for each attendee participating in the training
▪ Have access point for each attendee (laptop, desktop application, etc.)
▪ Provide the requisite IT system access
▪ Verify trainees can login to Laserfiche prior to scheduled training
MCCI DELIVERABLES
▪ Provide one (1) training session for three (3) hours
▪ Provide Repository Administration training according to the level of package purchased
▪ Provide training for up to six (6) users per session
ASSUMPTIONS
▪ Attendees have either attended a Laserfiche User Training or have requisite prior user experience
▪ A single half-day onsite training will be accompanied by other training packages
EXCLUSIONS
▪ MCCi is not responsible for customizing training materials for the client.
PROCESS AUTOMATION DESIGNER TRAINING: LASERFICHE FORMS – TIER 2
MCCi’s Laserfiche Forms Training is designed to be highly interactive. The goal is to quickly empower individuals in
your organization to learn Laserfiche Forms. Individuals will learn how to create and maintain webforms and also
how to apply their new skills to streamlining approval and review processes. Lastly, training is completed in your
Laserfiche Forms environment, ensuring attendees have the right permissions to get started after training.
In Tier 2, attendees are led through exercises designed to showcase commonly used features and tools within
Laserfiche Forms and will spend an extra session building a process custom to your organization. During the training,
attendees are led through a process design workshop with the instructor to isolate and plan out a process. Attendees
then apply their new skills during the last session to the outlined process. During the first day of training, the below
topics will be covered. During the second day of training, users will apply these skills to build a form applicable to
their organizational need, test the form, and work on troubleshooting any issues.
▪ Reporting
▪ Forms Inbox
▪ Configuration
▪ Lookups
▪ Field Rules
▪ Monitoring
▪ Forms Administration
CLIENT DELIVERABLES
▪ Have a license available for each attendee participating in the training
▪ Appoint a Forms Configuration Administrator who has been through Laserfiche Administrator training to
manage ongoing user and process permissions
▪ Have access point for each attendee (laptop, desktop application, etc.)
▪ Provide the requisite IT system access
▪ Provide MCCi with a mapped-out narrative of specified business process sample forms, approval steps and
approvers, metadata requirements, etc.
▪ Verify trainees can login to Laserfiche prior to scheduled training
MCCI DELIVERABLES
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▪ Provide two (2) full-day sessions or four (4) half-day sessions for a total of twelve (12) hours of training
▪ Provide Process Automation training according to the level of package purchased
▪ Provide training for up to (six) 6 users per session
▪ Provide up to three (3) two-hour discovery sessions with the client prior to training
ASSUMPTION
▪ Onsite training will be scheduled in full-day sessions where applicable. Scheduling exceptions can be discussed
with your trainer.
EXCLUSIONS
▪ CSS and JavaScript are outside the scope of this training package.
▪ MCCi is not responsible for customizing training materials for the client.
PROCESS AUTOMATION DESIGNER TRAINING: LASERFICHE WORKFLOW-TIER 2
MCCi’s Laserfiche Workflow Training is designed to be highly interactive. The goal is to quickly empower individuals
in your organization to learn Laserfiche Workflow. Individuals will learn how to build workflows to replace repetitive
steps performed in the repository, how to send email notifications, promote uniform document filing and naming,
and how to potentially integrate with other applications through data lookups and insertions. Lastly, training is
completed in your Laserfiche environment.
In Tier 2, attendees are led through exercises designed to showcase commonly used features and tools within
Laserfiche Workflow and will spend an extra session building a process custom to your organization. During the
training, attendees are led through a process discovery workshop with the instructor to isolate and plan out a
workflow. Attendees then apply their new skills during the last session to the outlined workflow.
During the first day of training, the below topics will be covered. During the second day of training, users will apply
these skills to build a workflow applicable to their organizational need, test the workflow, and work on troubleshooting
any issues.
▪ Architecture
▪ Creating monitoring
▪ Starting rules
▪ Processing
▪ Activities
▪ Workflow Administration
Console
CLIENT DELIVERABLES
▪ Provide each attendee access to Workflow Designer and Workflow Administration Console
▪ Appoint a Workflow Configuration Administrator who has been through Laserfiche Administrator training to
manage ongoing user and process permissions
▪ Have access point for each attendee (laptop, desktop application, etc.)
▪ Provide the requisite IT system access
▪ Provide MCCi with a mapped-out narrative of specified business process sample forms, approval steps and
approvers, metadata requirements, etc.
▪ Verify trainees can login to Laserfiche prior to scheduled training
MCCI DELIVERABLES
▪ Provide two (2) full-day sessions or four (4) half-day sessions for a total of twelve (12) hours of training
▪ Provide Workflow Designer training on commonly used activities according to the level of package purchased
▪ Provide training for up to six (6) users per session
▪ Provide up to three (3) two-hour discovery sessions with the client prior to training
ASSUMPTION
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▪ Onsite training will be scheduled in full-day sessions where applicable. Scheduling exceptions can be discussed
with your trainer.
EXCLUSIONS
▪ Activities that require skills not related to Laserfiche to configure (i.e., SQL queries, VBA, C#, Microsoft .NET
Framework, API calls) are outside the scope of this training package.
▪ MCCi is not responsible for customizing training materials for the client.
IMPLEMENTATION MANAGEMENT PACKAGE
MCCi will manage the work, communication, and documentation MCCi deems necessary for successful project
delivery.
MCCI DELIVERABLES
▪ Manage Client communication
▪ Produce project documentation
▪ Oversee risk/issue management
▪ Oversee meeting scheduling
▪ Ensure deliverables are met
Budgeting and Resource Management
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SUPPLEMENTAL SUPPORT PACKAGES
As Client’s first-tier solution provider, MCCi provides multiple options for technical support. Client’s annual renewal
covers application break/fix support, version downloads, and continued educational resources. MCCi offers
supplemental support packages to cover remote training, basic configuration services, and maintenance of existing
business processes. MCCi’s Managed Support Services (MMSS) or Process Administration Support Services (MPASS &
MPASS2) packages are strongly encouraged to be included with every renewal. Supplemental Support Packages are
annual subscriptions and pricing is based on the package purchased and an advanced discounted block of hours,
which expire on the same date as Client’s annual renewal. MMSS pricing for the advanced block of hours is based on
MCCi’s Support Technician II hourly rate discounted by 10%. MPASS and MPASS2 pricing for the advanced block of
hours is based on MCCi’s Application Support Analyst hourly rate discounted by 10%.
LASERFICHE
+ Client’s Support/Subscription Renewal includes these benefits, regardless of whether a supplemental package is purchased.
MCCi’s
Managed
Support
Services
MCCi’s
Process
Administration
Support Services
Description MMSS MPASS MPASS2
Easy access to MCCi’s team of Certified Technicians for application
break/fix support issues (i.e., error codes, bug fixes, etc.)+
Remote access support through web conferencing service +
Access to product update version and hotfixes (Client Download)+
24/7 access to the Laserfiche Support Site and Laserfiche Answers
discussion forums+
Additional Remote Basic Training
Additional System Settings Consultation
Assistance with Implementation of Version Updates
Annual Review (upon Client’s request) of Administration Settings
Priority Offering of Laserfiche CPPs & Laserfiche Empower Registration
Scholarships
Configuration and maintenance of basic business processes and MCCi
packaged solution utilizing Laserfiche Forms and Workflow
Configuration of Laserfiche Quick Fields sessions
Basic Records Management Module Overview Training
Administration Configuration Services
Dedicated Certified Professional
Proactive recurring consultation calls upon the Client’s request
Annual Review of business process configurations
Institutional Knowledge of Client’s Solution
Maintenance of MCCi/Client configured complex business processes
Ability to schedule after-hours upgrades
Monday-Friday 8 am to 10 pm ET and Saturday-Sunday from 12 pm to 4 pm ET
Basic JavaScript, CSS, and Calculations for Laserfiche Forms*
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* Excludes the development of new integrations, large-scale development projects, and SQL queries. Excludes maintenance of custom-built
integrations, or any item not purchased from MCCi.
** Hours: MCCi allows clients to use their hours for a multitude of services, if a request will not start a service that cannot be completed with the
hours available. None of the packages listed above are intended to be utilized to configure a new complex business process. In those instances, a
separate SOW is required.
CLIENT RESPONSIBILITIES (All Packages)
▪ For self-hosted (applications hosted by Client) solutions: Configuring/maintaining backups and any general
network, security, or operating system settings outside of Client’s solution.
▪ Managing application-level security.
▪ Managing and creating retention policies related to Records Management Module.
▪ Providing an IT contact (internal or third-party) for MCCi to work with as necessary.
▪ Providing remote access capabilities as needed. If the Client requests MCCi to have unattended access, the Client
assumes all responsibility for the related session(s). The Client will work with MCCi to set up user profiles, user
tags, etc. to allow desired security rights/access.
▪ Creating/providing process diagrams (and any other necessary paperwork/examples).
SUPPLEMENTAL SUPPORT PACKAGE DEFINITIONS
ADDITIONAL REMOTE TRAINING
Additional web-based training is conducted to train new users or as refresher training for existing users.
ADDITIONAL SYSTEM SETTINGS CONSULTATION
MCCi offers additional best practices consultation that includes recommendations for adding additional
departments, additional types of indexing, etc.
REMOTE IMPLEMENTATION OF VERSION UPDATES
While Client’s renewal includes version updates, implementation of those updates is sometimes overlooked. With
the addition of MMSS, MCCi is at Client’s service to directly assist with implementing software updates such as
minor updates, quick fixes or point releases. Dependent on the complexity and the Client’s specific configurations,
major software upgrades may or may not be covered and should be discussed with Client’s Account Management
Team.
ANNUAL SYSTEM REVIEW & ANALYSIS
MCCi will access Client’s system to review how Client’s organization uses Client’s solution, to identify potential
issues, and to make recommendations for better use of the system. This analysis may be performed annually and is
an optional service that will be completed only if requested by the Client.
LASERFICHE CERTIFICATIONS
Priority offering of complimentary Laserfiche certifications, based on availability.
LASERFICHE CONFERENCE REGISTRATION
Priority offering of complimentary Laserfiche Empower registration, based on availability.
CONFIGURATION AND MAINTENANCE OF BASIC BUSINESS PROCESS
Utilizing Laserfiche Forms and Workflow, MCCi will assist with the configuration and maintenance of basic business
processes. A basic business process requires minimal configuration and virtually no institutional knowledge of the
Client’s business process, allowing an MCCi Application Support Analyst to assist with configuration, support, and
maintenance of the process. Examples include Filing Workflows, simple Forms, or approval/notification workflows
that have few routing steps, no integration, and little to no database lookups.
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MAINTENANCE OF MCCi PACKAGED SOLUTION: MCCi will assist with maintenance with a solution MCCi has
created for a market that has a specific business process automation use.
CONFIGURATION OF LASERFICHE QUICK FIELDS SESSIONS
Using Client’s current Quick Fields modules, MCCi will configure Quick Fields sessions, excluding custom scripting,
custom calculations, etc.
BASIC RECORDS MANAGEMENT MODULE OVERVIEW TRAINING
MCCi will provide refresher overview training of the records management module. Initial training cannot be
performed under this support level.
ADMINISTRATION CONFIGURATION SERVICES
MCCi will assist with administration configuration services, including setting up users, metadata, security, etc.
DEDICATED LASERFICHE CERTIFIED PROFESSIONAL
While on MCCi’s MMSS level, Client will have access to MCCi’s team of Certified Support Professionals; with MPASS
and MPASS2, Client will have a representative dedicated to Client’s organization.
SCHEDULED RECURRING CONSULTATION CALLS
Upon Client’s request, Client’s MPASS representative will schedule recurring calls with Client to discuss Client’s
current and upcoming projects. This helps us stay on the same page with Client and ensure tasks and project
milestones are being completed.
ANNUAL REVIEW OF BUSINESS PROCESS CONFIGURATIONS
MCCi will review Client’s business processes to see how Client’s organization uses the solution, to identify potential
issues, and to make recommendations for better use of the system. This analysis may be performed annually and is
an optional service that will be completed only if requested by the Client.
INSTITUTIONAL KNOWLEDGE OF CLIENT SOLUTION
Turnover within Client’s organization can happen, and it is important to have a plan. Who will help Client’s new
solution administrator get up to speed on Client’s processes and solutions in place? Leave that to us. MCCi
documents Client’s specific organization’s usage and implemented business processes, integrations, etc., and can
assist with the knowledge transfer to the new solution administrator if needed.
MAINTENANCE OF MCCI/CLIENT CONFIGURED COMPLEX BUSINESS PROCESSES
The assigned representative can maintain MCCi or Client configured complex business processes. A complex
business solution is a large business process with an extensive configuration that is mission -critical to the
organization. For example, minor tweaks, updates due to upgrades, process improvements, etc. can be requested.
For creation of new complex Forms, Workflow, and Transparent Records Management configurations, please
discuss a Business Process Configuration Service with Client’s Account Executive or Account Manager.
ABILITY TO SCHEDULE AFTER-HOURS UPGRADES
Avoid MCCi’s after-hours premium charge for upgrades. MPASS2 clients can schedule these anytime Monday-Friday
from 8 am to 10 pm ET and Saturday and Sunday from 12 pm to 4 pm ET.
BASIC JAVASCRIPT, CSS AND CALCULATIONS FOR LASERFICHE FORMS
Excludes complex scripting.
BASIC LASERFICHE WEBLINK/PUBLIC PORTAL CUSTOMIZATION
MCCi will help customize Client’s WebLink/Public Portal to meet Client’s needs.
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THE TRAINING CENTER FOR LASERFICHE*
MCCi’s Training Center for Laserfiche annual subscription provides an easy, cost -effective way for all users in Client’s
organization to access training videos for Laserfiche and ABBYY.
BENEFITS
▪ 24/7 access to on-demand Laserfiche training videos and other resources
▪ Reduction in training expenses
▪ Caters to all skill levels from Basic Users to Advanced System Administrators
▪ Unlimited access for Client’s entire organization
▪ User determined schedule and pacing
▪ Reduction in internal support and increased user productivity
▪ Increased efficiency through improved internal usage/adoption
▪ Instant/budgeted training available in the case of employee turnover
▪ Enhance Client’s organization’s internal Laserfiche training program
*The Training Center subscription gate is based on Laserfiche user counts
SERVICE LEVEL AGREEMENT (SLA)*
MCCi’s SLAs are offered as additional options to Client’s annual support/subscription. An SLA offers clients escalated
response times depending on the severity of the support issue, as well as other additional benefits. The SLA
documentation and pricing is readily available upon request. MCCi currently has two separate SLAs available:
▪ Infrastructure Hosting
▪ Application Support (Client Self-Hosted)
▪ Application Support (Cloud Applications)
*Full SLA document is available upon request
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MCCi ASSUMPTIONS
TECHNICAL SUPPORT
Clients may contact MCCi support via MCCi’s Online Support Center, email (support@mccinnovations.com), or
telephone 866-942-0464. Support is available Monday through Friday (excluding major holidays) from 8 am to 8 pm
Eastern Time.
PROFESSIONAL SERVICES
CHANGE ORDER PROCESS
Any deviations from the contract will be documented in a Change Order that Client must execute.
CONFIGURATION ASSISTANCE
Many of MCCi’s packages list remote configuration assistance for up to a certain number of days. This is based on
total days, not business days.
TRAVEL
MCCi will schedule travel in consecutive days for most engagements unless otherwise stated or agreed upon.
SCHEDULING
All rates are based on normal business hours, Monday through Friday from 8 am to 5 pm local time. If scheduling
needs to occur after business hours, additional rates may apply.
RETURN POLICY
Any product returns are subject to the manufacturer’s return policy.
LIMITED LIABILITY
If the Master Agreement is silent on each party’s limited liability, or there exists no master agreement, except for
breach of any intellectual property right, or end user terms of use, and/or license agreement, liability is limited to the
amount of dollars received by MCCi directly associated with this Order in the twelve (12) months prior to the date of
the Claim. If the applicable agreement provides for a limitation of liability, then such limitation applies to the greatest
extent allowed.
MCCi also does not warrant any third-party products procured on behalf of Client. If there are any product warranties
provided by the manufacturer of the product, any remedy should be requested directly from manufacturer and MCCi
has no liability associated therewith.
PRE-EXISTING INTELLECTUAL PROPERTY (IP)
The following products noted below are deemed Pre-existing IP as defined in the Master Agreement and are not
considered “Works Made for Hire” and as such all rights, title or interest remains with MCCi. Client shall retain a non -
exclusive, royalty-free, world-wide, license to use the product(s) as such product(s) is integrated into the solution
purchased from MCCi and for the term of the applicable subscription(s) by Client.
▪ Laserfiche PowerPack by MCCi
▪ Laserfiche EnerGov Integration by MCCi
▪ Laserfiche Neogov Integration by MCCi
▪ GoFiche Suite for Avante/Rio/Subscription
▪ Common Web Service API for Laserfiche
▪ GovBuilt software
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CLIENT SOLUTION CUSTOMIZATIONS
Client may also choose to customize their system internally without MCCi’s help. MCCi is not responsible for any
damage caused by the user’s customization of the system not performed by MCCi. MCCi will not be held responsible
for correcting any problems that may occur from these customizations. Routine updates as provided by software
manufacturers may affect any customizations made by entities other than MCCi. If MCCi’s help is required to
correct/update any customizations made by any entity other than MCCi , appropriate charges will apply.
CLIENT INFORMATION TECHNOLOGY ASSISTANCE
For MCCi to excel in providing the highest level of service, Client must provide timely access to technical resources.
Client must provide adequate technical support for all MCCi installation and support services. If Client does not have
“in-house” technical support, it is Client’s responsibility to make available the appropriate Information Technology
resources/consultant when needed.
FEES
Client acknowledges their pre-approval for any Order Expenses, defined below, quoted, and will reimburse Company
for all reasonable out-of-pocket travel, living and other ancillary expenses paid or incurred by Company in connection
with the Services (“Order Expenses”). If relevant, and provided to Company, Company will make commercially
reasonable efforts to conform to Client’s expense policy. If a dispute occurs regarding Company’s invoicing of Order
Expenses not in conformity with Client’s expense policy and greater than five (5) percent of a specific invoice, such
dispute will be subject to investigation and correction; otherwise, Client agrees to reimburse Company for the full
amount of expenses invoiced.
Client acknowledges that the price of the license and/or subscription for the use of a third -party licensed product is
subject to increases during the term of the license and/or subscription or at the time of renewal. If Company is
reselling a license and/or subscription of a third-party product to Client, then Company will provide Client at least 15
days prior to written notice (an email will be sufficient) of an increase in the price of the license and/or subscription.
If Client does not agree to pay such increase in the license and/or subscription, Client must provide written notice to
Company within 15 days of the date of the notice of such increase. Upon receipt of such notice, Company will cancel
Client’s license and/or subscription to the third-party licensed product.
In all events, Client shall be liable for full payment for Services and/or Deliverables and reimbursement of Company's
expenses incurred through the effective date of termination. If Client cancels or suspends this Addendum, pursuant
to the Agreement and only if allowed hereunder, between completed milestones, Company will invoice Client for a
pro-rated share of the completed portion of each milestone(s) for Deliverables performed through the date of such
termination or delay. If Services are resumed or Deliverables continued, Company will recommence invoicing as
applicable.
WARRANTY
Company warrants that all Services shall be performed by personnel with relevant skill sets and familiarity with the
applicable subject matter, in a professional, competent, and workman-like manner.
Company’s delivery of a Deliverable to Client shall constitute a representation by Company that it has conducted a
review of the Deliverable and believes it meets the written specifications, if any, set forth in this Addendum. Client
shall then have the right to conduct any review of the Deliverable as Client shall deem necessary or desirable. If Client,
in its reasonable discretion, determines that any submitted Services or Deliverable does not meet the specifications,
set forth in the hereunder, Client shall have five (5) business days after Company’s submission to give written notice
to Company specifying the deficiencies in reasonable detail. Company shall use reasonable efforts to promptly cure
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any such deficiencies. After completing any such cure, Company shall resubmit the Deliverable for review as set forth
above. Notwithstanding the foregoing, if Client fails to reject any Deliverable within five (5) business days, such
Deliverable shall be deemed accepted.
COMPANY DOES NOT WARRANT THAT THE SERVICES OR DELIVERABLES WILL BE UNINTERRUPTED OR ERROR -FREE,
PROVIDED THAT COMPANY SHALL REMAIN OBLIGATED PURSUANT TO THIS SECTION. IF THE SERVICES FAIL TO
CONFORM TO THE FOREGOING WARRANTY IN ANY MATERIAL RESPECT OR TO T HE SPECIFICATION SET FORTH IN THIS
ORDER, CLIENT’S INITIAL REMEDY WILL BE FOR COMPANY, AT ITS EXPENSE, TO PROMPTLY USE COMMERCIALLY
REASONABLE EFFORTS TO CURE OR CORRECT SUCH FAILURE. UPON FAILURE OF THE FOREGOING, CLIENT’S
REMEDIES, AND COMPANY’S ENTIRE LIABILITY, AS A RESULT OF SUCH FAILURE, SHALL BE SUBJECT TO THE
LIMITATIONS SET FORTH IN THE MASTER SERVICES AGREEMENT. THE FOREGOING WARRANTY IS EXPRESSLY
CONDITIONED UPON (I) CLIENT PROVIDING COMPANY WITH PROMPT WRITTEN NOTICE OF ANY CLAIM THEREUNDER
PRIOR TO THE EXPIRATION THEREOF, WHICH NOTICE MUST IDENTIFY WITH PARTICULARITY THE NON-CONFORMITY;
(II) CLIENT’S FULL COOPERATION WITH COMPANY IN ALL REASONABLE RESPECTS RELATING THERETO, INCLUDING,
IN THE CASE OF MODIFIED SOFTWARE, ASSISTING COMPANY TO LOCATE AND REPRODUCE THE NON -CONFORMITY;
AND (III) WITH RESPECT TO ANY DELIVERABLE, THE ABSENCE OF ANY ALTERATION OR OTHER MODIFICATION OF SUCH
DELIVERABLE BY ANY PERSON OR ENTITY OTHER THAN COMPANY. COMPANY ALSO DOES NOT WARRANT ANY THIRD -
PARTY PRODUCTS PROCURED ON BEHALF OF CLIENT. IF THERE ARE ANY PRODUCT WARRANTIES PROVIDED BY THE
MANUFACTURER OF THE PRODUCT, ANY REMEDY SHOULD BE REQUESTED DIRECTLY FROM MANUFACTURER AND
COMPANY HAS NO LIABILITY ASSOCIATED THEREWITH.
EXCEPT AS EXPRESSLY PROVIDED IN THIS ORDER OR THE AGREEMENT, COMPANY DOES NOT MAKE OR GIVE ANY
REPRESENTATION OR WARRANTY, WHETHER SUCH REPRESENTATION OR WARRANTY BE EXPRESS OR IMPLIED,
INCLUDING ANY WARRANTY OF MERCHANTABILITY, QUALITY, OR FITNESS FOR A PARTICULAR PURPOSE OR ANY
REPRESENTATION OR WARRANTY FROM COURSE OF DEALING OR USAGE OF TRADE.
In the event that Client asserts any claim for warranty services hereunder and such claim relates to any matter that
is mutually determined by the Parties not to be Company’s responsibility hereunder (including any problem with
Client’s computer hardware or software that was not caused by any Services performed by Company), Client shall pay
Company for all costs incurred for all evaluation, correction or other services performed by Company relating to such
claim on a time and materials basis at Company’s then-standard rates.
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LASERFICHE CLOUD ASSUMPTIONS
The following assumptions are current as of the date of order. Manufacturer’s terms and conditions are subject to
change.
REQUIREMENTS
Laserfiche Cloud is not recommended for clients with less than 10 mb/s download and upload speed. Client is
responsible for ensuring they meet these requirements.
LASERFICHE CLOUD AGREEMENT
As part of Client’s account activation process, Laserfiche requires acceptance of the Laserfiche Cloud Agreement,
which is made available by Laserfiche during the activation process, or can be supplied by MCCi upon request.
▪ By accepting this Order, Client acknowledges Laserfiche’s Cloud Agreement and agrees to abide by its terms
and absolve MCCi of any Laserfiche Cloud product-related liability.
LASERFICHE SOFTWARE SUPPORT PLAN
MCCi acts as first-tier support and works with Laserfiche, who would provide second-tier level support when needed.
Laserfiche software support plans are bundled Laserfiche Cloud systems. All software support plans are on a yearly
subscription basis and accompany the applicable software product designed, developed, created, written, owned, or
licensed by Laserfiche. Laserfiche Cloud system subscribers are advised to export data from their Laserfiche system
prior to cancellation or any other termination.
ACTIVE LASERFICHE SOFTWARE SUPPORT PLAN BENEFITS INCLUDE:
▪ Easy remote access to MCCi’s team of Laserfiche Gold Certified Support Technicians
▪ Continued access to Client’s Laserfiche solution
POLICIES
▪ Laserfiche Cloud subscriptions are annual, prepaid, and non-refundable.
▪ The annual term start date for new systems is established by Laserfiche at the time MCCi submits an order to
Laserfiche on Client’s behalf. This is not contingent upon a completed implementation.
▪ For expansion purchases, the applicable service period is prorated to match Client’s existing or future service
period, which is dependent on Laserfiche’s then current policy and the timing of the expansion order vs. the
Client’s annual service period renewal date (i.e., prorating for less than 4 months may not be permittable due
to the timing of renewal invoicing).
LATE PAYMENTS
▪ If payment is not received before Client’s renewal date, Client’s Laserfiche software support plan expires.
Please allow up to five (5) business days after receipt of payment for MCCi to process renewal payment to
Laserfiche.
▪ Impact of Expiration:
▪ Client will be able to access MCCi Support Technicians for 30 days post expiration. However, if there are
support issues that require Laserfiche involvement, these issues cannot be resolved until Client’s support is
renewed.
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▪ Access to Client’s Laserfiche Cloud solution will be deactivated after 30 days (or based on Laserfiche’s then
current policy).
▪ Cloud products cancelled 30+ days before the renewal date will not be charged a cancellation fee.
▪ Cloud products cancelled 1 – 30 days before or on the renewal date will be charged a 10% cancellation fee
based on the total annual Laserfiche Cloud subscription cost.
▪ Cloud products cancelled 1 – 30 days after the renewal date will be charged a 50% cancellation fee based on
the total annual Laserfiche Cloud subscription cost.
▪ Cloud products cancelled 30+ days after the renewal date are nonrefundable.
▪ Subscribers are advised to export data from their Laserfiche system prior to cancellation or any other
termination.
Cloud Renewal Cancellation Timeframe Cancellation Fee
30+ days before the renewal date No Fee
1-30 days before or on the renewal date 10% Cancellation Fee
1-30 days after the renewal date 50% Cancellation Fee
30+ days after the renewal date Non-Refundable
OVERAGE FEES FOR DATA STORAGE/BANDWIDTH
If additional data storage or bandwidth is needed mid-term, additional charges will apply. MCCi recommends
reviewing this annually and pre-purchasing any additional storage/bandwidth based on anticipated needs.
DATA RESTORATION SERVICES
On an exception basis and subject to written approval from Laserfiche, Client may receive assistance to restore data
which it may have lost as a result of its own actions. Additional fees may apply.
LASERFICHE SOLUTION PROVIDER OF RECORD
As Client’s current Solution Provider of Record, Laserfiche’s policy dictates that MCCi is the only Laserfiche Solution
Provider that has access to Client’s support account, along with the ability to process subscription renewals and
initiate additional purchases on Client’s behalf. Unless Client decides to cancel Client’s contract with MCCi or work
with Laserfiche to formally change Client’s Laserfiche Solution Provider of Record, future purchases and subscription
renewals will be processed and provided by MCCi.
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STAFF REPORT
December 18, 2024
AGENDA ITEM: Consider and act to approve Contract No. 2024121802 with Más Talent Human
Resources for employee management services.
DESCRIPTION: In June, staff engaged with Mas Talent Human Resources on an as-needed basis to
support employee management services. During this time, their expertise has been utilized for various
general human resource functions including personnel file management, streamlining of processes,
recruitment, onboarding, benefits administration, employee relations, training, and compliance with
employment law.
ATTACHMENTS: Contract No. 2024121802
RECOMMENDATION: Staff recommends approval of Contract No. 2024121802 with Más Talent Human
Resources and authorize the General Manager to execute the necessary documents.
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1
AGREEMENT FOR HUMAN RESOURCES CONSULTING SERVICES
STATE OF TEXAS §
§
§
This Agreement for Financial Consulting Services (“Agreement”) is made by and between Trophy Club
Municipal Utility District No. 1 (the “District”) and Más Talent Human Resources (the “Consultant”). The
District and Consultant are individually referred to herein as a “Party” and collectively as the “Parties.”
Recitals:
WHEREAS, the District desires to engage Consultant as an independent contractor and not as an employee
to provide certain human resource consulting services in accordance with the terms and conditions set
forth in this Agreement; and
WHEREAS, Consultant desires to render such human resources consulting services to the District in
accordance with the terms and conditions set forth in this Agreement;
NOW THEREFORE, in exchange for the mutual covenants set forth herein and other valuable
consideration, the sufficiency and receipt of which are hereby acknowledged, the Parties agree as follows:
Article I
Term
1.1 The term of this Agreement shall begin on the date specified on the signature page after execution
hereof by the Parties (the “Effective Date”) and shall remain in force until Consultant or District
terminates this Agreement in accordance with the provisions set forth below.
1.2 Either Party may terminate this Agreement by giving not less than thirty (30) days prior written
notice to the other Party. In the event of such termination, Consultant shall be entitled to
compensation for any services completed to the reasonable satisfaction of the District in
accordance with this Agreement prior to such termination.
Article II
Scope of Services
2.1 Consultant shall provide the following services or training to the District on an “as-needed” basis
and as requested by the District’s General Manager (collectively, the “Services”):
Assessment and review of personnel files, policies, onboarding and offboarding processes,
compliance with federal, state, and local laws and regulations, compensation, benefits,
providing recommendations for improvements, and handling employee relations.
Perform such other Services as may be agreed upon by the Parties.
COUNTY OF DENTON
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2.2 Consultant shall not have any authority to commit or bind the District to any contractual or
financial obligations.
Article III
Schedule of Work
3.1 Consultant agrees to commence any task comprising the Services upon instruction from the
District and shall complete the Services in accordance with deadlines mutually agreed upon and
established by the Parties in connection with each task.
3.2 As an independent contractor, Consultant shall be solely responsible for and have control over
means, methods, techniques, sequences, and procedures for completion of the Services.
3.4 There is no guaranteed minimum number of hours of Services to be requested by the District, and
Consultant shall perform the Services only on an as-needed basis.
Article IV
Method of Compensation
4.1 The District shall compensate Consultant for all authorized Services performed under this
Agreement in the amount per hour or flat rate previously agreed upon in attached Exhibit “A.”
4.2 Consultant shall invoice the District for authorized and completed Services performed on a
monthly basis. Payment by the District for authorized Services shall be made to Consultant within
thirty (30) days after receipt of the invoice, provided there are no errors or discrepancies and that
all work noted on the invoice has been completed.
4.3 In connection with any individual task to be undertaken by Consultant as part of the Services, the
General Manager and Consultant may establish a not-to-exceed amount of compensation for such
task that will not be exceeded without prior approval of the District.
Article V
Obligations, Representations, and Warranties
5.1 Standard of Care. The standard of care applicable to the performance of the Services by
Consultant will be the highest degree of skill and diligence normally employed by professional
financial and accounting contractors performing the same or similar services at the time said
services are performed. Consultant will re-perform any Services not meeting this standard
without additional compensation.
5.2 Representations and Warranties. To induce the District to enter into this Agreement and to
consummate the transactions contemplated by this Agreement, Consultant represents and
warrants as follows:
(i) Consultant possesses all skills necessary to perform obligations under this
Agreement and is competent to perform such obligations;
(ii) Consultant agrees to necessary background screening;
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(iii) Any equipment, including computers and phones furnished or made
available by the District to Consultant shall remain the District’s property at all times and shall
be returned to the District immediately upon termination of this Agreement;
(iv) Any equipment, including computers and phones furnished or made
available by the District to Consultant shall be utilized only in connection with conducting official
business of the District and for no other purpose;
(v) Any non-confidential information relating to the District, its officers and
employees acquired by Consultant in connection with the Services shall be furnished to third
parties only to the extent reasonably necessary or prudent in connection with performing the
Services and for no other reason;
(vi) Consultant shall not transmit any District information or records to any
non-District computer or electronic device, and all such information and records acquired by
Consultant in connection with the Services, whether confidential or not, shall be returned to the
District immediately upon termination of this Agreement; and
5.3 Ownership of Work Product. All documents, reports and other work product of Consultant
prepared in connection with or arising out of the Services, whether in hard copy or electronic
form, shall be owned by the District. District shall be solely responsible for any reuse, change or
alteration to such work product.
5.4 Indemnification. Consultant agrees fully to indemnify and hold harmless the District, its
directors, officers, employees, agents, and representatives, individually or collectively, from
and against any and all costs, claims, liens, damages, losses, expenses, fees, fines, penalties,
proceedings, actions, demands, causes of action, liability, and suits of any kind and nature,
including but not limited to, personal injury or death, and property damage, made upon the
District, directly or indirectly arising out of, resulting from or related to Consultant’s activities
under this Agreement, including any acts or omissions of Consultant, and any respective agent,
officer, director, representative, employee, consultant, or affiliate of the District while in the
exercise or performance of the rights or duties under this Agreement. The provisions of this
indemnification are solely for the benefit of the parties to this Agreement and are not intended
to create or grant any rights, contractual or otherwise, to any other person or entity. This
indemnification survives the termination or expiration of this Agreement.
Article VI
Relationship of Parties
6.1 Independent Contractor. It is understood and agreed by the parties that Consultant is an
independent contractor and shall in no sense be considered an employee or agent of the District.
Consultant will have no power or right to enter into contracts or commitments on behalf of the
District.
6.2 Taxes. The District shall not be responsible for, and shall not withhold or pay any federal, state,
or local income tax, nor payroll tax of any kind, on behalf of Consultant. Consultant shall be
responsible for the filing and payment of all income related taxes associated with Consultant.
Consultant shall not be treated as an employee with respect to the services performed hereunder
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4
for federal or state tax purposes and agrees to indemnify the District against any and all liability
should Consultant be considered an employee of the District by any governmental agency.
6.3 Reimbursement of Expenses. Except as otherwise set forth herein, the District shall not be liable
to Consultant for any expenses paid or incurred by Consultant.
6.4 Equipment, Tools, Materials, or Supplies. Except as otherwise furnished by District in its sole
discretion, Consultant shall supply, at Consultant's sole expense, all equipment, tools, materials
and/or supplies necessary for the provision of the Services under this Agreement. The District
shall provide Consultant with access to its computer and appropriate systems as necessary for
Services. Any computers or other equipment furnished by the District to Contract must be
returned to the District immediately upon termination of this Agreement.
6.5 Fringe Benefits/Workers' Compensation. Consultant, as one engaged in its own independently
established business, is not eligible for, and shall not participate in, any employee pension, health,
or other fringe benefit plans of the District. The District is not responsible for, and shall not
provide, workers' compensation insurance for Consultant or employees of Consultant.
6.6 Unemployment Tax. Consultant understands that the District shall not be making contributions
on its behalf for unemployment compensation, and agrees to make whatever contributions are
required of it as an employer.
VII
Confidential Information
7.1 Confidential Information. During the performance of the Services, Consultant may have access to
and become familiar with various information belonging to the District that may be excepted from
disclosure under the Texas Public Information Act (collectively, the “Confidential Information”),
which are acquired, developed and/or used by the District. Consultant acknowledges and agrees
all Confidential Information is and will remain the property of the District.
7.2 Use or Disclosure of Confidential Information. Consultant agrees it shall not use in any way or
disclose any of the District's Confidential Information, either directly or indirectly, either during
the term of this Agreement or at any time thereafter, except as required in the course of
performance under this Agreement, to the extent such Confidential Information is publicly
known, or as required by law. All files, records, documents, information, data, and similar items
relating to the business of the District, whether prepared by Consultant or otherwise coming into
its possession, shall remain the exclusive property of the District and shall not be removed from
the premises of the District under any circumstances without the prior written permission of the
District (except in the ordinary course of business during this Agreement), and in any event shall
be promptly delivered to the District (without Consultant retaining any copies) upon termination
of this Agreement.
7.3 Enforcement. In the event Consultant breaches, or threatens to breach, this Article VII, the
District shall be entitled, among other remedies, to injunctive relief prohibiting the Consultant
from disclosing such information as well as monetary damages.
7.4 Survival. The terms of this Article VII shall survive termination of this Agreement.
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VIII
Miscellaneous
8.1 Notices. All notices hereunder from Consultant to the District will be sufficient if sent by secured
email, or certified mail with confirmation of delivery, or hand-delivered, to the address for each
Party set forth in the signature page.
8.2 Governing Law. This Agreement will be governed by and construed in accordance with the laws
of the State of Texas.
8.3 Entire Agreement and Amendments. This Agreement represents the entire Agreement between
the District and Consultant with respect to the subject matter of this Agreement. This Agreement
supersedes or replaces any prior agreement or understanding with respect to that subject matter
between Consultant and the District. This Agreement may not be amended except in a writing
signed by the party against whom such amendment is to be enforced.
8.4 Assignments. Consultant may not assign or delegate this Agreement or any rights or obligations
hereunder without the prior written consent of the District. Any attempted assignment or
delegation in violation of the immediately preceding sentence will be void.
8.5 Severability. If any of the provisions of this Agreement are determined to be invalid or
unenforceable, such invalidity or unenforceability will not invalidate or render unenforceable the
remainder of this Agreement, but rather the entire Agreement will be construed as if not
containing the particular invalid or unenforceable provision or provisions, and the rights and
obligations of the parties will be construed and enforced accordingly.
8.6 Counterparts; Effect of Partial Execution. This Agreement may be executed simultaneously in
multiple counterparts, each of which will be deemed an original, but all of which will constitute
the same instrument.
8.7 Authority. Each Party represents and warrants that it has the full right, power, and authority to
execute this Agreement.
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Executed to be effective as of the ___________day of ____________________________, 2024.
Consultant:
_____________________________
Cyndi Ramirez Ryan, SPHR
Founder & Chief Executive Officer
Más Talent Human Resources
3801 Island Court
Carrollton, TX 75007
(972) 841-3842
Cyndi@MastalentHR.com
District:
_____________________________
Alan Fourmentin
General Manager
Trophy Club Municipal Utility District No. 1
100 Municipal Drive
Trophy Club, TX 76262
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DECEMBER 2024
Ad Hoc Human
Resources Proposal
Presented By: Más Talent
Presented To: Trophy Club Municipal Utility District
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3 Letter of Interest
4 About Más Talent
8 Our Approach
17 Professional Fees
Table of Contents
2
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December 5, 2024
Alan Fourmentin
General Manager
Trophy Club Municipal Utility District
afourmentin@The District.org
682-831-4600
Dear Mr. Fourmentin,
Thank you for the opportunity to continue supporting the Trophy Club Municipal Utility District’s need for
Human Resource support. In this proposal, we have outlined how Más Talent can assist The District with ad hoc
HR support and general HR consulting needs.
Más Talent HR specializes in Human Resources, Diversity, Equity and Inclusion and Leadership Advisory
Services. It is our pleasure to submit information about our capabilities, credentials, programs, and the
associated investment for services. We hope that upon reviewing our proposal for Human Resources
support, you will find that we meet and exceed your specific needs. Should we have the opportunity to
partner with you, we commit that our work will reflect industry best practices and will set you on the path of
achieving your goals.
We look forward to our continued partnership with you to deliver human resources services at The District.
Sincerely,
Cyndi Ramirez Ryan, SPHR
Founder & Chief Executive Officer
(972) 841-3842
Cyndi@MastalentHR.com
www.MastalentHR.com
Letter of Interest
Trophy Club Municipal Utility District Proposal 3
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About Más Talent
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Trophy Club Municipal Utility District Proposal
Más Talent:
Solutions Customized to Meet Your Needs
Más Talent is a nationwide boutique management consulting firm specializing in human resources,
diversity, equity and inclusion, and leadership advisory services based in Dallas/Fort Worth, Texas.
Más Talent is a go-to partner to some of the largest brands in consumer product goods, healthcare, big
tech, financial, manufacturing, non-profit, and government.
After more than twenty-five years of serving as a corporate Head of Human Resources and a Chief
Diversity & Inclusion Officer, Más Talent Founder and CEO, Cyndi Ramirez Ryan developed a people-
centered and catalyst approach to people, culture and DE&I consulting with the creation of Más Talent
in 2015.
Since its founding in 2015, Más Talent offers premier human resources services centered around the
concept that human resources plays an integral role both as an advisor to leadership and a resource
for employees. We take pride in guiding clients through expertise in human resources delivery model
solutions, conducting organizational assessments, developing and enhancing talent strategies,
facilitating leadership and employee development, managing employee relations issues, and providing
HR generalist support. We are motivated by the opportunity to partner toward meaningful work, a
commitment to results, and by developing trusted partnerships.
How We Stand Out from Other Firms
Seasoned Experience
Our consultants have a seasoned background in leading human resources, leadership advisory, culture
transformation, talent management, executive coaching, executive search, and diversity, equity, and
inclusion. Our corporate experience leading these functions and our consulting experience within a
variety of industries brings credibility and leading practice expertise to our clients. Más Talent is proud
to have led and implemented a variety of transformational programs and outcomes in the HR and
DE&I fields and to serve as global thought leaders on Global Talent Management trends, best
practices, strategies, and solutions.
Diversity Focus
As a Woman-owned and Latinx-owned firm, we understand the value of diversity and inclusion
firsthand. Our team has a passion for, and commitment to, social equity through transformation
leadership. We have a pulse on emerging trends, the talent market, and we customize solutions to
provide maximum business impact. We are proud to hold certifications as a Minority Business
Enterprise, Woman Owned Business, Historically Underutilized Business, and a Small Business
Enterprise.
Más Talent Mission and Vision
Más Talent’s mission is to utilize our expertise in human resources, diversity, equity, and inclusion,
executive coaching and leadership advisory services to guide our clients through the most optimal and
innovative solutions to meet their business needs. Our Más Talent vision is to create and leverage
meaningful human capital solutions to enable business success for our clients.
5
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Trophy Club Municipal Utility District Proposal
What Our Clients Say
Our clients consistently note three themes about working with us:
1
2
3
Our background and experience provides expertise that is easy for leaders to
follow.
Our consulting process is tailored for each client, results are customized,
efficient and successful.
As we develop an understanding of our client’s goals, culture and values, we’re
proud to share that many of our clients develop into long-lasting partnerships.
INDUSTRY EXPERIENCE
Healthcare
Government
Financial Institutions
Construction
Technology
Insurance
Retail & Consumer Products
Manufacturing
Higher Education
Non-Profit
Personalized Approach
Màs Talent understands that each client and organization is unique. We invest time upfront to meet
stakeholders, leaders, and process owners to understand your organization, culture, and needs to
develop a comprehensive strategy.
6
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Our clients rely on us for diversity and inclusion transformation and expertise when they don’t have the
in-house capability or need an objective advisor with experience in building programs from the ground up.
We have worked with a variety of industries and can help you develop a plan that works with your
organizational culture. Our approach to diversity and inclusion is broad and challenges the traditional
definitions of diversity and inclusion. We support you by understanding your organizational culture,
identifying where your opportunities are for improvement, and providing best practice recommendations
for culture change and long-term success.
Diversity, Equity, and Inclusion Advisory Consulting
Más Talent is proud to share our expertise in executive coaching for organizations with a desire to grow
and develop senior leaders. We provide one-on-one individual coaching through 6- and 12-month
engagements and customized cohorts. Our coaches utilize a variety of individual and team assessments
to understand learning needs and personalize our coaching approach to provide an environment of trust,
advisory, and guidance to enable leadership of inclusive cultures. Our team is certified in public
certification courses recognized by the Human Resource Certification Institute™, the Society for Human
Resource Management, and the International Coach Federation which enable us to utilize our knowledge
of a global inventory of research-based tools, solutions, and assessments. We also boast Hogan,
Lominger’s, and International Development Inventory (IDI) renowned global certifications and are
prepared to leverage critical assessment tools to solve your business problems.
Executive Coaching
At Más Talent, we have the expertise in leading Human Resources Transformation, building a human
resources function from the ground up and serving as faculty in human resources functional models and
best practices. When organizations have HR Transformation needs, we start by assessing the
organization’s current state, mapping that current state to business requirements, and creating a gap plan.
Once we align on the current state and gap opportunity, we collaborate with our clients to develop a
Human Resources strategy and supporting the organization throughout the implementation plan. Other
times, organizations may have needs that are more project-based in specific areas of HR. Más Talent has
the flexibility to adjust to your organization’s most pressing demands.
Human Resources Advisory & Consulting
Más Talent serves clients through interim or fractional HR support when the organization doesn’t have an
internal HR team or when they need additional expertise. We become an extension of our client's team
and can serve in a variety of roles as an organization searches for a permanent HR team member or we
can become long-term partners in the HR role. Our team can assist as Chief HR Officer, HR Leadership,
HR Business Partners, HR Consultants, Leadership Development Facilitators, Talent Acquisition
Recruiters, and more.
Interim and Fractional Human Resources Support
The Five Segments of Más Talent Consulting
Trophy Club Municipal Utility District Proposal
We partner with organizations as a strategic partner to deliver organizational culture assessment services
to provide clarity into what is working, what is not working, identifying root causes, and building a
strategic plan and roadmap to move the organization forward. Our phased approach is designed to
understand the organization’s processes, environment, structure, capability, and impacts to effectively
design solutions so that our clients can deliver on key outcomes.
Organizational Culture Assessments & Strategic Planning
7
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Our Approach
8
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We understand Human Resources and how it impacts your business, employees and
bottom-line decisions. Más Talent provides a balance of practical and consultative
perspectives through our seasoned HR Consultants and our in-house general counsel. Our
team provides advisory services to support your employee relations situations, advise
leaders on Human Resources and Workforce decisions, leadership support, and
employment-related practices advising and coaching.
Más Talent has, and will continue to, provide The District with outsourced human
resources support as outlined below:
Overview of Services
Trophy Club Municipal Utility District Proposal
OVERVIEW OF SERVICES
Assessment of the current state of The District’s Human Resources
Department
Reviewed, organized, and transitioned HR paper files to electronic files
Ensured approach is compliant and meets employment law obligations
Organized and prepared ease of access for employees
Facilitated Employee engagement survey and quarterly events
Reviewed and enhanced New Employee Onboarding process
Provided recommendations for improvements
Reviewed current HR policies and procedures
Managed Employee Benefits Broker Relationship
Coordinated 2025 Employee benefit review and updates, transition to
electronic benefits files, Open Enrollment, Competitive analysis and
support
Prepared 2025 District Employee Benefits Overview and Benefits
Guide for Candidates
Reviewed and managed Workers Compensation claims, relationship
with Texas Municipal League Claims representative, and regular
Workers Compensation case updates with employees
Managed open positions and led Recruitment, candidate interview
process, new employee offers, and pre-employment processes
Provided Employee Relations guidance and consultation
Provided Performance management guidance and consultation
General HR consultation
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Your Más Talent Team
Our commitment to The District is illustrated by the strength of our team selected
specifically to serve your unique needs.
In the following pages, you will find details and resumes for each team member hand-picked
to support The District with its Human Resources Support needs.
Trophy Club Municipal Utility District Proposal
Our Más Talent Consultants are available to support HR outsourcing clients through remote support and occasional onsite
support. Additional Consultants are available, as needed.
Cyndi Ramirez Ryan, SPHR
FOUNDER & CEO
Project Sponsor
Client Delivery
Portia Portugal
CHIEF OF STAFF
Project Management
Rachel Ball Statler, SHRM-SCP
SENIOR CONSULTANT
HR Generalist
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C O N T A C T
(972) 841-3842
Cyndi@MasTalentHR.com
Dallas/Fort Worth, TX
A R E A S O F E X P E R T I S E
PROFESSIONAL EXPERIENCE
Cyndi is a seasoned leader with over 25 years' experience in Human Resources and
Diversity, Equity, and Inclusion and Leadership Advisory Services. Cyndi's broad global
and domestic industry experience enabled her to partner with business leaders to lead
human resources functions, develop HR strategy and culture transformations, lead
organizational change, identify and groom top talent, develop talent management
programs, and facilitate leadership development.
Since 2015, Cyndi has served as Founder and CEO of Más Talent. Her corporate
experience as a former Head of HR and Chief Diversity & Inclusion Officer across a
variety of industries positions her to share her insight with large and small clients and
craft solutions that uniquely fill their business needs.
REPRESENTATIVE CLIENTS
Founder & CEO
CYNDI RAMÍREZ RYAN, SPHR
Human Resources Strategy
HR Delivery Models
HR Leadership
Employee Relations
Organizational Strategy
Talent Management Strategy
Change Management
Diversity Management
Executive Coaching
Executive Search
Merger & Acquisitions
Strategic Planning
Executive Compensation
Performance Management
Employee Retention
Benefits
HR Assessments
Cyndi founded Más Talent after serving in several highly visible executive roles with
Baylor Scott & White Healthcare (BSWH), GEICO Direct Insurance, and Philips. For $8
Billion BSWH, she led Corporate Human Resources, Organizational Development,
Talent Management, Learning and Development, and Diversity, Equity and Inclusion
for over 50 facilitiies and 50,000 employees. She facilitated HR due diligience, merger
and acquisitions, cultural integration, and talent and change management strategies
that led to the merger between BHCS and Scott & White to become the largest health
care system in the State of Texas.
She is proud to have led and implemented a variety of transformational programs and
outcomes in the HR, DE&I, and leadership advisory fields and to serve as a global
thought leader on Global Talent Management trends, best practices, strategies, and
solutions.
BACKGROUND
E D U C A T I O N
MBA, Human Resources
Management
University of Dallas
BBA, Human Resources
Management
Texas Woman's University
L I C E N S E S &
C E R T I F I C A T I O N S
Senior Professional in Human
Resources (SPHR)
Hogan Leadership
Assessments and Executive
Coaching C ertification
Global Diversity & Inclusion
B enchmarks Model
Oceans Healthcare
RAZA Development Fund
SMU Cox School of Business
Spine Team of Texas
Directed Action
Tufts Healthcare
Washington Commanders
San Jose Earthquakes
New York Health & Hospitals
Comcast NBC Universal
AT&T
Massachusetts Bankers Association
Abt Associates
U.S. Coast Guard
County of Volusia
The University of Texas Health
Sciences San Antonio
éxito & co.
Shell
Town of Chapel Hill
Toyota Motor North America
Institute Applied Management and
Law (IAML)
Syngenta
VF Corporation
Diverse & Engaged
SDS Global Enterprises
City of Ann Arbor
Town of Chapel Hill
Meta / Facebook
City of Austin
Philips
Bristol Myers Squibb
Community Development Trust
The Coca-Cola Companies
University of Massachusetts
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C O N T A C T
(702)505-3583
Portia@MasTalentHR.com
San Antonio, TX
A R E A S O F E X P E R T I S E
Portia Portugal serves as a Senior Consultant at Más Talent supporting client services,
project management, and operational areas. She has supported some of Más Talent’s
largest clients as a lead client account manager, as a contributing member of our
consulting team through organizational, HR and DE&I assessments, board and
leadership advisory services, solutions and implementations, and as an overall project
manager.
Portia’s background includes 10 years of leadership in nonprofit and philanthropy,
bringing a community-focused lens to the Más team. Her experience includes project
management, business development, diversity, equity, and inclusion, and women’s
rights advocacy. She is passionate about helping organizations build their capacity
through strategic planning both nationally and globally.
Through close qualitative and quantitative assessment of organizational policies and
practices, Portia has helped several nonprofit organizations enhance and integrate
DE&I best practices into their culture and operations. She has designed, led, and
facilitated leadership development and skill building training for women in the
workplace through her co-founded Lean In Circle. She is a certified Work Smart & Start
Smart Salary Negotiation Facilitator for the American Association of University
Women (AAUW) and was recognized as a 40 under 40 by the Wichita Business Journal
in 2017.
Portia has a robust background in project management, leading operations and client
services.
Chief of Staff & Director of Strategic Solutions
PORTIA PORTUGAL
Project Management
Client Management
Business Development
Philanthropic Leadership
Training Development
Data Analysis
Brand Management
Nonprofit Management
Strategic Planning
Board Development
Board Assessment
BACKGROUND
E D U C A T I O N
BA, Global Studies
Arizona State University PROFESSIONAL EXPERIENCE
During her time with Más Talent, Portia has been essential to project management and
client relationships, ensuring risks are mitigated and project deliverables are completed
on time with excellence. Before joining Más Talent in 2021, Portia served as Director
of Philanthropy for a community foundation, connecting donors with causes that
matter. She expertly translated the organizational vision and goals into cultivation
tactics, managing relationships with key stakeholders to reinforce foundation
objectives, contributing to over $18 million in asset growth over two years.
Prior to that she served as Executive Director for a nonprofit whose mission supported
women entering and re-entering the workforce. Her project management skills
contributed to the development of comprehensive programming resulting in points of
services and organizational assets increasing by more than double.
R E P R E S E N T A T I V E
C L I E N T S
Raza Development Fund
Directed Action, Inc.
AARP
Bristol Meyers Squibb
Community Development Trust
Vivino
Elida Beauty
Diverse & Engaged
SDS Global Enterprises
Junior League
Dress for Success
Young Professional of Wichita
Oceans Healthcare
KinderCare
Big Brothers Big Sisters
Andrus
éxito & co.
Wichita Community Foundation
Operation Child Care Project
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C O N T A C T
(540) 847-6500
Rachel@mastalenthr.com
Fredericksburg, VA
A R E A S O F E X P E R T I S E
Since 2016, Rachel Ball Statler has been an integral member of the Más Talent team
and serves as a Senior Consultant based in Fredericksburg, VA. With more than 20
years of experience in leading human resources, DE&I, executive search, recruiting and
selection, talent management, Rachel has led numerous highly visible projects.
Prior to joining Más Talent, Rachel was a senior executive and has over 20 years of
progressive experience in Human Resources, Talent Management, and Operational
Leadership in the Insurance industry as a senior executive. Rachel is a results-oriented,
business-focused, strategic leader known for achieving results by creating strong,
collaborative partnerships across organizations.
She holds a Bachelor of Science in Political Science and Psychology, an MBA in Risk
Management and is currently working toward her Doctorate of Business
Administration in Human Resources at Liberty University. Rachel is credentialed in risk
management as a Chartered Property and Casualty Underwriter (CPCU) and holds the
Society of Human Resources Management Senior Certified Professional (SHRM-SCP)
designation. Her areas of expertise include HR Transformation, Executive Search,
Strategic Planning, leading cross-functional teams, building client relationships,
cultivating talent, and process improvement.
Rachel’s qualitative and analytical skill sets combined with her practical knowledge and
experience will prove useful in reviewing utility DE&I plans. Her perspective will be
valuable in determining a common lens through which each utility’s plan will be
evaluated to offer consistency and continuity as we present our findings to the
working group.
REPRESENTATIVE CLIENTS
Senior Consultant
RACHEL BALL STATLER
Human Resource Strategies
HR Generalist
Identifying Talent
Engaging Employees
Organizational Strategy
Talent Management Strategy
Improving & Sustaining High
Performance
Grooming High Potential Talent
DE&I Assessments & Strategy
DE&I Education
Executive Search
Performance Management
Employee Retention
Employment Law
BACKGROUND
E D U C A T I O N
Doctorate of Business, HR
Cognate
Liberty University
MBA, Risk Management
University of Mary Washington
L I C E N S E S &
C E R T I F I C A T I O N S
Senior Certified Professional
(SHRM-SCP)
Ch artered Property and
Casualty Underwriter (CPCU)
Intercultural Development
Inventory (IDI)
GEICO Direct Insurance
Society of Human Resource Management
Republic National Distributing Company
Directed Action
VF Corporation (Vans, The North Face, Timberland, Dickies, etc.)
Rappahannock CASA
Premiere Eyecare
Toyota Motor North America
Elida Beauty
ORIX
Lucas Films
Dana Faber Harvard Cancer Center
BS, Political Science and
Government
Texas Christian University
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Directed Action, Inc.: 2018-Present
Management Consulting firm supporting a variety of industries and global clients.
Services performed:
Outsourced Human Resources
Diversity, Equity & Inclusion Advisory & Consulting
Human Resources Advisory & Consulting
Contact information:
Kevin Keane
Chief Operating Officer
Directed Action, Inc.
222 W 6th Street, Suite 400, San Pedro, CA 90731
Email: KKeane@DirectedAction.com
Phone: (310) 503-6034
References
RAZA Development Fund: 2018-Present
Community Development Financial Institution
Services performed:
Outsourced Human Resources Human Resources Advisory & Consulting
Contact information:
Melissa McDonald
Chief Operating Officer
Raza Development Fund
410 E Southern Ave, Phoenix, AZ 85040
Email: MMcdonald@razafund.org
Phone: (480) 282-3537
National Hispanic Media Coalition: 2023-Present
Civil and Human Rights Organization
Services performed:
Outsourced Human Resources Human Resources Advisory & Consulting
Contact information:
Brenda Castillo
Chief Executive Officer
National Hispanic Media Coalition
12825 Philadelphia St. STE C. Whittier, CA 90601
Email: : bcastillo@nhmc.org
Phone: (626) 792-6462
Oceans Healthcare: 2022-2023
Nationwide Acute Care Behavioral Healthcare System
Services provided:
Interim Chief Human Resources Officer services
HR Advisory and Consulting
Contact information:
Stuart Archer
Chief Executive Officer
Oceans Healthcare
5360 Legacy Drive, Bldg. 2, Plano, TX 75024
Email: SArcher@Oceanshealthcare.com
Phone: (972) 464-0022
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Professional Fees
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23
Consulting Support Fee Type Estimated
Support Estimated Fees
Fractional HR Support Hourly Ad Hoc, as
needed $150.00 per hour
Travel and Expenses At Cost As Needed At Cost
Professional Fees
Más Talent HR prides itself on being a boutique firm with an ability to customize to our client’s needs. If this
proposal structure does not meet what you envision, we’re open to discussing additional options.
Trophy Club Municipal Utility District Proposal
Our arrangements are structured to provide fee certainty. The estimated fees for the engagement will be
invoiced in installments: 1) At Engagement, 2) Monthly thereafter. Travel and expenses would be pre-
approved and billed monthly.
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Más Talent is pleased to extend this proposal for 60 days. To confirm
acceptance of this proposal, please contact Cyndi Ramirez Ryan, SPHR at
Cyndi@MasTalentHR.com or (972) 841-3842 to initiate a Master Services
Agreement and Statement of Work.
Thank you, we look
forward to
working with you
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STAFF REPORT
December 18, 2024
AGENDA ITEM: Consider and act regarding approval of Contract No. 2024121803 with
Insituform Technologies, LLC for wastewater manhole repairs.
DESCRIPTION: This project consists of all labor, materials, equipment, and services necessary
to complete wastewater collection system manhole repairs identified during the FY 2024
annual wastewater system analysis. Pricing for this project was requested utilizing Buyboard
Cooperative Purchasing Contract No. 730-24.
ATTACHMENTS: Insituform Technologies, LLC Proposal
RECOMMENDATION: Staff recommends awarding Contract No. 2024121803 for wastewater
collection system repairs to Insituform Technologies, LLC for an amount not to exceed
$106,325.00 and authorize the General Manager to execute any necessary documents.
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Tim Peterie
Phone: 214-317-0950
Email: tpeterie@azuria.com
1103 Postwood Dr.
Corinth, TX 76210
November 28, 2024 SF#: SO-00199753
Mr. Alan Fourmentin
Trophy Club MUD
100 Municipal Dr.
Trophy Club, TX 76262
Buyboard Proposal
Project Name: Trophy Club, TX
Basin 8 Manhole Rehab – Geopolymer Spray Rehabilitation and Other Repairs
INSITUFORM TECHNOLOGIES, LLC herein proposes to furnish all labor, materials, equipment, and services necessary to
reconstruct the referenced project (as detailed in the project scope presented by Trophy Club MUD) using the
Buyboard Purchasing Cooperative Contract 730-24.
ASSUMPTIONS AND QUALIFICATIONS
INSITUFORM TECHNOLOGIES, LLC will supply Trophy Club MUD the necessary Maintenance, Payment, and
Performance Bonds as required following acceptance of this proposal.
Trophy Club MUD to provide access to the job site, Sales Tax-Exempt Certificate, control of lift stations if necessary,
and any permits required for work areas and to cross any properties or roads necessary for equipment.
Water shall be provided at no cost to Insituform Technologies, LLC for all construction phases of this project. T rophy
Club MUD shall furnish Insituform Technologies, LLC with required water meters and pay all associated fees,
deposits, and charges. Insituform Technologies, LLC will follow all required backflow prevention and metering
procedures.
PROPOSAL PRICING
Trophy Club MUD Basin 8 Manhole Rehabilitation
Description Qty
Unit of
Measure Unit Price Extended Total
B
Mobilization – MH Rehab Crew 1 EA $10,800.00 $10,800.00
Realign and Grout Existing MH Ring & Cover 4 EA $3,850.00 $15,400.00
Remove, Dispose, Replace Sod 10 SY $50.00 $500.00
Remove, Dispose, Replace Concrete Sidewalk 80 SF $50.00 $4,000.00
Clean MH – Including Root Removal 13 EA $775.00 $10,075.00
Manhole, Pipe or Other Structures – Spray Rehabilitation Geo 610 SF $60.00 $36,600.00
Repair MH Chimney/Cone and Coat Internally 8 EA $2,300.00 $18,400.00
Traffic Control 5 Day $750.00 $3,750.00
Owner’s Contingency Allowance 1 AL $5,000.00 $5,000.00
Bonds & Insurance 1 LS $1,800.00 $1,800.00
BID TOTAL $106,325.00
Note: It is understood that all quantities are estimated based on information provided. Final billing will be based on
final quantities utilized.
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PROPOSAL INCLUSIONS
The prices stated in this proposal include:
1. Mobilizations and demobilization.
2. Manhole surface prep and bench rebuild.
3. Geopolymer application.
4. Repair chimneys, cones, and pipe seals.
5. Traffic control.
6. Confined space safe entry practices.
7. One-year standard construction warranty.
8. Certificate of insurance with a standard coverage.
9. Bonds.
PROPOSAL EXCLUSIONS
Not included in the prices stated in this estimate are costs associated with the items listed below. These items, if
needed or found to be applicable, would be provided by INSITUFORM TECHNOLOGIES, LLC at your additional cost; or
would be furnished by others, at your direction, at no cost to INSITUFORM TECHNOLOGIES, LLC:
a) Manual operation of any pumping and/or metering stations.
b) Water from fire hydrants within a convenient distance from each cleaning and inversion site location.
c) Bypass pumping and I/I leak mitigation if found to be necessary.
d) Legal dumpsite for debris resulting from manhole cleaning.
e) If any hazardous or toxic materials are encountered during the project, the Owner will be responsible for the
removal and disposal of the materials.
f) Project permits and/or local licenses.
g) State and local sales and/or use taxes on the value of the project. If you are exempt, please submit the
appropriate documentation.
h) Additional premiums for special insurance coverage(s) demanded by you or other parties particular to this
project.
PROPOSAL TERMS AND CONDITIONS
a) Limits of Liability. In consideration of INSITUFORM TECHNOLOGIES, LLC’s agreement to maintain no less than
$5,000,000 of comprehensive general liability insurance in the form required by the Contract, INSITUFORM
TECHNOLOGIES, LLC’s liability to the Owner for any matter covered by such insurance will be limited to the
extent of such insurance and the Owner will indemnify and hold INSITUFORM TECHNOLOGIES, LLC. harmless
from any third-party claims covered by such insurance to the extent such claims exceed the limits of such
insurance. Neither party shall be liable to the other for consequential damages relating to the contract. In
case of conflict between this provision and any other provision in the Contract as ultimately executed, this
provision shall govern and prevail.
b) LIMITED WARRANTY. IN LIEU OF ALL OTHER EXPRESSED, IMPLIED AND/OR STATUTORY.
WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE, CONTRACTOR AGREES TO CORRECT ANY DEFECTS IN THE MATERIALS OR SERVICES
PROVIDED BY CONTRACTOR WHICH ARE BROUGHT TO THE ATTENTION OF CONTRACTOR WITHIN
ONE YEAR FOLLOWING COMPLETION OF CONTRACTOR'S WORK, PROVIDED OWNER AFFORDS
CONTRACTOR SUITABLE ACCESS AND WORKING CONDITIONS TO ACCOMPLISH SUCH
CORRECTION.
c) MUTUAL RELEASE OF CONSEQUENTIAL DAMAGES. Neither party shall be liable to the other for
consequential damages relating to or arising out of the Contract.
d) PROPOSAL SUBJECT TO NEGOTIATION OF OTHER STANDARD TERMS OF AGREEMENT. This
proposal is subject to agreement of the parties on other terms and conditions as are customary in contracts of
this nature.
e) Quantities are estimated. Unit prices apply for actual invoice and payment.
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f) Payments are due at net within thirty days of invoice. Final payment is due within thirty days of completion of
project.
g) Monthly progress partial payments may be requested for the value of work in progress or completed, including
materials secured and on site.
h) Prices stated are in effect for thirty days from the date of this proposal. The acceptance period may be
extended at the sole option of INSITUFORM TECHNOLOGIES, LLC.
i) Conflicts. In case of conflict between the provision of the aforesaid paragraphs and any other provision in the
Contract as ultimately executed the provisions as set forth above shall govern and prevail.
OFFERED BY: ACCEPTED BY:
Insituform Technologies, LLC
________________________________________
Timothy R. Peterie Signature Date
________________________________________
Timothy R. Peterie Printed Name
Business Development Manager
________________________________________
Reviewed By: Title
Andy Ozment
Area VP ________________________________________
cc: Ben Hawkins, Craig Nolen Organization
Mike McMahon (TCMUD)
This accepted proposal constitutes a formal agreement. If you initiate a purchase order or other contract document,
it shall not be acknowledged without reference to this proposal.
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Trophy Club Municipal Utility District No. 1 Laurie Slaght
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